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HomeMy Public PortalAbout07/15/86 CCMPAYROLL CHECKS - JULY 15, 1986 9296 Robert Anderson $ 923.19 9297 Jill Hodapp 811.33 9298 Mark Moran 967.46 9299 Michael Rouillard 962.25 9300 Michael Sankey 1,226.41 9301 James Dillman 945.96 9302 Robert Dressel 725.98 9303 Francis Pumarlo 570.20 9304 Karen Dahlberg 434.08 9305 JoEllen Hurr 846.06 9306 Donna Roehl 846.06 9307 Laura Skarda 477.21 9308 Sandra Larson 245.81 9309 Troy Starcznski 331.01 9310 David Schmit 139.84 9311 Jennifer Larson 61.59 9312 Jeff Dahlberg 221.74 9313 Farmers State Bank of Hamel 1,663.93 9314 Commissioner of Revenue 764.39 9315 P.E.R.A. 815.98 9316 Social Security Retirement Div. 517.01 $14,497.49 REVENUE SHARING CHECK JULY 15, 1986 1038 Viking Chevrolet $11,218.81 ORDER CHECKS - JULY 15, 1986 4973 Russell & Mary Anne Bouley $ 200.00 4974 Commissioner of Revenue 264.53 4975 Minnesota Dept. of Public Safety' 6.00 4976 Social Security Retirement Div 517.01 4977 P.E.R.A. 1,100.32 $ 2,087.86 91 92 The Council of the City of Medina met in regular session on Tuesday, July 15, 1986 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Heideman, Robert Mitchell, William Reiser; Deputy Clerk, Laura Skarda; Planning and Zoning Administrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Director, James Dillman; Attorney, Richard Schieffer; Engineer, Glenn Cook; Building Inspector, Loren Kohnen 1. ADDITIONAL AGENDA ITEMS 111 Moved by Heideman, seconded by Scherer to discuss the following additional items: Windance Final Subdivision Approval Medina Manor, street easement Motion declared carried 2. MINUTES OF JULY 1, 1986 Anne Heideman asked that the word "road" be spelled correctly on Page 87, Arthur Emerson Subdivision, item. Moved by Heideman, seconded by Mitchell to approve the minutes as corrected. Motion declared carried 3. 1985 AUDIT REPORT Auditor Mark Babcock, reported that the General Fund balance for 1985 was $251,000, which was somewhat less because street project costs had been paid for from the fund. Robert Mitchell asked what the fund balance should be,or what it has been in the past. Mark Babcock explained that the common figure is 33% of the budget, with 50% not being unusual and 100% the ideal balance. Thomas Anderson asked if anticipated funds from Woodlake had been included in the audit as there may be more available funds that the audit indicates. Moved by Heideman, seconded by Mitchell to accept and approve the 1985 Audit report. Motion declared carried 4. MEDINA MORNINGSIDE REVENUE BONDS Anne Heideman asked for the Auditors recommendation regarding repaying the $48,000 Principal balance to the three banks, borrowed for the purchase of the Medina Morn- ingside water system and borrowing internally from city funds. William Reiser asked if payment would be taken from the General Fund. Moved by Reiser, seconded by Scherer to authorize the City Clerk to prepare a resolution authorizing payment of the outstanding principal balance to the Long Lake State Bank, State Bank of Loretto and Farmers State Bank of Hamel, in the amount of $48,000, borrowed for the purchase of the Medina Morningside water system in 1981. Motion declared carried 5. POLICE DEPARTMENT Firearms Ordinance Steve Bjorklund, representing the Medina Sportsman's Club stated that he had asked that this matter be tabled at the July 1st meeting and that he had spoken to residents who were opposed to an increase in regulations for gun use which would then be harder to enforce. He stated that they believed that this might be the first step toward pro- hibiting all hunting in Medina. He explained that the Sportsman's Club would like to know where the problems are and would be willing to talk to the people involved. He suggested that they find out from the Police Chief where the problems exist, talk to the people involved and delay action on an ordinance amendment for six months. Michael Sankey stated that it would be excellant to have help within the community but he did not know if the city could ask a group to try to enforce city rules. Thomas Anderson explained that the ordinance change would allow the enforcement of not discharging a firearm within 500 feet of a dwelling, or livestock, the year around while State Statute sets rules during hunting season. Patricia Raskob asked if the ordinance change would allow shooting if permission was received from a landowner. Michael Sankey stated that shooting would be allowed. Wilfred Scherer explained that Steve Bjorklund had said that the sportsmen want to govern 9-3 themselves and not be governed by a more restrictive ordinance. William Reiserasked when the last complaint had been received. Michael SAnkey stated that it was received about a month ago. Anne Heideman explained that she believed that there would be an advantage to having the 500 foot rule the year around. William Reiser asked if it would eliminate a lot of hunting. Steve Bjorklund stated that this ordinance was an overreaction to the problems. Tom Ely, 2455 Tamarack Dr., stated that they have had problems with a neighbor since moving to Medina a year ago. He reported that the neighbor has shot a gun less than 100 feet from his horses and 300 feet from their house. He explained that they have made some progress in resolving the matter with the neighbor and do not wish to aggrevate the situation. Thomas Anderson stated that he had a problem with the Sportman's Club dealing with a situation as an agent of the City and that they would need to work at large in the city not on a specific case. Moved by Scherer, seconded by Mitchell to table action on the Firearms Ordinance. Motion declared carried Police Department Vacancy Procedure Michael Sankey stated that he would like permission to begin formation of an eligibility roster for the posistion of Police Officer, by advertizing and accepting applications, giving a physical agility test and interviewing. He explained that the only expense would be for placing ads in newspapers and that physical and psychological examinations would be given when Council authorizes the filling of vacancies. Thomas Anderson asked if the City was a member of the organization that would do the work. Michael Sankey explained that the cost is approximately $800 per year, per officer. He explained that there is an anticipated vacancy in the department and that he would like to begin securing applications and conducting oral interviews. Anne Heideman stated that Council should consider organizing a volunteer group to conduct the interviews. Moved by Heideman, seconded by Reiser to allow the Police Department to begin the appli- cation procedure as requested by the Chief of Police. Motion declared carried Gambling License, Big Woods Saloon/Loretto Fire Department Council discussed the application of the Loretto Fire Department for a gambling license for Pull tabs at the Big Woods Saloon. Moved by Scherer, seconded by Heideman to approve the Pull tab Gambling License of the Loretto Fire Department at the Big Woods Saloon. Motion declared carried Moved by Scherer, seconded by Heideman to deny the application of the Multiple Schlerosis Society for a gammling license at the Big Woods Saloon, which had been tabled at the July 1st meeting and because the application of the Loretto Fire Department had been approved. Motion declared carried Police Reserve Court Time Payment Richard Schieffer stated that he had reviewed the request for payment to Reserves, with Dayle Nolan of their law firm, who had stated that Council could consider such payment. Robert Mitchell stated that volunteer firement receive some compensation for their time 94 but Police Reserves receive no compensation, except uniforms. Thomas Anderson stated that volunteer firemen are paid while on duty, but are not paid if they are unable to report for work the day after a night fire. He asked what pay volunteer firefighters receive. Bruce Neumann stated that Hamel Firemen recieve $4.00 per hour. Michael Sankey stated that he would anticipate that it would cost approximately $250- $300 per year. Richard Schieffer stated that reimbursement from the Courts does not amount to much and he asked how the city dealt with standby time of regular officers. Michael Sankey stated that they were paid their regular pay rate for Court time. Robert Mitchell stated that reserves should be paid from the time they leave their jobs. Bruce Neumann stated that there should be a minimum amount of time that they would be paid for, such as two hours. Anne Heideman stated that $4.00 per hour would be an agreeable rate of pay. Moved by Mitchell, seconded by Heideman to compensate Police Reserves for Court time at the rate of $4.00 per hour, minimum time of 2 hours. Motion declared carried Plymouth Fire Department, Gambling License Michael Sankey explained that the Plymouth Firefighters Relief Association had applied for a license to hold a raffle at Medina Ballroom on August 8, 1986. Moved by Reiser, seconded by Mitchell to approve of the issuance of the Plymouth Fire- fighters gambling license. 6. BUILDING INSPECTOR Robert Mitcehll stated that he had not had time to review the information that had been given to him when he met with JoEllen Hurr and Loren Kohnen on JUly llth, and that he would like to table the matter until he had reviewed the material unless Loren Kohnen had additional information to present. Loren Kohnen asked if Council had any questions and also that he wanted to talk to Bob Mitchell, and that he had no problem with Council postponing action. Moved by Mitchell, seconded by Heideman to table the Building Inspector matter. Motion declared carried 6. PUBLIC WORKS DEPARTMENT Tamarack Dr. Glenn Cook stated that he had applied for a DNR permit for drain- age and construction of a weir at the driveway to the north of Deerhill Rd. to control water run-off into the creek from Tamarack Dr. He explained that Minnehaha Creek Water- shed Commission had told them that a study must be done to determine what the water level would be in the pond. He believed a study would cost from $1000-$2000. He stated that the weir would be of value to the Jack Wahlfor property. Moved by Heideman, seconded by Mitchell to authorize expenditure of $1000 to conduct a study regarding construction of a weir and drainage for the area of the driveway to the north of Deerhill Rd., off of Tamarack Dr. Motion declared carried Water Line Loop from Elm Creek Addition Glenn Cook reported that Medina had purchased a 20 ft. wide peLmanent easement from Russell Bouley for $1000 plus $46.75 in attorney costs. The agreement had also in- cluded restoration of the property including tree replacement. He explained that there will be considerable tree damage during the placement of the watermain,for which Mr. Bouley has requested $500 to compensate for tree loss. He suggested that any amount over $500 should be the responsibility of Jim Lutz, the developer of Elm Creek Addition. Jim Lutz stated that he believed that property restoration should be the responsi- bility of the city. Thomas Anderson asked if $500 would cover the cost of replacing the trees. Glenn Cook stated that there were many trees in the area. Moved by Scherer, seconded by Heideman to approve payment of $500 to Russell Bouley for tree restoration work along the water line easement and that any amount over $500 should be paid by the developer. Motion declared carried Jim Lutz stated that he would want to renegotiate with Council if the amount exceeded $500 as he wanted a ceiling on the amount he would have to pay. 95 Medina Manor Glenn Cook stated that the Medina Manor easement purchased from Kathleen and Bob Zarra- cina in the amount of $803.48 was for 1500 sq. ft. of property, when in fact the square footage was 1508.25. He explained that an additional $4.79 should be paid to the owners. Moved by Mitchell, seconded by Scherer to authorize payment of an additional $4.79 to Bob and Kathleen Zarracina for 1508.25 sq. ft. of easement for the Medina Manor project. Motion declared carried 7. PLANNING AND ZONING DEPARTMENT Leonard Schlosser, Preliminary Subdivision Resolution Moved by Mitchell, seconded by Heideman to adopt Resolution 86-52, granting Preliminary Subdivision approval to Leonard Schlosser for property at Hwy. 55 and Co. Rd. 19, with the requirement that Outlot A be combined with Jack Ebert's property and that the 2 acre parcel required building setback and lot size variances. Motion declared carried Arthur Emerson, Preliminary Subdivision Resolution Moved by Heideman, seconded by Reiser to adopt Resolution 86-53, granting Preliminary Subdivision approval to Arthur and Evelyn Emerson for property located on Willow Dr., north of Highway 55. Motion declared carried B and D Machine, Conditional Use Permit Moved by Reiser, seconded by Heideman to adopt Resolution 86-54, granting a Conditional Use Permit to B and D Machine to construct and conduct an industrial business on com- bined Lots 7 and 8, Block 2, Medina Industrial Second Addition, with setback variances as requested. Motion declared carried Paul Phillips, Private Road Agreement JoEllen Hurr explained that Paul Phillips has completed his private roadway agreement and has requested that the city now approve it for signature. Moved by Heideman, seconded by Scherer to authorize the Mayor and Clerk to sign the private roadway agreement with Paul Phillips for the Phillips Subdivision. Motion declared carried William Nelson, Variance JoEllen Hurr explained that William Nelson had requested a setback variance for construct- ion of a house on Lot 5, Block 16, Independence Beach, with the Planning Commission recommending a 15 ft. variance from Ash St. William Nelson asked if the variance could be granted for two years. JoEllen Hurr stated that variances are for one year and that he should request an extension before July 15, 1987. Thomas Anderson explained that Ash Street is used as a snowmobile trail and that Mr. nelson should be aware that some day it might become a city street. JoEllen Hurr stated that she had suggested that it might become a parking area for lake and park users sometime in the future. Moved by Heideman, seconded by Scherer to authorize preparation of a resolution granting a 15 ft. variance to Ash St. for construction of a house on Lot 5, Block 16, Independence Beach. Motion declared carried Thomas Crosby, VarianceJoEllen Hurr stated that a variance to the number of accessory buildings construct a garage on a 9.5 acre parcel at 1612 existing buildings will be removed and that the Thomas Crosby has made application for allowed on a property, so that he could Willow Dr. She explained that two two structures for which he is requesting a variance are under 100 sq. ft. in size and have been on the property since the 1920's. She explained that with the proposed garage the accessory buildings are within the 96 square footage regulations for the size of the lot, plus the fact that the two small accessory buildings are well screened. Moved by Scherer, seconded by Heideman to authorize preparation of a resolution granting a variance to Thomas Crosby to construct a garage at 1612 Willow Dr. in addition to the two existing accessory buildings that are built on the property. Motion declared carried Tally Ho Faris, Preliminary Plat Approval JoEllen Hurr explained that at the June 3, 1986 meeting Council directed staff to pre- pare a preliminary resolution for a replat of Tally -Ho Farms. One of the conditions addressed the status of Buckskin Rd. She stated that the Groves Co. does not own all of the lots on Bucksin Rd. so they do not have total control nor responsibility. The old plat of seven lots may prove adequate for on -site septic systems, but they have agreed to replat into 5 lots so as to better meet the ordinance. She stated that the Public Works Department believed that Buckskin Rd. is adequate to serve the 6 lots and that when and if there is a need to blacktop the project would be assessed in the usual manner. Thomas Anderson explained that they required roads in Independence beach to be paved. JoEllen Hurr stated that in the Independence Beach area the roads will be new roads. Anne Heideman stated that Groves should contact the residents to find out whether or not they would like the road to be private. Thomas Anderson stated that one of the reasons for blacktopping is easier maintenance so it should either be paved or a private road. Moved by Mitchell, seconded by Scherer to table approval of the resolution granting preliminary approval to the Groves Property Service for a re -plat of Tally Ho Farms, and to direct staff to contact Groves Co. and request that they contact the residents for their opinion as to whether or not they would like the road to become a private road. Motion declared carried Half -Section Map Files JoEllen Hurr stated that she would like to purchase a drop/lift wall rack and clamps for holding Half Section maps, similar to that used by the hennepin Park Reserve Dist- rict. She explained that the cost of $260.00 would put her supply budget at 140%. Thomas Anderson stated that he had a problem authorizing expenditure of more money than in the budget. Anne Heideman asked if partial payment could come from other departments, as they also use the maps. Michael Sankey stated that the cost for the hangers could be taken from his department budget. Moved by Heideman, seconded by Reiser to authorize the purchase of the Half Section map holders as requested by JoEllen Hurr with partial payment to be taken from the Police Department budget. Motion declared carried Windance, Final Subdivision Approval JoEllen Hurr stated that the item had not been placed on the agenda because the title had not been cleared. Richard Schieffer stated that they had researched the title and found that it was satis- factory. He stated that he would use the preliminary resolution to draft the final approval, deleting the section regarding easements and adding a section regarding the Performance Contract. He explained that the owners would like to close on the property later in the week and he asked what bond amount should be included in the contract. Glenn Cook stated that there had been some changes in the plans and that the bond amount would be $111,000. Moved by Mitchell, seconded by Heideman to adopt Resolution 86-55, granting final app- roval of the Windance Subdivision, subject to staff approval of the bonding amount, the City engineer's approval of final road plans, park fees being paid and Watershed Commission approval. Motion declared carried Special Planning Commission Meeting, July 29, 1986 JoEllen Hurr reported that the Planning Commission will hold a special meeting on July 29, 1986 to conduct a Public Hearing regarding a Conditional Use Permit for QX, Inc., who are interested in the building formerly occupied by Dickey Natural Systems. She said that she and Planning Commissioner, Ron Rogers, had met with the applicants and were impressed with the company and because of his time limitations a special meeting had been scheduled. 8. METROPOLITAN COUNCIL AGREEMENT FOR RECYCLING GRANT Moved by Mitchell, seconded by Reiser to approve the Grant Agreement between the Metropolitan Council and the City of Medina in the amount of $2500. Motion declared carried 9. BILLS Moved by Scherer, seconded by Heideman to approve the bills; Order Checks # 4973- 4977 in the amount of $2087.86; Payroll Checks # 9296-9316 in the amount of $14,497.49; Revenue Sharing Check # 1038 in the amount of $11,218.81. Motion declared carried Moved by Scherer, seconded by Mitchell to adjourn. Motion declared carried Meeting adjourned at 9:10 P.M. �ddecU+.� eputy Clerk July 15, 1986 97