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Home My Public Portal AboutBrewster School Committee -- 2010-12-16 Minutes Brewster School Committee Minutes—December 16, 2010 Page 2 Discussion ensued. Chair O'Reilly stated that he understood the need for revenue but the Brewster Whitecaps have given the Brewster Schools a lot, have invested a great deal in the fields and grounds and are a great value to our community. He also indicated that renewing and rewriting the contract reminds everyone of their obligations. Mr. Baumhauer will give the Committee a report relative to costs incurred by the school for taking down the netting at the school. Mr. Gradone indicated it is clear that the Whitecaps will put up and remove both safety nets. Trish Hill addressed the Committee regarding vendors paying a fee, as they do in Orleans. Dr. Liebling indicated that this was an opportunity for other organizations to benefit by being a vendor at the game. The question was asked who benefits from the profits? Chair O'Reilly indicated that in Section#13 of the contract, Assignment and Subletting, no one is excluded but rather share the field with the Town. Some members of the audience felt that the Skippers were not a non-profit and should be paying a fee and those fees could go toward school supplies. Questions were raised regarding dumpster removal and bathroom usage/wear and tear. Approve Mrs. Enochty made a motion to move the question. It was voted, 4 yeas, 1 nay (Dr. Liebling), to move Brewster the question. Whitecap Agreement The previous motion to accept the contract was voted, 4 yeas and 1 abstention (Dr. Liebling). Administrators' Reports Principal Gauley reported on the Community Service Club activities which included a visit to Epoch. In lieu of gifts, the Community Service Club asked staff for donations to the Eddy Cares Fund. This fund helps with groceries, gas cards, holiday gifs, and many other needs especially during the holiday season. Students are also contributing to the holiday food drive. Eddy school staff members are creating Support Plans for students in need of additional assistance in regard to literacy or math. This is the first trial at creating Math Support Plans for students. With the new Math Support Plans interventions are being structured to assist students with number facts, written explanations to math problems and problem-solving strategies, as well as targeted interventions to specific math strands based upon students' past performance. These interventions will begin in January and February with targeted hgoals to determine success. Principal Gauley invited everyone to Family Literacy Night on January 11' from 6:00 p.m. —7:30 p.m. Principal Fronius invited the School Committee to the holiday concert on December 22nd at 1:20 p.m. She also thanked the PTO for funding the Brian Lees presentation on bats. Peg Ariel, local author, shared her animal books with staff and students. Principal Fronius reported that they are in receipt of a grant from the Cape Cod Five for$500 for the computer lab to update"Kids Pixs", mimeos for grade one, and copies of science books for Kindergarten. Dr. Hoffmann reported that he has been very busy with bus transportation, budget preparation, and negotiations. He attended concerts at the High School and Middle School, which were outstanding. He also visited the Wellfleet Council on Aging to see the Wellfleet chorus perform for the senior citizens. A Bullying Prevention Workshop was held on November 23rd for all staff in the district. The High School held their Winter Festival and all the Christmas trees sold out. Chair O'Reilly, Hans Baumhauer and the Superintendent had a meeting regarding the FY12 Capital Plan for Brewster. FY11 Budget Hans Baumhauer, Business Manager, reviewed the monthly expense reports. A question was raised about the septic repair and the account number. It was indicated it is a Capital expense but has to be processed through the gift account for payment. , Brewster School Committee Minutes—December 16, 2010 Page 3 Enrollment Projections Mr. Baumhauer reviewed the figures from the cohort five years ago to the present cohort indicating it NESDEC was within 2.6%. Dr. Hoffmann indicated that the numbers in various grade levels were not as precise Projections as he would like to see. The PTO asked that Dr. Hoffmann investigate a more robust cohort p jeoUon. He will obtain information from NESDEC. If you become a membe,, you can obtain a free projection analysis. The PT[) has agreed to fund this expense. Dr. Hoffmannn will communicate with Trish Hill. The PTO would like the most accurate data available. Chair O'Reilly suggested that Administration ask NESDEC how much variation there might be from their study and the one from our cohort projections, FY12 Budget Process Dr. Hoffmann reviewed the various components of the FY12 budget. The Central Office budget was not approved at the Joint Meeting so he will bring it back to them with further recommendations at the January meeting. He also indicated there is no guarantee that contracts will be signed prior to town meeting and has included a line in the budget, reserved for negotiations. Chair O'Reilly asked that infrastructure hardware be included in the capital accounts if possible es well Capital Plan as whiteboards. Dr. Liebling indicated she would investigate ways to fund defibrillators for each school. The tractor repair item for$12,000 has been a capital item, but never gets voted, so the funds need to be included in the budget. Chair O'Reilly would like a percentage increase at the January meeting with everything restored. The Committee discussed how to proceed, prioritize, and move forward. The School Committee requested Prioritize»~ that the Principals prioritize their lists for the next meeting. It was the consensus of the Committee to xmdgc/ include everything and come down if needed. The Committee brainstormed as to how to get"needs" out to the public and the need to advocate actively for the children. It was suggested that the School Televise Committee hold their meetings at Town Hall so that they can be televised. They also indicated it was meetings critical to get parents involved. It was suggested that the School Committee explore all options to get information disseminated, especially to various groups in town such as Men's Club, Nauset Newcomers, Golf Commission, and the Taxpayers Association. Update on Visioninq Process Dr. Hoffmann indicated that Skye Freys-Cole was ready to proceed and suggested that two Committee Members be appointed to work with him for the next 3-4 weeks and plan an event that would take place in late January. He invited the Comm|ttaetoattendthaOr/eonoBemanboryGohoo| Vis|oningEventthot will take place on January 7'''from 5:00—8:00 p.m. at the school. Dr. Mara Liebling and Jen Rabold volunteered to meet with the Superintendent. REPORTS AND INFORMATION Cape Cod Collaborative—Ms. Enochty will mail her report to-Committee members. Transportation Subcommittee—The transportation surveyed has been reviewed, revised, and given to Kathy Schrock to put into an electronic format. This will be sent to all parents in the district through School Reach. Approval of Minutes On a motion by Dr. Liab|ing, seconded by Ms. Robo/d, it was voted to approve the minutes of the meeting of November 18, 2010. Abstaining: Mr. Telman and Ms. Enochty. Adjournment On a motion by Mr. Telman, seconded by Chair O'Reilly, it was voted unanimously to adjourn the meeting at 9:23 p.m., subject to payment of bills. Brewster School Committee Minutes—December 16, 2010 Page 4 On a motion by Ms. Rabold, seconded by Mr. Telman it was voted by roll call to go into Executive Session for the purpose of discussing strategy with respect to collective bargaining with union employees. The Committee announced it would not return to public session. On a roll call the vote was as follows: Ms. Enochty—yea Dr. Liebling—yea Ms. Rabold—yea Mr. Telman—yea Chair O'Reilly—yea The Committee went into Executive Session at 9:25 p.m. Respectfully submitted, } Anti ' efft, ec ing secre ry LL.I I I 1, r.._ri •