HomeMy Public PortalAboutMSD Accela ACA rollout Spring 2018
New MSD Online Plan
Review, Permitting &
Inspection Website
Spring 2018
2
DEVELOPMENT REVIEW
CONTACT INFORMATION
Program Manager
John Grimm (314) 768-2743 jcgrim@stlmsd.com
Bissell & Lemay (East Team)
Team Leader
John Alexander (314) 768-2707 jcalex@stlmsd.com
Elbert Jaquess (314) 768-6315 ejaquess@stlmsd.com
Jeff Hennigh (314) 768-6343 jhennigh@stlmsd.com
Mark Kuelker (314) 335-2064 mkuelker@stlmsd.com
Mike Patel (314) 768-6325 mkpatel@stlmsd.com
Nick Sadfari (314) 768-2714 nhsafd@stlmsd.com
Sara Kammerer (314) 768-6317 skammerer@stlmsd.com
Tom Boehm (314) 335-2046 tcboeh@stlmsd.com
Yusef Rahaman (314) 335-2077 yrahaman@stlmsd.com
Missouri, Meramec and Coldwater (West Team)
Team Leader
Jason Peterein (314) 768-2773 jtpete@stlmsd.com
Eugene Johnson (314) 768-6332 ewjohn@stlmsd.com
Kaleena Menke (314) 768-6374 kmenke@stlmsd.com
Jason Welker (314) 768-6383 jawelk@stlmsd.com
Jennifer Pipas (314) 768-6382 jpipas@stlmsd.com
Marcia Kumar (314) 768-6377 mkumar@stlmsd.com
Scott Kappelmann (314) 768-6371 skappelmann@stlmsd.com
(Open Position)
Development_Review_Contacts_Staff.doc (3-1-18)
3
New MSD Regs & Fees on stlmsd.com
4
Connection
Fees
Fees
Scroll down
for Regs
MSD PLAN REVIEW – ACCELA
SYSTEM
•MSD has reviewed about 600
development and redevelopment
projects each year for the last 8 years
or so
•New online system to track plan
review, permitting, and construction
inspection on these projects
•Could become part of a larger regional
permitting portal? MSD for now…St.
Louis County and Other Municipalities
later…
•Each agency would still have its own
unique website configuration to
perform its particular permitting
functions
•Regional Portal would be a “launch
pad” to direct users to each agency’s
permitting and plan review website
Like a “File Folder in the Cloud”
•You will be able to submit plans and other
documents electronically online
•Can also still submit plans in hard copy
format, only need to send in 1 copy
•MSD will “work” the projects electronically,
no hard copy files will be kept
•You may have started seeing some
automated emails on some existing
projects
•Can pull permits online
•MSD Inspectors will use tablets for
inspections
ACA - Customer Side
•ACA (Accela Citizen Access)
•More customer friendly version, displays same project information as internal version of software
•Customer registers for an Account & sets Password
•Project Contacts include Engineer, Developer, Municipality, Requestor, Authorized Representative
•WE WILL NEED YOUR EMAIL ADDRESS !!!
•After registering for an account, customers can access project info, workflow status, review comments, docs
•Can pay fees same methods as before, now also can pay online with credit card (NOTE: +2.5% credit card vendor charge if paying online with credit card)
•Can upload documents – Plans, Agreements, Calcs, Etc. to records that you are a contact on
•Customers who are registered in the system can also research other MSD Development Review Projects
•Transparent, Intuitive System
7
8
ACA went LIVE October 16, 2017.
Soft Roll-Out to Customers
4
Date: Monday, October 16, 2017 9:50:08 AM
Subject: St. Louis MSD Accela Online Development Review, Permitting, and
Construction Inspection link
Hello,
The MSD Development Review, Permitting, and Construction Inspection
customer website is now live.
Please click on the link below and Register for an Account. Please be sure to
enter your email address.
With this website, you will be able to submit and view development plans
and obtain permits online. https://aca3.accela.com/STLMSD
If you have any questions please contact MSD Development Review at 314-
768-6272. Thank you.
Record Types, New Format is YRXXXXX-
XXXXX
(YEAR)(TYPE)-(CONSECUTIVE NUMBER)
•Converted P-Jobs are still the old numbering format (example P-0034003-01 will be P003400301)
•Project 18MSD-00001 (New, Municipal)
•Conceptual 18CNCPB-00001
•Floodplain Study 17FLPLS-00008
•Easement 18EASMT-00006
•Maintenance Agreement 18MAINT-00042
•Easement Vacation 18VACAT-00009
•Easement Encroachment 17ENCRO-00002
•Information File 17INFOR-00004
•Temporary Record 18TMP-000060
•Various Permit Records, MODST, BLDST, REACH, Others
•Various Other Converted Records
9
Parent and Child Records
•MSD type are project (New or Municipal) records, these are usually parents
•P003146700 types are converted records – usually parents
•CNCPB, INFOR types usually stand alone records
•FLPLS, MAINT, EASMT, VACAT, ENCRO could be child records or stand-alone
•Permit type records REACH, SPECI, MODST, BLDST, CONCT, BMPUA will usually be child records, or could stand alone
•Permit type OTCPT usually stand alone
10
Auto-Notification Emails
•Plans Accepted for Review
•Return to Consultant (“Out” to the Customer)
•Request Final Plans for Approval
•Record Approval
•Conceptual Review Completed
•Record Recorded
•Permits Ready for Pickup
•Construction Inspection Status
•Deposit Release Information
•Construction Approval
•Inactivity Notice if One Year Passes
11
ACA Home Page
https://aca3.accela.com/STLMSD
Register for an Account NOTE:
Red text
notes
added to
this
PowerPoint
to help
clarify
items on
screen
shots
Your Account Home Page
(Some Redundancy in Navigation)
13
Your Home Page
Creating an Application 1
14
Read & Agree to Disclaimer
Creating an Application 2
15
No more Detailed
Conceptual Reviews,
they are all now handled
as Basic Conceptuals
Creating an Application 3
(Look Up Contacts in System)
16
Required Contact Types
are listed here
Creating an Application 4
(Specify the Contact Type)
17
Specify Contact Type:
-Authorized Representative
-Developer
-Engineer
-Municipality
-Requestor
Creating an Application 5
18
Chosen Contacts Listed here
Continue
Creating an Application 6
(Search System for Address - # and Street,
can enter manually if not found)
19
Enter Street Number & Name, then Search
Creating an Application 7
20
Creating an Application 8
21
Some more data to enter,
fill out required fields,
MSD will finish filling out
the rest of the fields
Creating an Application 9
22
Add (Upload) Documents
Creating an Application 10
23
Click “Add”,
then go get
your file(s) to
add
Creating an Application 11
24
Select Document
Category from
Dropdown list
Creating an Application 12
25
Enter Document
Description, then be
sure to click “Save”
Creating an Application 13
26
Review
Your
Application
Creating an Application 14
27
Pay Fees
Creating an Application 15
28
2.5% Fee for Credit Card Payment
Creating an Application 16
•Can Save and resume later – will get 18TMP-
xxxxxx number, and this number will change
into record number when application process
is done
•OK to upload documents if paying submittal
fee online with credit card
•If paying submittal fee by check, be aware of
BUG, please wait and upload documents
AFTER the payment has been entered and
project record number has been created – see
“My Records” on your Homepage for Record
Number
29
Record Info
30
Record Info…
-Record Details
-Processing Status
-Related Records
-Attachments
-Inspections
Related Contacts & Application
Information
31
Record Details –
Contacts, Data
Application Information Table =
General Plan Review Comments
32
More Record Details,
including General Plan
Review Comments
Processing Status
33
Processing
Status, “Who
has the Ball &
When”
Related Records =
Parents & Children
34
Related Records listed Click “View” to
toggle between
Related Records
Attachments – (Can Click on
Column Titles to Sort/Restack)
Attachment List – Click on
File Name to Download
Click to
Sort by
“Upload
Date”
Click
“Type” to
Sort by
Document
Category
Construction Inspection Information
36
Construction Inspection info will be
shown on each Permit Record
Permits
37
Permits are Usually Child
Records
38
Permitting Points…
•Drainlayers will need to call the office to get
added to the permits needed. You cannot do
this from ACA.
•Drainlayers will need to call in all permits to
be inspected, even if some permits have been
called in for previously. In the past, if a job
was already working, you did not need to do
this.
•No online inspections are currently available.
•No fee permits (Sampling
Tees/MH’s/Underdrains are not printing on
ACA. Please let us know and we can e mail to
you.
39
ACA General Search
Lots of Ways to Search, General, etc.
Enter Record Number or Name,
or Part of Name
TIP….
Change
year for
start date
to 1950
ACA General Search Tips
•Default is a 30-day date range, may need to
expand this to an earlier “from” date to expand the
search range, especially on older projects
•Use wildcard % sign before, after, or before and
after certain text to find certain text
•Example %zoo should find anything ending in
“zoo”
•Example zoo% should find anything starting with
“zoo”
•Example %zoo% should find anything that
contains the text string “zoo”
•To avoid lengthy searches, try to accurately define
parameters
•Sometimes helps to try searching again with same
criteria – Accela server issues?
Finding Donuts
42
%Dunkin% in Project Name
ACA Search Results
Creating Search Collections
44
Enter Collection Name &
Description
Accessing Your Collections
45
Collections from
your Home Page
Q & A
For questions related to Plan Review please contact:
John Grimm, P.E.
Program Manager
MSD Development Review
314-768-2743
jcgrim@stlmsd.com
For questions related to Permits please contact:
Terri Stewart
Permit Supervisor
MSD Permit Department
314-768-6288
tcstew@stlmsd.com
For questions related to Construction Inspection please contact:
Mike Shelton
Manager of Development Inspection
MSD Construction Management
314-768-6387
mshelton@stlmsd.com
For general MSD Accela questions please call 314-768-6272,
this is the Development Review general number