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Home My Public Portal About2017-10-12 minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION October 12, 2017 5:15 p.m. COMMISSION MEMBERS PRESENT Bunnie Trickey Cotten Chris Jordan, Chairman Jack Deeken Dale Vaughan Chris Yarnell, Vice Chairman Michelle Mahoney, Alternate Blake Markus, Alternate COMMISSION MEMBERS ABSENT Bob George Dean Dutoi Michael Lester David Nunn Matthew Hall, Alternate COUNCIL LIAISON PRESENT Erin Wiseman, Alternate Council Liaison ATTENDANCE RECORD 2 of 3 3 of 3 2 of 3 3 of 3 2 of 3 3 of 3 3 of 3 2 of 2 1 of 3 3 of 3 2 of 3 1 of 3 STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Senior Planner Alex Rotenberry, Planner Anne Stratman, Administrative Assistant 1. Call to Order and Introduction of Members, Ex -officio Members and Staff The Chairman, four regular members and two alternates were present. A quorum was present. Designation of Voting Alternates The Chairman announced that all regular members and all alternates were eligible to vote. 2. Procedural Matters and Procedures Explained Mr. Rotenberry explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Rotenberry advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Rotenberry submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Jefferson City Planning & Zoning Commission Page 2 October 12, 2017 3. Adoption of Agenda Ms. Cotten moved and Mr. Yarnell seconded to adopt the agenda as printed. The motion passed 6-0 with the following votes: Aye: Cotten, Deeken, Markus, Mahoney, Vaughan, Yarnell 4. Approval of Minutes of the Regular Meeting of September 14, 2017 Ms. Cotten moved and Mr. Markus seconded to approve the minutes of the Regular Meeting of September 14, 2017 as written. The motion passed 6-0 with the following votes: Aye: Cotten, Deeken, Markus, Mahoney, Vaughan, Yarnell 5. Communications Received Correspondence was received at the meeting from the Jefferson City Area Board of Realtors pertaining to the discussion of the proposed City Code Amendment for Historic Preservation Review of Demolition Proposals. 6. New Business Case No. P17019 —1310 Edgewood Drive, Amendment to Final PUD Plan. Request filed by Capital Region Medical Center, property owner, on behalf of St Nicholas Academy, applicant, for an amendment to a Final PUD plan to add boarding school as a permitted use of the property. The property is located on the northwest corner of the intersection of Edgewood Drive and Memorial Drive and is described as lots 5 and 6 of Medical Park Subdivision. Mr. Rotenberry described the proposal and explained that the existing building on the property was previously a child care facility. He stated that the applicant is seeking approval to convert the building into a boarding school use, with the intent of providing a safe, structured, and adult supervised boarding house for underprivileged and under -resourced children. Mr. Rotenberry explained that the property is zoned PUD, Planned Unit Development, and the existing PUD Plan for the property does not include boarding school as a permitted use. Mr. Martin Grabanski, Facilities Director, Capital Region Medical Center, 1125 Madison Street, spoke regarding this request. Mr. Grabanski explained that the purpose of this request is to allow an opportunity for an early childhood development center for St. Nicholas Academy. He stated that Capital Region Medical Center initiated the request since they own the property. Ms. Elizabeth Huber, 3705 Fairway Drive, spoke regarding this request and explained that St. Nicholas Academy will be a boarding school for underprivileged children. She stated that the children would attend local area schools with the proposed facility on Edgewood Drive being primarily for boarding purposes. Ms. Huber explained that the former day care facility will be renovated in order to house up to 12 children, house parents and relief parents. She stated that they will accept kindergarten, first and second grade students and keep them as they grow. No one spoke in opposition to this request and no correspondence was received. Mr. Rotenberry gave the Planning Division staff report. Mr. Rotenberry explained that staff is recommending the establishment of an underlying zoning of C -O for the purpose of determining future permitted uses in addition to the proposed boarding school use. Ms. Cotten moved and Mr. Vaughan seconded to recommend approval of the PUD Plan Amendment to add boarding school as a permitted use for the property and establish an underlying zoning of C -O for the purpose of determining future permitted uses, signage, and lighting, to the City Council. The motion passed 6-0 with the following votes: Aye: Cotten, Deeken, Markus, Mahoney, Vaughan, Yarnell Jefferson City Planning & Zoning Commission Page 3 October 12, 2017 Case No. P17020 — Zoning Code Text Amendment Pertaining to Short Term Rentals. Request filed by city staff to amend the text of Chapter 35, Zoning, with respect to the following: 1. Establishment of short term rental of residence or lodging room as a permitted use in the commercial and mixed use districts and as a special exception use in the residential and industrial districts. 2. Establishment of specific use standards pertaining to short term rental of a residence or lodging room. The complete text of the amendment is available for review at the Department of Planning and Protective Services, 320 E. McCarty Street, or may be viewed at the Planning and Zoning Commission webpage at: www.jeffersoncitymo.gov. Mr. Barron described the proposal and explained that the proposed zoning code text amendment will accomplish the following: (1) define short term rentals and differentiate between rental of an entire residence and rental of a room within a residence; (2) establish as a Special Exception Use in the residential districts; (3) establish as a Permitted use in the Commercial Districts and the Mixed Use District; and (4) establish specific use standards. He stated that downtown lofts would be permitted to use as short term rentals without going through the special exception process. Mr. Barron explained that the maximum days of stay (presented at last months meeting) have been removed from the ordinance. He stated that if the stay is less than 30 days it is considered a short term rental, and if the stay is 30 days or more it is considered a long term rental. Mr. Barron explained the following specific use standards: (1) Special Exception Permits would be issued in the name of the property owner; (2) use of accessory structures as rentals would not be permitted; (3) number of guests for a short term rental of a residence is a maximum of five unrelated persons and the number of guests for a short term rental of a lodging room is a maximum of four people; (4) signage limited to a single small sign; (5) parties and receptions not permitted; (6) parking; (7) shall maintain a residential appearance; (8) subject to any applicable taxes and licensing requirements; and (9) subject to building and fire code requirements and inspections. He stated that presentation of the proposed text amendment to the City Council will be held pending finalization of proposed code amendments for licensing and applicable lodging tax requirements. No one spoke in opposition to this request and no correspondence was received. Mr. Barron gave the Planning Division staff report. Mr. Vaughan moved and Mr. Yarnell seconded to recommend approval of the proposed Zoning Code Text Amendment pertaining to Short Term Rentals to the City Council. The motion passed 6- 0 with the following votes: Aye: Cotten, Deeken, Markus, Mahoney, Vaughan, Yarnell Ms. Cotten left at 6:17 p.m. 7. Other Business A. Staff updates on prior cases • Schroeder Subdivision - 2713 W. Main Street. Approved by City Council. • Southside Old Munichburg Plan. Resolution recognizing the plan scheduled for November 6, 2017 City Council meeting. B. City Code Amendment Pertaining to Historic Preservation Review of Demolition Proposals. Mr. Barron explained that the purpose of the proposed code amendment is to establish the following tiered structure for review of demolition proposals for historic significance: (1) buildings less than 50 years old, no review process; (2) buildings 50 to 100 years old, keep the current historic preservation review process in place; and (3) buildings greater than 100 years old, establish a new process wherein the Historic Preservation could deny a demolition permit based on findings of historic significance. He stated that no action is necessary at this time. Mr. Barron explained that this item will be brought forward for as a public hearing item at the November 9, 2017 meeting. Jefferson City Planning & Zoning Commission Page 4 October 12, 2017 Correspondence was received at the meeting from the Jefferson City Area Board of Realtors pertaining to the discussion of the proposed City Code Amendment for Historic Preservation Review of Demolition Proposals. C. Mr. Rotenberry announced the following upcoming public meetings: 1. JEFFTRAN System -Wide Assessment, October 17, 2017 from 3:00 PM to 6:00 PM in the Boone/Bancroft Room 2. Coordinated Public Transit -Human Services Transportation Ran Update, October 24, 2017 from 3:00 PM to 6:00 PM in the Boone/Bancroft Room 8. Adjourn. There being no further business, the meeting adjourned at 6:42 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary