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Home My Public Portal AboutMWBE Involvement Reporting - Construction & Professional Services 4-12-2017Metropolitan St. Louis Sewer District Electronic M/WBE Involvement Reporting Construction & Professional Services Contracts Revision Date: April 12, 2017 (Revisions from previous version are marked in red.) 2 TABLE OF CONTENTS Logging into MSD Diversity Reporting (MWBE USA) .........................................................................................3 Review of the “Manage Sub Payment” Module ......................................................................................................4 Submitting Monthly M/WBE Involvement Reports (Prime Payment to Sub) ........................................................6 Additional Notes ......................................................................................................................................................8 Revisions Made ........................................................................................................................................................8 3 Logging into MSD Diversity Reporting (MWBE USA) for the First Time Your Username and Password will be supplied to you by MSD Diversity. If you do not have a Username and Password, or to request an additional Username and Password, please contact Katlynn Woodruff at kwoodruff@stlmsd.com.  Go to www.msddiversityreporting.com.  Enter your E-mail ID and Password, and then click the “Login” button.  You will then be directed to the Dashboard for your company. The Dashboard will provide a “quick view” of your contract information. MSD will update the Dashboard view to best fit contractor/consultant needs.  Please note the Change Password tab above. Please click this tab to update your user password. To request additional User IDs, please contact Katlynn Woodruff at kwoodruff@stlmsd.com. 4 Review of the Manage Sub Payment Module The Manage Sub Payment module houses all subcontractor/sub -consultant payment information. Through this module, the user may submit, view, and print M/WBE Involvement Reports.  Login to the MSD Diversity Reporting (MWBE USA) system.  From the Dashboard, hover the mouse over the Involvement tab and click the Sub Payments link.  The user will be directed to the Manage Sub Payment module. If any M/WBE Involvement Reports have been submitted previously, those reports will be listed on this page.  The user may sort those reports using the column headings using the arrow icon to the right of the column heading – Contract #, Month, Year, Payment Type, Date Submitted. 5  Refresh: Clicking this button will refresh the M/WBE Involvement Reports to their pre-configured sorting method.  Search: Clicking this button will allow the user to search for M/WBE Involvement Reports based on desired criteria. o The user may enter the Project Number, which is different from the Contract Number, in the Contract Name box below to search for a contract by Project Number.  Add: Clicking this button will lead the user to the Monthly M/WBE Involvement Reporting form where the user may enter actual payments made to all subcontractors for the specified reporting period.  Magnifying Glass Icon: By clicking this icon, the user may view the submitted M/WBE Involvement Report.  Printer Button: By clicking this icon, the user may print the Monthly M/WBE Involvement Report. 6 Submitting Monthly M/WBE Involvement Reports (Prime Payment to Sub) By the tenth calendar day of each month, MSD requires all Prime Contractors/Consultants/Suppliers to report the payments made to their subcontractors in the previous month even if no payments were made. Below are step-by-step instruction for completing the monthly M/WBE Involvement Reporting:  Login to the MSD Diversity Reporting (MWBE USA) system.  From the Dashboard, hover the mouse over the Involvement tab and click the Sub Payments link.  Click the Add button.  Contract #: Select the Contract Number from the dropdown list.  Payment Type: Select either “Monthly” or “Final.” Only select “Final” if the report is the last M/WBE Involvement Report that will be submitted.  Month: Select the reporting period Month from the dropdown list.  Year: Select the reporting period Year from the dropdown list.  Click the Check for Duplication button. 7  If the system determines that the Involvement Report for this Contract & Period is not a duplicate, the form will expand so that the user may enter the actual payments made to the subcontractors listed within the reporting period.  If there were no payments made during the reporting period, click the No Data to Report Button.  Payment Made: Enter the actual payments made within the reporting period to each subcontractor. o You may enter $0.00 amounts for those subcontractors that did not receive a payment. o **All Construction contracts awarded under the July 2016 MWBE Utilization policy and forward require the submission of payments made to Non-M/WBE (Non-Certified) subcontractors.** The user may combine all payments made to Non-M/WBE subcontractors for the reporting period and enter that total for the “NON MWBE SUB” vendor.  SubVendor Payment Invoice(s): Enter the subcontractor invoice number(s) associated with the reported payment.  New Comments: Add any necessary comments.  Click the checkbox after reading the prompt.  Submitted By: Enter the user’s name.  Review all information to ensure its accuracy.  Click the Add/Update button. Clicking the button submits and locks the M/WBE Involvement Report. The user will be directed back to the Manage Sub Payment page.  To print a copy of the Monthly M/WBE Involvement Report, click the Print button as shown below. 8 Additional Notes  The web address for the MSD Diversity Reporting (MWBE USA) system is www.msddiversityreporting.com.  This reporting system can be accessed from any computer that has internet connection.  This manual will be updated as necessary, and the new version will be posted directly to MSD Diversity’s web page. Please submit enhancement requests to Katlynn Woodruff at kwoodruff@stlmsd.com.  An M/WBE Involvement Report must be submitted by the 10th of each month to report payments made in the previous month. If an M/WBE Involvement Report is missing from the previous month, the user cannot submit a M/WBE Involvement Report for the current month. Failure to complete the monthly reporting may lead to delay in payment from the District.  MSD will audit M/WBE Involvement Report submission to ensure all reporting is up-to-date. Users will also begin receiving e-mail reminders for late reporting.  Please direct all questions to Katlynn Woodruff via email (kwoodruff@stlmsd.com) or via telephone (314-768-6216). Revisions Made  The SubVendor Payment Invoice(s) column was added to the monthly Involvement Reporting form. The purpose of this column is to collect the subcontractor invoice number(s) associated with the reported payment. This data will be included in future notifications to subcontractors.