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HomeMy Public PortalAbout07/17/84 CCMORDER CHECKS - JULY 17, 1984 3066 Royal Business Machines 3067 Anchor Paper 3068 Northwestern Bell Telephone 3069 AT & T Information Systems 3070 Precision Graphics, Inc. 3071 Everything for the Office 3072 American Telephone Systems, Inc. 3073 Office Store Sales, Inc. 3074 Don Streicher Guns, Inc. 3075 Genuine Parts Co. 3076 Photo Factory 3077 Maple Plain Diesel Service, Inc. 3078 Long Lake Tire Service 3079 Perrys Truck Repair 3080 Long Lake Ford Tractor 3081 Warning Lites, Inc. 3082 Bury & Carlson, Inc. 3083 Bryan Rock Products Co. 3084 Berts Drain Oil Service 3085 Thomas-Patco Co. 3086 Reynolds Welding 3087 Safety Kleen Corp. 3088 Satelite Industries, Inc, 3089 Feed -Rite Controls 3090 Bergerson Caswell, Inc. 3091 Northern States Power 3092 North Star Waterworks Products 3093 Metropolitan Waste Control 3094 Pera 3095 Social Security -Retirement Division 0 130.14 267.88 351.85 363.25 393.00 139.47 282.50 793.00 69.00 23.99 4.40 63.00 10.50 343.20 251.77 247.00 2,506.00 32,240.03 85.00 65.01 45.30 35.00 150.00 762.50 7,802.20 136.01 18.00 1,821.60 1,066.20 479.16 $ 50,945.96 PAYROLL CHECKS - JULY 17, 1984 7771 Robert Anderson 7772 Jill McRAe 7773 Mark Moran 7774 Michael Rouillard 7775 Michael Sankey 7776 James Dillman 7777 Robert Dressel 7778 Francis Pumarlo 7779 Troy Starcznski 7780 Karen DAhlberg 7781 JoEllen Hurr 7782 Donna Roehl 7783 Sylvia Rudolph 7784 Sandra Larson 7785 Farmers State Bank of Hamel 7786 Commissioner of Taxation 7787 Pera 7788 Social Security -Retirement Division 844.11 552.09 779.76 866.75 1,048.44 874.79 690.12 566.97 355.00 529.60 866.14 735.03 594.36 300.00 1,614.50 858.00 733.60 458.63 $ 13,267.89 104 The Council of the City of Medina met in regular session on Tuesday, July 17, 1984 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Thomas Crosby, William Resier, Anne Heideman; Clerk -Treasurer, Donna Roehl; Planning and Zoning Admin- istrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Director, James Dillman; Engineer, Glen Cook; Attorney, Richard Schieffer 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following additional items: Northwestern Bell Telephone Permit Cable TV Landfill Adivsory Committee Trap replacement 2. MINUTES OF JUNE 26, 1984 Moved by Heideman, seconded by Crsoby to approve minutes of June 26, 1984, as presented. Motion declared carried 3. MINUTES OF JULY 10, 1984 Anne Heideman asked that Item 1, Page 99 be corrected by using Option "A" rather than Option "1" in information paragraph. Moved by Heideman, seconded by Scherer to approve minutes of July 10, 1984 as corrected. Motion declared carried 4. PUBLIC WORKS DEPARTMENT Independence Beach Well Glen Cook advised that payment not be made to Bergerson-Caswell at this time as some vib- rations had been discovered in the well. Moved by Scherer, seconded by Heideman to table action on acceptance of work and payment to Bergerson- Caswell for repairs to the Independence Beach well, on the advice of the City Engineer. Motion declared carried Independence Comprehensive Plan Engineer Ed Smith of the City of Independence, explained that they were attempting to change their Comprehensive Plan to accomodate an area in the Lake Sarah district with a sewer system to be connected to the Independence Beach system, rather than to install a spray irrigation system that had previously been planned. He stated that there were a maximum of 70 homes to be connected at a cost of approximately $800,000 versus $1,000,000 for the irrigation system. The connection point would be in the vicinity of Cedar Ave. at Inde- pendence Beach. He also explained that there are 18 homes on the south side of Lake In- dependence that will be included in the project as they are also experiencing problems. Mayor, Marvin Johnson of Independence, stated that the number of connections being requested will be the maximum number they will request. Thomas Anderson stated that his concerns were maintenance of the sewer mains and the need to meter the effluent from Independence. Mr. Smith stated that they would have time clocks and flow meters and only septic tank overflow would go into the sewer system with Independence agreeing to a maintenance contract. Thomas Crosby asked what they were doing to regulate further development of the area. Mr. Smith stated that Independence would need to limit any additional development of the areas to having on -site septic systems. Mr. Johnson stated that in Independence a property must have two sites available for septic systems. Mr. Crosby asked for information as to the expansion capabilities of the Independence Beach system. Mr. Smith explained that they had made provisions for modification of pumps and that Indpendence could,perhaps, escrow an amount of money for future use. Mayor Anderson stated that he would want an agreement similar to the Orono/Long Lake/ Medina agreement. 103 Donna Roehl asked for the status of the EPA Grant. Mr. Smith stated that their alternative application is being reviewed by PCA and EPA and hopefully they will agree to the change in plans from the spray irrigation system to connecting to the sewer. Moved by Crosby, seconded by Scherer to request the City Attorney and Engineer prepare a resolution approving use of the Independence Beach sewer system to accomodate up to 88 homes in the City of Independence and to also prepare a contract for review by City Councils of both cities. Motion declared carried Medina Sewer Ordinance Glen Cook stated that a member of their engineering firm was working with the PCA to amend the ordinance to include the items requested by the PCA. Donna Roehl stated that the item had been placed on the agenda for any needed Council action due to the July 31st deadline for closing out the Medina Morningside sewer grant. Moved by Crosby, seconded by Scherer to table action until later in the meeting pending information from staff at Bonestroo, ETC., as to the status of the ordinance. Motion declared carried Northwestern Bell Telephone Co. Moved by Scherer, seconded by Heideman to adopt REsolution 84-55, approving installation of buried cable at Tower Dr. and Pinto Dr. Motion declared carried Trap Replacement Council discussed Jim Dillman's request to replace a trap Oakeview Rd. area that had been used to trap beavers that drainage area. Moved by Crosby, seconded by Scherer to pay $25.00 toward in the Moorcroft Addition for a period of up to 60'days. Motion declared carried that had disappeared from the were causing problems in a the continuation of trapping 5. POLICE DEPARTMENT Secretary Michael Sankey requested that Council adopt the job description for the Police Department secretary; adjust the salary to $7.50 per hour and increase work hours from 25 to 30 per week. Councilmembers stated that they had a problem adjusting salaries in mid year, as an em- ployee had begun the year willing to work for a stated salary. Also discussed were the fringe benefits that were applicable if additional hours were added to the work schedule. Moved by Anderson, seconded by Crosby to accept the job description for the Police Depart- ment Secretaries posistion, increase the work hours up to 35 per week, due to understaff- ing and to pay the benefits that result from the increase in hours, according to the cities personnel policy. Motion declared carried Prohibited Drug Ordinance Michael Sankey explained that adoption of the prepared ordinance would clarify prosecution capabilities for drug related offences. Richard Schieffer stated that newly adopted State Statutes are adopted by reference. Moved by Heideman, seconded by Crosby to adopt Ordinance # 212, regarding Prohibited Drugs. Motion declared carried 6. ROLLING GREEN STORM SEWER PROJECT, 8:40 P.M. William Reiser conducted this portion of the meeting in the absence of Mayor Thomas Anderson. Glen Cook presented various options for assessing the storm sewer project that will serve the TRA property at the present time and properties to the north and east in the future. 106 Thomas Crosby stated that he preferred Option 3, as the immediate benefit is to the TRA property, although easements should be gotten from the Country Club as they would benefit from the project in the future. JoEllen Hurr reported that Bruce Hendry of Rolling Green was scheduled to appear at the August 28th Planning session to request an area of the country club property be rez.oned to Multiple Resl_dential. Glenn Cook stated that the easement from Rolling Green would not need to shown in a spec- ific area, at this time, but a blanket type of easement, reserved for the future, would be sufficient. Richard Schieffer asked if a connection charge should be considered for future users. Mr. Cook stated that he did not have a recommendation on that matter, at the present time. Mr. Crosby stated that he had no objection to a long term assessment. Moved by Crosby, seconded by Heideman to adopt assessment procedure # 3 whereby the storm sewer would be constructed in only the TRA property with Commercial and Multiple Resident- ial properties to be assessed,and properties upstream not allowed to develop until proper storm sewer improvements are made; to obtain easements from property owners whose properties drain into and encompass the area and to permit a long term assessment period (20 years if possible.) Motion declared carried Moved by Hedieman, seconded by Crosby to adopt Resolution 84-56, Receiving Preliminary Report, ordering Improvement and Authorizing Preparation of Plans and Specifications for the Rolling Green Storm Sewer project. Motion declared carried 7. PLANNING AND ZONING DEPARTMENT, 9:10 P.M. Moorcroft Subdivision, Oakview Rd. Glenn Cook stated that Oakview Rd. had been inspected at the request of Gerry Guetzkow, for release of his Letter of Credit. He recommended acceptance of the road and release of the security upon completion of the following: Two culverts to be cleaned out; an area of rip -rap to be lowered and a bituminous flume to be installed in an area. He asked if Council wished to consider requiring that a long term maintenance bond be posted for road projects. Council discussed formula that could be used, time period for which a bond should be posted and means of enforceing. William Reiser asked if Mr. Guetzkow should have been informed,at the time he subdivided, of such a requirement. Richard Schieffer stated that applicants should be informed of such requirements at the time they make application for subdivision. Moved by Scherer, seconded by Reiser to release Gerry Guetzkow's Letter of Credit upon completion of Engineers list of corrections and securing drainage easement across Outlot cul-de-sac. Mayor Anderson stated that the city should honor the agreement they had entered into with Mr. Guetzkow but that future agreements should have a clause for extended warranty. Motion declared carried. Abstaining Thomas Crosby Dockside, Building Permit Richard Schieffer explained that he had compared documents filed for the Dockside project, with documents that had been agreed to by the city. He stated that he had spoken to John Spaeth's Attorney and had been told that he was not aware of the fact that language changes needed to be approved by the City Attorney before the documents were filed. He then listed the conditions under which the Dockside development had been approved, versus the changes that had been made before filing the documents. He stated that Mr. Spaeth's Attorney had said that it would take some time to change the documents and that Mr. Spaeth had a deadline to meet for construction of the house for which application had been made. JoEllen Hurr stated that Mr. Spaeth should recognize the fact that he has an amount of square footage that he will be allowed to construct on the remaining five lots. V Mr. Schieffer explained that the building permit could be issued if Mr. Spaeth acknowledges the amount of square footage that will be built on each lot and when he agrees to make the necessary changes in the agreements that were filed with Hennepin County. Moved by Crosby, seconded by Heideman to approve issuance of a building permit on Lot 9, Dockside, subject to the developer and the city agreeing, in a binding and recordable manner as to the allocation of the remaining square footage that will be built upon the remaining 5 lots, with the developer to agree that no further building permits shall be issued until language changes suggested by the City Attorney are incorporated into the existing documents. Motion declared carried Woodlake Landfill JoEllen Hurr explained the revisions that Woodlake would like to make in their landscaping plan, that is, replacement of Spruce and Norway Pine with some other type of Arbovite that will provide the screening required by the city. Moved by Heideman, seconded by Scherer to allow the adjustments in the Woodlake landscape plan as approved by City Staff. Motion declared carried Twin City Monorail, Subdivision Moved by Scherer, seconded by Crosby to adopt Resolution 84-49, Subdivision of the Twin City Monorail property. Motion declared carried. Abstaining, Thomas Anderson Twin City Monorail, Rezoning Moved by Scherer, seconded by Crosby to adopt Resolution 84-50, Rezoning of the Twin City Monorail property. Motion declared carried. Abstaining Thomas Anderson Twin City Monorail, Conditional Use Permit Moved. by Scherer, seconded by Crosby to adopt Resolution 84-51, Issuance of a Conditional Use Permit to Twin City Monorail. Motion declared carried. Abstaining, Thomas Anderson Dale Johnson, Subdivision Moved by Scherer, seconded by Crosby to adopt Resolution 84-52, Subdivision of the Dale Johnson property on Pioneer Tr. Motion declared casried Mark Orth, Variance Moved by Scherer, seconded by Crosby to adopt Resolution 84-53, Mark Orth, Variance. Motion declared carried Terry Johnson, Conditional Use Permit Moved by Scherer, seconded by Crosby to adopt REsolution 84-54, Conditional Use Permit for Terry Johnson at 1550 Hamel Rd. Motion declared carried 8. BONESTR00, ETC. CONTRACT Council discussed agreement for engineering services that had been prepared. Thomas Anderson asked if Council would be allowed to use any other engineering firm. Glenn Cook stated that the contract applies to general engineering according to a fee schedule and that project work is determined on a fee basis. Richard Schieffer stated that the contract could be amended to cover general engineering and not special projects. Moved by Heideman, seconded by Scherer to enter into agreement with Bonestroo, Rosene, And- erlik for general engineering work according to the current fee schedule with an item to be added regarding arrangements for payment of fees for special projects. Motion declared carried 9. MEDINA DEVELOPMENT COMMITTEE Council discussed names of possible members that had been submitted by the Planning Comm- ission, Northwest Suburban Chamber of Commerce and the Mayor. Moved by Heideman, seconded by Crosby to appoint Ron Rogers, Terry Johnson, Don Klitzka and C.O.Dorweiler to the Medina Development Committee with a fifth member to be appointed within a month, and to designate Ron Rogers as temporary chairman for purposes of calling a first meeting. Motion declared carried 10. BILLS Moved by Heideman, seconded by Scherer to pay the bills with the exception of # 3090 to Bergerson-Caswell. Order Checks #3066-3095 in the amount of $50,945.96 and Payroll Checks # 7771-7788 in the amount of $13,267.89. Motion declared carried 11. FIRE EQUIPMENT CONTRACT Council members discussed terms of a contract between the cities of Corcoran and Medina and the Hamel Fire Department regarding the purchase and ownership of fire fighting equip- ment. Members asked that the revised contract be sent to them before the August 7th meeting. 12. CABLE TELEVISION Thomas Anderson reported that the City of Maple Plain would be contracting with Dow -Sat for Cable Television service and that they would work to serve Independence Beach, Ind- ependence Heights and the City of Loretto. Council asked that a letter be written to Maple Plain informing them of our willingness to work with them to implement the project. 13. HENNEPIN COUNTY SOLID WASTE ADVISORY COMMITTEE Thomas Crosby suggested that Mrs. Lyman Wakefield might serve on the Advisory Committee being organized by Hennepin County. He asked that the City Clerk contact her before the August 7th meeting. 14. HENNEPIN COUNTY PARK RESERVE DISTRICT Thomas Anderson reported that a dinner was being planned for Clifton French who is re- tiring as Director of the Park Reserve District. Council asked that a letter be sent to Mr. French expressing appreciation for the work he has done for the park system. 15. LAURENCE ELWELL Moved by Crosby, seconded by Scherer to direct Laurence Elwell to pursue his request to be included in the sewer district, through the normal channels of Planning Commission and City Council. 16. SCOTT DAVIES, ATTORNEY BILL Thomas Crosby asked that Scott Davies bill for services rendered in connection with the Woodlake Landfill,be submitted to Browning -Ferris Industries, for payment. Moved by Crosby, seconded by Reiser to adjourn. Motion declared carried Meeting adjourned at 11:15 P.M. Clerk -Treasurer July 17, 1984