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HomeMy Public PortalAboutORD15730 BILL NO. 2017-73 SPONSORED BY COUNCILMAN 'Mihalevich ORDINANCE NO. 1 IS7� 30 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE FISCAL YEAR 2016-2017 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE SALES TAX F FUND. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. There is hereby supplementally appropriated within the Sales Tax F Fund $500,000 as indicated on Exhibit A, attached hereto. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: I Approved: O/✓vf 0 tD-0 1 :7, OwvuLit Presiding Officer Mayor Carrie Tergin ATTEST:,` APPROVED AS TO FORM: ity Clerk-' City Co sel CERTIFICATION BY MAYOR Pursuant to Article VI I, Section 7.1(5.) Of the Charter of the City of Jefferson, Missouri, I hereby certify that the sums appropriated in the ordinance are available in the various funds to meet the requirements of this bill. G�*1 Mayor Bill 2017-73 Exhibit A SUPPLEMENTAL APPROPRIATIONS FISCAL YEAR 2016-2017 BUDGET SALES TAX F FUND: Revenue: Account#44-100-495995 Transfer from Surplus $500,000 Expenditure: Account#44-990-578077 Court Design/Renovation $500,000 .«•- CITY OF JEFFERSON AMENDMENT TO CONTRACT FOR PROFESSIONAL SERVICES WHEREAS,the City of Jefferson, Missouri, a municipal corporation, with offices at 320 East McCarty, Jefferson City, Missouri, 65101, hereinafter designated "City," entered into an Agreement with The Architects Alliance, Inc., located at 631 West Main Street, Jefferson City, Missouri, 65101, hereinafter referred to as "Consultant,"on April 14,2017;and WHEREAS,both parties wish to amend the following sections to the agreement: 1.Scope of Services.The City agrees to engage the services of the Consultant to render certain technical and professional planning services forthe Municipal Court Phase I and II, hereinafter described in Exhibit A and Exhibit B,which is attached hereto. 6.Compensation.The total amount for professional services rendered under this shall not exceed Ten Thousand Dollars ($10.000.00)Sixty-Two Thousand Three Hundred Thirty Dollars (S62,330.00)for all designand consultantservicesand printing. Nochange incompensationshallbemadeunlessthere is a substantial and significant difference between the workoriginallycontemplated bythis agreementand the work actually required. CITY OF JEFFERSON,MISSOURI THE ARCHITECTS ALLIANCE INC. May0,'l/Mrl,O CJ ^T^P^cWDate:|^[Sil /Dale:t2.-yt.~2Q 17 ATTEST:ATTEST: mtidMnr^ City Okfi-k //Title: APPROVED AS TO FORM: EXHIBIT A Alk - INV A4io- K inC. 631 WEST MAIN STREET JEFFERSON CITY, MISSOURI 65101-1588 (573) 638-5000 FAX (573) 636-6133 March 8, 2017 Ryan Moehlman, City Counselor City of Jefferson 320 E. McCarty St. Jefferson City, Missouri 65101 RE: Professional Services Proposal Feaslbillty/Planning Municipal Court City Hall Annex Upper Floor 427 Monroe Street, Jefferson City, M issoud Dear Mr. Moehlman: Please find herein The Architects Alliance, Inc. Professional Services Proposal for work related to relocation of Municipal Court functions within 427 Monroe Street (City Hall Annex). In order to conserve hours incurred, the work is envisioned in two phases; Feasibilily and Implementation. This proposal is for Phase 1 - Feasibility in order to determine the scope of work required to safely, securely, and efficiently relocate Municipal Court functions within the building. Feasibility services are anticipated to only be Architectural with no other disciplines expected at this time. Should the Owner decide to proceed with Phase 2 - Implementation, The Architects Alliance will submit a supplementary proposal including all disciplines required (Architectural and Structural, Mechanical, and Electrical Engineering). A. PROJECT DEFINITION It is the Owner's intent to investigate the feasibility of accommodating Municipal Court functions within the existing 4,615 sq. ft. on the upper floor of the City Hall Annex. Spaces anticipated may include Courtroom, Judges Bench, Clerk Station, Witness Stand, Judges Chamber, Prosecuting Attorney Office, Clerk's Office, Consult Room, Cry Room, Secure Vestibule, Transaction Windows, Staff Area, Restrooms, Break Room, and Stairways. Adequate separation for Courtroom, Lobby, and Staff Areas is required. The Architect shall review the existing facility and recommend whether the existing square footage will accommodate all requested functions and required adjacencies in a practical manner. While it is the Owner's desire to limit renovation activities, Phase 1 — Feasibility will provide additional information before a decision is made to move forward. B. ARCHITECT RESPONSIBILITIES The Architects Alliance shall serve as the Owner's agent and primary contact through all phases of the work. The Architect and Architect's Consultants shall maintain insurance for general liability, automobile liability, workers compensation and professional liability. The Architect shall coordinate the work of the consultants (Phase 2) into a comprehensive package for competitive bidding. The Architect's primary contact shall be Cary Gampher, Architect/Principal. C. OWNER RESPONSIBILITIES The Owner's primary contact shall be Ryan Moehlman, City Counselor. The Project shall be based upon a written program of needs provided by the Owner with assistance by the Architect. The Owner shall be available to meet with the Architect and review the progress of work so as to promote a consistent flow and responsive architecture. The Owner shall provide initial LARRY D. BRANDHORST, AIA • CARY J. GAMPHER, AIA • MICHAEL J. CARAFENO information including accurate building plans, material testing data, budget expectations, and schedule expectations for the work. The Owner shall review the progress of work in each phase, provide written feedback, and authorize subsequent work to proceed. The Owner shall provide the Architect on-site access for field observation/verifi cation. D. PROFESSIONAL COMPENSATION Phase 1 — Feasibility Professional Services by the Architect are recommended to be hourly not - to -exceed $10,000 with any savings to benefit City of Jefferson. Only Phase 1 — Feasibility is authorized at this time. Phase 2 — Imglementation Professional Services by the Architect and Structural, Mechanical, and Electrical Engineers may be hourly or fixed fee as mutually agreed between the City of Jefferson and The Architects Alliance. Inc. The Architects Alliance, Inc. — Hourly Rates: Principal/Architect $110 / hr. Architect/Project Manager $95 / hr. Intem Architect/Senior Draftsperson $80 / hr. Drafting Technician $70 / hr. Admin Support $50 / hr. Basic Services fee includes reimbursable expenses such as telephone, printing three sets of review documents & computer plotting. Reimbursable expenses not included in our architectural fees include out of town travel & mileage, printing multiple copies of review drawings and presentation documents, printing and distribution costs of bidding documents and professional renderings. Reimbursable expenses include an overhead cost equal to ten percent of expenses. If the Basic Services of the Architect are changed or the Owner requests Additional Services of the Architect, the Architect's compensation shall be adjusted through a mutually agreed lump sum amount for services with a pre -determined scope of work or on an hourly basis per listed hourly rates listed above. For Changed Scope of basic services or Additional Services of our Consultants, compensation shall be computed as a multiple of 1.15 times the amount billed to the Architect for such services. It is an honor to provide this professional services proposal to the City of Jefferson. We sincerely believe this proposal offers high quality local talent with immediate access to City Hall, The Architects Alliance studio, and the project site. Upon your authorization, we are prepared to immediately begin the work described herein. Thank you. Sincerely, ,JNiga-IL - V La" ry D. Brandhorst, AIA ary . Gam9n.r, AIA Michael J arafe o N7 Exhibit B h �Bm iii,dY M (nc. 631 WEST MAIN STREET JEFFERSON CITY, MISSOURI 65101-1598 (573) 636-5000 FAX (573) 636-6133 November 6, 2017 Ryan Moehiman, City Counselor City of Jefferson 320 E. McCarty St. Jefferson City, Missouri 65101 RE: Phase 2—Implementation Professional Services•Proposal City Hall Annex Upper Floor for Municipal Court 427 Monroe Street, Jefferson City, Missouri Dear Mr. Moehlman: Respectfully submitted herein to the City of Jefferson is the Phase 2— Implementation, Professional Services Proposal for the Municipal Court project. This document is intended to complement The Architects Alliance proposal dated March 8, 2017; the contract for Professional Services dated April 14, 2017; and Change Order #1 dated July 21, 2017. On October 16, 2017, City Staff recommended and City Council approved the Phase 1 Feasibility Report submission by The Architects Alliance and authorized Phase 2— Implementation to commence. Phase 2 Shall include Basic Services by the Architect and the Mechanical and Electrical Engineer. Civil and Structural, Engineering are not anticipated, however may be incurred as Additional Services if authorized by the Owner in advance. The professional team for the work is as follows: Architectural—The Architects Alliance Cary Gampher—Architect/Principal; Abigail Steck—Project Manager Mechanical/Electrical Engineering—Midwest Engineering Consultants Jim Dove—Engineer/Principal; Tracie Siebeneck—Mechanical Engineer A.) Phase 2—Implementation deliverables shall include the following: • Final Design of Architectural, Mechanical, Electrical systems required of the renovation, including the HVAC Alt. #1 described in the Phase 1 Feasibility Report dated September 14, 2017 • Construction Documents including Architectural, Mechanical, Electrical for code compliance, building permitting, competitive bidding, and construction. • Competitive Bidding Assistance including pre-bid conference, addenda, bid review and recommendation of award. • Construction Phase Activities including pre -construction conference, submittals review, RFI/ASI assistance, construction progress meetings, application for payment review, punchlist, substantial completion certificate, consent of surety, and collection of close-out documents. LARRY D. BRANDHORST, AIA • CARY J. GAMPHER, AIA • MICHAEL J. CARAFENQ B.) Professional Compensation Phase 9—Feasibility (complete and paid) $92,005 (Please note: Phase 1—Feasibility was estimated not to exceed $15,000. The amount incurred represents a credit to the Owner of $2, 995.) ..................................................................................................................................................................................................................................................... Phase 2—Implementation (recommended for authorization) Architectural-- $28,470 Mechanical/Electrical Engineering-- $18,860 Total PH2 $47,330 On behalf of The Architects Alliance team we appreciate the opportunity to continue serving the City of Jefferson on this vital project in our community. Upon your authorization we will immediately commence the Phase 2—Implementation described herein to complete renovations within City Hall Annex to accommodate Municipal Court and other citizen functions. It is an honor to serve as your Architects. Thank you. Sincerely, ' La D. Brandhorst, AIA gJamp er AIA Reference: TAA Project # 1637 Authorized By: (Printed Name) (Signature) (Date) Per Missouri Statute Chapter 429 Statutory Liens Against Real Estate the following notice has been provided. NOTICE TO OWNER FAILURE OF THIS CONTRACTOR TO PAY THOSE PERSONS SUPPLYING MATERIAL OR SERVICES TO COMPLETE THIS CONTRACT CAN RESULT IN THE FILING OF A MECHANIC'S LIEN ON THE PROPERTY WHICH IS THE SUBJECT OF THIS CONTRACT PURSUANT TO CHAPTER 429, RSMO. TO AVOID THIS RESULT YOU MAY ASK THIS CONTRACTOR FOR "LIEN WAIVERS" FROM ALL PERSONS SUPPLYING MATERIAL OR SERVICES FOR THE WORK DESCRIBED IN HIS CONTRACT. FAILURE TO SECURE LIEN WAIVERS MAY RESULT IN YOUR PAYING FOR LABOR AND MATERIAL TWICE.