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Home My Public Portal About06-06-23 Plan Commission Minutes Plan Commission Record of Minutes Date: June 6, 2023 Location: Village Hall CALL TO ORDER Chairman Minnis called the Plan Commission meeting to order at 7:00 p.m. PLEDGE TO THE FLAG Chairman Minnis led the pledge to the flag. ROLL CALL Present: Commissioners Goins, Heinen, Nicholson, Valerga, Womack and Chairman Minnis Absent: None Staff: Rachel Riemenschneider, Associate Planner Amanda Martinez, Associate Planner APPROVAL OF MINUTES Commissioner Goins made a motion to approve the Minutes of Plan Commission meeting held on May 16, 2023 as presented. Second by Commissioner Nicholson. The motion carried unanimously by voice vote: PUBLIC COMMENTS No Public Comments. DEVELOPMENT REPORT Ms. Riemenschneider provided an update on the following cases: Route 59 Self Storage, Marnette Apartments, and Sharon Church. OLD BUSINESS No Old Business. NEW BUSINESS TACO BELL (CASE 2008-042423.SU.SPR) Commissioner Valerga made a motion to open the public hearing. Second by Commissioner Heinen. The motion carried unanimously by voice vote: Ms. Martinez provided an introduction of the proposed special use and site plan. Chairman Minnis swore in Ben Marschall, design engineer for applicant. Chairman Minnis asked for public comments. There were no public comments. There was discussion about the cross-access easement, sidewalk connectivity, and architectural enhancements. Ayes: Goins, Heinen, Nicholson, Valerga, Womack and Minnis Nays: None Absent: None Ayes: Goins, Heinen, Nicholson, Valerga, Womack and Minnis Nays: None Absent: None Plan Commission Minutes June 6, 2023 Page 2 of 4 Commissioner Heinen recommends staff and the applicant to work on creating a site plan which will allow for a cross-access easement to the south. Several commissioners agreed and encouraged the usage of the cross-access easement. Commissioners Goins & Heinen would like staff to provide more information on why there is the development is not required to put a sidewalk, especially along Route 59. There was extensive discussion about the orientation of building on the site plan and how it could be rearranged to allow a cross-access easement. Commissioner Womack would like the building turned so the proposed front elevation is not facing Route 59. Commissioner Heinen suggested enhanced architecture on the Route 59 facing (west) elevation. Commissioner Valerga made a motion to close the public hearing. Second by Commissioner Nicholson. The motion carried unanimously by voice vote: Commissioner Heinen made a motion to continue Case 2008-042423.SU.SPR to the Plan Commission meeting on June 20, 2023. Commissioner Womack seconded the motion. Chairman Minnis called for a vote by roll call. The motion is carried 6:0. LINCOLN HIGWAY SELF STORAGE (CASE 2011-050523.SU.SPR.FP) Commissioner Valerga made a motion to open the public hearing. Second by Commissioner Nicholson. The motion carried unanimously by voice vote: Ms. Riemenschneider provided an introduction of the proposed special use, site plan, and final plat. Chairman Minnis swore in Eric Miller, attorney for applicant; Brian Harrington, representing the owner; and Nick Arps, engineer. Mr. Miller gave a presentation on the proposed redevelopment. Chairman Minnis asked for public comments. Chairman Minnis swore in Dustin Magemeneas. Ms. Magemeneas has concerns about the height of the building, lighting spill over, residential property values, and noise. Ms. Magemeneas also had several questions regarding the site plan. Mr. Miller and Mr. Harrington addressed her concerns and questions. Mr. Miller stated that there will be no signage on the rear elevation adjacent to the residential area, indicated they have already started looking into relocating the trash enclosure, and they will not be disturbing landscaping on the residential property. Mr. Harrington stated a 2-foot landscaping berm could be installed. Ayes: Goins, Heinen, Nicholson, Valerga, Womack and Minnis Nays: None Absent: None Ayes: Goins, Heinen, Nicholson, Valerga, Womack and Minnis Nays: None Absent: None Ayes: Goins, Heinen, Nicholson, Valerga, Womack and Minnis Nays: None Absent: None Plan Commission Minutes June 6, 2023 Page 3 of 4 Chairman Minnis swore in Mark Muehlfelt. Mr. Muehlfelt owns the canvas shop next to the proposed development and he is concerned about the cross-access easement staff is proposing into his property, the height of the building, and stormwater management. Mr. Arps explained how stormwater will be managed and provide more information regarding the building height. There was discussion regarding if the proposed use is needed in the community, why the retail building is being kept, subterrain grade detention, building height, climate-controlled units, unit count, parking, lighting, architectural features of elevations and relief the applicant is asking from the zoning code. Commissioner Goins wants to see the feasibility study done by the applicant. Commissioner Womack stated the retail building in its current form does not align with the intent of the redevelopment opportunity. Commissioner Womack suggested to incorporate the existing retail into the new building. Mr. Miller stated they could use similar material and color when they update the façade of the retail building so it can match the self-storage building. Commissioner Womack would also like to see them have one-story below grade and feels more information regarding the parking requirements is needed. Commissioner Womack wants the elevations to look commercial and not industrial in RT 30 corridor. Commissioner Valerga asked the applicant for additional drawings that illustrate updates to the retail building’s façade. There was extensive discussion about the retail building that will not be demolished and how to best incorporate it into the site plan. Commissioner Heinen wants the applicant and the Village to get creative with this redevelopment and potentially have offsite detention or a “fee in-lieu of” to have more space for revisions to the site plan. Commissioner Heinen suggested demolishing all existing buildings, move the retail to where the proposed detention area is, which will allow enough room for a rectangular building. Commissioner Heinen also wants architectural elements added to the elevations. Commissioner Heinen made a motion to close the public hearing. Second by Commissioner Nicholson. The motion carried unanimously by voice vote: Commissioner Womack made a motion to continue the public hearing for Case 2011-050523.SU.SPR.FP to the July 18, 2023 Plan Commission Meeting. Commissioner Valerga seconded the motion. Chairman Minnis called for a vote by roll call. The motion is carried 6:0. Ayes: Goins, Heinen, Nicholson, Valerga, Womack and Minnis Nays: None Absent: None Ayes: Goins, Heinen, Nicholson, Valerga, Womack and Minnis Nays: None Absent: None Plan Commission Minutes June 6, 2023 Page 4 of 4 PLAN COMMISSION & ZONING BOARD OF APPEALS ANNUAL REPORT Commissioner Valerga made a motion to accept the Plan Commission & Zoning Board of Appeals Annual Report, June 1, 2022 through May 31, 2023. Commissioner Nicholson seconded the motion. Chairman Minnis called for a vote by roll call. The motion is carried 6:0. DISCUSSION Chairman Minnis made an announcement that the Village is accepting applications for the Plan Commission positions. ADJOURN Chairman Minnis adjourned the Plan Commission meeting at 8:55 p.m. Respectfully submitted by Tracey Erickson Tracey Erickson, Recording Secretary Ayes: Goins, Heinen, Nicholson, Valerga, Womack and Minnis Nays: None Absent: None