HomeMy Public PortalAbout2016-056 Resolution Regarding the 2016 Deerhill Road Extension Project; Accepting the Feasibility Report, Ordering the Improvement Project, Approving Plans and Specifications, and Authorizing Advertisement for BidsMember Martin introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO.2016-56
RESOLUTION REGARDING THE 2016 DEERHILL ROAD EXTENSION PROJECT;
ACCEPTING THE FEASIBILITY REPORT, ORDERING THE
IMPROVEMENT PROJECT, APPROVING PLANS AND SPECIFICATIONS,
AND AUTHORIZING THE ADVERTISEMENT FOR BIDS
WHEREAS, the Stonegate Farm, Inc. (the "Owner") has petitioned that the City
construct certain improvements for the benefit of its property, including the construction of
Deerhill Road from its current terminus 1/2 mile west of Willow Drive to Homestead Trail and a
dedicated turn lane on Homestead Trail onto the newly constructed Deerhill Road ("the
Project"); and
WHEREAS, the Owner has indicated its intent to enter into an agreement with the City,
acknowledging that the Project solely benefits its property and stating its willingness to waive
rights to hearings and appeals; and
WHEREAS, a report has been prepared by Sathre-Bergquist, Inc. containing information
regarding whether the Project is necessary, cost-effective, and feasible; whether it should be
made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate the
individual assessments for affected parcels; and
WHEREAS, the report was reviewed by the city council on June 21, 2016; and
WHEREAS, plans and specifications have been prepared by Sathre-Bergquest, Inc. for
the Project which have been reviewed by the city council on June 21, 2016; and
WHEREAS, the estimated total cost of the improvement is $1,085,720, the cost of which
will be fully assessed to the Owner as petitioned.
NOW, THEREFORE, BE IT RESOLVED, by the city council of the city of Medina, as
follows:
1. The Project as described above is necessary, cost-effective, and feasible as
detailed in the feasibility report received by the city council on June 21, 2016.
2. The Project is hereby ordered as proposed.
3. The plans and specifications for the Project reviewed by the City Council on June
21, 2016 are hereby approved.
Resolution No. 2016-56
June 21, 2016
4. The city administrator shall prepare and cause to be inserted in the official paper
an advertisement for bids upon the making of such improvement under such approved plans and
specifications. The advertisements shall be published for 21 days, shall specify the work to be
done, shall state that the bids will be received by the clerk until 11:00 a.m. on Thursday, July 14,
2016, at which time they will be publically opened in the council chambers of the city hall by the
administrator and engineer, will then be tabulated, and will be considered by the council at 7:00
p.m. on July 19, 2016, in the council chambers of the city hall. Any bidder whose responsibility
is questioned during the consideration of the bid will be given an opportunity to address the
council on the issue of responsibility. No bids will be considered unless sealed and filed with the
administrator and accompanied by a cash deposit, cashier's check, bid bond, or certified check
payable to the administrator for 5 percent of the amount of such bid.
Dated: June 21, 2016.
Attest:
erson, Acting Mayor
Administra
tor T. Jo son, y - Deputy Clerk
Ci
The motion for the adoption of the foregoing resolution was duly seconded by member Anderson
and upon vote being taken thereon, the following voted in favor thereof:
Anderson, Cousineau, Martin, Pederson
And the following voted against same: (Recused: Mitchell)
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2016-56 2
June 21, 2016