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HomeMy Public PortalAbout03210AMENDED BY ORDINANCE NO. 3585 - 8/23/78 REPEALED BY ORDINANCE NO. 6975 - 2/25/87 O R D I N A N C E NO. 3210 AN ORDINANCE, repealing Ordinance No. 2376, adopted January 26, 1973, and establishing the Insurance Advisory Committee of the District and prescribing the duties of said Committee; establishing the procedure for securing an Insurance Consultant of the District and prescribing the duties of said position; and setting out the methods of providing insurance coverage for the District. BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT: Section One. Ordinance No. 2376, adopted January 26, 1973, is hereby repealed. Section Two. The Insurance Advisory Committee, which shall consist of the Executive Director, General Counsel, Secretary-Treasurer, and Director of Finance of the District is hereby established. Section Three. The Insurance Advisory Committee shall investigate and study all insurance purchasing done by the District and advise the Board of Trustees from time to time relative to the policies and practices to be adopted and followed in purchasing insurance, including determining what hazards and what properties are to be commercially insured, the method of determining insurable values on property, the qualifications and financial responsibility of persons or corporations who may be permitted to bid on District insurance business, the manner and 2 method of obtaining such bids, and the handling of claims thereunder, and such other matters as it may determine are for the good of the District in connection with its insurance matters. Section Four. The District may engage the service of an Insurance Consultant who shall manage the insurance program of the District and act as liaison for the Insurance Advisory Committee. The services of the Insurance Consultant shall include, but are not limited to, analysis of present coverage, studies and appraisals of insurance needs, recommendations of procedures in the negotiations or invitations for bids for coverage, analysis of qualifications of insurance and all other services in all areas of underwriting which will concern the District. The Insurance Consultant shall submit annually a comprehensive analytical report of the status of the District's insurance program to the Insurance Advisory Committee. Section Five. The Insurance Consultant shall not directly nor indirectly bid, write, or broker on any form of insurance for the District. The interest of the District shall be the primary interest of the Insurance Consultant, and the Insurance consultant will, in no way, permit any activities to result in any conflict of interest or appearance of conflict of interest, in accordance with the professional standards of the insurance industry. Section Six. Upon a determination by the Insurance Advisory Committee to contract with an Insurance Consultant, and 3 the contract amount will exceed Two Hundred Fifty Dollars ($250.00), the Insurance Advisory Committee shall cause a request for Statement of Qualifications to be published once in one or more daily or weekly newspapers of general circulation in the District, and in addition, shall cause written notice of such request for Statement of Qualifications to be directed to any interested persons, firms or groups inviting the submission of said Statement of Qualifications. The request for Statement of Qualifications and the publication thereof shall clearly fix the date, hour, and place at which said statements are to be received. Section Seven. Upon receipt of the Statements of Qualifications by the Insurance Advisory Committee, said Insurance Advisory Committee shall review the Statements in order to consider such items as specialized experience, technical competence in the field of insurance required by the District, the person or personnel of the firm submitting the Statement, and the past record of performance or contracts for insurance advice with agencies such as the District. Section Eight. After the Insurance Advisory Committee has completed its review of the Statements of Qualifications which were submitted, it shall recommend to the Board of Trustees the person, firm, or group whose qualifications were deemed most outstanding by the Insurance Advisory Committee and Insurance Consultant, and shall submit to the Board of Trustees for confirmation a contract, in a form as approved by the General 4 Counsel, for the retention of the recommended person, firm or group as the District's Insurance Consultant. Said contract shall be for a term of one year, with terms for renewal of two additional one year terms, not to exceed a total of three years. Section Nine. The Insurance Consultant shall cause specifications to be made for each type of insurance coverage to be obtained, which specifications shall accompany each request for bid and each bid form supplied. Bid forms should also be made up wherever practical and furnished by the Insurance Consultant. Section Ten. The Secretary-Treasurer shall have the duty and power to solicit bids for all insurance coverage, and shall cause a request for bids to be published once in one or more daily or weekly newspapers of general circulation in the District, and in addition, shall cause written notice of such request for bids to be directed to any interested persons, firms or groups inviting the submission of said requests for bids. The request for bids and the publication thereof shall clearly fix the date, hour, and place at which said statements are to be received. Section Eleven. All insurance coverage that is the subject of this Ordinance shall be obtained on competitive bids. All bids shall be submitted sealed to the Secretary-Treasurer. The bids shall be opened in public at the time and place sated in the solicitation for bids Any bid not in the Secretary- Treasurer's hands at the time announced for the opening shall be returned, unopened, to the bidder. A tabulation of all bids 5 received shall be available for public inspection, and sent to all bidders. Section Twelve. After the bids have been received and opened, the Insurance Advisory Committee and the Insurance Consultant shall meet to analyze and review said bids, and the Insurance Advisory Committee shall report its recommendations regarding said bids to the Board of Trustees at the next Board meeting. The Board of Trustees may reject any or all bids when the public interest will be served thereby, otherwise, the contract shall be awarded to the lowest responsible bidder. If two or more bids tie for low-bid, the Board shall determine the successful bidder, considering the responsibility of the bidder or any other pertinent elements. Section Thirteen. Contracts for insurance coverage shall not be let for more than three (3) years unless specifically authorized by the Board of Trustees in advance of the request for bids, and specifically stated therein. Should such a contract be let for less than three (3) years, at the discretion of the Board of Trustees, it may be renewed to a maximum of three (3) years from the initial letting without new bids being taken. However, before any such renewal is approved by the Board of Trustees, new quotations for the new premium shall be submitted to the Board. Should the increase in premium offered for such renewal be more than 10 percent (10%) of the premium for the current year, then such contract shall not be renewed, but shall be offered for bids 6 again as hereinabove set out. The foregoing Ordinance was adopted March 30, 1977.