The URL can be used to link to this page

Home My Public Portal AboutPlanning Board -- 2010-05-12 Minutes\\\~\~\o\\\\,~~ E W ~• ~F~ ~. O~ } G 6 R 69 ¢ ,~ , ~ ~ ~ ~ ~~ 3 ?"; ~~ 3 ~ a'r, ~ p ~, Cn y ~ <. ~ ~~ :~:r ~ //////////~i.c. Q R PB at eo0.~\\~~\\\\\\\\\ Date Approved: 10/13/10 Brewster Planning Board 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 ext. 133 FAX (508) 896-8089 TOWN OF BREWSTER MINUTES OF PLANNING BOARD REGULAR MEETING Wednesday, May 12, 2010 at 6:30 P.M. Brewster Town Office Building Chairman Bugle convened the Planning Board meeting at 6:30 pm in the Brewster Town Office Building with members Taylor, Barnard, Kuzman and Tubman. Also Present: Sue Leven, Town Planner Chairman Bugle opened the hearing May 12, 2010 by reading the legal advertisements and making the applicant and parties in interest aware of their rights to appeal as required under Chapter 40A, Section 17. He stated that during the hearing any member of the Board or interested party could direct questions through the Chairman to a speaker relating to the proposal. CONTINUED Application for Endorsement of Plan Believed not to Require Approval -ANR#2010-07 Applicant: Dennis W. & Elaine F. Dugan -Property is located off of Great Fields Road and shown on Assessors' Map 35; Parcel 7-2. The purpose of this plan is to create a 40,650 +/- square foot lot from the existing 13 +/- acre property owned by the Dugan's for conveyance purposes only. 4/23 APPLICANT FILED A REQUEST TO CONTINUE ANR Bugle: Read the request for the continuance Tubman: Motioned to approve continuance to the next Meeting on 5/26/10. Seconded by Taylor. All Aye CONTINUED LEGAL HEARING -Corridor Overlay Protection District - COPD#2010-08. Applicant: Brewster VFW; -Located at 989 Freeman's Way, Assessors' Map 46; Parcel 41-2 Proposal to add an outdoor pavilion to provide protection from weather. REVIEW DRAFT DECISION Bugle: Reviewed the decision with the Board - no comments Taylor: Motioned to approve the decision as written. Seconded by Barnard. Roll Call vote: All Aye. CONTINUED LEGAL HEARING -Corridor Overlay Protection District - COPD #2010-10 Applicant: Emerald Physician Services, Inc. Owner: Worthy Ventures, LLC -Property is located 125 Underpass Road and shown on Assessors' Map 27; Parcel 15-2. The purpose of this application is to occupy an existing building for purpose of primary care medical practice. Typical hours to be weekdays 7:30 am - 5:30 pm. Present: Julie Bedeau; project manager Planning Board Meeting Page 1 of 5 05-12-10 Bedeau: Provided an overview of the revised plan. 17.5 spaces are required according to the bylaws. The plan does not reflect this number. In addition, the employee parking would be designated near the dumpster in order to allow for access to the dumpster. As far as the traffic study goes; the average physician sees 22 patients per day - 3 employees, 4 trips for the residents - to make a total of 29 round trip. The handicap parking would provide for a hardened surface. The drainage area in the corner would be addressed. Bugle: Reviewed the DPRC comments heard yesterday. The points raised in the meeting have been addressed here tonight. Taylor: Is there information about the lighting? Where are the renters parking? Bedeau: Is a lighting plan required -the renters would have reserved spaces of 14, 15, 16 Bugle: Any comments? Taylor: A request for waivers -number of parking spaces and the size. Bedeau: A request in writing the parking size Taylor: John should give a lighting plan. How about a landscape plan? Bugle: need a landscape plan that shows where everything will be moved Taylor: will there be a designation between the properties Bugle: will there be bumpers? Bedeau: yes and we will add a few Leyland cypress Taylor: any other landscaping? Tubman: remember this is an existing building -they aren't' adding anything. Bugle: any other questions? Taylor: the landscape island -what is that Bedeau: it already exists - a nice area -behind the building it is grass and nice Taylor: you really don't want lawn going into the wetlands Leven: for the 3 employee parking spaces -you should have them designated as employee only and designated the renters' area Tubman: missed the parking comments -the plan notes that the handicap spaces are in addition when in fact they only need to be included in the total so they only need 17.5 Taylor: if you only need 17.5 then perhaps you could modify the plan and eliminate space number 14 to allow people to back out. Bedeau: John had talked about perhaps eliminating #7 to enhance the handicap spaces Taylor: you have to be careful and not eliminate 2 spaces -you could request a waiver on the number of spaces. Leven: eliminate #14 and stripe it as no parking - to give room Planning Board Meeting Page 2 of 5 05-12-10 Bugle: when we write up the decision -you anticipate 3 employees only at this point - if you think of expanding then you need to return to the Board Bugle: Landscape plan; light plan -assume the lighting is existing - a final plan showing what will actually be out there Barnard: parking is tight now - if you think of expanding then what will happen Leven: if the issue is parking then you need to rewrite the parking standards -this applicant is asking based on the Board's standards Bugle: this is why he is asking this now -setting expectations now Bedeau: Waivers: request a smaller size spaces; if you chose to remove space #14 then you would need to request a waiver. 11, 12, 13 would be employee parking Bugle: any other questions? Write up conditions Leven: the Board can write up and allow the Chair to sign Taylor: write up the decision and then approve at the next meeting O'Reilly: entered at 7:05 and addressed the lighting. He noted the lighting is designated on the plan - 6 foot post lights. The Leyland Cypresses are going to be moved. There are wheel stops out there now and a grassy area. They can come up with something and make sure they are on the property. Bugle: no lighting plan is needed now Bugle: noted that the #14 space would just be striped and allow for the employees to back out Barnard: if you eliminate the space then they should have ample parking. The way Bedeau has described the traffic to the clinic they should be all set. If an issue arises they could potentially negotiate with their abutters. Taylor: To summarize the conditions: List of 2 waivers -the size of space #7 #18 do not met requirements; request removal #14; landscaping information; bumpers, markings for renters and employees -conditioned that there are 3 employees including the doctor -some sort of paving/ durable surface for the handicap area. The hours of operation are 7:30 - 5:30 Monday through Friday and not on weekends. O'Reilly: felt the handicap spaces were laid out properly -there is a large tree in the area -the tree will get in the way if they have to add a hardened surface. The alternative for a hardened surface is they could move the spaces around Leven: the handicap space is currently laid out properly Bugle: Noted that Mr. Bersin reported a drainage issue on the property -O'Reilly believes when they move the trees it should help the area Taylor: be careful of the drainage issue - be careful because DPW has taken care of the drainage on the road and would not want to see any additional runoff from this property. O'Reilly: they are adding any impervious areas to the property so the runoff is not coming from this location. Mr. O'Reilly would check with DPW to see what his concerns were. Taylor: Motioned to write a positive decision with the conditions noted and review at the next meeting. Seconded by Kuzman. Vote: All Aye. Planning Board Meeting Page 3 of 5 05-12-10 Bugle: noted that 2 people entered the room and asked if they had any comments - no comments were made. Other Business: Correspondence: Merchant: Lot Releases for AP Newcomb Knolls subdivision Bugle: A review of the request was made. A letter from Bersin was received from the Board at 6:30. Any questions of the Board. Taylor: the low area in the cul-de-sac can be taken care of -Town is holding 1 lot. Tubman: 1 lot would cover the cost Bugle: would incorporate a maintenance bond Kuzman: Motion that we release 15 of the 16 lots and a posting of the maintenance bond and the issue on the cul- de-sac addressed. Barnard: Seconded. Vote: All Aye Barnard: how will the Board respond back to Mr. Bersin? Taylor: were we going to ask the guy that did the inspection to sign off on the inspection form Bugle: If Bersin is not going to do the inspection form -then we will request an engineer to do this Barnard: to say we don't have the man power then that is not an excuse Leven: the engineer has stamped the letter you could ask the engineer to stamp the form Tubman: the letter is somewhat generic -could the letter be more specific Leven: knows the engineer -she would call and ask him to sign off Tubman: you need a plan to address this in the future. Bugle: we need to do this but who would pay? Something for us to discuss at the next meeting. Think about this and we will discuss later Bugle: this may or may not be part of his job description - he would review Leven: in Harwich this happened and she took part in this process - it is really a big deal Dugan (a citizen): suggested that perhaps you could mirror what the BOH does -the engineer signs off on the road as it is being built. Bugle: a representative needs to be present when the engineer is reviewing - he will check into this and report back to the Board and can setup some standards. Other: Bugle: Recognized Amber and thanked her for her service to the Town over the past 5 years. Barnard: Asked that the Board have some discussions at the next meetings and that they have a discussion in order to have a more cooperative environment. Planning Board Meeting Page 4 of 5 05-12-10 Tubman: Motioned to adjourn. Seconded by Kuzman. All Aye. Respectfully submitted, hn McMulle lerk Ja nne ci/Administrative Jerk Planning Board Meeting Page 5 of 5 05-12-10