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HomeMy Public PortalAbout704696MSD FY2015 SELECTIONS PROCESS DOCUMENTS     Consultant Selection Policy ‐ Updated   RFQ and RFP Scoring Sheets   Minority and Women Workforce Utilization Program Procedure   Multiplier Calculation Worksheet   Company Backlog for FY2015 Selections   Policy Revisions Clarifications – April 11, 2013      ENGINEERING NUMBER E-1 PAGE 1 OF 5 ISSUED 01/22/14 GENERAL MANAGEMENT POLICY/PROCEDURE APPROVED BY EXECUTIVE DIRECTOR TOPIC: Consultant Selection Procedure for Selection of Engineering, Surveying, Architectural and Construction Management Consultants SUPERSEDES PREVIOUS ISSUE DATED 12/12/03 & 3/1/11 PURPOSE To identify procedures for procurement of engineering, architectural, and survey consultants interested in providing professional services for the District. POLICY I. Prequalification Requirements A. Must have a full-time office within the District boundary. The office shall have the capabilities and staff to produce an architectural, surveying, or engineering product, such as construction drawings, easement plats, surveys, reports and other related work. The office must be open and manned during normal company work hours and serve as a self-sufficient office for the company. B. Must have at least one engineer/architect/surveyor registered in the State of Missouri on staff to be responsible for and seal all work. C. Must be qualified and experienced in architecture, surveying, civil, or environmental engineering work. To be considered qualified, a consulting firm must provide verifiable documentation of experience in the area of expertise necessary for the size and discipline of the proposed project to be considered. This will generally consist of the design of sanitary sewers, sewage treatment facilities, pump stations, infrastructure rehabilitation, and storm drainage facilities such as sewers, culverts, channels, detention basins, overflow structures, and land or topographic surveys. D. Poor past performance may result in the District rescinding or denying prequalification. II. Prequalification Process A. Must submit Qualification Form (see Engineering Department for Engineering Service Questionnaire) and Insurance Certificate, which is to be updated annually. The insurance certificate shall indicate compliance with all the District’s current insurance requirements, including professional liability limits. The annual qualification forms will be used to formulate a pre- qualification list of consultants to be used for consideration in the selection of firms to provide professional services as required. ENGINEERING NUMBER E-1 PAGE 2 OF 5 ISSUED 01/22/14 III. Consultant Procurement Process A. For projects that are less than $500,000 in estimated fees, usually two projects will be selected for proposals from three consultants on the current pre-qualified list. Those consultants that can meet all the District’s insurance requirements, including the required professional liability/errors and omissions coverages and annual aggregate requirements and who have expressed an interest in a particular set of projects will be considered for an applicable selection list; or For projects that exceed $500,000 in estimated fees, the District will send out requests for qualifications (RFQs) and will solicit pre-qualified consultants that have interest in being considered for any/or all projects. B. A Short List Committee consisting of the Director of Engineering, an Assistant Director of Engineering or Operations, the Director of Operations, and the Director of Human Resources shall prepare a short list of at least three (3) consultants from a list of pre-qualified consultants for projects less than $500,000. For projects over $500,000, a short list of at least three consultants will be developed from the consultants that have submitted a Request for Qualifications for an identified project. If a project receives proposals from less than three qualified consultants, other consultants may be asked to submit on the project based on the consultant’s general qualifications. Consideration will be given to project team and key members, personnel availability/workload, past performance/project experience, and backlog of all team members. For projects over $500,000 that require a Request for Qualifications, a diversity multiplier will be applied to the final score consisting of the following: WBE prime or African American, Asian American, Native American MBE prime – 10%; ability of prime to meet minority and women local office workforce goals – 10%; and ability of prime to meet half of both minority and woman local office workforce goals – 5%. Prime may utilize local office workforce of a sub-consultant towards a total maximum 10% workforce multiplier. C. Request for Proposals (RFP) shall be sent to the short listed firms. D. All proposals will be date stamped upon receipt by the District. Proposals not submitted on time will not be eligible for consideration. E. The composition of the Selection Committee shall not include any members of the Short List Committee unless it is deemed necessary by the Executive Director. The Selection Committee will consist of at least five individuals. It shall consist of two Assistant Directors of Engineering, and three Assistant Directors or management personnel from the Engineering or the Operations Department as appropriate. The Manager of Diversity Programs will oversee compliance with District diversity goals. ENGINEERING NUMBER E-1 PAGE 3 OF 5 ISSUED 01/22/14 F. Using a point system, all proposals shall be individually evaluated by each Committee member for each consultant’s understanding of the project/technical approach, project manager and team, personnel availability, project design schedule, related project experience/past performance, and backlog for the entire team. On projects less than $500,000, only prime backlog will be considered. In addition, a diversity multiplier will be applied to the final score consisting of the following: WBE prime or African American, Asian American, Native American MBE prime – 10%; ability of prime to meet minority and women local office workforce goals – 10%; and ability of prime to meet half of both minority and woman local office workforce goals – 5%. Prime may utilize local office workforce of a sub-consultant towards a total maximum 10% workforce multiplier. The selection of consultants shall be based on the highest number of first place selections by the Selection Committee. In case of a tie, the total number of points shall decide the consultant to be awarded the project. The District has the right to reject any or all proposals if, in the District’s opinion, the proposal does not demonstrate sufficient ability to perform the work. The recommended lists of selected consultants shall be forwarded to the Executive Director for final approval. G. The District will request a fee proposal from the selected consultants. The proposals shall include a re-statement of the definition of the project scope, technical and management approaches, project manager and staffing, schedule and MWBE subcontractors. Fees shall be submitted on a lump sum or cost plus fixed fee basis as directed by the District. Contracts shall be negotiated to ensure the best and fairest rates are obtained by the District for the services required. H. If a reasonable contract cannot be negotiated, for a project, the District will repeat this process with the next acceptable consultant. If no contract can be negotiated, then the procurement process will be repeated with all new consultants. I. The Fee Proposal will become part of the approved contract for each project. J. The Notice to Proceed with the services shall be sent with the signed contracts only after District Board approval and verification of proper and current insurance requirements by the Office of General Counsel. During each project’s work period a suspense file of all insurance certificates and their expiration dates will be maintained so that the consultant may be notified by the District to submit new certificates in a timely manner, preventing a lapse of coverages. These certificates also will be verified by the Office of General Counsel. K. In special cases, for unusual or unique projects, negotiations with qualified consultants, who do not have offices in St. Louis, as defined in Paragraphs I.A. through I.D., will be undertaken only after written justification by the Director of Engineering and the approval of the Executive Director. L. Upon project completion the District will prepare a performance evaluation on the quality of the design services completed to include the consultant’s ability to meet all schedules, and design the project within budget requirements. The consultant shall be briefed and the evaluations shall be filed for use in future selection processes. ENGINEERING NUMBER E-1 PAGE 4 OF 5 ISSUED 01/22/14 IV. Watershed Consultant Procurement Process A. The Watershed Consultant Procurement Process shall be used for those contracts specifically offered to address issues over a large geographical area that are grouped by watersheds and/or specific areas of expertise. This process is planned to be used to address many issues identified in the District’s consent decree with the Federal Government. B. The District will send out requests for qualifications (RFQs) and will solicit pre-qualified consultants that have interest in being considered for any/or all projects. C. A Short List Committee consisting of the Director of Engineering, an Assistant Director of Engineering or Operations, the Director of Operations, and the Director of Human Resources shall prepare a short list of at least three consultants developed from the consultants that have submitted a Request for Qualifications for an identified project. If a project receives proposals from less than three qualified consultants, other consultants may be asked to submit on the project based on the consultant’s general qualifications. Consideration will be given to project team and key members, personnel availability/workload, past performance/project experience, and backlog of all team members. A diversity multiplier will be applied to the final score consisting of the following: WBE prime or African American, Asian American, Native American MBE prime – 10%; ability of prime to meet minority and women local office workforce goals – 10%; and ability of prime to meet half of both minority and woman local office workforce goals – 5%. Prime may utilize local office workforce of a sub-consultant towards a total maximum 10% workforce multiplier. D. Request for Proposals (RFP) shall be sent to the short listed firms. E. All proposals will be date stamped upon receipt by the District. Proposals not submitted on time will not be eligible for consideration. F. The composition of the Selection Committee shall not include any members of the Short List Committee unless it is deemed necessary by the Executive Director. The Selection Committee will consist of at least five individuals. It shall consist of three Assistant Directors of Engineering or Operations, and two management personnel from the Engineering or the Operations Department as appropriate. Additional non-voting members may be added to provide technical input. The Manager of Diversity Programs will oversee compliance with District diversity goals. ENGINEERING NUMBER E-1 PAGE 5 OF 5 ISSUED 01/22/14 G. Using a point system, all proposals shall be individually evaluated by each Committee member for each consultant’s understanding of the project and technical approach, the demonstrated skills and availability of the project team, related project experience/past performance, backlog of all team members, and the quality of the teams’ oral presentation. A diversity multiplier will be applied to the final score consisting of the following: WBE prime or African American, Asian American, Native American MBE prime – 10%; ability of prime to meet minority and women local office workforce goals – 10%; and ability of prime to meet half of both minority and woman local office workforce goals – 5%. Prime may utilize local office workforce of a sub-consultant towards a total maximum 10% workforce multiplier. The selection of consultants shall be based on the highest number of first place selections by the Selection Committee. In case of a tie, the total number of points shall decide the consultant to be awarded the project. The District has the right to reject any or all proposals if, in the District’s opinion, the proposal does not demonstrate sufficient ability to perform the work. The recommended lists of selected consultants shall be forwarded to the Executive Director for final approval. H. The District will request a project rate structure and an annual fee proposal from the selected consultants. The proposals shall include a re-statement of the definition of the project scope, technical and management approaches, project manager and staffing, schedule and MWBE subcontractors. Fees shall be submitted on a cost plus fixed fee basis as directed by the District. Contracts shall be negotiated to ensure the best and fairest rates are obtained by the District for the services required. I. If a reasonable contract cannot be negotiated, the District will repeat this process with the next acceptable consultant. If no contract can be negotiated, then the procurement process will be repeated with all new consultants. J. The Fee Proposal will become part of the approved contract for each project. K. The Notice to Proceed with the services shall be sent with the signed contracts only after District Board approval and verification of proper and current insurance requirements by the Office of General Counsel. During each project’s work period a suspense file of all insurance certificates and their expiration dates will be maintained so that the consultant may be notified by the District to submit new certificates in a timely manner, preventing a lapse of coverages. These certificates also will be verified by the Office of General Counsel. L. In special cases, negotiations with qualified consultants, who do not have offices in St. Louis, will be undertaken only after written justification by the Director of Engineering and the approval of the Executive Director. M. The District will prepare an annual performance evaluation on the quality of the design services completed to include the consultant’s ability to meet all schedules, and design the project within budget requirements. The consultant shall be briefed and the evaluations shall be filed for future use. RATING SCALECONSULTANT RFQ SHORTLIST RATING FORM Date:RATE 0-3; 3 is the highest.(May use 0.5 increments)PROJECT NAME:CONSULTANTx .35 =0.00x .35 =0.00x .35 =0.00x .35 =0.00x .35 =0.0035%PROJECT TEAM & KEY MEMBERSx .15 =0.00x .15 =0.00x .15 =0.00x .15 =0.00x .15 =0.0015%PERSONNEL AVAILABILITY/ WORKLOADx .35 =0.00x .35 =0.00x .35 =0.00x .35 =0.00x .35 =0.0035%PAST PERFORMANCE / PROJECT EXPERIENCEx .10 =0.00x .10 =0.00x .10 =0.00x .10 =0.00x .10 =0.0015% BACKLOG100% Subtotal PointsDiversity MultiplierTotal PointsRankingRevision Date: January 16, 2014Do Not Alter Form without prior approval of the Director of Engineering Rater: RATING SCALECONSULTANT RFP RATING FORMRATE 0-3; 3 is the highest.(May use 0.5 increments)PROJECT NAME:DATE:CONSULTANTx .30 =0.00x .30 =0.00x .30 =0.0030%UNDERSTANDING OF THE PROJECT AND TECHNICAL APPROACHx .30 =0.00x .30 =0.00x .30 =0.0030%PROJECT MANAGER & PROJECT TEAMx .05 =0.00x .05 =0.00x .05 =0.005%PERSONNEL AVAILABLILITY x .10 =0.00x .10 =0.00x .10 =0.0010%PROJECT DESIGN SCHEDULEx .10 =0.00x .10 =0.00x .10 =0.0010%RELATED PROJECT EXPERIENCE / PAST PERFORMANCEx .15 =0.00x .15 =0.00x .15 =0.0015%BACKLOG *100% Subtotal PointsDiversity MultiplierTotal PointsRankingRater:______________________________________* For projects less than $500,000 only Prime Backlog will be considered.Revision Date: January 16, 2014Do Not Alter Form without prior approval of the Director of Engineering RATING SCALECONSULTANT RFQ SHORTLIST RATING FORM - WATERSHED CONSULTANTDate:RATE 0-3; 3 is the highest.(May use 0.5 increments)PROJECT NAME:CONSULTANTx .40 =0.00x .40 =0.00x .40 =0.00x .40 =0.00x .40 =0.0040%PROJECT TEAM & KEY MEMBERSx .15 =0.00x .15 =0.00x .15 =0.00x .15 =0.00x .15 =0.0015%PERSONNEL AVAILABILITY/ WORKLOADx .30 =0.00x .30 =0.00x .30 =0.00x .30 =0.00x .30 =0.0030%PAST PERFORMANCE / PROJECT EXPERIENCEx .15 =0.00x .15 =0.00x .15 =0.00x .15 =0.00x .15 =0.0015% BACKLOG100% Subtotal PointsDiversity MultiplierTotal PointsRankingRevision Date: January 16, 2014Do Not Alter Form without prior approval of the Director of Engineering Rater: RATING SCALECONSULTANT RFP RATING FORM - WATERSHED CONSULTANTRATE 0-3; 3 is the highest.(May use 0.5 increments)PROJECT NAME:DATE:CONSULTANTx .30 =0.00x .30 =0.00x .30 =0.0030%UNDERSTANDING OF THE PROJECT AND TECHNICAL APPROACHx .30 =0.00x .30 =0.00x .30 =0.0030%SKILLS / AVAILABILITY OF TEAMx .15 =0.00x .15 =0.00x .15 =0.0015%RELATED PROJECT EXPERIENCE / PAST PERFORMANCEx .15 =0.00x .15 =0.00x .15 =0.0015% BACKLOGx .10 =0.00x .10 =0.00x .10 =0.0010%ORAL PRESENTATION100% Subtotal PointsDiversity MultiplierTotal PointsRankingRater:______________________________________Revision Date: January 16, 2014Do Not Alter Form without prior approval of the Director of Engineering Engineering Professional Service Page 1 of 3 rev 8/2/13 METROPOLITAN ST. LOUIS SEWER DISTRICT BUSINESS DIVERSITY Minority and Women Workforce Utilization Program Engineering Professional Service Projects Effective August 1, 2013 PURPOSE The Metropolitan Sewer District (MSD or District) has established workforce goals for businesses in an effort to increase utilization of underutilized classes, and provide meaningful and representative opportunities. The purpose of this procedure is to set guidelines and establish procedures for minority and women workforce participation by applicable engineering consultants and any person, corporation, business, or other entity doing business with the District on Engineering Professional Service Projects. PROCEDURE A. Minority and Women Workforce Requirements 1. The Metropolitan St. Louis Sewer District (District or MSD) has established minority workforce goals of 18% and woman workforce goals of 32% on all engineering professional service contracts in the amount of $500,000 or more. Minority is a male or female African American, Asian American, Hispanic American or Native American employed in the consultant’s local office. Woman is defined as a Caucasian female employed in the consultant’s local office. 2. Prime firms who fall under this requirement and demonstrate on an annual basis, with the first report submitted within the first 30 days of the contract, that the workforce make-up of their local office registered with the District meets these requirements will be considered to have met these goals. 3. Prime firms who fall under this requirement and are unable to demonstrate on an annual basis, with the first report submitted within the first 30 days of the contract, that they meet these goals will be required to perform and report on the following good faith activities on an annual basis until compliance is achieved: a. Report the actual current workforce make-up of the local office registered with the District. In the rare occasion that there is no local office, then workforce goals will be measured by the numbers of employees working Engineering Professional Service Page 2 of 3 rev 8/2/13 on MSD’s project. Provide the District with employment data to include the make-up of all staff categorized as appropriate for the workforce (e.g., professional, management, technical, and/or administrative) by ethnic background, and by gender. b. Submit a workforce plan for review and approval by the District regarding efforts to be taken during the next twelve months following the submission of the plan to increase the minority and women workforce make-up of the local office. These efforts may include but are not be limited to the following: 1. Include Equal Employment Opportunity (EEO) policy statement in all policy manuals, and publicize on company’s website and newsletters, annual reports, etc. 2. Develop and implement targeted recruitment, outreach, and marketing strategies through collaboration with: • Local Universities • SLATE • NSBE • Stem Program and Mentoring Programs • Minority and Women Internship Program • Business and Local Community Groups such as Chambers of Commerce • Advocacy Groups • Underutilized subcontractors 3. Implement a training needs assessment, internal promotion and retention program; 4. Provide sufficient resources and efforts to enable the organization to advance diversity goals; • Management commitment • Financial support • Manpower c. Submit quarterly to MSD a Workforce Report showing figures by month; d. Submit documentation of status of efforts described in previous year’s workforce plan. Engineering Professional Service Page 3 of 3 rev 8/2/13 B. In the event the prime firm fails to comply with the requirements on this Program the prime firm must furnish to the District, in writing, the reasons for non- compliance. If, in the sole judgment of the District, there have not been good faith efforts taken on the part of the prime firm to meet the originally stated obligations, the District will advise the prime firm, in writing, of corrective actions to be initiated. If the prime firm fails to fully initiate these corrective actions in a timely manner the District may institute appropriate actions pursuant to the provisions that have been incorporated into the contract specifications. This can include sanctions on doing future work with the District and up to and including a complete prohibition from performing work on any District project for a time period to be decided solely by the District. Engineering Professional Service Page 1 of 3 rev 1-17-14 METROPOLITAN ST. LOUIS SEWER DISTRICT  ENGINEERING PROFESSIONAL SERVICES DIVERSITY  MULTIPLIER CALCULATION WORKSHEET FOR SELECTIONS ONLY    Starting multiplier‐         1.000    Vendor Diversity (only one category allowed)  Is prime firm a WBE or Asian‐American MBE? If yes, enter 0.100‐    ____    Is prime firm an MBE other than Asian or Hispanic‐American? If yes enter 0.100‐ ____    PRIME CONTRACTOR VENDOR MULTIPLIER SUB‐TOTAL (1.000 to 1.100)  ____  ENTER THE TOTAL ON LINE 1 OF LAST SHEET      Workforce Diversity‐ Prime Consultant Minority Women may count as either Women or  Minorities at the proposer’s discretion, but not both. Count all full time personnel working in  your office for this calculation regardless of job duties. Full time personnel shall have worked  for the company for the past three months and during that period must average at least 30  hours of work per week. COUNT FULL‐TIME PERSONNEL ONLY!      a. Total Local Office Workforce‐ ___  b. Women in Local Office Workforce‐ ___  c. Minorities in Local Office Workforce‐ ___  d. “b” divided by “a” (drop all decimals/fractions)‐ ___%  e. “c” divided by “a” (drop all decimals/fractions)‐ ___%  f. If “d” is 32% or greater, ENTER 0.025 ON LINES 2 AND 3 OF LAST SHEET  g. If “d” is 16% or greater, ENTER 0.025 ON LINE 3 OF LAST SHEET UNLESS THERE IS  ALREADY A VALUE ENTERED  h. If “e” is 18% or greater, ENTER 0.025 ON LINES 4 AND 5 OF LAST SHEET  i. If “e” is 9% or greater, ENTER 0.025 ON LINE 5 OF LAST SHEET UNLESS THERE IS  ALREADY A VALUE ENTERED     Sub‐consultant workforce scoring:  Use only if a minimum of 25% of the annual value of work  is sub‐contracted. Minority Women may count as either Women or Minorities at the  proposer’s discretion, but not both. Count all full time personnel working in your office for  this calculation regardless of job duties. Full time personnel shall have worked for the  company for the past three months and during that period averaged 30 hours of work per  week. COUNT FULL‐TIME PERSONNEL ONLY!    Engineering Professional Service Page 2 of 3 rev 1-17-14   Names of sub‐consultants performing at least 25% of total contract included in calculation (add  more lines if needed)  Name of Sub‐consultant    Signature of Representative  __________________________    ____________________________  __________________________    ____________________________  __________________________    ____________________________  __________________________    ____________________________  __________________________    ____________________________    j. Combined Total Local Office Workforce of all listed sub‐consultants‐ ____  k. Women in Combined Total Local Office Workforce‐ ____  l. Minorities in Combined Total Local Office Workforce‐ ____  m. “k” divided by “j” (drop all decimals/fractions)‐ ____%  n. “l” divided by “j” (drop all decimals/fractions)‐ ____%  o. If “m” is 32% or greater, ENTER 0.025 ON LINES 2 AND 3 OF LAST SHEET UNLESS A  VALUE IS ALREADY ENTERED  p. If “m” is 16% or greater, ENTER 0.025 ON LINE 3 OF LAST SHEET UNLESS THERE IS  ALREADY A VALUE ENTERED  q. If “n” is 18% or greater, ENTER 0.025 ON LINES 4 AND 5 OF LAST SHEET UNLESS A VALUE  IS ALREADY ENTERED  r. If “n” is 9% or greater, ENTER 0.025 ON LINE 5 OF LAST SHEET UNLESS THERE IS  ALREADY A VALUE ENTERED     FINAL MULTIPLIER TABULATION    1. PRIME CONTRACTOR VENDOR MULTIPLIER     ____  2. WOMAN WORKFORCE 32% OR GREATER     ____  3. WOMAN WORKFORCE 16% OR GREATER     ____  4. MINORITY WORKFORCE 18% 0R GREATER     ____  5. MINORITY WORKFORCE 9% OR GREATER     ____  6. FINAL MULTIPLIER (TOTAL OF 1 THRU 5) (1.000 thru 1.200)  ____  Engineering Professional Service Page 3 of 3 rev 1-17-14 The undersigned certifies on behalf of the entity submitting this Report that the above  information is true and accurate as of the date set forth below:        ______________________________________  Name of Entity          _______________________________________  Signature of Authorized Representative  FY2015 Selections Company Backlog January 15, 2014 Company Name Backlog ABNA $2,811,598 Access Engineering $409,880 ADS Environmental $73,385 AMEC $8,726,573 Bernardin Lochmueller & Associates Inc. $144,799 Bilfinger Industrial Services, Inc. $62,333 Black & Veatch $2,102,468 Burns & McDonnell $6,595,448 CDG $190,223 CDM Smith Inc. $563,520 CH2M Hill $2,190,037 Civil Design Inc. $3,400,513 CMV-Cochran $33,095 Cole & Associates, Inc. $369,676 Crawford Murphy & Tilly $875,043 David Mason Associates $2,438,921 Designer14Cadd Support, LLC $6,300 Document Imaging Systems $44,000 Dr Donald Bruce - Independent Consultant $1,770 EDM $450,159 EDSI $1,587,735 EFK Moen $657,528 EPC $10,700 ERM $22,400 Farnsworth Group, Inc. $82,727 Gamma Air Monitoring $35,900 Gateway Land Services $85,690 George Butler Associates $133,389 Geotechnology $4,790,756 Glasper Professional Services, Inc. $15,390 Gonzalez $2,352,626 Gredell Engineering $66,365 Gresham Smith and Partners $330,573 Hart Engineering $110,197 HDR, Inc. $2,291,096 Heideman Associates $288,008 Horner & Shifrin $143,592 IDCS $514,229 ILINC $95,850 Incinerator Rx $30,000 Jacobs Associates $265,461 Jacobs Engineering $10,690,201 Jasun $20,828 1/17/2014 Page 1of 2 FY2015 Selections Company Backlog January 15, 2014 Company Name Backlog KAI Design & Build $566,958 Kaskaskia Engineering $978,372 KDG $1,608,435 Kowelman Engineering $2,423,621 Kwame Building Group $349,310 LimnoTech $269,533 Lion CSG $211,113 Losli Engineering $612,798 M3 $1,984,812 Maag Geotechnical $12,840 Millennia $7,050 MWH $1,066,719 Oates Associates, Inc. $220,080 Pangea $522,509 Parsons Brinckerhoff $832,414 Parsons Water $6,873,752 Peregoy Construction Servicess $3,400 PMA Engineering $121,533 Project Controls Group Inc. $26,761 Quantapoint $37,800 Redmon $5,460 Reitz & Jens $1,289,461 Roger Isley - Independent Consultant $1,700 Ron Heuer - Independent Consultant $1,650 Ron Snider - Independent Consultant $1,650 Sabur $210,117 SAIC $1,173,961 Schneider Electric $16,000 SCI Engineering $11,925 Shannon & Wilson $2,386,399 StratComm Rx $2,235 Structures, Inc $5,300 Taliaferro & Browne $177,661 Terracon $13,400 The Vandiver Group $60,000 Trekk $761,748 TSI $1,260,193 TWM $132,475 URS Corporation $202,003 Vance Engineering, Inc $6,000 Vector Communications $37,503 1/17/2014 Page 2of 2 To: All Prequalified Consultants From: Brian Hoelscher, Executive Director Date: April 11, 2013 Re: Policy Revisions Clarifications The following are clarifications to the draft information presented at the March 28, 2013 meeting resulting from comments received. Staff is presenting this information to keep the consulting community up-to- date on its thoughts on the selection process. Any final documents will be distributed and selection schedules adjusted as needed based on the acceptance date of the Disparity Study. . Do any of the employees considered for local office staff as part of either the local staff multiplier used during selection or the local office workforce requirements for projects over $500,000 that take effect after selection have to be U.S. citizens? — The answer is no. 2. How is a minority female counted for the purposes of the local staff multiplier used during selection or the local office workforce requirements for projects over $500,000 that take effect after selection? — For both purposes, minority females may be counted in whatever way is advantageous to the consultant/consultant team. 3. What do we do with local office staff whose job duties do not cleanly fit into the definitions provided? — For the local staff multiplier used during the selection process, MSD will allow all local staff employees to count regardless of job duties or titles. For the local office workforce requirements for projects over $500,000 that take effect after the consultant is selected, the job titles/duties to be considered will be those described in Chapter 2, Part III of the Workforce Study. 4. What are the standards for a full-time employee? — For the sake of employees used for the local staff multiplier used during the selection process, a full-time employee shall be one who has been continuously employed for the last three months prior to submittal and who has worked an average of at least 30.0 hours per week during that time period. 5. Work award conflict during watershed CM selections — To again clarify conflict due to work award for watershed CM contracts, MSD will guarantee that it will not request that team member's participation be adjusted after short -listing or selection as long as the filar in question does not, a) propose as a sub -consultant with a participation over 10% on one project while proposing as a prune on another project, or b) does not propose as a sub -consultant on both projects with a total participation exceeding 40%. If MSD feels an adjustment is needed, it will occur after either short -listing or selection and will in no way interfere with the short -listing or selection process. It is quite possible that participation above the levels listed above may be OK, but MSD will not be able to make that determination until it sees all of the proposals and completes the evaluation process. These guidelines are being provided as requested by the consulting community. 6. Conflict due to work duties on Watershed Contracts — The same rules still apply. If your company is already a member of a watershed team and you are considering participating on another Watershed Team that will be working on the same projects as the team you are on, you will need to check with MSD to see if there is a conflict. MSD's concern is that we do not want companies who are in any way involved in the design process to all have a role in the CM process. If you have any questions or would like to propose a teaming arrangement with conditions that may be acceptable, please contact Brian Hoelscher at 768-6245 to schedule a meeting to discuss. 7. Who counts as a minority for workforce purposes? — We will use the EEOC guidelines as listed below — Minority: The smaller part of a group. A group within a country or state that differs in race, religion or national origin from the dominant group. According to EEOC guidelines, minority is used to mean four particular groups who share a race, color or national origin. These groups are: ® American Indian or Alaskan Native. A person having origins in any of the original peoples of North America, and who maintain their culture through a tribe or community. Asian or Pacific Islander. A person having origins in any of the original people of the Far East, Southeast Asia, India, or the Pacific Islands. These areas include, for example, China, India, Korea, the Philippine Islands, and Samoa. Black (except Hispanic). A person having origins in any of the black racial groups of Africa. Hispanic. A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race. The many peoples with origins in Europe, North Africa, or the Middle East make up the dominant white population. Of course, many more minority groups can be identified in the American population. However, they are not classified separately as minorities under EEO law. It should be noted that women are not classified as a minority. However, they have experienced the same kind of systematic exclusion from the economy as the various minorities. Thus, they are considered as having "minority status" as far as the law is concerned.