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HomeMy Public PortalAbout07/15/03 CCM191 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 15. 2003 The City Council of Medina, Minnesota met in regular session on July 15, 2003 at 7:30 p.m. in the City Hall Chambers. Acting Mayor Jim Lane presided. I. ROLL CALL Members Present: Workman, Lane, Smith and Brinkman Members Absent: Zietlow Also Present: City Attorney Ron Batty, Public Works Director Jim Dil!man, City Engineer Tom Kellogg, City Administrator Chad Adams and Planning and Zoning Assistant Sandie Larson sitting in for the Recording Secretary II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA Moved by Smith, seconded by Brinkman to approve the agenda. Motion passed unanimously. IV. APPROVAL A. Approval of the June 24.2003 Special Council Meeting Moved by Workman, seconded by Smith to approve the June 24, 2003 Special Council Meeting Minutes. Motion passed unanimously. B. Approval of the July 1.2003 Regular Citv Council Meeting Minutes It was noted that on page 2, the 6th paragraph, it should read: "Lane inquired about segregating out protective inspection services such as those for contracted building inspection and fire marshal inspection services for the Public Safety expenditures". Moved by Smith, seconded by Brinkman to approve the July 1, 2003 Regular City Council Meeting Minutes as amended. Motion passed unanimously. V. PRESENTATIONS James Prosser and Shelly Eldridge with Ehlers and Associates were present and stated that they were asked to prepare a report on options for improvements for Uptown Hamel. Prosser went over the report that had been given to the council. He stated that the options that he had outlined were based on work with other cities. Some of the options available include: Improvement Bonds, Developer Financing, City Financing, Recapture Agreement, Tax Increment and Grant Funding. Prosser said that in their findings, after looking at the options for funding, that it was not likely that a developer would be able to finance the improvements needed and obtain a reasonable rate of return on their investment. Medina City Council Minutes July 15, 2003 192 Prosser also stated that tax increment more than likely would not be available for the Cates property because they (Cates property) would be the only property to benefit from improvements, although a potential developer has challenged that. In Ehlers recommendations it states that the developer of the Cate's property should be advised that any request for financing assistance of the property is unlikely. If they choose to submit a request, the developer would be required to provide an up front payment to cover the cost of analysis. Secondly, the City Council should determine if public assistance will be made available to support the cost of public improvements for the Hamel area and if a decision is made to provide some level of assistance then there would be a number of things to be negotiated with the developer. The City should remember that this is independent from other approvals. There are two separate actions; 1. Financing and 2. Planning and Zoning and City Council approvals. Prosser stated that just because someone is available for assistance, the council does not have to provide it. Brinkman said he does not see Uptown Hamel needing public assistance. Development across the street is driving requests for the City to provide assistance. Workman said that the City was looking for financing of the storm sewer project in Uptown Hamel so we have developable property. He said he is worried about cash flow if we did it ourselves and commented that we are sitting on over $1 million in investment accounts. Workman asked Ron Batty if internal financing of this nature has been done (for the City to finance infrastructure and the development brings in more tax revenue). Batty said we may be able to determine a way to account for it internally. Workman said it is nicer to do tax increment. Shelly Eldridge, Ehlers, said that it is more flexible to finance with bonds outside the levy limits. Smith said that the more she learns, the more confused she gets. She said Medina has been a conservative city and now a developer comes in and we also have to deal with the storm water problem. Ehlers has given us options, but if City doesn't do something no one will come in, how could they afford to? Workman said we have a better idea with these options, but it is tough because it is not a huge project. Lane said in a recapture agreement the City might be able to recapture costs by the sale of properties in the area. Prosser said either the public or a developer will pay for improvements in Uptown Hamel and the improvements will benefit others. Batty said that he sees it more likely that the City would assess for improvements, but defers collecting until development or sale occurs. If a developer agrees to pick up Medina City Council Minutes July 15, 2003 193 disproportionate costs in the interim, then the City will reimburse when property is sold and assessment is paid. A developer would get enough back to ultimately pay their share. Lane thanked Ehlers for coming. Adams asked the Council for next desired steps in the process. Lane said to schedule more discussion when Mayor Zietlow was available at the 2nd meeting in August. Workman said he would like staff to continue working on this and if interested developers come forward to develop some scenarios on financing. Smith asked about the information Adams had received on fa9ade/storefront improvements. Adams said that three communities had responded and that most cities do not directly have programs in place. However, community foundations or Chambers help provide funding for some of the programs. Osseo gives up to $5,000 to a business for storefront improvements and provide low interest loans for more. He said he will have a report for the next discussion. Smith asked about CDBG money and if had been applied for. Batty said that anything the City does would have to be tied to a project, economic development or redevelopment. He said goals have to be defined and a plan adopted for a project area. Staff will continue to explore developers and review financing options for next meeting. VI. COMMENTS A. Comments from Citizens on Items not on the Agenda Larry LeJeune said that he hopes to have a new home built at 2820 County Road 24. The City has approved the permit, but Minnehaha Creek Watershed District says they have water in the pasture. The item was to be on the Watershed's agenda for July 10th, but it did not get heard. LeJeune said they would like to start on the foundation and would like the City's permission to do so. He said the location the Watershed is talking about is at least 170' from where he wants to build. LeJeune said it is very difficult to communicate with the Watershed District. Smith said she did not think we could approve without our attorney looking into it. Brinkman said we need to find out if we can do it legally. Batty said he did not know if we can do this. Lane said he knows of one example where a permit had been issued and the Watershed brought in the DNR for a cease and desist order. Medina City Council Minutes July 15, 2003 194 LeJeune wanted to know who the Watershed reports to. Lane said BWSR, the Board of Water and Soil Resources. He said if the City issues the permit, the Watershed could stop you. He said the City could help get the item on the July 24th agenda. Bruce Carnehan, L.Cramer Company, said they are on the agenda for the 24th, and that they have delineated the wetlands and even the new wetland in the pasture. Lane stated that they do have overlapping jurisdiction with cities and counties. Lane told them to check with Adams in the morning to keep everything moving along. B. Park Commission C. Planning Commission Sandie Larson stated there would be two items on the August Planning Commission agenda, one subdivision and one lot line re -arrangement. VII. BUSINESS A. Parks 1. West Lutheran High School Agreement for Football Practice at Hamel Legion Park Adams passed out a revised copy of the agreement. He said that the high school had not seen this most recent version. Batty said that the changes were minimal, #12, insurance provision and business terms. Lane questioned the reference to #9 and #10. He said to add 'move when not needed.' Moved by Workman and seconded by Brinkman to approve the agreement with West Lutheran High School as amended. Motion passed unanimously. B. Public Works 1. Debris Removal Clearance in a Disaster policy. Adams stated that a policy was needed to clarify the City's procedure. The policy will be included in the City's Emergency Preparedness Plan Dillman said the draft policy is pretty much consistent with what the City has done in previous storms. Workman asked if we are limited to resources available. Dillman said the policy obligates the City to only clean up the right-of-way. He said if there was a major storm the City would help on personal property if there was a medical, etc. reason to do so. Lane said he suggested in Step III, that the policy make provisions for the City to designate sites if needed. Medina City Council Minutes July 15, 2003 195 Smith said that Anoka County sets up sites. She suggested talking to Hennepin County and maybe have their site available for one of the sites as needed. Dillman said an alternate site is at the county park where it is in a more populated area. Smith said another benefit of having Hennepin County Public Works here, is that there is plenty of land to use. Moved by Smith and seconded by Brinkman to include the Debris Removal Clearance in a Disaster' in the City`s Emergency Preparedness Plan. Motion passed unanimously. 2. Sanitary Sewer -Feasibility and Task Force for County Road 19 and TH55 Adams referenced a letter from Corcoran expressing interest in doing something sooner with sanitary sewer to the area, than had been discussed before. Dillman said that Adams and he had met with Hennepin County and 3 property owners. He said the County Road 19 construction project is spurning us on to do something. He said that Hennepin County would pay for 50% of the cost for a feasibility report. He said 3 of 4 businesses would like to have sanitary sewer to help with their problems. He said this meeting with Corcoran changes the whole scope of the project. Dillman said if Corcoran gets sewer it would flow east. For short term solution to 4 businesses, the flow would go south to Loretto and Independence Beach. He said from Medina's side he would like to put in a permanent system that would be intended to flow east, but in the mean time send it south to Independence Beach. Workman asked if there would be enough capacity for Corcoran for it to go south. Dillman said no. Workman asked how expensive it would be to get the sewer there to go east. Kellogg said very expensive for four businesses. Workman asked if it would be feasible for us to go east working with Corcoran. Kellogg said temporarily it could go south and permanently it would serve the RCH district and for Corcoran. Smith said sewer would come to the RCH district when property is developed. Workman asked if Corcoran was willing to help us finance this. Ken Guenthner, Corcoran Mayor, said yes. Lane asked about the feasibility report. Dillman said that it would be financed 50% by Hennepin County and 50% by the City and that it dealt with the four trouble spots. Medina City Council Minutes July 15, 2003 196 Lane asked Dillman if he needed city council authority or if it had already been embarked upon. Dillman said if Corcoran wants to get involved, the report would be different. Workman asked how much a feasibility would cost for going down Highway 55. Dillman said a fair amount of preliminary work has been done. Workman said we don't mind the development of sewer along Highway 55, we just don't want it to cost the city more. He said it makes sense to look at Corcoran and not double up with a temporary system and then do the other. Lane asked when the City needs to address the four trouble spots. Dillman said we have until fall. Guenthner questioned if the City was willing to look at a long-term solution. He asked how Corcoran can propose something for intermediate stage to accommodate the 4 spots in Medina. Corcoran could come up with something to help, but not force the development of the corridor in Medina. Corcoran is seeking more dialogue with Medina. Workman said if we do the south side it is to our advantage. Smith requested more information on costs of going east versus looking at 4 businesses, and what Corcoran is willing to pay. Dillman said Adams could work with Corcoran and determine costs for feasibility report. Guenthner said they are just looking to be involved in looking at a solution. Lane asked that staff and both cities work on what the feasibility study should address and come back in a month. Workman said we need to address the scope. Guenthner agreed. C. Public Safety 1. Resolution Approving Safe and Sober Grant Moved by Workman and seconded by Brinkman to approve the Resolution 03-21 approving entering into Agreement for the Safe and Sober Grant. Motion passed unanimously, D. Administration 1. Lake Independence Water Quality Lane requested this item to be on the agenda. He said he has been frustrated with the manner in which water quality has been hung on Medina. Lake quality is spread around quite far, and to get it addressed in expert form he suggests the water quality issue be addressed by the Pioneer Sarah Creek Watershed District and they take appropriate Medina City Council Minutes July 15, 2003 197 investigation. He offered the cooperation of Medina and suggested that Three Rivers Park and Independence also cooperate. Lane said he would also like to see the MPCA and Hennepin County involved. He felt that there should be independent technical expertise working on the water quality issue and he suggested that the City send a letter to the Pioneer -Sarah Creek watershed district and offer to appear at their August meeting to offer support and encouragement. Smith said it is a good idea for the City to bring in experts, but before we do it, it would be wise of us to have experts explain to the City the issues of pollution. She said John Barten has done a study. She said it is nice to request the watershed district Zook at it, but it concerns her that she keeps hearing there is no evidence of pollution. She said she would like to bring in the U of M extension service, the MPCA and get the council educated. Smith said there is a study going on and we should bring forth experts to tell us what affects the water quality. Workman said we are better off letting the watershed people do more. He said there is more evidence that septic systems affect lakes. Smith asked if the council is afraid to have experts come in. Workman said no. There was further discussion on source of water pollution. Workman said that the horse issue keeps being brought up. Smith said the City is currently reviewing an education plan that address the horse issue. She said they have listed landscaping problems and septic systems also. . Lane said the philosophy of his proposal was to bring in independent experts from the watershed district. Smith said the watershed district is involved with Three Rivers Park. Smith said to Lane that he hoped the study would show horses are not a problem. Smith said she is tired of hearing that there is no evidence. It has to be brought up and put to rest. Brinkman said if there was evidence the watershed district would tell us. Smith said she suggested the watershed district, the MPCA and the U of M extension and Hennepin County come in and tell us what the City can do. Lane said that his proposal deals with Lake Independence. He said he is tired of having the problems being entirely Medina's. He said lets get Medina out of the line of fire and move it into a credible independent forum. Smith said she does not feel the watershed district has people or money to do a study. Medina City Council Minutes July 15, 2003 198 Lane said he wants independent technical experts. He said the watershed district deals with water quality issue Moved by Workman, seconded by Brinkman, to send a letter to the Pioneer Sarah Creek Watershed District requesting their consideration of working on a water quality study for Lake Independence and to request being placed on their agenda for discussion in August. Brinkman said we should get technical data first. We need a competent engineer to test the water, etc. and then deal with it. Moved by Smith to bring in experts to provide more education to the Council on water quality issues throughout Medina. There was no second. Smith asked if the council would look at data in writing. Brinkman said lets figure out the problem and if so, fix it. 2. Update from Tom Kellogg Kellogg gave an update on the signal lights at Willow Drive and Highway 55. One pole was located in the wrong spot and they (BRAA) will work with MnDot to determine who pays for the change. He said hopefully the lights will be operating by the next council meeting. VIII. APPROVAL TO PAY BILLS Adams requested the check to Bonestroo for mapping for the police department for be removed and reviewed more thoroughly. Moved by Workman, seconded by Brinkman to approve the bills, order check numbers 25366-25429 for $332, 708.45 and payroll check numbers 18215-18230 for $20, 707.28. Payroll checks #18199-18214 have been voided. Motion passed unanimously. IX. ADJOURN Moved by Workman and seconded by Smith to adjourn the meeting at 9:20 p.m. Motion passed unanimously. P ilip K. ietlow, M.'yor Attest: 414 Chad M. Adams, City Administrator Medina City Council Minutes July 15, 2003 199 ORDER CHECKS - JULY 15, 2003 25366 A.T.& T $54.52 25367 ALL STEEL PRODUCTS $2,822.25 25368 AMERIPRIDE LINEN & APPAREL SVC $55.17 25369 ANDERSEN, EARL F $111.45 25370 BRYAN ROCK PRODUCTS $2,306.29 25371 BUDGET PRINTING $2,018.99 25372 BUFFALO BITUMINOUS $4,364.18 25373 CENTERPOINT ENERGY $23.25 25374 CIPHER LABORATORIES $1,004.73 25375 CLASSIC CLEANING $451.56 25376 DEPARTMENT OF PUBLIC SAFETY $270.00 25377 DOBO'S, THE $63.00 25378 E-Z-RECYCLING $3,030.20 25379 EULL'S MANUFACTURING CO $351.22 25380 FORTIN HARDWARE $85.35 25381 FRONTIER $57.78 25382 GARY'S DIESEL SERVICE $61.90 25383 GENUINE PARTS CO. - MPLS $79.47 25384 GLENWOOD INGLEWOOD $65.40 25385 GOODIN CO. $34.70 25386 HAMEL BUILDING CENTER $60.04 25387 HENNEPIN CO.DEPT.OF GEN.SVC. $25.00 25388 HENNEPIN CO.TREAS.,ACCTG.SVCS $624.00 25389 HENNEPIN COOPERATIVE SEED EXCH $127.79 25390 HENNEPIN COUNTY INFO.TECH.DEPT $280.48 25391 KEEPRS, INC./CY'S UNIFORMS $7.61 25392 KEN'S SNOWPLOWING & BOBCAT $1,750.00 25393 KERN, DEWENTER & VIERE $2,600.00 25394 LAWN DETAILERS $1,872.27 25395 MCGRUFF SAFE KITS $107.21 25396 MEDICA $345.80 25397 METRO WEST INSPECTION $22,179.20 25398 METRO.COUNCIL ENVIRO. SERVICES $9,299.33 25399 METROPOLITAN COUNCIL WASTEWTR $7,573.50 25400 MIDWEST ASPHALT CORPORATION $94.20 25401 MINNEAPOLIS DEPT.HEALTH&FAMILY $74.55 25402 MINNESOTA STATE TREASURER $3,532.50 25403 MN DEPT. OF ADM $65.00 25404 MOTHERS MOTORS/LORETTO TOWING $20.00 25405 NATIONAL WATERWORKS $351.29 25406 NORTH AMERICAN FOODS $36.13 25407 NORTHERN TOOL & EQUIPMENT $170.38 25408 PARK CONSTRUCTION $214,564.71 25409 PRESS & NEWS PUBLICATIONS $215.23 25410 PRUDENTIAL INSURANCE CO. OF AM $158.50 25411 QWEST $110.76 25412 REYNOLDS WELDING $27.80 25413 SBC PAGING ' $61.25 25414 SCHARBER & SONS, INC. $21.60 200 ORDER CHECKS - JULY 15, 2003 (CONT'D) 25415 STREICHER'S $13.79 25416 SUMMIT CHEMICAL CO. $994.14 25417 SUPERIOR WIRELESS $12.64 25418 TALLEN & BAERTSCHI $2,144.84 25419 TIME SAVER OFF SHE, SEC. $158.50 25420 TRI-K SERVICES $268.38 25421 VALVOLINE $104.47 25422 VERIZON WIRELESS $41.74 25423 VILLAGE CHEVROLET $25.00 25424 VISU-SEWER CLEAN & SEAL $39,487.05 25425 WEST METRO LUMBER $293.94 25426 WESTSIDE WHOLESALE TIRE $253.00 25427 WRIGHT-HENNEPIN ELECTRIC $133.29 25428 XCEL ENERGY $4,750.76 25429 XEROX CORPORATION $359.37 $332,708.45 PAYROLL CHECKS - JULY 14, 2003 18215 SCHERER, STEVEN T $1,220.59 18216 MCGILL, CHRISTOPHER R. $1,438.21 18217 DILLMAN, JAMES D $1,743.21 18218 DRESSEL, ROBERT P. $1,047.66 18219 BELLAND, EDGAR J $2,161.56 18220 VIEAU, CECILIA M $1,064.74 18221 DINGMANN, IVAN W $1,048.88 18222 SULANDER, LAURA L. $1,118.51 18223 LARSON, SANDRA L $1,026.84 18224 BOECKER, KEVIN D $1,115.95 18225 PRISM, JON D. $1,491.65 18226 CHAFFINS, GARY S $792.39 18227 ADAMS, CHAD M. $1,728.86 18228 HALL, DAVID M. $1,104.57 18229 NELSON, JASON $1,337.35 18230 THUL, JEFFREY P. $1,266.31 $20,707.28