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Home My Public Portal AboutHousing Authority -- 2010-11-18 Minutes AGENDA BREWSTER HOUSING AUTHORITY REGULAR BOARD MEETING THURSDAY,NOVEMBER 18,2010, 5:00 PM 1. CALL TO ORDER AND ATTENDANCE 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES- Regular Meeting of October 21,2010 4. CITIZEN PARTICIPATION 5. CHAIRMAN'S REPORT A. Low-Flow Toilets& Shower Heads Update B. Board Vacancy 6. EXECUTIVE DIRECTOR'S REPORT A. 667& 705 Update B. Fenton & Ewald on Budget 7. CORRESPONDENCE 8. OLD BUSINESS 9. NEW BUSINESS 10. BILLS 11. ADJOURNMENT NEXT MEETING DECEMBER 16,2010 BREWSTER HOUSING AUTHORITY REGULAR BOARD MEETING THURSDAY, NOVEMBER 18, 2010 CALL TO ORDER: Chairman Robert Hooper convened the regular meeting of the Brewster Housing Authority's Board of Commissioners at 5:02 PM in the Community Room of 11 Frederick Court, Brewster, MA. PRESENT: Robert Hooper, Brian Harrison & Mary Haynes ABSENT: Dion Dugan ALSO PRESENT: Jackalyn J. Courchesne APPROVAL OF AGENDA: A motion to approve the agenda was made by Brian Harrison, seconded by Mary Haynes and voted unanimously. APPROVAL OF MINUTES OF REGULAR MEETING OF OCTOBER 21, 2010 A motion to approve the minutes of the Regular Meeting of October 21, 2010 was moved by Brian Harrison, seconded by Mary Haynes and voted unanimously. CITIZEN PARTICIPATION: None CHAIRMAN'S REPORT: A. Mr. Hooper stated that Ms. Courchesne and Mr. McElroy held a pre- construction meeting on November 2"d with Paul Viera of Paul's Plumbing & Heating and the Notice to Proceed was executed. Mr. Viera will start the conversion of the toilets by doing units 10 A,B,C,D first to see if any problems arise. He will do those 4 on November 17th. The tenants in that building have been notified. After that is finished we will then proceed to the next units. B. Mr. Hooper asked if Ms. Haynes had a chance to discuss the vacancy with Ms. Shea and she stated that she had but Ms. Shea was just starting her retirement and was not interested at this time. Ms. Courchesne will speak to Mr. Levausseur. Minutes of November 18, 2010 Page 2 of 3 EXECUTIVE DIRECTOR'S REPORT: A. Ms. Courchesne reported that a 3 bedroom became vacant as of 11/1/10 at Huckleberry Lane. She has requested that we keep that unit offline until after the toilet project is done so that the tenants have an emergency toilet facility. The 667 and Kings Landing units have remained the same. B. Ms. Courchesne reported that Steve Cote of Fenton & Ewald would like to come to the December board meeting in order to present the year end and the FY11 budget for the board's approval. We may need to look into and alternative date for the meeting. CORRESPONDENCE: Correspondence listing is made a part of these minutes. OLD BUSINESS: None discussed. NEW BUSINESS: None discussed. BILLS: Brian Harrison made a motion to approve the bills and sign the checks for the 11/12/10 thru 11/26/10 warrant as presented; Mary Haynes seconded the motion which passed unanimously. ADJOURNMENT: Brian Harrison made a motion to adjourn the meeting; Mary Haynes seconded the motion which was voted unanimously. The meeting was adjourned by roll call vote at 5:25 p.m. , Resp ectfu s 4. itte / ackal n ./Co Secret. Ex-O cio I BREWSTER HOUSING AUTHORITY REGULAR MEETING OF NOVEMBER 18,2010 CORRESPONDENCE BOARD ACTION 1. MASS HOUSING-BED BUG INFESTATIONS NO 2. TOWN PLANNER-CATCH BASIN RESEARCH NO 3. DELL CUSTOMER SERVICE-RETURN SALES TAX REQUEST NO VARIOUS NEWSLETTERS AND INFORMATIONAL MATERIAL Page 1 of 2 Print Subject RE: Catch basin From: Sue Leven<sleven @town.brewster.ma.us> Sent: Dec 20,2010 09:40:21 AM To: brewstha @verizon.net Hi Jackie— I haven't really found anything, but will keep looking. Have you been able to find anything in your paperwork? Sue From: brewstha @verizon.net[mailto:brewstha @verizon.net] Sent: Monday, December 20, 2010 10:38 AM To: Sue Leven Subject: Re: Catch basin Sue: Any progress on catch basin issue? Jackie Nov 12, 2010 10:22:11 AM, sleven @town.brewster.ma.us wrote: Hi— Sorry to hear you're having catch basin issues. Brewster Road is an odd one because it isn't really a road. Have you looked over the original permits and paperwork regarding agreements between the Town and the Housing Authority on the use of this land, and who is responsible for maintenance of the"road?" I will see what I can find on this end, but if you have the documents handy, read through them and see what they say. Sue Susan M. Leven AICP http://netmail.verizon.net/webmail/driver?nimlet=deggetemail&fn=INBOX&page=3&deg... 2/23/2011 Page 2 of 2 Town Planner Town of Brewster 2198 Main Street Brewster, MA 02631 508-896-3701 x150 508-896-8089 fax sleven(c town.brewster.ma.us klA Please consider the environment before printing this email. http://netmail.verizon.net/webmailldriver?nimlet=deggetemail&fn=INBOX&page=3&deg... 2/23/2011 Page 1 of 3 Print mimeo Subject RE: RE: Case#825237008-Sales Tax Removal From: <Tax_Department@Dell.com> Sent: Nov 2,2010 02:29:17 PM To: brewstha @verizon.net Hello, We cannot credit tax charged if the order was placed using a personal credit card. You may request tax credits directly from the state. Let us know if there are any other queries. Abhishek Sales Tax Analyst Dell I Sales Tax Exemption Management fax+1 800 433 9023 Please remember: CERTIFICATE MUST BE ISSUED TO DELL MARKETING LP CERTIFICATE MUST BE SIGNED NOTE: Following states do not accept multi form: FL IN LA ME MA MS NM NY VA WA WV WY. From: brewstha @verizon.net[mailto:brewstha @ verizon.net] Sent: Tuesday, November 02, 2010 1:35 PM To:Tax Department Subject: Re: RE: Case#825237008-Sales Tax Removal Okay,so you are telling me that the tax will not be removed even though I can prove that the computers are in the office and being used by this tax exempt facility. Nov 2,2010 12:17:54 PM, Tax Department(a)Dell.com wrote: http://netmail.verizon.net/webmail/driver?nimlet=deggetemail&fn=INBOX&page=4&deg... 2/23/2011 Page 2 of 3 Hi, This order is placed on consumer segment and account is on individual name. As the orders are placed using personal credit card,they are taxable. As referred below,the previous purchases would be on customer#which is created on business segment and will have exemption on file. Thus the orders would be tax exempt. Thanks& Regards, Indu Tax Management Analyst Dell- Sales Tax Exemption Management Team Fax No. 800-433-9023 This communication is intended solely for the individual/entity to whom it is addressed It may contain confidential or legally privileged information.Any unauthorized disclosure or copying is prohibited and may be unlawful If you have received this communication in error,please not,the sender immediately and delete it from your system. From: brewstha @verizon.net [mailto:brewstha @ verizon.net] Sent: Tuesday,November 02,2010 11:00 AM To: Tax Department Subject: Case#825237008-Sales Tax Removal My name is Jackalyn Courchesne and I am the Executive Director of the Brewster Housing Authority in Brewster Massachusetts. Through the Mobil P.C. Doctor we recently purchase a new desktop and laptop for this office. The Order#is 474496416. We are a non-profit and are http://netmail.verizon.net/webmail/driver?nimlet=deggetemail&fn=INBOX&page=4&deg... 2/23/2011 Page 3 of 3 tax exempt. The Housing Authority's Tax ID is 04-2926826. We do not have a business credit card and when we need to make a purchase I use my personal Bank of America card. Mobile P.C. has order from Dell for us before and we have not been charged the tax. Mobile P.C. has tried a number of times to clear this matter up with no success. I therefore am stepping in as I am being charged interest on the tax balance. The merchandise charge was $1,709.99 and the tax charged was 106.88. I am looking for the 106.88 charge to be taken off of my credit card. If need be I will fax you my tax information and order information if you advise, however, it may be on file from previous purchases. I can be reached at 508-896-9800 or brewstha@verizon. net. Thank you. http://netmail.verizon.net/webmail/driver?nimlet=deggetemail&fn=INBOX&page=4&deg... 2/23/2011 Brewster Housing Authority 11/3/2010 3:34 PM Register: 1112.0• Cash-Admin Fund From 11/02/2010 through 11/12/2010 Sorted by:Date,Type,Number/Ref Date Number Payee Account Memo Payment C Deposit Balance 11/02/2010 10585 Allied Waste Service... 4430 • Contract Costs 3-0096-1628965 419.00 26,291.92 11/02/2010 10586 Hess Corporation 4330 •Gas-667 171.50 26,120.42 11/02/2010 10587 Verizon 4190 • Administrative... 312.85 25,807.57 11/02/2010 10588 Brewster Mobil 4420 • Materials and S... Acct#BHA 240.24 25,567.33 11/02/2010 10589 Dana k.Otis Electrici... -split- Inv#136 297.50 25,269.83 11/02/2010 10590 New England Lock... 4430 • Contract Costs:... 34.95 25,234.88 11/02/2010 10591 F.W.Webb Company 4420 • Materials and S... Inv# 1778795... 344.44 24,890.44 11/02/2010 10592 Mobile PC Doctor Inc. 4190 • Administrative... Invoice#22335 564.99 24,325.45 11/02/2010 10593 National Grid 4330 • Gas-667 68.91 24,256.54 11/02/2010 10594 Republic Plumbing S... 4420 •Materials and S... Acct#6327 150.21 24,106.33 11/02/2010 10595 Banknorth -split- 04-2926826 1,557.16 22,549.17 11/02/2010 10596 Comm of Mass 2117.1 • Federal W/Ho... 042-926-826 584.66 21,964.51 11/02/2010 10597 Group Insurance Co... -split- 321.02 21,643.49 11/02/2010 10598 Group Insurance Co... 2117.5 • LTD Ins.W/H... 25.96 21,617.53 11/02/2010 10599 Barnstable County R... 2117.3 • Retirement W... 929.04 20,688.49 11/03/2010 10600 Harwich Paint and D... 4420 • Materials and S... 69.84 20,618.65 11/03/2010 10601 True Value Orleans -split- Acct#11413 137.48 20,481.17 11/03/2010 10602 Hinckley Home Center 4420 • Materials and S... Acct.#072650 97.21 20,383.96 11/03/2010 10603 Brewster Housing A... 6510.4 • Mod Work P1... VOID: X 20,383.96 11/03/2010 10604 Jackalyn J Courchesne 4190 •Administrative... Travel 15.80 20,368.16 11/12/2010 ACH Glacial Energy of Ne... 4320 • Electricity-Pro... Oct 218.28 20,149.88 11/12/2010 10605 Jackalyn J Courchesne -split- 1,121.52 19,028.36 11/12/2010 10606 John M McElroy Sr. -split- 1,249.04 17,779.32 11/12/2010 10607 Brewster Housing A... 6510.4 • Mod Work PI... VOID: X 17,779.32 11/12/2010 10608 Brewster Housing A... 6510.4 - Mod Work P1... VOID: X 17,779.32 APPROVED BY: BREWSTER HOUSING AUTHORITY BOARD OF COMMISSIONERS Y Page 1