HomeMy Public PortalAboutMinutes-02/27/2013CITY OF TIFFIN
Minutes Regular City Council Meeting
Wednesday, February 27, 2013
Springmier Library at CCA Middle School
The Tiffin City Council met in Regular Session on Wednesday, February 27, 2013 at the Springmier
Library in the CCA Middle School. Mayor Berner called the meeting to order at 6:32 p.m. Roll call vote:
Mike Ryan, Joan Kahler, Jim Bartels, Peggy Upton, Royce Phillips. Also present: Engineer Frederick,
Attorney Michael, Public Works Mehmen (arrived at 6:38 p.m.) and Administrator Jackson. Absent: none
Motion made by Ryan, seconded by Bartels to approve the agenda. All ayes. Motion carried.
Community /Citizen Forum
Dorsey & Whitney /Northland Securities: presented to Council specific TIF scenarios regarding spending
down unencumbered funds and, if there is a remaining balance on June 30, 2013, what the options are
at that point. Option #1: make a declaration and amending the TIF debt certification to the county
auditor's office. Option #2: use the funds to pay down debt obligations via internal loans and declare the
monies for that specific purpose.
A Presentation re: Comprehensive Plan — will attend the 03/13/13 meeting. Cancelled due to inclement
weather.
Resident Huff: Addressed Council and thanked Public Works for doing a great job keeping the streets
dean, but the City is not enforcing the cleaning of the sidewalks. Council would like to review the
Ordinance regarding the side walk cleaning at the next council meeting.
Public Hearing
Mayor Berner opened the public hearing on Amending the Municipal Code of Chapter 99, Sewer Usage
Charge System, to include Exception Under 99.10 Payment of Bills at 7:38 p.m. Council Person Upton
motioned to open the public hearing, seconded by Bartels. All ayes. Motion carried. No community
input and no written comments received. Mayor Berner closed the public hearing at 7:38 p.m. Motion
by Ryan, seconded by Kahler to close the public hearing. All ayes. Motion carried.
Mayor Berner opened the public hearing on Division 2 of Water Tower Project to include: 16 -inch main
to the new water tower and the 12 -inch main from the water treatment plant to Ireland Avenue at 7:39
p.m. Council Person Kahler motioned to open the public hearing, seconded by Upton. All ayes. Motion
carried. No community input and no written comments received. Mayor Berner closed the public
hearing at 7:39 p.m. Motion by Ryan, seconded by Kahler to close the public hearing. All ayes. Motion
carried.
Mayor Berner opened the public hearing on Fiscal Year 2014 Annual Budget at 7:39 p.m. Council Person
Kahler motioned to open the public hearing, seconded by Ryan. All ayes. Motion carried. Tiffin Fire
Association members were present and requesting a 5% increase in budget. Council Person Bartels
commented the previous budget for the library was $22,000. Mayor Berner closed the public hearing at
7:43 p.m. Motion by Upton, seconded by Bartels to close the public hearing. All ayes. Motion carried.
Mayor Berner opened the public hearing on Changing the Animal License /Tag due date to January 1
yearly at 7:43 p.m. Council Person Ryan motioned to open the public hearing, seconded by Upton. All
ayes. Motion carried. Administrator Jackson informed council the change will be from fiscal year to
calendar year. No community input and no written comments received. Mayor Berner closed the public
hearing at 7:45 p.m. Motion by Ryan, seconded by Upton to close the public hearing. All ayes. Motion
carried.
Payables
Motion by Kahler, seconded by Bartels to approve the payables. Ayes = Kahler, Ryan, Bartels, Upton.
Nays = Phillips. Motion carried.
Unfinished Business
Ordinance 2013 -321 Amending the Zoning Ordinance No. 2007 -287 and Any Amendments Thereto
Adding the Permitted Use of Indoor Automobile Sales and Service in an M -2 Zoning — 3rd reading:
Motion made by Kahler, seconded by Ryan to approve 2013 -321. Ayes = Phillips, Upton, Bartels, Ryan,
Kahler. Nays =none. Ordinance passed.
Ordinance 2013 -322 Adopt the 2009 International Building Code, 2009 International Residential Code,
2011 National Electrical Code, 2009 International Fuel Gas Code, 2009 International Mechanical Code,
2009 International Plumbing Code, 2009 International Property Maintenance Code, and 2009
International Fire Code and Amending the Municipal Code of Tiffin, Iowa, Chapter 155, Building Codes,
to Include an Exception Under 155.02 Fire Safety Provisions and Update the Building Code Provisions,
and Amending Provisions of the Municipal Code of Tiffin, Iowa, Chapter 156, Housing Code, to Update
Building Code Provisions— 3rd reading: Motion made by Bartels, seconded by Ryan to approve 2013 -322.
Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays =none. Ordinance passed.
Ordinance 2013 -323 Amending Zoning Map for Willow Ridge — 2nd reading: Motion made by Ryan,
seconded by Kahler to approve 2013 -323. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays =none. 2nd
reading passed.
Concession Stand discussion and possible action: motion to adjourn until the 03/13/13 meeting.
Contacted for a few financials and need some more time. Motion made by Kahler, seconded by Ryan
to approve. All ayes. Motion passed.
City Hall discussion and possible action: Mayor Berner indicated that the Credit Union space will be
vacated and available for one year at the regular commercial rental rate. Council Person Kahler would
like to get bids for the Locker location as soon as possible because it is already available. Council Person
Ryan mentioned that at City Park the ball diamonds might need to be expanded or that area needs to
fully be available for a community center, and the Grant Street property or the Locker location would
make a suitable location. Public Works Mehmen commented that when the new water plant was built
the current city hall was to be a temporary location, now it's been six years. Motion made by Kahler to
designate the Locker location for a city hall, seconded by Ryan. Further discussion regarding unknows
like: flooding, insurance, etc. Council person Ryan withdrew his second from the motion. Motion died
due to lack of a second. City Engineer said will provide Council with a flood map. Motion made by Upton
to have a work session to discuss a city hall location, seconded by Bartels. Ayes = Phillips, Upton, Bartels,
Ryan. Nays = Kahler. Motion passed.
210 Grant Street discussion and possible action: Administrator Jackson said a fair price for rental would
be $1,000 per month. The Attorney can do a monthly lease and wording of a 60 -day notice to vacate.
Council Person Ryan made a motion to have the City Clerk and Mayor proceed to rent the property on a
month -to -month basis with the help with the City Attorney for $1,000 per month, seconded by Kahler.
All ayes. Motion passed.
Resolution 2013 -025 Eliminating one Public Works Part-Time Position and creating one Public Works
Full -Time position with Medical and Dental Benefits: Mayor Berner indicated this Resolution is in
response to the Council recommendation to move forward at the last meeting. Motion made by Kahler,
seconded by Ryan to approve 2013 -025. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays =none. Motion
passed.
New Business
Ordinance 2013 -324 Amending the Municipal Code of Tiffin, Iowa, Chapter 99, Sewer Usage Charge
System, to Include an Exception Under 99.10 Payment of Bills —1st reading: Motion made by Bartels,
seconded by Ryan to approve 2013 -324. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays =none. First
reading passed.
Resolution 2013 -026 Adopting the City of Tiffin's Annual Budget: Motion made by Ryan, seconded by
Kahler to approve 2013 -026. Ayes = Phillips, Upton, Bartels, Ryan, Kahler. Nays =none. Motion passed.
Resolution 2013 -027 Delegating Responsibility to City Administrator /Clerk to Implement the
Requirements of Chapter 22, Iowa's Public Records Statute: Attorney suggested item should be tabled
until the next meeting. Mayor Berner indicated the State Statute indicates a "reasonable amount of
time" to complete requests for public records. Upton would like the FOIA form and Ordinance updated.
Motion made by Upton to adjourn this item until the 03/13/13 meeting, seconded by Ryan. All ayes.
Motion to adjourn passed.
Resolution 2013 -028 Setting a Public Hearing to amend the Ordinance for allowing Hunting in Zoned
areas R1E and R1A: Attorney made a request to table until the next council meeting. Council Person
Phillips commented that R1A needs to have a minimum square footage indicated. Council Person Upton
said the information in the Resolution is vague and needs to be more specific to be actually effective.
Audit /Examination discussion and possible action: Administrator Jackson indicated that we can schedule
our Audit /Examinations for the next three years. It would be most convenient to have them in
December, when it is our slowest. Motion made by Ryan, seconded by Upton to approve an audit in
December 2013 & exams the following years. All ayes. Motion passed.
Resolution 2013 -029 Setting a Public Hearing to amend the Ordinance to allow for a late fee and an NSF
fee: Motion made by Upton, seconded by Ryan to approve public hearing for 03/13/13. Ayes = Phillips,
Upton, Bartels, Ryan, Kahler. Nays =none. Motion passed.
Resolution 2013 -030 Setting a date for public hearing and letting of the 2013 Capital Improvement
Projects: Motion made by Ryan, seconded by Upton to approve public hearing for 03/27/13.
Administrator Jackson pointed out that letting is part of the process so council is aware. Ayes= Upton,
Bartels, Ryan, Kahler. Nays = Phillips. Motion passed.
Resolution 2013 -031 Approving and Accepting of Infrastructure which Includes all Street, Water Mains,
Sanitary Sewer and Storm Sewer, except for Sidewalks as per the Final Plat of Woodfield Ridge -Part
Three: Motion made by Upton to adjourn this discussion item until a Special Meeting on Wednesday,
March 6, 2013 at 5:30 p.m. at the Springmier Library in the CCA Middle school, seconded by Bartels. All
ayes. Motion passed.
Resolution 2013 -032 Amending the 2013 Financial Investment Policy to have a One Year Cap of Funds at
Solon State Bank in the Amount of $5,000,000: Council Person Upton indicated that County Auditor
Weipert has been doing great things with money. Motion by Kahler to approve, seconded by Ryan.
Ayes =Ryan, Kahler. Nays = Phillips, Upton, Bartels. Motion failed.
Motion by Upton, seconded by Ryan to adjourn the meeting at 9:17 p.m. All ayes. Motion carried
unanimously.
Michon Jac, on, City Administrator /Clerk
Steven L. Berner, Mayor
February 27, 2013