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Home My Public Portal About07/15/2014 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF JULY 15, 2014 The City Council of Medina, Minnesota met in regular session on July 15, 2014 at 7:03 p.m. in the City Hall Chambers. Mayor Weir presided. I. ROLL CALL Members present: Anderson, Pederson, Martin, Martinson, and Weir. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, Chief of Police Ed Be!land, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE (7:03 p.m.) III. ADDITIONS TO THE AGENDA (7:04 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:05 p.m.) A. Approval of the July 1, 2014 Regular City Council Meeting Minutes Page three, Fine 25, it should state, "...areas; which..." On page three, line 24, it should state, "...extend-seitvtiee complete 30 miles of broadband build out..." On page six, line 41, it should state, "..14CA Lake Independence Association (LICA)..." On page six, line eight, it should state, "...cleanout of the lake outlet that occurred." On page seven, line 40, it should state, "questioned stated that , spesifi County Road 116 is a road outside the iurisdiction of the City." On page seven, line 51, it should state, "...growth with mutual aid." On page eight, line 26, the following sentence should be added, "Anderson stated that he favored a study to amend the staging plan, he further added that a moratorium should remain as a planning option and therefore should remain on the table." On page eight, line six, it should state, "...what they the City actually has control over..." On page eight, line 15, it should state, "She explained believed that a moratorium..." On page eight, line 19, it should state, "Batty advised clarified that a moratorium. On page eight, line 49, it should state, "Weir confirmed that the City will not pursue a moratorium at this peint time. On page nine, line four, it should state, "staging plan but did not consider that a moratorium would be off the table." On page nine, line 50, it should state, "...in and out of their homes." On page ten, line 22, it should state, "...hold water under private driveways... On page ten, line 23, it should state, "...believed that a cost share policy should be enacted." Moved by Pederson, seconded by Martinson, to approve the July 1, 2014 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:12 p.m.) A. Approve Temporary Liquor License to the Minnesota Nursery and Landscape Association Foundation on August 7, 2014 at 2700 Parkview Drive Medina City Council Meeting Minutes 1 July 15, 2014 B. Approve Contract for Assessing Services with Southwest Assessing C. Approve Fireworks Display Contract Agreement with RES Specialty Pyrotechnics, Inc. Parental --Leave E. Adopt Personnel Policy 6.55 Bone Marrow Donation Leave F. Ordinance No. 565 Regulating the Surface Use of Lake Independence by Creating a Temporary Emergency No Wake Zone H. Resolution No. 2014-43 Approving Variances for Gregory Smith to Construct a Garage Expansion at 4635 Pine Street 1. Resolution No. 2014-44 Authorizing the Execution of a Joint Cooperative Agreement between the City of Medina and Hennepin County for Participation in the Urban Hennepin County Community Development Block Grant Program in FY 2015-2017 Johnson requested that Item D (Approve Personnel Policy Amendments to 5.40 Sick Leave and 6.50 Parental Leave) be pulled from the Consent Agenda to be considered at a future time. He also asked that Item G (Resolution Authorizing Publication of the Ordinance Regulating the Surface Use of Lake Independence by Title and Summary) be pulled from the Consent Agenda for further discussion. Moved by Martinson, seconded by Anderson, to approve the consent agenda. Motion passed unanimously. G. Resolution No. 2014-45 Authorizing Publication of Ordinance No. 565 Regulating the Surface Use of Lake Independence by Title and Summary Johnson advised that an updated Resolution was provided at the Council dais for further review and discussion. Moved by Martin, seconded by Anderson, to approve Resolution No. 2014-45 Authorizing Publication of Ordinance No. 565 Regulating the Surface Use of Lake Independence by Title and Summary as amended. Motion passed unanimously. VI. COMMENTS (7:16 p.m.) A. Comments from Citizens on Items not on the Agenda Gregory Smith, 4635 Pine Street, asked for additional information regarding tree and brush trimming near the boat landing. Scherer provided additional information. Smith stated that it is still a mess in that area on both the north and south sides of the boat landing, noting that there are still trees and brush that need trimming. Scherer noted that the Parks Commission has a limited budget and has other park areas to complete work in as well. Martin confirmed that residents are able to volunteer their services to complete some of those services if desired. Medina City Council Meeting Minutes 2 July 15, 2014 B. Park Commission Scherer advised that the Park Commission will meet the following night to discuss progress on the Fields of Medina Park, the Park Study area, and future facilities. He noted that the handbook will also be reviewed. C. Planning Commission Finke reported that the previous meeting of the Planning Commission had been canceled as applications were not ready for review. VII. PRESENTATIONS A. Senator Osmek — Legislative Session Update (7:23 p.m.) Senator Osmek thanked the Council for their time and noted that he has been busy visiting each of the cities he represents. He provided highlights of the past legislative session, which included tax bills that he felt were positive. He advised of appointments he received during the session and other positive measures that occurred. He provided an example of how both democrats and republicans worked together in the past year in order to create expungement legislation. Martin advised that Medina has had trouble with the amount of growth the City has been asked to absorb by the Metropolitan (Met) Council. She explained that the City does not have the necessary support in infrastructure, specifically traffic, to support that amount of growth, sighting in particular the congestion at the intersection of County Road 116 and Highway 55. She requested if the Senator could provide a list of the members on the Transportation Committee and a schedule of their proceedings. Osmek advised of the steps that can be taken to include the CR 116 and Highway 55 intersection in review for possible funding in the next legislative session. He advised that the email addresses of representatives and those on the Transportation Committee can be found on the Senate website. He confirmed that an email could be sent to the City providing the necessary contact information and steps to request funding. VIII. NEW BUSINESS A. Comprehensive Plan — Staging Plan Discussion (7:39 p.m.) Johnson noted that Finke has drafted, in addition to his other work, a timeline for the Comprehensive Plan Staging Plan discussions. Martin questioned how much additional work this would cause for staff, as she would not want to cause undue hardship. Finke stated that the thought is that the staging specifically would be reviewed during the study and recognized that the updated Met Council projections are lower than what is currently contained in the Plan. He explained that the long-term 2030 goal would not be changed but the City can instead focus on where that growth occurs during the time span of 2015 through 2030. Weir recognized the amount of work currently on the desks of staff and questioned how the Council could assist in this process. Medina City Council Meeting Minutes 3 July 15, 2014 Finke noted that staff will be able to work with the planning consultants already working with the City and advised that this item will be placed on the top of the priority list for staff. He confirmed that most of the planning applications already received are being reviewed by Sparks. He believed that staff would be able to achieve the timeline proposed but noted that the question will be the amount of participation by the public when those times arrive. Martin reviewed the methods of public notice that the City utilizes and questioned if individual mailings would be necessary due to the cost. Weir stated that it is very important that each resident affected by this issue be notified and, therefore, felt that the cost was justified. She referenced the issue of affordable housing and noted that even though the item was mentioned in the newsletter multiple times, there were still people that were unaware of the issue. Weir confirmed the consensus of the Council to direct staff to proceed with the proposed timeline. B. Ordinance Adding Chapter 313 to the City Code of Ordinances Regarding Social Hosts (7:53 p.m.) Johnson advised that Belland and Batty incorporated the comments made at the May 20th Worksession into the draft Ordinance as discussed by the Council. Weir clarified specific language used. Martin referenced the use of "underage possession and consumption" and noted that where not already specified, the term "alcohol' should be added. She provided other grammatical suggestions to be incorporated. Batty explained that he attempted to make as few changes as possible to the proposed ordinance, which was drafted using ordinances already in existence in other cities. Martin stated that perhaps an additional "reasonable step" should be included in subdivision two: that a person announces that no underage drinking of alcohol at the event is allowed. Batty confirmed that he could draft such a statement to be included. Martin suggested that exception D and E be deleted entirely. Belland stated that he would prefer to make the suggested changes and bring the item back at the next meeting for additional review. Martin asked that the amended draft be redlined. IX. CITY ADMINISTRATOR REPORT (8:10 p.m.) Johnson had nothing to report. X. MAYOR & CITY COUNCIL REPORTS (8:10 p.m.) Medina City Council Meeting Minutes 4 July 15, 2014 Pederson advised that he attended the Uptown Hamel Rodeo Parade and commended staff for their efforts. He noted that the event was a success and was well run and attended. Weir stated that Dominium has advised that they will be reapplying with a smaller application that complies with the mixed -use zoning requirements. She advised that the Parks Commission is also discussing the possible purchase of the tuning fork shaped property near the Toll Brothers land development, but she believed that the cost would be too high for the City to consider. Scherer did not want to speak too much to the issue but confirmed that the Commission will be looking for opportunities in that area. XI. APPROVAL TO PAY THE BILLS (8:12 p.m.) Moved by Pederson, seconded by Anderson, to approve the bills, EFT 002682E- 002704E for $62,591.63, order check numbers 041468-041525 for $308,874.31, and payroll EFT 505752-505782 for $47,063.94. Motion passed unanimously. XII. ADJOURN Moved by Anderson, seconded by Pederson, to adjourn the meeting at 8:14 p.m. Motion passed unanimously. Atte st: : J Scott Johnson, Cit Administrator e 22r E raeth Weir, Mayor Medina City Council Meeting Minutes 5 July 15, 2014 This Page Intentionally Left Blank Medina City Council Meeting Minutes 6 July 15, 2014 ORDER CHECKS Julv 2.2014 - July 15.2014 041468 CHAUDHARY, DHARMENDER & REENA 150.00 041469 COMMERCIAL ASPHALT CO. 2,334.42 041470 HAMEL LIONS CLUB 525.00 041471 LAW ENFORCEMENT LABOR 720.00 041472 METROPOLITAN COUNCIL 36,902.25 041473 MN BUREAU OF CRIMINAL 125.00 041474 UNITED HOME LENDING 250.00 041475 VALAPPIL, USHAKUMARI 250.00 041476 ACME TOOLS 663.77 041477 ANNANDALE TACTICAL TRAINING CT 569.00 041478 B&B SHEET METAL & ROOFING INC 378.11 041479 BIFFS INC 504.00 041480 BOYER FORD TRUCKS INC 5.07 041481 BUDGET PRINTING 29.94 041482 DESIGNING NATURE, INC. 5,789.10 041483 DPC INDUSTRIES INC 2,721.17 041484 EARL F ANDERSEN INC 577.10 041485 ECM PUBLISHERS INC 316.68 041486 ELITE CLEANERS & LAUNDERERS 37.00 041487 ENGEL WATER TESTING INC 240.00 041488 EULL'S MANUFACTURING CO 60.00 041489 GOPHER STATE ONE CALL 524.90 041490 GRAINGER 81.43 041491 HACH COMPANY 151.14 041492 HAKANSON ANDERSON ASSOCIATES I 500.00 041493 HAMEL LUMBER INC 90.08 041494 HD SUPPLY WATERWORKS LTD 3,894.37 041495 HENN COUNTY SHERIFF 722.32 041496 HENRYS WATERWORKS INC 6,303.20 041497 CITY OF INDEPENDENCE 1,232.19 041498 KD & COMPANY RECYCLING INC 527.26 041499 KERN, DEWENTER & VIERE 6,200.00 041500 KELLY'S WRECKER SERVICE INC 72.50 041501 KENNEDY & GRAVEN CHARTERED 12,417.15 041502 KRAEMER MINING AND MATERIALS 3,472.63 041503 LEXISNEXIS RISK DATA MGMT INC 40.50 041504 CITY OF LONG LAKE 6,055.00 041505 MATHESON TRI-GAS INC 88.00 041506 MIDWAY FORD COMPANY 26,790.00 041507 MN SAFETY COUNCIL INC 812.00 041508 MORRIS ELECTRONICS INC 140.00 041509 NELSON AUTO CENTER 27,624.50 041510 NORDGREN AUTOMATIVE INC 623.89 041511 NORTHWEST ASSOC CONSULTANTS 3,737.47 041512 OFFICE DEPOT 190.69 041513 PEARSON BROS., INC 99,265.50 041514 PREMIER RESTAURANT EQUIP LLC 2,844.22 041515 READY WATT ELECTRIC 910.00 041516 REICHELS CATERING SERVICE 256.50 041517 RTL CONSTRUCTION INC 1,442.00 041518 STREICHER'S 726.94 041519 SHELBY STROMAN 60.00 041520 SUBURBAN TIRE WHOLESALE INC 125.91 041521 TALLEN & BAERTSCHI 5,745.31 041522 TIMESAVER OFFSITE 243.60 041523 VACKER INC 4,040.00 041524 GINA WESLEY 5,775.00 041525 WSB & ASSOCIATES 32,000.50 Total Checks $308,874.31 Medina City Council Meeting Minutes 7 July 15, 2014 Electronic Payments June 27.2014 — July 10, 2014 002682E FARMERS STATE BANK OF HAMEL 35.00 002683E DELTA DENTAL 2,262.01 002684E DELTA DENTAL 2,220.62 002685E FARMERS STATE BANK OF HAMEL 35.00 002686E SELECT ACCOUNT 3,927.00 002687E PR PERA 13,157.95 002688E PR FED/FICA 14,520.35 002689E PR MN Deferred Comp 1,000.00 002690E PR STATE OF MINNESOTA 3,215.63 002691E SELECT ACCOUNT 5,829.33 002692E CITY OF MEDINA 17.00 002693E FARMERS STATE BANK OF HAMEL 40.00 002694E PR FED/FICA 36.00 002695E CULLIGAN-METRO 31.80 002696E CITY OF PLYMOUTH 672.15 002697E VALVOLINE FLEET SERVICES 100.48 002698E WRIGHT HENN COOP ELEC ASSN 1,725.43 002699E XCEL ENERGY 7,207.13 002700E KONICA MINOLTA 168.48 002701E MEDIACOM OF MN LLC 219.90 002702E PREMIUM WATERS INC 65.50 002703E MARCO (LEASE) 477.66 002704E CIPHER LABORATORIES INC. 5 627.21 Total Electronic Checks $62,591.63 PAYROLL DIRECT DEPOSIT July 2.2014 505752 ANDERSON, JOHN G. $230.87 505753 BARNHART, ERIN A $1,709.64 505754 BELLAND, EDGAR J. $2,390.37 505755 BOECKER, KEVIN D $2,354.75 505756 CONVERSE, KEITH A. $1,898.61 505757 DINGMANN, IVAN W. $2,242.87 505758 DOMINO, CHARMANE $1,627.46 505759 FINKE, DUSTIN D $2,169.33 505760 GALLUP, JODI M. $1,563.43 505761 GLEASON, JOHN M $1,673.17 505762 GREGORY, THOMAS $2,299.60 505763 HALL, DAVID M $1,950.82 505764 HUNZ, MATTHEW E $571.91 505765 JESSEN,JEREMIAH S. $2,542.65 505766 JOHNSON, SCOTT T $2,164.73 505767 KLAERS, ANNE M. $676.02 505768 LANE, LINDA $1,414.30 505769 LEUER, GREGORY J $1,793.92 505770 MARTIN, KATHLEEN M $230.87 505771 MARTINSON, MELISSA $230.87 505772 MCGILL, CHRISTOPHER R. $1,697.77 505773 NELSON, JASON $2,864.13 505774 PEDERSON, JEFF $221.28 505775 PETERSON, DEBRA A. $1,536.56 505776 PORTINEN, TERI $1,359.14 505777 REINKING, DEREK M $1,579.97 505778 SCHERER, STEVEN T $2,264.42 505779 VIEAU, CECILIA M $1,215.58 505780 VINCK, JOHN J. $1,738.85 505781 WEIR, ELIZABETH V $327.07 505782 WENANDE, BRANDON S. $522.98 Total Payroll Direct Deposit $47,063.94 Medina City Council Meeting Minutes 8 July 15, 2014