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HomeMy Public PortalAbout07/18/2017 Special City Council Minutes" " MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF JULY 18, 2017 The City Council of Medina, Minnesota met in special session on July 18, 2017 at 6:00 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. I. Call to Order Members present: Mitchell, Anderson, Cousineau, Pederson Members absent: Martin Also present: City Administrator Scott Johnson, Public Works Director Steve Scherer, Finance Director Erin Barnhart, Public Safety Director Ed Belland and City Planner Dusty Finke II. Long Lake Fire Department Truck Presentation Assistant Chief John Hall provided a presentation on the process to purchase the new Toyne Fire Engine for $443,000. A committee was put together by the Long Lake Fire Department to review truck requirements, NFPA standards, and vendors. The committee looked at three truck vendors and decided Toyne was the best fit for the price and equipment. Enough money was saved on the truck purchase that a new extrication tool will also be purchased with the funds. The extrication tool was needed due to the new metals used to manufacture vehicles. III. 2018 Budget  Utilities and CIP Discussion Finance Director Erin Barnhart provided the City Council with the proposed CIP and utility information for 2018. Staff provided a proposed budget that includes 3% increases for water, sewer, and storm water rates. Public Works Director Steve Scherer also mentioned the small Hickory Drive project off of County Road 24 was accidentally left off the CIP. Staff will include this project with the updated CIP in September. Staff continues to review equipment needs and is looking into alternatives to equipment bonds for 2019, 2020, and 2021. The water treatment plant expansion and new water tower continue to be large expenses on the CIP. One of the projects will need to move forward within the next five years. Staff will reanalyze the utility needs for Medina based on the new Comprehensive Plan in 2018. Steve Scherer mentioned the need for a secondary water main near Highway 55 to get to the Willow Water Tower. Some soils are corrosive in the City and some water and sewer pipes are not lasting as long as originally projected. Staff also updated Council on the need to address inflow and infiltration issues in the sewer system, replacing residential water meters with electronic meters and new hand held equipment for the water meters. Council directed staff to provide the net positions on the utility funds and continue to use yearly 3% increases to build funds to pay for new upcoming projects. IV. Ardmore Subwatershed Grant Application Discussion Jim Kujawa from Hennepin County Environmental Services provided a presentation on two grant applications for the top five projects from the Ardmore Subwatershed Medina City Council Special Meeting Minutes 1 July 18, 2017 Assessment. A BWSR Clean Water Fund Grant Application and a Hennepin County Opportunity Grant application were drafted for the five projects. The Medina portion would be $10,525 for the grant match. The grant request is for $163,500. Jim Kujawa also updated the City Council regarding the Baker Ravine Project near Lake Independence. Three Rivers Park District is also pursuing grant funding for the ravine project. Medina has agreed to help fund the ravine project. A reminder was provided about the Mayor's Picnic on July 26th. Also, Mayor Mitchell updated the City Council about the NWHLM e-mail regarding lobbying for policy positions as a group. The City Council directed staff to use the League of Minnesota Cities as the point of contact to promote projects for Medina. Adjournment Mitchell closed the meeting at 6:55 p.m. Bob Mitchell, Mayor Attest: Jodi M. Gallup, City Cler • • Medina City Council Special Meeting Minutes 2 July 18, 2017 " " " MEDINA CITY COUNCIL MEETING MINUTES OF JULY 18, 2017 The City Council of Medina, Minnesota met in regular session on July 18, 2017 at 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. I. ROLL CALL Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Ed Belland. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) Mitchell noted that the Marx Conservation Design project was originally planned to be included on this agenda but is not. Johnson noted that item will be on the agenda for the August 15th Council meeting. The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the July 5, 2017 Regular City Council Meeting Minutes Moved by Anderson, seconded by Cousineau, to approve the July 5, 2017 regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA (7:01 p.m.) A. Approve Temporary Liquor License to the Church of the Holy Name of Jesus of Medina on September 15 & 16, 2017 B. Approve Continuing Education Program Request for Jason Nelson C. Approve Natural Resources "Opportunity" Grant Program Application and Clean Water Legacy Act (CWLA) Grant Application for Lake Ardmore Area BMP Retrofit Projects D. Approve 2018 WSB & Associates Rate Schedule E. Approve 2018 Kennedy & Graven Rate Schedule F. Resolution No. 2017-54 Authorizing Fundraising and Expending of Funds on Police Events Promoting Police Community Relations G. Resolution No. 2017-55 Approving Premises Permit to the Northwest Area Jaycees to Conduct Lawful Gambling Johnson provided a few details on Item F, noting that the funds could be used for events like Night to Unite. Anderson applauded Sergeant Nelson for continuing his education. Medina City Council Meeting Minutes 1 July 18, 2017 Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion passed unanimously. VI. PRESENTATIONS A. Resolution No. 2017-56 Providing for the Sale of $1,235,000 General Obligation Bonds; Series 2017A (7:03 p.m.) Shelly Eldridge, Ehlers and Associates, stated that a presale packet was included in the Council packet that includes the proposed terms. She noted that this bond for the Deerhill Preserve Road project would be structured in a different method than the City typically has, explaining that this bond would be callable anytime. She explained that if the lots sell immediately after the bonds are sold, the bonds could be paid off at that time; or if the lots do not sell immediately, there would be additional time to pay the bonds. She noted that the bonds are 100 percent assessable. She noted that the interest rate may be slightly higher because of the call date flexibility and advised that the City most likely will not get as many buyers interested in the bonds. She noted that they would be calling Moody's to confirm the rating of the City. She provided some additional details on the bond process and bond counsel, Kennedy and Graven. Anderson asked if there is any sense as to the demand in the market for the properties that are a part of this development. Martin stated that she does not have knowledge on the residential market. Pederson stated that while the residential market is busy, the demand may be higher in the fall. Mitchell stated that these are special assessment bonds, which are a lien on the individual lots. He stated that if the development went into bankruptcy he understands that this assessment would be paid prior to the bank loan. Batty confirmed that assessments are like taxes and become a priority over the bank loan. Mitchell stated that the likelihood of the City not being paid back is very low, and therefore there is little risk to the City. He noted that originally the developer was going to pay for the road but that changed through the process and therefore this route was decided upon. Batty stated that staff concluded that the lots would support the assessment and the assessment would be paid as lots are sold. He noted that all of the financing costs will be assessed to the development. Martin asked and received confirmation that the maximum term would be 12 years and the City would not pay out of pocket during those 12 years. Batty stated that ultimately the risk would be if the lots did not sell to cover the debt service payments. Mitchell stated that it is his understanding that the City's bond rating is the highest rating the City can get because of its size. • • • Medina City Council Meeting Minutes 2 July 18, 2017 " Eldridge replied Moody's has very defined wealth and tax base guidelines for their ratings. She stated that until there is more value in the community the Aa2 rating would be the highest the City can get. Mitchell stated that the City has more than $10,000,000 in outstanding debt. He stated that it would be helpful during the budget process to know the comparison of the City to other similar communities. Eldridge stated that some of that information and the outstanding debt schedule will be included in the official debt schedule. She noted that it is a snapshot in time, similar to how the audit is a snapshot in time. Moved by Anderson, seconded by Cousineau, to adopt Resolution No. 2017-56 providing for sale of $1, 235, 000 General Obligation Bonds; Series 2017A. Motion passed unanimously. VII. COMMENTS (7:22 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reported that the Park Commission will meet the following night to discuss the park dedication review for the Lunski senior development, review the Capital Improvement Plan, and consider replacement ball field lighting. C. Planning Commission Planning Commissioner Janet White reported that the Planning Commission met on July 11th to hold a public hearing for the Lunski Inc. project, which is a 90-unit senior assisted and independent living with a medical office building. She stated that the Commission considered the rezoning, noting that the property is currently zoned commercial and the draft Comprehensive Plan identifies the property as businesses, therefore the Commission recommended approval of the rezoning from commercial to business. She stated that the applicant made changes to the Site Plan, as suggested by the Commission and Council during the Concept Review. She noted that there were a number of unresolved items, including requests from the Elm Creek Watershed and Engineering staff and therefore the Commission tabled the Preliminary Plat and Site Plan review to allow the applicant time to resolve the issues. She stated that the Commission did like the plan but wanted to see those issues resolved before it moves forward. She stated that the Commission also considered a Conditional Use Permit for a second principal dwelling on a parcel of 40 acres. She stated that the Commission recommended approval. She stated that the Commission also considered a Preliminary and Final Plat request for a lot combination on Hamel Road and recommended approval. VIII. NEW BUSINESS A. 32 Hamel Road LLC  Preliminary and Final Plat for Lot Combination  32- 42 Hamel Road (7:27 p.m.) Finke presented a request to combine three properties with a total combined size over 30,000 square feet into one lot. He stated that the property is located north of Hamel Medina City Council Meeting Minutes 3 July 18, 2017 Road and west of Brockton Lane. He stated that the applicant is seeking the combination in order to provide future flexibility with improvements, although nothing is planned at this time. He stated that the City approved this combination in 2009 but the combination was never filed and therefore the request is coming forward again. He stated that the combination meets the dimensional requirements of the Uptown Hamel 2 District. He stated that the Planning Commission recommended approval and noted that staff has also supported combining lots in Uptown Hamel in order to improve redevelopment opportunities. Mitchell asked where the apartment project was located that was approved a few years prior but never moved forward. Finke noted that the lot to the east was approved for apartments and then Hamel Brewing more recently. Moved by Anderson, seconded by Pederson, to direct staff to prepare a resolution approving the Hamel Road Thirty Two Plat, subject to the conditions noted in the staff report. Motion passed unanimously. IX. CITY ADMINISTRATOR REPORT (7:31 p.m.) Johnson had nothing further to report. X. MAYOR & CITY COUNCIL REPORTS (7:31 p.m.) Mitchell stated that he is a member of the Hamel Lions and contributed volunteer efforts for the Hamel Rodeo and also attended the blessing of the fire truck at the Hamel Fire Department and attended the parade in Hamel. He stated that all the events had a great feeling of community and he enjoyed seeing all the families and local businesses coming together. He stated that the City staff, police and fire were also at the event and continue to do the best job they can to make the City a nice place to be. Pederson stated that he also attended the rodeo and it was a fun event that he enjoyed. He was appreciative of the Hamel Lions, fire department, and the other organizations involved. Martin stated that she enjoyed the commissioning of the fire trucks at the Hamel Fire Department and the involvement of the children in the community, which helps contribute to the small town feel. Pederson commented that he drove by the watermain break when that happened and commended public works and the police for their efforts on that project. Anderson noted that he also drove by and commended staff for their efforts. Mitchell stated that the AutoMotorPlex had their groundbreaking the previous week. He hoped that the project continues to mature over the summer. XI. APPROVAL TO PAY THE BILLS (7:35 p.m.) Moved by Anderson, seconded by Pederson, to approve the bills, EFT 004213E- 004230E for $53, 258.87, order check numbers 046074-046131 for $345, 859.43, and payroll EFT 0508018-0508048 for $51,325.73. Motion passed unanimously. • Medina City Council Meeting Minutes 4 July 18, 2017 " " " XII. ADJOURN Moved by Anderson, seconded by Pederson, to adjourn the meeting at 7:35 p.m. Motion passed unanimously. Bob Mitchell, Mayor Attes (X Jodi . Gallup, City C erk Medina City Council Meeting Minutes 5 July 18, 2017 " This Page Intentionally Left Blank " " Medina City Council Meeting Minutes 6 July 18, 2017 " " ORDER CHECKS JULY 6, 2017 - JULY 18, 2017 046074 ENCLAVE MASTER ASSN $250.00 046075 FAREED, MOHAMMAD TARIQ $150.00 046076 FIELDS OF MEDINA HOMEOWNERS $250.00 046077 RAUDA MAHFOUZ $250.00 046078 MURAL!, SHOBANA $250.00 046079 TIMESAVER OFFSITE $173.00 046080 YUSUF, HUMA $250.00 046081 COMMERCIAL ASPHALT CO $9,628.79 046082 FRANKS, GORDON & SHEILA $500.00 046083 GOEL, GAURAV $440.00 046084 KELLY-HEIGIS, JOANNA $250.00 046085 LACKNER, JOE $60.00 046086 NARGOTRA, NEHA $150.00 046087 SWANSON HOMES $22.49 046088 WEST, LORI & BRIAN $150.00 046089 ADAM'S PEST CONTROL INC $75.00 046090 B&B SHEET METAL & ROOFING INC $556.20 046091 BANK OF MAPLE PLAIN $2,170.00 046092 BEAUDRY OIL & PROPANE $1,375.50 046093 BLUE CROSS BLUE SHIELD OF MN $28,733.68 046094 BOND TRUST SERVICES CORP $131,921.25 046095 BRAUN, ROBERT $500.00 046096 CENTERPOINT ENERGY $212.03 046097 CENTURYLINK $223.00 046098 DESIGNING NATURE, INC. $201.50 046099 DPC INDUSTRIES INC $267.48 046100 ENGEL WATER TESTING INC $360.00 046101 FINANCE AND COMMERCE $224.40 046102 FLAGSHIP RECREATION LLC $618.00 046103 GOPHER STATE ONE CALL $486.00 046104 HAMEL LUMBER INC $40.62 046105 HAMEL VOLUNTEER FIRE DEPT $73,500.00 046106 HENN COUNTY INFO TECH $955.20 046107 HENN COUNTY SHERIFF $265.55 046108 HENNEPIN TECHNICAL COLLEGE $50.00 046109 KB EVENTS LLC $200.00 046110 JOSEPH M KITTOK $200.00 046111 LAW ENFORCEMENT LABOR $343.00 046112 LEXISNEXIS RISK DATA MGMT INC $55.50 046113 LONG LAKE GLASS $98.00 046114 LORETTO VOL FIRE DEPT INC $25,199.96 046115 CITY OF MAPLE PLAIN $1,978.47 046116 METROPOLITAN COUNCIL $14,760.90 046117 METROPOLITAN COUNCIL $25,399.93 046118 METRO WEST INSPECTION $5,390.33 046119 MN SAFETY COUNCIL INC $769.04 046120 NAPA OF CORCORAN INC $18.94 046121 OFFICE DEPOT $53.47 046122 CITY OF ORONO $3,967.25 046123 SAMS CLUB $124.90 046124 JAMIE R WIOME $5,933.34 046125 SITEONE LANDSCAPE SUPPLY LLC $85.27 046126 STREICHER'S $689.91 046127 TALLEN & BAERTSCHI $4,072.53 046128 TEGRETE CORP $408.00 046129 TIMESAVER OFFSITE $380.00 046130 TWIN CITY GARAGE DOOR $201.00 046131 WESTSIDE WHOLESALE TIRE $20.00 Total Checks $345.859.43 Medina City Council Meeting Minutes 7 July 18, 2017 ELECTRONIC PAYMENTS JULY 6. 2017 — JULY 18.2017 004213E VALVOLINE FLEET SERVICES $98.96 004214E PR PERA $15,733.27 004215E PR FED/FICA $18,586.02 004216E PR MN Deferred Comp $2,320.00 004217E PR STATE OF MINNESOTA $3,774.57 004218E SELECT ACCOUNT $736.07 004219E CITY OF MEDINA $20.00 004220E CIPHER LABORATORIES INC $4,753.00 004221E DELTA DENTAL $2,491.85 004222E FARMERS STATE BANK OF HAMEL $125.00 004223E FARMERS STATE BANK OF HAMEL $125.00 004224E FRONTIER $56.60 004225E MEDIACOM OF MN LLC $288.67 004226E PITNEY BOWES POSTAGE BY PHONE $1,000.00 004227E PAYMENT SERVICE NETWORK INC $598.28 004228E CITY OF PLYMOUTH $767.86 004229E SELECT ACCOUNT $1,731.63 004230E PREMIUM WATERS INC $52.09 Total Electronic Checks $53,258.87 PAYROLL DIRECT DEPOSIT JULY 12, 2017 0508018 ALTENDORF, JENNIFER L $1,382.90 0508019 ANDERSON, JOHN G $230.87 0508020 BARNHART, ERIN A. $2,099.87 0508021 BELLAND, EDGAR J $2,570.17 0508022 BOECKER, KEVIN D. $3,181.43 0508023 CONVERSE, KEITH A $2,085.88 0508024 COUSINEAU, LORIE K. $230.87 0508025 DINGMANN, IVAN W $1,662.18 0508026 ENDE, JOSEPH $1,456.51 0508027 FINKE, DUSTIN D. $2,178.54 0508028 GALLUP, JODI M $1,752.05 0508029 GLEASON, JOHN M. $2,188.00 0508030 GREGORY, THOMAS $1,972.01 0508031 HALL, DAVID M. $2,406.11 0508032 JESSEN, JEREMIAH S $3,068.19 0508033 JOHNSON, SCOTT T. $2,230.19 0508034 KIESER, NICHOLAS $757.62 0508035 KLAERS, ANNE M $1,154.57 0508036 LANE, LINDA $1,492.96 0508037 LEUER, GREGORY J. $2,129.07 0508038 MARTIN, KATHLEEN M $230.87 0508039 MCGILL, CHRISTOPHER R $1,470.19 0508040 MCKINLEY, JOSHUA D $2,346.94 0508041 MITCHELL, ROBERT G. $327.07 0508042 NELSON, JASON $3,122.65 0508043 PEDERSON,JEFF $221.92 0508044 PETERSON, DEBRA A $1,684.68 0508045 REINKING, DEREK M $1,697.12 0508046 SCHARF, ANDREW $514.41 0508047 SCHERER, STEVEN T. $2,289.29 0508048 VIEAU,CECILIA M. $1,190.60 Total Payroll Direct Deposit $51,325.73 • Medina City Council Meeting Minutes 8 July 18, 2017