HomeMy Public PortalAbout09) 7F Petty Cash ReportAGENDA
ITEM 7.F
ADMINISTRATIVE SERVICES DEPARTMENT
DATE: November 4, 2014
TO: The Honorable City Council
MEMORANDUM
FROM: Bryan Cook, City Manager
Via: Tracey L. Hause, Administrative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report.
BACKGROUND:
On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on
a regular basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the Petty
Cash Report from September 4, 2014 to October 14, 2014. The total of petty cash
expenditures were $823.62 (Attachment "A"). The petty cash fund will be reimbursed after
the City Council approves the November 4, 2014, Warrant Register.
CONCLUSION:
As has been our past practice, the attached Petty Cash Report is being presented for
Council review and for staff to answer any questions that they may have with regards to
these expenditures. This practice seeks to avoid any potential misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2014-15 City Budget.
City Council
November 4, 2014
Page 2 of 2
ATTACHMENT:
A. Petty Cash Details
Attachment "A"
Account No. Description
01.940.57-4630
$
45.58 Lunch for Maintenance Crew
R15-07
$
45.58
01-950-67-0468
$
5.19 Water for Public Safety Commission
$
5.19
01-940-69-0415
$
4.68 Battery for remote
$
4.68
01-940-57-4690
$
48.48 Snacks for Senior Moon Festival
R75-06
$
25.00 Supplies for Senior Bingo
$
16.99 Senior Birthday Cake
$
15.00 Supplies for Senior Bingo
$
105.47
01-94057-4690
$
31.31 Books for Little Stars Class
R15-05
$
31.31
01-940-67-4630
$
49.99 Supplies for Car Show
R15-07
$
42.12 Supplies for Car Show
$
45.48 Supplies for Car Show
$
137.59
01-940.57-4465
$
12.00 Parking for Court Appearance regarding Stars Club
R11"I
$
12.00
01-930.53-4420
$
40.00 Parking for APA Conference for Adam Gulick, Associate Planner
$
40.00
01-92049-0450
$
7.61 Postage
$
7.61
01-910-41-4640
$
49.44 Supplies for Commissioner BBQ
$
22.74 Supplies for Commissioner BBQ
$
16.34 Supplies for Commissioner BBQ
$
88.52
01.910-46-4495
$
9.90 Pastries for interview Panel
$
9.90
01-910454490
$
40.00 Notary Public Exam
$
10.00 Parking for Notary Training
$
50.00
01-910-414670
$
13.60 Water for Citizens Academy
$
13.60
01-910-41-4640
$
49.00 Dry Cleaned Table Covers used for Commissioner BBQ
$
26.12 Ica for Commissioner BBQ
$
75.12
01-91041-4410
$
56.64 Food for Closed Session
$
48.96 Foor For Ed Hemandez Special Meeting
$
42.19 Food for C lased Session
$
28.28 Drinks for Council
$
10.99 Foor For Ed Hernandez Special Meeting
$
10.00 Foor For Ed Hernandez Special Meeting
$
197.05
$
823.62 Grand Total
Receipts# 15-0038 -15-0066