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Home My Public Portal About07/16/96 CCM113 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 16, 1996 The City Council of Medina, Minnesota met in regular session on July 16, 1996 at 7:30 p.m. in the City Hall Council Chambers. Mayor Anne Theis presided. Members present: John Ferris, Ann Thies, and Mayor Theis. Members absent: Jim Johnson and Phil Zietlow. Also present: Public Works Director Jim Dillman, Police Chief Rick Rabenort, City Engineer Shawn Gustafson, Zoning Administrator Loren Kohnen, City Attorney Ron Batty, and Deputy Clerk -Treasurer Laura Su!ander. 1. Adoption of Agenda MOVED BY THIES, SECONDED BY MAYOR THEIS TO ADOPT THE PUBLISHED AGENDA WITH THE FOLLOWING ADDITIONS: • REQUEST FROM PAUL ROBINSON TO FORMALIZE HIS HIRING AS MEDINA CITY CLERK -TREASURER. MOTION PASSED UNANIMOUSLY. 2. Minutes MOVED BY THIES, SECONDED BY FERRIS TO APPROVE THE MINUTES OF THE REGULAR MEETING OF JULY 2, 1996 AS PRESENTED. MOTION PASSED UNANIMOUSLY. 3. Discussion of Proposed Ordinance Amendments Ron Batty said that he continued to review the zoning ordinances of suburban cities with regard to cemeteries. He said most cities have no standards for this use, however, he enclosed the City of Richfield's CUP for residential districts. He also enclosed a revised list of conditions for regulation of cemeteries in Medina. Batty noted that a zoning ordinance required approval by at least four council members and that there were only three members present for tonight's meeting. MOVED BY MAYOR THEIS, SECONDED BY FERRIS TO CONTINUE THE DISCUSSION OF THE PROPOSED ORDINANCE AMENDMENTS TO THE AUGUST 6, 1996 COUNCIL MEETING. MOTION PASSED UNANIMOUSLY. 4. Hamel Lions Club Presentation of Check Ron Roberts, President of the Hamel Lions Club, presented to Mayor Anne Theis for the City of Medina a check for $50,000.00 as a contribution for use toward the development of Hamel Memorial Park. Mayor Theis thanked the Lions Club for their generous contribution. 114 Tom Anderson, also of the Lions Club, mentioned the additional contribution presented to the city from James Tiller for $200.00 for the park. The council thanked Mr. Tiller for his contribution. 5. Resolution Approving a Premises Permit Renewal Application MOVED BY THIES, SECONDED BY FERRIS, TO ADOPT RESOLUTION 96-32, "RESOLUTION APPROVING A PREMISES PERMIT RENEWAL APPLICATION FOR THE HAMEL LIONS CLUB TO CONDUCT LAWFUL CHARITABLE GAMBLING". MOTION PASSED UNANIMOUSLY. 6. Paul Robinson, Medina City Clerk -Treasurer MOVED BY THIES, SECONDED BY FERRIS TO HIRE PAUL ROBINSON AS THE CITY CLERK -TREASURER FOR THE CITY OF MEDINA AT A STARTING SALARY OF $41,000.00 PLUS BENEFITS. MOTION PASSED UNANIMOUSLY. 7. Feasibility Study - Evergreen Road Improvement Shawn Gustafson presented the feasibility study of Evergreen Road from CSAH 101 to Rolling Green Country Club. Evergreen Road is designated as a feeder street on the City's Transportation Plan. In this report it is proposed to be constructed 40 feet in width the paved shoulders, which allows for two 12-foot wide traffic lanes and an 8-foot wide attached bicycle/pedestrian trail on each side of the road. The estimated existing traffic is 2,200 vehicles per day. The street design proposed is for 40 mph, with a posted speed of 30 mph. The proposed pavement section is based on a 9 ton structural design for anticipated traffic volumes over the next 20 years. Them is also an alternate design which involves reclaiming the existing bituminous surfacing, gravel base and clay subgrade. Both designs include the geotextile fabric. In 199Q yen the Cherry Hills development was initiated, the estimated project cost was $151,900, and at that time it was assumed that the three property owners, Hans Hagen, Rolling Grgpn and Hennepin County would each pay one third of the cost. The 80 residential lots in the Cherry Hill development paid an average cost of $670.00 toward this future improvement when the building permits were issued. There were no trail improvements included in those costs. The feasibility study proposes the first design method at a cost of $247,743, and the alternate design at $233,669, which are both based on 1996 prices. Jim Dillman said that he wanted to meet with Shawn Gustafson and Ron Batty to figure out a way to reduce the cost of this project before proceeding ahead with this feasibility study. He also wanted to have Rick Rabenort's input with regard to the speed complaints in this area by the residents. Ron Batty suggested that this matter should be continued to the August 6, 1996 council meeting after staff has a chance to meet and discuss the proposed matters. 115 8. Public Hearing for Vacation of Drainage & Utility Easements - 8:00 P.M. This public hearing is to vacate an existing easement due to a lot line rearrangement between Oldwoods Farm and Leeds Maple Ridge off of Tamarack Drive, south of County Road 24. MOVED BY THIES, SECONDED BY FERRIS, TO CLOSE THE PUBLIC HEARING. MOTION PASSED UNANIMOUSLY. MOVED BY FERRIS, SECONDED BY THIES, TO AUTHORIZE STAFF TO PREPARE A RESOLUTION VACATING A 10 FOOT DRAINAGE AND UTILITY EASEMENT IN SECTION 26, TOWNSHIP 118 RANGE 23, HENNEPIN COUNTY, MINNESOTA ON PROPERTY OWNED BY GAIL KNAPPENBERGER AND RICHARD STEELE AS PROPOSED. MOTION PASSED UNANIMOUSLY. 9. Thomas Wolf/Ann Rieff- 4624 Brook Street Set Back Variances Loren Kohnen explained that the applicants were requesting a front and rear yard setback variance to construct a 12' x 24' deck on the west side of their home. The rear yard setback requested is 15.15', for a variance of 14.85', and a front yard setback is 22', for a variance of 8'. Staff and planning commission recommend approval. MOVED BY THIES, SECONDED BY FERRIS, TO DIRECT STAFF TO PREPARE A RESOLUTION GRANTING THE REQUESTED VARIANCES TO THOMAS WOLF/ANN RIEFF, 4624 BROOK STREET, AS PROPOSED BY STAFF AND PLANNING COMMISSION. MOTION PASSED UNANIMOUSLY. Thomas Wolf asked if there was any way that he could start on the deck sooner than after the next meeting. Ron Batty said that council could adopt the resolution that they had moved to be drafted, if they desired so, due to the time constraint. MOVED BY FERRIS, SECONDED BY MAYOR THEIS, TO ADOPT RESOLUTION 96- 33, "RESOLUTION GRANTING FRONT AND REAR YARD SETBACK VARIANCE TO THOMAS WOLF AND ANN REIFF" AS PROPOSED. MOTION PASSED UNANIMOUSLY. 10. Walter G. Anderson - Release of Letter of Credit Loren Kohnen said that he inspected the landscaping at Walter G. Anderson for their new addition and have found it satisfactory, and recommended release of the letter of credit. MOVED BY MAYOR THEIS, SECONDED BY THIES, TO RELEASE THE LETTER OF CREDIT FOR WALTER G. ANDERSON CO., 4635 WILLOW DRIVE, AS PROPOSED. MOTION PASSED UNANIMOUSLY. 116 11. Lundgren Bros. Sewer Allocation - Foxberry Farms Loren Kohnen said that Lundgren Brothers is asking the council to allocate the balance of sewer capacity for the remaining 76 lots in Foxberry Farms - Phase II. Shawn Gustafson reviewed the available sewer capacity for the Hamel area and the Comprehensive Plan and recommended the city council comply with Lundgren Brothers' request. The City's wastewater flows during the last three years averaged 0.17 million gallons per day. The agreement between the Metropolitan Council Wastewater Services Department and Plymouth restricts Medina's flow to 0.28 mgd. The existing flows are below the 1995 plan capacity in the Comprehensive Plan and the available capacity would allow service to all of the Lundgren Bros. development plus the Wessin, Twin City Monorail, Doerr and Hennepin County (Elwell) properties. He explained to the council the staging plan according to the comprehensive plan regarding the number of sewer units. John Ferris asked about the number of sewer units the Comprehensive Plan showed being available beginning in 1996 and whether there were others who had requested sewer units. Gustafson said that Table 9 in the Comprehensive Plan showed an additional 75 units being available beginning in 1996 in the unsewered areas near Hamel. He said Lundgren's request was consistent with Table 9 and that Map 15 was merely meant to be illustrative. Gustafson said that the additional units would complete the Lundgren development. MOVED BY THIES, SECONDED BY MAYOR THEIS, TO APPROVE THE SEWER ALLOCATION TO LUNDGREN BROTHERS AS PROPOSED ACCORDING TO STAFF'S RECOMMENDATION. MOTION PASSED UNANIMOUSLY. 12. League of Minnesota Cities Request for Funds - Right of Way Task Force A letter requesting a minimum payment of $300 from the City of Medina based on the amount of dues the city pays was received from the League of Minnesota Cities. The Right -of -Way task force, for example, intervenes when cities and utilities have conflict over rights of way enforcement in regulating cable in the public right of way. Ann Thies said that she talked with Jim Miller, the League Executive Director, regarding their task force. As a result of her conversation, she was not in favor of giving them any money when she wasn't sure how effective they were. She said that Minnesota Association of Community Telecommunication Administrators (MACTA) and Lake Minnetonka Communications Commission (LMCC) also perform this function. 13. Bills MOVED BY FERRIS, SECONDED BY THIES, TO APPROVE THE PAYMENT OF ORDER CHECK NUMBERS 16069-16122 FOR $83,494.88, AND PAYROLL CHECK NUMBERS 14862-14873 FOR $10,882.59. MOTION PASSED UNANIMOUSLY. 117 14. Adjournment MOVED BY THIES, SECONDED BY FERRIS, TO ADJOURN THE MEETING AT 8:35 P.M. MOTION PASSED UNANIMOUSLY. elL-;1-?, ,_.T,.L/ Anne E. Theis, Mayor ATTEST: Laura L. Sulander, Acting Clerk -Treasurer July 16, 1996 110 ORDER CHECKS - JULY 16, 1996 16069 A T & T $ 13.30 16070 Air Touch Cellular 287.73 16071 Allstar Electric 245.54 16072 American Bank & Trust 14,985.00 16073 Biff's, Inc. 198.78 16074 Bryan Rock Products 11,287.41 16075 Budget Printing 16.99 16076 Candlelight Floral 47.35 16077 Commercial Life Ins. Co. 71.60 16078 Commissioner of Revenue 844.82 16079 Elk River Concrete Prod. 1,359.77 16080 Embedded Systems, Inc. 531.00 16081 ESS Bros 1,028.79 16082 Eull's Manufacturing 193.84 1fp083 Farmers State Bank 3,432.36 084 Feed Rite Controls 25.00 6085 Fortin Hardware 88.33 6086 G.L. Contratcing 2,874.13 16087 Glenwood Inglewood 76.75 16088 Goodin Co. 137.34 16089 Goodyear Auto 262.00 16090 Gopher State one Call 162.75 16091 Great West Life 1,370.00 16092 Hamel Building Center 89.16 16093 Hardrives 10,401.89 16094 Hennepin County Support 565.00 16095 Holiday 23.42 16096 Kennedy & Graven 5,436.84 16097 Kustom Signals 2,477.44 16098 L.I.C.A. 1,500.00 16099 Lakeshore Weekly News 97.50 16100 Law Enforcement Labor Services 132.00 16101 Long Lake Ford Tractor 3,209.90 16102 Medina Police Dept. - Petty Cash 83.61 16103 Metro West Inspection 10,864.85 16104 Midwest Asphalt Corp 149.57 16105 Midwest Automotive 131.52 16106 Minn Comm 38.60 16107 Minnesota County Attorneys 27.51 16108 MTI Distributing Co. 27.19 16109 North Memorial Medical Center 490.00 16110 Northern States Power 775.65 16111 Old Tyme Henn. Co. Fair 50.00 16112 P.E.R.A. 2,323.90 16113 Reynolds Welding 19.17 16114 Streicher's 280.25 16115 Tanen & Baertschi 2,343.30 16116 Twin City Water Clinic 20.00 16117 U.S. West Communications 34.60 16118 Uniforms Unlimited 309.01 16119 Waldor Pump 1,483.27 16120 West Side Redi Mix 218.36 16121 Wright -Hennepin Security Svcs. 52.18 16122 Ziegler, Inc 298.61 $83,494.88 PAYROLL CHECKS - JULY 16, 1996 14862 Steven T. Scherer $880.85 14863 Richard R. Rabenort 1,191.60 14864 Michael J. Rouillard 711.59 111 PAYROLL CHECKS - JULY 16, 1996 (CONT'D) 14865 James D. Dillman 1,195.18 14866 Robert P. Dressel 1,037.11 14867 Edgar J. Selland 1,232.94 14868 Cecilia M. Vieau 644.94 14869 Laura L. Sulander 885.78 14870 Sandra L. Larson 756.59 14871 Joseph R. Heyman 1,015.80 14872 Jon D. Priem 934.32 14873 Jeff J. Weiler 395.89 $10,882.59 r 112 (THIS PAGE LEFT BLANK INTENSIONALLY)