HomeMy Public PortalAbout04/21/2015 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F A P R I L 2 1 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n A p r i l 2 1 , 2 0 1 5 a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , F i n a n c e
D i r e c t o r E r i n B a r n h a r t , C i t y E n g i n e e r s T o m K e l l o g g a n d J i m S t r e m e l , C i t y P l a n n e r D u s t y
F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , P a t r o l O f f i c e r K e i t h C o n v e r s e , a n d
R e c o r d i n g S e c r e t a r y C a r l a W i r t h .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 1 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 1 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 3 p . m . )
A . A p p r o v a l o f t h e A p r i l 7 , 2 0 1 5 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e A p r i l 7 , 2 0 1 5 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e A p r i l 7 , 2 0 1 5 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e o n e , e i g h t h p a r a g r a p h , s e c o n d l i n e , t h e w o r d W e i s s ' s s h o u l d b e
c h a n g e d t o W e i s s e s .
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e A p r i l 7 , 2 0 1 5 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
C . A p p r o v a l o f t h e A p r i l 8 , 2 0 1 5 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t h r e e , l i n e 3 6 , i t s h o u l d s t a t e , " A n d e r s o n s t a t e d t h a t a t t h e P l a n n i n g
C o m m i s s i o n M e e t i n g , t h e r e w e r e n o c o m m e n t s a g a i n s t t h e r e q u e s t a n d t h e o n l y p c o p l c
i n a t t e n d a n c e a t t h e P l a n n i n g C o m m i s s i o n M e e t i n g s p o k e i n f a v o r o f t h e r e q u e s t . "
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e A p r i l 8 , 2 0 1 5 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
M i t c h e l l s t a t e d h e r e c e i v e d a l e t t e r f r o m M r . W e i s s a s k i n g a b o u t h i s n u m b e r s s o
A s s e s s o r E r i c k s o n w a s a s k e d t o p r o v i d e a n o f f i c i a l a n d o r d e r l y c o m m e n t o n t h o s e
n u m b e r s .
M a r t i n r e q u e s t e d f u r t h e r i n f o r m a t i o n o n h o w i t i s t h a t l a k e f r o n t p r o p e r t i e s w e r e n o t
i n c r e a s e d i n v a l u e a s m u c h a s o t h e r p r o p e r t i e s . S h e r e c a l l e d a c o m m e n t f r o m t h e
p r e v i o u s m e e t i n g t h a t W e i s s s h o u l d n o t l o o k a t t h e i n c r e m e n t a l i n c r e a s e o f t h e v a l u e o f
h i s n e i g h b o r ' s p r o p e r t y a s t h o s e l a k e f r o n t p r o p e r t y v a l u e s h a d n o t b e e n a p p r e c i a t e d t o
t h e s a m e e x t e n t a s o t h e r p r o p e r t i e s .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
A p r i l 2 1 , 2 0 1 5
Mitchell stated in the end, it is his opinion that it gets down to an art when establishing
property valuations.
V. CONSENT AGENDA (7:08 p.m.)
A. Authorize City Hall to Close on May 7, 2015 from 8:00 a.m. to Noon for
Staffing Training
B. Resolution No. 2015-30 Approving an Amended Conditional Use Permit for
Thomas and Jillene Kingstedt (D/B/A Puptown) at 810 Tower Drive
C. Resolution No. 2015-31 Granting Approval of a Conditional Use Permit to
Jeffrey and Shirley Varney for Construction of an Accessory Structure
Located at 3985 County Road 19
Moved by Martin, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
Vl. COMMENTS (7:08 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported the Park Commission, at its last meeting, considered fields, selected
the color of the sport court, and a resident talked about planting milkweed to support
butterflies. The park tour will be held on May 20, 2015.
C. Planning Commission
Planning Commissioner Murrin reported the Planning Commission considered the Aldi
application to build a grocery store on the corner of Highway 55 and Sioux Drive. There
were concerns about removing a significant number of trees along Elm Creek to create
visibility for the proposed building so it was suggested Aldi work with the Watershed
District to develop an acceptable plan. The Planning Commission will consider that plan
at its next meeting. Murrin stated there were also concerns with having one point of
access on Sioux Drive as well as access for the abutting parcel.
Murrin stated the Medina Golf and Country Club is building a maintenance facility and
several comfort stations. They were asked to provide additional screening for the metal
maintenance facility.
Murrin reported the Planning Commission recommended approval of the Todd Monger
request for a setback variance to construct an animal structure. Because of the smaller
lot size, approval was conditioned on reducing the number of animals units to .3.
Mitchell asked if Aldi was at a concept stage. Murrin stated it was a site plan review.
Finke stated this is the only formal review process in addition to an upcoming hardcover
variance request. Aldi will be before the Planning Commission again in May and before
the Council at its second meeting in May.
Anderson noted Aldi will be at the Planning Commission in May and will need to meet
with the Elm Creek Watershed District to approve that plan. Finke clarified that
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Medina City Council Meeting Minutes 2
April 21, 2015
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t e c h n i c a l l y , t h e C i t y ' s r e v i e w a n d a p p r o v a l i s n o t c o n t i n g e n t u p o n W a t e r s h e d D i s t r i c t
a c t i o n .
P e d e r s o n a s k e d i f t h e A l d i r e q u e s t i n v o l v e s m o r e t h a n o n e p a r c e l . M u r r i n s t a t e d i t
i n v o l v e s t h e H e d t k e p r o p e r t y a n d t h e p r o p e r t y j u s t e a s t o f t h a t o n H i g h w a y 5 5 ( p r o p e r t y
w i t h w h i t e h o u s e ) . S h e c o m m e n t e d o n t h e c h a l l e n g e s o f m a k i n g a d e c i s i o n o n t h e A l d i
r e q u e s t w i t h o u t k n o w i n g t h e s t a t u s o f t h e o t h e r p a r c e l s o r t h e h i g h w a y a c c e s s .
F i n k e s t a t e d a r e p r e s e n t a t i v e o f t h e a d j a c e n t p r o p e r t y o w n e r s p o k e b e f o r e t h e P l a n n i n g
C o m m i s s i o n b u t t h a t p a r c e l i s n o t p a r t o f t h e A l d i a p p l i c a t i o n . W i t h r e g a r d t o t h e s t a t u s
o f a c c e s s a n d M n / D O T ' s a c t i o n , t h e i d e a i s t o a l l o w f l e x i b i l i t y f o r f u t u r e a c c e s s t o t h e
a d j a c e n t p r o p e r t y .
M i t c h e l l n o t e d a c r o s s t h e s t r e e t , t h o s e p a r c e l s d e v e l o p e d w i t h a d e a d e n d a n d t h i s s i d e
i n v o l v e s t h e s a m e t y p e o f d i f f i c u l t a c c e s s .
I n r e s p o n s e t o M i t c h e l l ' s q u e s t i o n , M u r r i n e x p l a i n e d t h a t M r . M o n g e r r e q u e s t e d t h e
a n i m a l s h e l t e r t o h o u s e m i n i a t u r e g o a t s . M i t c h e l l d e s c r i b e d t h e s e t b a c k r e q u i r e m e n t s f o r
a n i m a l s t r u c t u r e s a n d d i f f i c u l t y l o c a t i n g t h a t s t r u c t u r e d e p e n d i n g o n t h e s i z e o f p r o p e r t y
a n d t y p e o f a n i m a l t o b e h o u s e d .
P e d e r s o n a s k e d h o w t h e u s e c a n b e p r e v e n t e d f r o m c h a n g i n g f r o m m i n i a t u r e g o a t s t o
h o r s e s . M u r r i n e x p l a i n e d t h a t t h i s a p p l i c a t i o n w a s a l l o w e d f o r o n l y . 3 a n i m a l u n i t s a n d a
h o r s e e q u a l s o n e a n i m a l u n i t .
V I I . N E W B U S I N E S S
A . T o w e r D r i v e , K i l k e n n y L a n e a n d H a m e l R o a d U t i l i t y a n d S t r e e t I m p r o v e m e n t
P r o j e c t ( 7 : 1 9 p . m . )
S t r e m e l d i s p l a y e d a s l i d e o f t h e p r o j e c t s i t e a n d d e s c r i b e d t h e p r o p o s e d s t r e e t a n d u t i l i t y
i m p r o v e m e n t s t o T o w e r D r i v e , K i l k e n n y L a n e , a n d H a m e l R o a d t h a t w a s e s t i m a t e d t o
c o s t $ 2 , 6 3 7 , 0 0 0 . H e d e s c r i b e d t h e a s s e s s m e n t p r o c e s s t h a t f o l l o w s M i n n e s o t a S t a t u t e
C h a p t e r 4 2 9 w i t h t h e p u b l i c h e a r i n g b e i n g h e l d t o n i g h t d u r i n g w h i c h a f f e c t e d p r o p e r t y
o w n e r s c a n s u b m i t a w r i t t e n i n t e n t t o a p p e a l . T h e p r o p o s e d a s s e s s m e n t w o u l d b e
l e v i e d f o r a 1 5 - y e a r p e r i o d a n d i n c l u d e d o n t h e p r o p e r t y t a x s t a t e m e n t . T h e i n t e r e s t r a t e
w o u l d b e 5 % b e g i n n i n g M a y 1 2 , 2 0 1 5 , w i t h t h e f i r s t p a y m e n t d u e M a y 2 0 1 6 .
M a r t i n c o r r e c t e d t h a t w i t h t h e 3 0 - d a y r u l e , t h e p r e p a y m e n t w o u l d b e d u e b y M a y 2 0 ,
2 0 1 5 , r a t h e r t h a n M a y 2 1 , 2 0 1 5 .
S t r e m e l r e v i e w e d t h e p r o j e c t s c h e d u l e . I t w a s n o t e d t h a t f o l l o w i n g t h e r e q u i r e d
a s s e s s m e n t h e a r i n g , s t a f f r e c o m m e n d s t h e C o u n c i l a p p r o v e a r e s o l u t i o n a d o p t i n g t h e
a s s e s s m e n t r o l l f o r t h e T o w e r D r i v e , K i l k e n n y L a n e , a n d H a m e l R o a d u t i l i t y a n d s t r e e t
i m p r o v e m e n t p r o j e c t a n d a l s o a p p r o v e a r e s o l u t i o n a c c e p t i n g b i d s a n d a w a r d i n g t h e
c o n t r a c t t o A s t e c h C o r p o r a t i o n .
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 7 : 2 6 p . m .
T o m D y k h o f f , 6 1 5 H a m e l R o a d , s t a t e d h i s c o n c e r n w i t h t h e a s s e s s m e n t i s t h e i n t e r e s t
r a t e , a s h e w i l l b e f i n a n c i n g i t t h r o u g h h i s t a x p a y m e n t .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
A p r i l 2 1 , 2 0 1 5
Barnhart explained it is the practice of the City to charge 2 points above current interest
rates and preliminary bond testing shows the interest rate is at about 2-2.5%. Until the
City calls for sale of bonds, it is an estimate. Mitchell noted if approved, the interest rate
will be set tonight.
Martin explained the process for calling for bids with the market dictating the interest
rate. The City needs to cover its administrative expenses through the 2 points over what
it anticipates the bond rate to be. Batty advised that is discretionary but in his
experience, 2 points is the standard. He noted that a margin of error is built in to cover
prepayment and nonpayment.
Jim Cox, 770 Tower Drive, stated he noticed all were assessed the same dollar value for
resurfacing but with the sanitary and water main improvements, it was scaled to the size
of property and not a flat rate. Kellogg explained the two assessment formulas used
based on road types. The assessment for a local collector street is based on 50% of the
street improvement cost and split on a per parcel basis. Hamel Road is a collector
roadway so only 40% is assessed to benefiting property owners. That rate is a function
of both frontage and lot area.
Mr. Cox asked where is the City policy and how is it developed. Finke stated the policy
was adopted in 2009. Mitchell explained the City has always had policies so all
improvement projects are assessed under the same formula depending on whether it is
commercial, residential, water or sewer or road.
Mr. Cox stated this policy was developed in 2009 and asked if it is looked at every year.
Mitchell explained the City does not want to change the policy each year because it
wants to treat all property owners the same. The object of the policy is to create
uniformity between like situated owners. Johnson stated staff will provide a copy of the
policy to Mr. Cox.
Mitchell explained to Mr. Cox that if he is concerned, he can appeal the assessment
tonight and use that additional time to research the policy.
Martin stated the policy under discussion is part of the City Code of Ordinance and has
been vetted by the public.
Paul Coghlan, 625 Hamel Road, stated he would like to dispute his assessment and the
number of water services, which directly impacts the price of the assessment. Johnson
stated Mr. Coghlan brought this issue to staffs attention at the open house.
Scherer explained that things got changed when the road was rebuilt so the number of
water services cannot be determined until the road is opened. Scherer stated it will
probably be an assessment for one service, not four service stubs, and if the water
service comes from the other street, there would be zero services.
Cousineau asked if Mr. Coghlan should file an appeal tonight. Batty stated the Council
is being asked to adopt the assessment roll tonight, which includes four services to this
property. He explained that if it is fewer services, the Council can reassess at the lower
number.
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Medina City Council Meeting Minutes 4
April 21, 2015
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M i t c h e l l s u g g e s t e d M r . C o g h l a n f i l e a n a p p e a l t o n i g h t . B a t t y a d v i s e d M r . C o g h l a n t h a t t o
p r e s e r v e h i s r i g h t t o a p p e a l , h e m u s t s u b m i t a w r i t t e n o b j e c t i o n t o t h e a s s e s s m e n t
t o n i g h t . B u t , i t a l s o s t a r t s a ` c l o c k ' r e q u i r i n g t h e p r o p e r t y o w n e r t o s e r v e t h e C i t y w i t h i n
1 0 d a y s a n d a p p e a l w i t h i n 3 0 d a y s .
M a r t i n a s k e d i f t h e C o u n c i l c a n a d o p t t h e a s s e s s m e n t a n d r e s e r v e t h e r i g h t t o r e v i s e i t .
B a t t y a d v i s e d t h e C o u n c i l c a n a d o p t a n d t h e n r e v i s i t b a s e d o n t h e f a c t s s h o u l d i t b e
f o u n d t h e n u m b e r o f s e r v i c e s a s s e s s e d n e e d s t o b e c h a n g e d .
M a r t i n s t a t e d t h e C o u n c i l h a s t h e a b i l i t y t o f o l l o w t h r o u g h r e g a r d l e s s o f w h e t h e r a n
a p p e a l i s f i l e d t o n i g h t . B a t t y c o n c u r r e d .
S c h e r e r e x p l a i n e d t h i s i n v o l v e s a n u n u s u a l s i t u a t i o n w i t h w a t e r s e r v i c e a n d s i n c e i t h a s
b e e n i n v e s t i g a t e d , i t h a s b e e n d e t e r m i n e d t h a t o n e s e r v i c e w o u l d b e t h e m a x i m u m .
M r . C o g h l a n s u b m i t t e d a w r i t t e n n o t i c e o f a p p e a l f o r 6 2 5 H a m e l R o a d .
M i t c h e l l c l o s e d t h e p u b l i c h e a r i n g a t 7 : 4 3 p . m .
1 . R e s o l u t i o n N o . 2 0 1 5 - 3 2 A d o p t i n g A s s e s s m e n t R o l l P u b l i c H e a r i n g
M a r t i n s t a t e d s h e n o t i c e d t h e r e a r e t w o r e s o l u t i o n s f o r t h e a s s e s s m e n t r o l l . J o h n s o n
s t a t e d t h e r e s o l u t i o n w a s u n c h a n g e d b u t t h e a s s e s s m e n t r o l l w a s r e v i s e d a t t h e r e q u e s t
o f M r . D a y w h o h a s n i n e P I D s . M r . D a y r e q u e s t e d t h e p r o j e c t b e a s s e s s e d o v e r 8 P I D s
a n d n o t o n a l l 9 P I D s .
F i n a n c e D i r e c t o r E r i n B a r n h a r t e x p l a i n e d t h e r e d i s t r i b u t i o n o f a s s e s s m e n t s f o r t h e f o u r -
p l e x o n H a m e l R o a d , n o t i n g i t d i d n o t c h a n g e t h e t o t a l a s s e s s m e n t n u m b e r , j u s t t h e
d i s t r i b u t i o n b e t w e e n p a r c e l s . S h e e x p l a i n e d t h e o n e p a r c e l r e m o v e d a t t h e r e q u e s t o f
M r . D a y i s a c o m m o n a r e a f o r t h e o t h e r P I D s a n d a f t e r c o n s i d e r a t i o n , s t a f f s u p p o r t s t h a t
r e q u e s t .
M a r t i n s t a t e d i n a m o t i o n f o r t h e C o u n c i l t o a d o p t a r e v i s e d a s s e s s m e n t r o l l w i t h a
r e d u c t i o n o f w a t e r u n i t s f r o m f o u r t o o n e f o r M r . C o g h l a n ' s p r o p e r t y . S h e a s k e d i f t h e r e
w a s a w a y t o t a k e a c t i o n t o p r e s e r v e t h e C i t y ' s i n s t i t u t i o n a l m e m o r y t o r e d u c e M r .
C o g h l a n ' s n u m b e r t o z e r o i f t h a t i s d e t e r m i n e d t o b e a p p r o p r i a t e o n c e t h e s t r e e t i s
o p e n e d .
B a t t y a d v i s e d i t w o u l d b e b e s t t o a d o p t t h e a s s e s s m e n t r o l l w i t h t h a t r e v i s i o n t o r e d u c e
M r . C o g h l a n ' s w a t e r s e r v i c e s t o z e r o a n d t h e n a d o p t a n a m e n d e d a s s e s s m e n t r o l l j u s t
w i t h r e g a r d t o h i s p r o p e r t y t o e l i m i n a t e t h a t a s s e s s m e n t i f t h o s e f a c t s c o m e f o r w a r d .
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e r e s o l u t i o n n o . 2 0 1 5 - 3 2 a d o p t i n g
a s s e s s m e n t r o l l f o r t h e T o w e r D r i v e , K i l k e n n y L a n e a n d H a m e l R o a d u t i l i t y a n d s t r e e t
i m p r o v e m e n t p r o j e c t p u r s u a n t t o t h e r e v i s e d a s s e s s m e n t r o l l w i t h o n e c o r r e c t i o n t o
P r o p e r t y # 1 3 , P I D 1 2 - 1 1 - 8 2 3 - 3 2 - 0 0 0 3 , o w n e d b y M r . P a u l C o g h l a n , t o r e d u c e t h e
n u m b e r o f w a t e r u t i l i t y s e r v i c e s r e d u c e d f r o m f o u r t o o n e a n d r e d u c e t o t a l u t i l i t y s e r v i c e s
t o t h a t p r o p e r t y f r o m f o u r t o o n e a n d t h e a s s e s s m e n t a m o u n t w i l l b e i n c r e m e n t a l l y
a d j u s t e d b y s t a f f t o r e f l e c t o n l y o n e w a t e r u t i l i t y s e r v i c e f o r t h i s p r o p e r t y a n d o n l y o n e
t o t a l u t i l i t y s e r v i c e f o r t h i s p r o p e r t y . M o t i o n p a s s e d u n a n i m o u s l y .
2 . R e s o l u t i o n N o . 2 0 1 5 - 3 3 A c c e p t i n g B i d s a n d A w a r d i n g t h e C o n t r a c t
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
A p r i l 2 1 , 2 0 1 5
Kellogg stated the next step to proceed with the project is to award the bids. He stated
eight competitive bids were received and the low bid from Astech Corporation was about
9% below the engineer's estimate.
Anderson asked if the City has worked with this firm previously. Stremel stated the
response from WSB staff was scattered without major issues. Kellogg stated he worked
with this company as a subcontractor on a smaller road project and he does not
remember having any issues.
Moved by Martin, seconded by Anderson, to approve resolution no. 2015-33 accepting
the bids and awarding the contract to Astech Corporation in the amount of
$1,997,319.20. Motion passed unanimously.
B. Independence Beach Improvement Project (7:53 p.m.)
Scherer presented the feasibility report prepared by staff for the Independence Beach
Improvement Project, an overlay project, to improve the following residential streets:
Lakeshore, Ardmore, Brook, Balsam, Pine, Walnut, Fern, Maple, Aspen Birch, and
Cedar. In addition, drainage will also be addressed. Scherer stated the consensus of
the neighborhood, expressed at the open house, was in support. He described the
topography of this area and past road and storm sewer improvement projects.
Scherer advised that staff recommends moving forward with this project as it is needed,
cost effective, and necessary to prolong the useful life of the road by ten years. After
that point, a full reconstruction project will be required. The estimated cost is $266,668
with 50% being assessed to benefiting properties so assessments will be in the $800-
$900 range. If approved, the assessment public hearing will be held on May 19, 2015.
Pederson asked whether the infrastructure should be considered now or if the water
pipes will need to be re -lined. Scherer stated the water pipes are 1975 vintage and
while there has been a water main break every year or two, there has been nothing
major at this point. He stated this project will be managed in house and staff will work
with property owners individually.
1. Resolution No. 2015-34 Receiving Feasibility Report and Calling for
Public Hearing on Independence Beach Improvement Project and
Levying Special Assessments for Same
Moved by Anderson, seconded by Pederson, to approve resolution no. 2015-34
receiving the feasibility report and calling for a public hearing on Independence Beach
improvement project and levying special assessments for same. Motion passed
unanimously.
C. Storm Water Pollution Prevention Plan (SWPPP) — Annual Public Hearing
Scherer presented the 2014 accomplishments and Best Management Practices (BMPs)
for the City's Storm Water Pollution Prevention Plan (SWPPP) including description of
2014 stormwater projects; establishment of a Storm Water Infrastructure Maintenance
and Inspection Policy that will include procedures, goals, and create uniformity; and,
2015 and beyond projects. Scherer also described minimum control measures and
listed the City's partners in water quality improvements. He explained that while Council
action is not needed on this item, the City is required to conduct an annual public
hearing on the SWPPP.
•
•
Medina City Council Meeting Minutes 6
April 21, 2015
"
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 8 : 0 8 p . m .
T h e r e b e i n g n o p u b l i c c o m m e n t s , M i t c h e l l c l o s e d t h e p u b l i c h e a r i n g a t 8 : 0 8 p . m .
T h e C o u n c i l a c k n o w l e d g e d t h e g o o d j o b d o n e b y C i t y s t a f f w h e n i t c o m e s t o w a t e r
q u a l i t y a n d a d d r e s s i n g s t o r m w a t e r . S c h e r e r a g r e e d w i t h M i t c h e l l t h a t t h e C i t y i s n o t s h y
a b o u t p r o p o s i n g c o n s e r v a t i o n a n d f a i r l y a g g r e s s i v e w h e n d e a l i n g w i t h s t o r m w a t e r .
M i t c h e l l n o t e d M e d i n a h a s h a d t h e l u x u r y o f s l o w l y c o n v e r t i n g f r o m a g r i c u l t u r e t o u r b a n
s u b d i v i s i o n s . M e d i n a h a s b e e n r e q u i r i n g n e w u r b a n s u b d i v i s i o n s t o u s e s t o r m w a t e r
p o n d s f o r i r r i g a t i o n t o r e d u c e m u n i c i p a l w a t e r u s a g e a n d a d d r e s s s t o r m w a t e r i s s u e s .
V I I I . C I T Y A D M I N I S T R A T O R R E P O R T ( 8 : 1 0 p . m . )
J o h n s o n a n n o u n c e d t h e b u s i n e s s f o r u m a n d t o u r s w i l l b e h e l d o n A p r i l 2 3 , 2 0 1 5 , s t a r t i n g
a t 8 a . m . a n d C l e a n U p D a y i s t h i s S a t u r d a y f r o m 8 a . m . t o n o o n .
M a r t i n a s k e d i f t h e C o u n c i l w i l l b e d o i n g s p e c i f i c t a s k s o n S a t u r d a y . J o h n s o n s t a t e d s t a f f
h a s d e t e r m i n e d t a s k s f o r t h e M a y o r a n d C o u n c i l .
S c h e r e r s t a t e d t h e t r e e s a l e w i l l b e s u b s i d i z e d b y t h e C i t y , t h e r e i s a l i m i t o f t e n t r e e s p e r
p e r s o n , a n d t h e r e h a s b e e n a l o t o f i n t e r e s t . H e n o t e d t h i s i s a g o o d a n d i n f o r m a l v e n u e
f o r t h e C o u n c i l t o c h a t w i t h r e s i d e n t s .
I X . M A Y O R & C I T Y C O U N C I L R E P O R T S ( 8 : 1 3 p . m . )
M i t c h e l l r e p o r t e d o n a m e e t i n g h e l d s e v e r a l w e e k s a g o a b o u t f i r e s e r v i c e . H e s t a t e d a
f a c i l i t a t o r , R a y M c C o y , w i l l b e t a l k i n g w i t h L o r e t t o a n d H a m e l F i r e D e p a r t m e n t s t o i r o n
o u t i s s u e s i n c l u d i n g s t a f f i n g f o r M e d i n a .
P e d e r s o n r e p o r t e d o n t o d a y ' s U p t o w n H a m e l m e e t i n g t h a t w a s a t t e n d e d b y t h e
H e n n e p i n C o u n t y W a t e r P a t r o l , t h e F i r e R e l i e f m e e t i n g , a n d t h e H i g h w a y 5 5 C o r r i d o r
C o a l i t i o n m e e t i n g . H e e x p l a i n e d t h a t d u e t o a p r o p o s e d c h a n g e i n t h e p r o j e c t H i g h w a y
5 5 / C R 1 1 6 p r o j e c t , a n o t h e r H i g h w a y 5 5 C o r r i d o r C o a l i t i o n m e e t i n g h a s b e e n s c h e d u l e d
f o r F r i d a y .
J o h n s o n e x p l a i n e d M e d i n a h a d t a l k e d a b o u t a n i n t e r i m p r o j e c t b u t t h e C o u n t y E n g i n e e r
h a s f o u n d f u n d i n g a n d i s n o w i n t e r e s t e d i n m o v i n g f o r w a r d p o s s i b l y i n 2 0 1 6 w i t h t h e
e n t i r e p r o j e c t t o r e b u i l d t h e i n t e r s e c t i o n o f 1 1 6 a n d H i g h w a y 5 5 . S t a f f h a s r e q u e s t e d
a d d i t i o n a l i n f o r m a t i o n .
A n d e r s o n n o t e d t h a t i s f o u r y e a r s e a r l i e r t h a n a n t i c i p a t e d a n d a s k e d w h a t w o u l d b e t h e
C i t y ' s c o n t r i b u t i o n . P e d e r s o n s t a t e d t h e f u n d i n g p e r c e n t a g e s h a v e n o t y e t b e e n
d e t e r m i n e d . J o h n s o n s t a t e d i t w i l l d e p e n d o n t h e f u n d i n g m e c h a n i s m u s e d f o r t h e
p r o p o s e d p r o j e c t .
M a r t i n a s k e d w h e t h e r t h e W o r k i n g G r o u p f o r H a m e l F i r e D e p a r t m e n t , w h i c h i s m e e t i n g
t o m o r r o w n i g h t , m a y b e g e t t i n g a h e a d o f a n o t h e r p r o c e s s t h a t h a s s t a r t e d w i t h f a c i l i t a t e d
d i s c u s s i o n s o c c u r r i n g b e t w e e n t h e t w o d e p a r t m e n t s i n h o w t h e y c a n c o o p e r a t e . S h e
a s k e d w h e t h e r t h e s t u d y g r o u p s h o u l d s t e p a s i d e .
M i t c h e l l s t a t e d M e d i n a d o e s n o t w a n t t o i n s u l t t h e H a m e l F i r e D e p a r t m e n t b y n o t
s h o w i n g u p . M a r t i n s t a t e d i t i s o n l y f o r t h e H a m e l F i r e D e p a r t m e n t . M i t c h e l l s t a t e d t h e y
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
A p r i l 2 1 , 2 0 1 5
agreed to talk with Loretto two weeks ago so he thinks they can follow two separate
tracts at the same time.
Martin stated Fire Department Chief Jeff Ruchti had asked for volunteers for a Task
Force on the committee and felt the City Council had given him the go ahead to create
that Task Force to look at the future of Hamel Fire. That was established about six
months ago and it came up in the context of discussing physical plant requirements for
Hamel. Martin stated she had asked Chief Ruchti, in an e-mail last week, if we should
not go forward with the Task Force study group as the goal is to have the two Fire
Departments chatting with each other instead of meeting separately. Chief Ruchti had
responded that Mayor Mitchell thought it should go forward.
Anderson stated Martin's concerns are justified. He went on to add that in his opinion
the City Council should not be involved in discussions with those two departments until
Ray McCoy has completed his work.
Johnson stated he will inform Fire Chief Ruchti that the Council's position is that Ray
McCoy was retained to hold discussions with the Fire Department and recommend the
Task Force Committee not meet at this time until those discussions facilitated by Mr.
McCoy have an opportunity to occur.
Anderson stated he attended last week's Planning Commission meeting and it seems to
be moving along well.
Cousineau stated she attended the Park Commission meeting and the Watershed
District meeting.
X. APPROVAL TO PAY THE BILLS (8:26 p.m.)
Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003094E-
003114E for $52,532.18, order check numbers 42695-42756 for $119,226.45, and
payroll EFT 506323-506353 for $46,162.97. Motion passed unanimously.
XI. ADJOURN
Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 8:27 p.m.
Motion passed unanimously.
Bob Mitchell, Mayor
Attest:
Scott Johnson, Ci Administrator
•
Medina City Council Meeting Minutes 8
April 21, 2015
ORDER CHECKS April 8, 2015 - April 21, 2015
42695 BANDAPATI, SATISH $250.00
42696 JABBAR, SADJA $75.00
42697 MATTAMY MPLS PRTNSHP $10,000.00
42698 MN DVS $11.00
42699 PONTEM SOFTWARE BY RIA $495.00
42700 MN DVS $20.75
42701 ABDO, EICK & MEYERS LLP $12,000.00
42702 ADAM'S PEST CONTROL INC $99.00
42703 ALLINA HEALTH SYSTEM $50.00
42704 BIFFS INC $72.00
42705 BROCK WHITE $13,860.00
42706 CENTERPOINT ENERGY $2,336.47
42707 CENTURYLINK $226.67
42708 COUNTRYSIDE CAFE $96.25
42709 DS HUNZ SERVICES INC $180.20
42710 ECM PUBLISHERS INC $71.24
42711 ESRI, INC. $2,400.00
42712 FASTENAL COMPANY $82.33
42713 GOODIN COMPANY $326.83
42714 GOPHER STATE ONE CALL $272.80
42715 GRAINGER $103.99
42716 HAMEL LUMBER INC $336.00
42717 HAMEL LIONS CLUB $525.00
42718 HAMEL VOLUNTEER FIRE DEPT $5,000.00
42719 HD SUPPLY WATERWORKS LTD $4,945.10
42720 HENN COUNTY INFO TECH $928.30
42721 HENN COUNTY SHERIFF $148.64
42722 HENN CTY RESIDENT/REAL ESTATE $32.00
42723 INTERSTATE ALL BATTERY $149.85
42724 KELLY'S WRECKER SERVICE INC $75.00
42725 LANO EQUIPMENT INC $4,706.36
42726 LEAGUE OF MINNESOTA CITIES $40.00
42727 MANSFIELD OIL COMPANY $9,753.60
42728 MARCO INC $676.12
42729 MATHESON TRI-GAS INC $71.18
42730 MEDINA MOBIL, INC $100.00
42731 MEDTOX LABS $49.03
42732 METROPOLITAN COUNCIL $7,380.45
42733 METROPOLITAN COUNCIL $20,367.83
42734 METRO ALARM CONTRACTORS INC $177.50
42735 MINUTEMAN PRESS $1,094.89
42736 MN DEPT OF LABOR/INDUSTRY $3,481.93
42737 MN SAFETY COUNCIL INC $1,212.00
42738 NAPA OF CORCORAN INC $106.23
42739 NORTH AMERICAN SALT CO $6,454.08
42740 NORTHWEST ASSOC CONSULTANTS $933.50
42741 OFFICE DEPOT $203.76
42742 OIL AIR PRODUCTS LLC $3.12
42743 PERFORMANCE PETROLEUM $565.40
42744 PITNEY BOWES $273.00
42745 RECYCLING ASSOCIATION OF MN $150.00
42746 SAM'S CLUB $116.25
42747 SEARS $1,628.99
42748 STREICHER'S $119.98
42749 SUBURBAN TIRE WHOLESALE INC $503.64
42750 SUPPLY SOLUTIONS LLC $272.45
42751 TACTICAL SOLUTIONS $282.00
42752 TALLEN & BAERTSCHI $2,541.54
42753 TIMESAVER OFFSITE $113.00
42754 TWIN CITY GARAGE DOOR $488.20
42755 VIKING INDUSTRIAL CENTER $99.00
42756 WESTSIDE WHOLESALE TIRE $92.00
Total Checks $119,226.45
Medina City Council Meeting Minutes 9
April 21, 2015
Electronic Payments April 3, 2015 — April 21, 2015
003094E PITNEY BOWES $1,000.00
003095E PR PERA $13,670.59
003096E PR FED/FICA $14,732.66
003097E PR MN Deferred Comp $1,980.00
003098E PR STATE OF MINNESOTA $3,022.92
003099E SELECT ACCOUNT $1,352.00
003100E CITY OF MEDINA $18.00
003101E FARMERS STATE BANK OF HAMEL $20.00
003102E AFLAC $394.88
003103E CULLIGAN-METRO $31.80
003104E ELAN FINANCIAL SERVICE $1,091.67
003105E EXXONMOBIL FLEET - WEX BANK $1,396.37
003106E PREMIUM WATERS INC $54.25
003107E PAYMENT SERVICE NETWORK INC $296.65
003108E PIVOTAL PAYMENTS INC $215.88
003109E PITNEY BOWES $1,000.00
003110E SELECT ACCOUNT $75.50
003111E VERIZON WIRELESS $1,107.43
003112E WRIGHT HENN COOP ELEC ASSN $1,895.15
003113E XCEL ENERGY $8,956.53
003114E MEDIACOM OF MN LLC $219.90
Total Electronic Checks $52,532.18
PAYROLL DIRECT DEPOSIT April 08, 2015
506323 ALTENDORF, JENNIFER L. $1,269.15
506324 ANDERSON, JOHN G. $230.87
506325 BARNHART, ERIN A $1,865.68
506326 BELLAND, EDGAR J. $2,524.21
506327 BOECKER, KEVIN D $2,369.83
506328 CONVERSE, KEITH A. $1,929.53
506329 COUSINEAU, LORIE K. $230.87
506330 DINGMANN, IVAN W. $1,644.32
506331 DOMINO, CHARMANE $1,743.53
506332 ENDE, JOSEPH $1,367.22
506333 FINKE, DUSTIN D $2,116.35
506334 GALLUP, JODI M. $1,590.31
506335 GLEASON, JOHN M $1,721.21
506336 GREGORY, THOMAS $1,777.54
506337 HALL, DAVID M $1,974.08
506338 JESSEN, JEREMIAH S. $1,932.98
506339 JOHNSON, SCOTT T $2,162.88
506340 KLAERS, ANNE M. $612.44
506341 LANE, LINDA $1,465.16
506342 LEUER, GREGORY J $2,017.91
506343 MARTIN, KATHLEEN M $230.87
506344 MCGILL, CHRISTOPHER R. $1,365.40
506345 MITCHELL, ROBERT G $327.07
506346 NELSON, JASON $2,506.85
506347 PEDERSON, JEFF $221.92
506348 PETERSON, DEBRA A. $1,545.17
506349 REINKING, DEREK M $1,742.85
506350 SCHERER, STEVEN T $2,225.70
506351 VIEAU, CECILIA M $1,165.44
506352 VINCK, JOHN J. $1,791.86
506353 WENANDE, BRANDON S. $493.77
Total Payroll Direct Deposit $46,162.97
Medina City Council Meeting Minutes 10
April 21, 2015