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HomeMy Public PortalAbout00437 O R D I N A N C E NO. 437 AN ORDINANCE prescribing the procedure for inviting competitive bids and letting contracts for ordinary maintenance work on sewer and drainage facilities, with an emergency clause. BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT: Section One. Upon a determination by the Executive Director that the District lacks equipment or personnel to undertake ordinary and necessary maintenance work on sewer or drainage facilities, or that such work can be done at less expense by contract than by the District, he shall cause to be prepared such plans, specifications, or other adequate description of a work or a fiscal year project as may be suitable for inviting competitive bids. Thereupon, subject to the exception provided in this section, he shall cause an advertisement for bids to be published in one or more newspapers of general circulation in the District in at least one issue thereof. Such publication may be supplemented by publication in other issues of such newspaper or newspapers and by such notices in trade papers or magazines and direct mail circulars as the Executive Director may consider advisable. Such advertisement or notice shall designate the letting by a number, shall fix the date, hour, and place of receipt, public opening, and reading of bids, and shall state that the right is reserved to reject all bids. The date of opening shall be not less than seven nor more than ten days after the date of last publication or last general issue of such notice, as the 2 case may be. Security in the form of bid bond, performance bond, workmen's compensation and liability insurance, or any of them, may be specified in such notice. PROVIDED, however, that where the estimated cost of the work contemplated as a project or as work for a fiscal year does not exceed TWO THOUSAND DOLLARS ($2,000.00), the Executive Director may advertise for bids by circular notice to all local contractors generally known to be engaged in the type of work contemplated, and by such additional methods of notice as will in his judgment result in the greatest number of bids. Section Two. Each bid for work shall be made upon a blank form to be furnished by the Executive Director, and shall be placed in a sealed envelope, addressed to the Executive Director and endorsed "Proposal for Public Maintenance Work", and with the number of the letting for which the bid is made. Each bid shall be signed in ink by the bidder, or, when the bid is by a corporation, firm, or partnership, by an authorized officer, agent or partner. Evidence of authority to act as attorney in fact or agent shall be furnished with the bid. No bid shall be opened before the day and hour fixed in the notice. Any bid may be withdrawn before the scheduled time for opening bids. No bid may be withdrawn after the scheduled time for opening bids. All bids shall be publicly opened and read on the day and hour and at the place advertised, in the presence of such bidders as desire to be present. 3 Section Three. Except for said right of rejection, the contract shall be let to the lowest responsible bidder as provided hereinafter. Within twenty days after the opening of bids, the Executive Director shall notify the lowest responsible bidder by registered mail that the award has been made and that, within ten days after the registration date of such notice, he and the Executive Director shall execute a contract according to the terms of his bid. No such contract shall become binding and effective until the contractor has filed the bond or other security specified therein. No such contract for more than Two Thousand Dollars ($2,000.00) shall become binding and effective until confirmed by ordinance adopted by the Board of Trustees. Section Four. All such contracts which involve labor shall require that prevailing rates of pay shall be paid to skilled and unskilled labor employed thereon, and that there shall be no discrimination in the selection or employment of labor because of race, creed, or color. Such provisions shall be included in the invitations for bids and shall be included in proposals or bids for such maintenance work. Section Five. Since an emergency exists by reason of the necessity to contract for the servicing of publicly operated septic tanks, this ordinance shall become effective immediately upon its enactment. 4 The foregoing Ordinance was passed on August 5, 1960.