HomeMy Public PortalAbout07/17/08 Special CCM305
MEDINA CITY COUNCIL MEETING .MINUTES OF DULY 17, 2008
The City Council of Medina, Minnesota met in special session on July 17, 2008 at 7:04
p.m. in the Medina City Hall. Mayor Crosby presided.
I. Call to Order
Members present: Weir, Crosby, Cavanaugh, Smith
Members absent: Johnson
Also present: City Administrator Chad Adams, Police Chief Ed Belland, Public
Works Superintendent Steve Scherer, Finance Director Jeanne Day, and Planning
Director Tim Benetti.
II. 2008 Budget Work Session
Day provided an overview of major 2008 and 2009 budget issues, municipal budgeting
process, market value history, taxes payable and tax rate history, tax levy and tax rate
comparisons, and an explanation of how the City compares with per capita spending to
area communities.
Adams provided an overview of the 2009 legislative changes and mandates and
budgeting strategies for 2009.
Adams and Day explained the 2009-2011 tax levy caps and their accommodating growth
variables and special levy allowances.
Adams presented examples of street assessment formulas for a residential urban
development with a local roadway in Cherry Hill and rural residential area with a
collector road near Willow Drive.
• New Rural Residential subdivisions - The Council agreed that a draft policy
should include a provision stating that it will be Medina's policy to require new
rural -residential subdivisions to own and maintain their internal roadways unless
it serves a public purpose or connection.
• Local Urban Residential Neighborhood - The Council agreed that a draft policy
for a local urban neighborhood should be modeled after Option L 1 in the packet,
which involves a per parcel allocation and 50% proposed parcel assessment.
• Collector Roads in Rural Area — The Council agreed that Options Cl (total area),
C2 (per parcel), and C4 (front foot) were not good models for an assessment
policy. Discussion was held on Option C3, which included a per parcel at
maximum development allocation. Staff was directed to provide more analysis
for the August 6a' meeting that may show hybrid examples of Option C3.
Medina City Council Special Meeting Minutes
July 17, 2008
306
unanimously.
Attest:
Chad M. Adams, City Administrator -Clerk
Medina City Council Special Meeting Minutes
July 17, 2008
Adams provided an overview of the major CIP purchases for 2009 and recommended to
propose equipment certificates to Council for approval at the August 6th meeting.
Adams discussed the possible Cost of Living Adjustment (COLA) and step increases for
salaries/wages and a minor change to the dental plan for benefits in 2009.
Adams discussed building permit revenue and need to establish a true nexus for costs.
Adams stated no new staff resources are needed for 2009 unless more special services
such as fire administrative support is provided.
The Council agreed not to change the Council compensation or implement police
administrative fines for 2009.
Adams stated additional transfers for park maintenance will be needed to maintain aging
equipment and infrastructure.
Adams explained that additional fire services, recreational services or services related to
the German Liberal Cemetery have not been included in Staffs budget analysis.
The Council agreed that the August 14th Open House should include a short presentation
with a question and answer period. Adams stated that a few display boards would be
available for public review.
Weir moved, Cavanaugh seconded to schedule a special meeting work session for 6:00
p.m. on Wednesday, August 6th at City Hall to continue budget discussions. Motion
passed unanimously.
Adams stated he would be out of the office that week and has coordinated with Day to
facilitate the discussion in his absence.
V. Adjournment
Weir moved, Cavanaugh seconded to adjourn the meeting at 9:25 p.m. Motion passed
T.M. Crosby, Jr., Mayor