HomeMy Public PortalAboutORD15747BILL NO. 2017-90
SPONSORED BY COUNCILMAN. Henry
ORDINANCE NO. 151)-1 o
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COLE COUNTY SETTING
PROCEDURES FOR JOINT CITY AND COUNTY CAPITAL IMPROVEMENT SALES TAX FOR
THE EAST HIGH STREET IMPROVEMENTS PROJECT.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an
agreement with Cole County regarding setting procedures for joint City and County Capital
Improvement Sales Tax for the East High Street Improvements Project.
Section 2. The agreement shall be substantially the same in form and content as that
agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date of its
passage and approval.
Passed: fl—)O-1,7
Approved:
04���z %
Presiding Offcer_ . ; Mayor Carrie Tergin
ATTEST: "�� ,.'' w APPROVED AS TO FORM:
A
City N&k City Cou elor
,,
157.11%
Agreement Setting Forth Procedures for
Joint City and County Capital Improvements Sales Tax Projects
THIS CONTRACT, made and entered into this of � lbe , 2017 by and
between the City of Jefferson, Missouri hereinafter called "City" and the County of Cole,
Missouri hereinafter called "County".
1. Projects: The following enumerates the steps and timeframes in which the
City of Jefferson will undertake the listed project. The City and the County
shall make, funding available for the various stages of the project at the
times indicated below:
a. E. High Street Improvements
i. Engineering Services — (2017-2018)
ii. Right of Way — (2018)
iii. Bidding/Construction/Inspection — (2018)
2. Project Administration:
a. The City and County Public Works Directors, hereinafter called the,
Project Administrators, shall administer the projects for their respective
agencies.
b. The City shall administer the construction of the project and shall
establish an account particular to that project from which all costs are
paid and tracked.
c. Any "in-house" staff services that are provided for a.particular project,
such as engineering, construction inspection, etc., shall not be charged to
the project.
d. The City shall follow their agencies' normal purchasing,
procurement and contracting procedures for the project.
e. The project administrators shall jointly review the construction
bids for the projects and recommend the lowest and best bid
to the City Council and County Commission for approval. The
bids to be awarded by the City Council shall first receive
concurrence from the County Commission.
f. The project administrators shall erect information signage on
each project indicating the work is a "Joint City and County
Capital Improvement Sales Tax Project".
Page 1 of 3
A
3. Financial Contributions: The project is estimated to cost $1,700,000 and is not
to exceed $850,000 for each agency. Any additional costs will be subject to
approval by both parties. All utility, right of way/easement, and construction costs
including change orders for City/County projects will be equally split between the
City and County.
4. Notices: All notices required or permitted hereunder and required to be in writing
may be given by first class mail. If to the City, notice shall be sent to the City
Administrator at 320 East McCarty Street, Jefferson City, MO 65101. If to the
County, notice shall be sent to the Cole County Commission at the Cole County
Courthouse Annex, 311 East High Street, Room 200, Jefferson City, MO 65101.
The date of the delivery of any notice shall be the date falling on the second full
day after the day of its mailing.
5. Agreement Binding: This agreement is to be binding on the successors and
assigns of the parties hereto and is not to be assigned by either party without
first obtaining the written consent of the other.
6. Applicable Law: The Laws of the State of Missouri shall govern the
validity, performance and enforcement of this agreement.
Page 2 of 3
in
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
on the day and year indicated below. -
Executed this / , . `day of aw- Executed this day of A&M61"
2017 2017
On behalf of the Commission of Cole On Behalf of the City of Jefferson, Missouri
County Missouri
6a�nj
a N ��� %,
,,oAAamn-V - alyu-t. ,
Sam Bushman, Presiding Commissioner Carrie Tergin, Mayor
- GountvClerk Ckf Clerk -
A d t f
Cole County Auditor
I certify that there is a balance otherwise unencumbered to
the credit of the appropriation to which it is to be charged
and a cash balance otherwise unencumbered in the treasury
to the credit of the fund from which payment is to be incurred.
This funding is subject to accounting officer certification in
after appropriation and encumbrance.
2,0[8
pprove as o orm.
City C un elor
Page 3, of 3