HomeMy Public PortalAbout03210AMENDED BY ORDINANCE NO. 3585 - 8/23/78 REPEALED BY ORDINANCE NO. 6975 - 2/25/87
O R D I N A N C E NO. 3210
AN ORDINANCE, repealing Ordinance No. 2376, adopted
January 26, 1973, and establishing the Insurance Advisory
Committee of the District and prescribing the duties of said
Committee; establishing the procedure for securing an Insurance
Consultant of the District and prescribing the duties of said
position; and setting out the methods of providing insurance
coverage for the District.
BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE
METROPOLITAN ST. LOUIS SEWER DISTRICT:
Section One. Ordinance No. 2376, adopted January 26,
1973, is hereby repealed.
Section Two. The Insurance Advisory Committee, which
shall consist of the Executive Director, General Counsel,
Secretary-Treasurer, and Director of Finance of the District is
hereby established.
Section Three. The Insurance Advisory Committee shall
investigate and study all insurance purchasing done by the
District and advise the Board of Trustees from time to time
relative to the policies and practices to be adopted and followed
in purchasing insurance, including determining what hazards and
what properties are to be commercially insured, the method of
determining insurable values on property, the qualifications and
financial responsibility of persons or corporations who may be
permitted to bid on District insurance business, the manner and
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method of obtaining such bids, and the handling of claims
thereunder, and such other matters as it may determine are for the
good of the District in connection with its insurance matters.
Section Four. The District may engage the service of
an Insurance Consultant who shall manage the insurance program of
the District and act as liaison for the Insurance Advisory
Committee. The services of the Insurance Consultant shall
include, but are not limited to, analysis of present coverage,
studies and appraisals of insurance needs, recommendations of
procedures in the negotiations or invitations for bids for
coverage, analysis of qualifications of insurance and all other
services in all areas of underwriting which will concern the
District. The Insurance Consultant shall submit annually a
comprehensive analytical report of the status of the District's
insurance program to the Insurance Advisory Committee.
Section Five. The Insurance Consultant shall not
directly nor indirectly bid, write, or broker on any form of
insurance for the District. The interest of the District shall be
the primary interest of the Insurance Consultant, and the
Insurance consultant will, in no way, permit any activities to
result in any conflict of interest or appearance of conflict of
interest, in accordance with the professional standards of the
insurance industry.
Section Six. Upon a determination by the Insurance
Advisory Committee to contract with an Insurance Consultant, and
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the contract amount will exceed Two Hundred Fifty Dollars
($250.00), the Insurance Advisory Committee shall cause a request
for Statement of Qualifications to be published once in one or
more daily or weekly newspapers of general circulation in the
District, and in addition, shall cause written notice of such
request for Statement of Qualifications to be directed to any
interested persons, firms or groups inviting the submission of
said Statement of Qualifications. The request for Statement of
Qualifications and the publication thereof shall clearly fix the
date, hour, and place at which said statements are to be received.
Section Seven. Upon receipt of the Statements of
Qualifications by the Insurance Advisory Committee, said Insurance
Advisory Committee shall review the Statements in order to
consider such items as specialized experience, technical
competence in the field of insurance required by the District, the
person or personnel of the firm submitting the Statement, and the
past record of performance or contracts for insurance advice with
agencies such as the District.
Section Eight. After the Insurance Advisory Committee
has completed its review of the Statements of Qualifications which
were submitted, it shall recommend to the Board of Trustees the
person, firm, or group whose qualifications were deemed most
outstanding by the Insurance Advisory Committee and Insurance
Consultant, and shall submit to the Board of Trustees for
confirmation a contract, in a form as approved by the General
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Counsel, for the retention of the recommended person, firm or
group as the District's Insurance Consultant. Said contract shall
be for a term of one year, with terms for renewal of two
additional one year terms, not to exceed a total of three years.
Section Nine. The Insurance Consultant shall cause
specifications to be made for each type of insurance coverage to
be obtained, which specifications shall accompany each request for
bid and each bid form supplied. Bid forms should also be made up
wherever practical and furnished by the Insurance Consultant.
Section Ten. The Secretary-Treasurer shall have the
duty and power to solicit bids for all insurance coverage, and
shall cause a request for bids to be published once in one or more
daily or weekly newspapers of general circulation in the District,
and in addition, shall cause written notice of such request for
bids to be directed to any interested persons, firms or groups
inviting the submission of said requests for bids. The request
for bids and the publication thereof shall clearly fix the date,
hour, and place at which said statements are to be received.
Section Eleven. All insurance coverage that is the
subject of this Ordinance shall be obtained on competitive bids.
All bids shall be submitted sealed to the Secretary-Treasurer.
The bids shall be opened in public at the time and place sated in
the solicitation for bids Any bid not in the Secretary-
Treasurer's hands at the time announced for the opening shall be
returned, unopened, to the bidder. A tabulation of all bids
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received shall be available for public inspection, and sent to all
bidders.
Section Twelve. After the bids have been received and
opened, the Insurance Advisory Committee and the Insurance
Consultant shall meet to analyze and review said bids, and the
Insurance Advisory Committee shall report its recommendations
regarding said bids to the Board of Trustees at the next Board
meeting. The Board of Trustees may reject any or all bids when
the public interest will be served thereby, otherwise, the
contract shall be awarded to the lowest responsible bidder. If
two or more bids tie for low-bid, the Board shall determine the
successful bidder, considering the responsibility of the bidder or
any other pertinent elements.
Section Thirteen. Contracts for insurance coverage
shall not be let for more than three (3) years unless specifically
authorized by the Board of Trustees in advance of the request for
bids, and specifically stated therein. Should such a contract be
let for less than three (3) years, at the discretion of the Board
of Trustees, it may be renewed to a maximum of three (3) years
from the initial letting without new bids being taken. However,
before any such renewal is approved by the Board of Trustees, new
quotations for the new premium shall be submitted to the Board.
Should the increase in premium offered for such renewal be more
than 10 percent (10%) of the premium for the current year, then
such contract shall not be renewed, but shall be offered for bids
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again as hereinabove set out.
The foregoing Ordinance was adopted March 30, 1977.