HomeMy Public PortalAbout12 03 2020 PC MinutesThe Town of Lees6urg in Virginia
Leesburg Planning Commission
Meeting Minutes
December 3, 2020
The Leesburg Planning Commission met on Thursday, December 3, 2020 in Town Hall Council
Chambers, 25 West Market Street, Leesburg, Virginia 20176. The meeting was held with a
quorum physically present. Staff members present included Susan Berry Hill, Director Planning
and Zoning, Scott Parker, Sr. Planning Project Manager, Rich Klusek, Sr. Planner, Tina Newton,
Deputy Town Attorney, and Karen Cicalese, Executive Associate, Planning and Zoning.
CALL TO ORDER
Chair Nacy called the meeting to order at 7:01 pm.
Members Present: Chairman Nacy, Commissioners Barney, Barnes, Clemente, Faliskie,
Harper, and Robinson
ADOPTION OF AGENDA
Motion: Commissioner Harper
Second: Commissioner Barney
Vote: 7-0
APPROVAL OF MINUTES
November 5, 2020 Draft Minutes
Motion: Commissioner Harper
Second: Commissioner Barney
Vote: 7-0
DISCLOSURE OF MEETINGS
None.
CHAIRMAN'S STATEMENT
None
PETITIONERS
None
PUBLIC HEARING
None
SUBDIVISION AND LAND DEVELOPMENT
None
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Leesburg Planning Commission
December 3, 2020
TOWN COUNCIL LIAISON REPORT
None
OLD BUSINESS
None
NEW BUSINESS
a. December 17, 2020 Meeting — Chair Nacy informed the Commission that the Planning
Commission would need to decide if they were going to hold their December 17th
meeting. The Town Manager has issued new directives for Boards and Commissions due
to the spike in COVID-19 cases.
Ms. Berry Hill informed the Commission that the Town Manager has suggested that
advisory Commissions not meet in December and possibly January. Adjudicatory Boards
and Commissions such as the BAR and Planning Commission should meet if there is
business to address. She explained that the only item on the agenda for December 17th is
the second video on the Town Plan Update and asked the Commission members if they
would prefer to meet to discuss the video or cancel the meeting.
It was determined that staff would send the second video to the Planning Commission to
view individually and to cancel the December 17th meeting.
b. ByLaws — Christine Newton, Deputy Town Attorney
Ms. Newton explained that the proposed amendments were to address concerns raised by
the Planning Commission regarding vacancy elections and the requirement that all
members be present for Officer Elections.
Commissioner Faliskie moved to adopt the proposed Planning Commission Bylaws Rules
of Procedure revised as of December 3, 2020 as attached to the Staff Report, with the
following discussed tonight:
Section 1.3(B)(5) will be deleted, and Section 1.3(C) will be created and will read as
follows:
C. Vacancies in the office of Chair or Vice -Chair shall be filled by automatic
succession; a vacancy in the office of Chair shall be filled by the Vice -Chair; a vacancy
in the office of Vice -Chair shall be filled by the Parliamentarian. A vacancy in the office
of Parliamentarian shall be filled by the election procedures set forth in Sections 1.3(A)
and 1.3(B), provided however, that elections to fill vacancies may take place at the next
available business meeting following the occurrence of the vacancy, or as soon as
practicable thereafter. Officers elected to fill vacant offices shall serve for the remainder
of the annual term.
Commissioner Harper seconded the motion and the motion carried by a vote of 6-0-1
(Clemente abstained).
3
Leesburg Planning Commission
December 3, 2020
TOWN COUNCIL LIAISON REPORT
None
OLD BUSINESS
None
NEW BUSINESS
a. December 17, 2020 Meeting — Chair Nacy inforrued the Commission that the Planning
Commission would need to decide if they were going to hold their December 17th
meeting. The Town Manager has issued new directives for Boards and Commissions due
to the spike in COVID-19 cases.
Ms. Berry Hill infoiiiied the Commission that the Town Manager has suggested that
advisory Commissions not meet in December and possibly January. Adjudicatory Boards
and Commissions such as the BAR and Planning Commission should meet if there is
business to address. She explained that the only item on the agenda for December 17th is
the second video on the Town Plan Update and asked the Commission members if they
would prefer to meet to discuss the video or cancel the meeting.
It was determined that staff would send the second video to the Planning Commission to
view individually and to cancel the December 17t1' meeting.
b. ByLaws — Christine Newton, Deputy Town Attorney
Ms. Newton explained that the proposed amendments were to address concerns raised by
the Planning Commission regarding vacancy elections and the requirement that all
members be present for Officer Elections.
Commissioner Faliskie moved to adopt the proposed Planning Commission Bylaws Rules
of Procedure revised as of December 3, 2020 as attached to the Staff Report, with the
following discussed tonight:
Section 1.3(B)(5) will be deleted, and Section 1.3(C) will be created and will read as
follows:
C. Vacancies in the office of Chair or Vice -Chair shall be filled by automatic
succession; a vacancy in the office of Chair shall be filled by the Vice -Chair; a vacancy
in the office of Vice -Chair shall be filled by the Parliamentarian. A vacancy in the office
of Parliamentarian shall be filled by the election procedures set forth in Sections 1.3(A)
and 1.3(B), provided however, that elections to fill vacancies may take place at the next
available business meeting following the occurrence of the vacancy, or as soon as
practicable thereafter. Officers elected to fill vacant offices shall serve for the remainder
of the annual term.
Commissioner Harper seconded the motion and the motion carried by a vote of 6-0-1
(Clemente abstained).
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Leesburg Planning Commission
December 3, 2020
ADJOURNMENT: The meeting was adjourned at 8:44 pm.
Ay - roved by (\)
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�Kar n Cicalese, Commission Clerk
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Kari Nacy, Chair
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