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HomeMy Public PortalAbout07/19/94 CCM105 ORDER CHECKS - JULY 19, 1994 13471 Allstar Electric $ 85.26 13472 American Express 47.84 13473 Biff's Inc. 198.78 13474 Bonestroo, Rosene, Anderlik 7,204.22 13475 Bryan Rock Products 4,728.44 13476 Budget Printing 818.18 13477 Buffalo Bituminous 3,456.20 13478 Commissioner of Revenue 797.15 13479 Doradus Corp. 234.00 13480 Farmers State Bank of Hamel 3,340.75 13481 Fortin Hardware 52.35 13482 Genuine Parts 122.83 13483 Glenwood Inglewood 51.35 13484 Gopher State one Call 78.75 13485 Great West Life Assurance 400.00 13486 Hamel Building Center 38.34 13487 Hardrives, Inc. 5,714.25 13488 Hennepin County Support 534.00 13489 Holiday 275.70 13490 Humane Society of Wright Co. 85.00 13491 Hwy. 55 Rental 30.92 13492 Richard Knutson, Inc. 10,040.06 13493 Edward Kraemer & Sons ;'/,: 15,038.60 13494 Law Enforcement Labor Services 100.00 13495 League of Minnesota Cities 25.00 13496 Mayer Mobil 68.18 13497 Midwest Automotive 400.19 13498 Minn Comm 38.60 13499 North Clinic 78.00 13500 P.E.R.A. 2,294.29 13501 Pitney Bowes Credit Corp. 283.38 13502 Quill Corp. 317.56 13503 Rettinger Bros. Oil Co. 5,060.00 13504 Reynolds Welding 16.61 13505 STS Consultants 384.50 13506 Safety Kleen 87.86 13507 Michael Spohn 329.00 13508 Streicher's 96.94 13509 Steven M. Tallen 3,952.08 13510 Twin City Water Clinic 40.00 13511 U.S. West Cellular 246.73 13512 U.S. West Communications 34.60 13513 Uniforms Unlimited 202.25 13514 University of Minnesota 45.00 13515 Water Pro 46.63 13516 Weekly News 55.00 13517 West Hennepin Auto 547.48 13518 Westside Wholesale Tire 53.06 13519 Wright Hennepin Security Svcs. 18.64 $ 68,194.55 106 13977 13978 13979 13980 13981 13982 13983 13984 13985 13986 13987 13988 13989 13990 PAYROLL CHECKS - JULY 19, 1994 Steven T. Scherer Richard Rabenort Michael J. Rouillard Scott Stillman James Dillman Robert P. Dressel Edgar J. Belland Jeffrey E. Karlson Cecilia Vieau Laura L. Monroe Sandra L. Larson Joseph R. Heyman Jon D. Priem John R. Zietlow 849.13 1,152.44 400.84 1,071.41 1,151.83 1,100.24 1,005.66 1,094.34 625.61 771.00 734.10 713.51 728.52 364.34 $ 11,762.97 107 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 19, 1994 The City Council of Medina, Minnesota met in regular session on July 19, 1994 at 7:30 p.m. in the City Hall Council Chambers with Mayor Anne Theis presiding. Members Present: John Ferris, James Johnson, Ann Thies and Mayor Theis. Members Absent: Philip Zietlow. Also Present: Public Works Director Jim Dillman, City Engineer Shawn Gustafson, Zoning Administrator Loren Kohnen, City Attorney Ron Batty and Clerk - Treasurer Jeff Karlson. 1. LUNDGREN BROS. - FINAL PLAT APPROVAL FOR FOXBERRY FARMS Terry Forbord and Michael Pflaum of Lundgren Bros., Inc. requested final plat approval for the first development phase of Foxberry Farms, which included most of the County Road 116 frontage and both of the project's entrances from that street. The development contained 38 lots. Lundgren Bros. intended to grade the first phase in the fall of 1994 and construct sanitary sewer, watermain, storm sewer and streets in the spring and early summer of 1995. Moved by Ferris, seconded by Mayor Theis, to authorize city staff to prepare resolution granting final plat approval to Lundgren Bros. Construction for the first development phase of Foxberry Farms. Motion passed unanimously. 2. CONSENT AGENDA Moved by Thies, seconded by Ferris, to adopt the consent agenda, as follows: A. Resolution No. 94-43, "Resolution Authorizing Mayor and City Clerk to Execute Subrecipient Agreement with Hennepin County for 1994 (Year XX) Urban Hennepin County Community Develop- ment Block Grant Program" B. Resolution No. 94-44, "Resolution Granting a Permit to U.S. West for the Installation of Buried Cable" C. Resolution No. 94-45, "Resolution Granting a Conditional Use Permit to H & J Partnership/Jordan Automotive for an Auto Repair Business at 3600 Hickory Drive" D. Resolution No. 94-46, "Resolution Granting Preliminary Approval for the Replat of Lots 2 & 3, Block 1, Creekside Addition" Motion passed unanimously. 3. MINUTES Moved by Ferris, seconded by Thies, to approve the minutes of the regular meeting of July 5, 1994, as amended, as follows: Page 5, item 13, line 2, to read "...Watershed District discontinued plans..." 108 Motion passed unanimously. 4. ACQUISITION OF HYBERG PROPERTY James Hoeft, attorney for the Hyberg heirs, asked the council to table the resolution to acquire the Hyberg property until the next meeting so he would have an opportunity to discuss the matter with his clients. Hoeft said there was substantial disagreement as to whether there was access to the property. Mayor Theis said the council could delay any action on the matter until the second meeting in August to give Hoeft and his clients more time to negotiate with the City on the purchase of the land. Ann Thies said she would like to move the project along and she saw no reason to wait another month. John Ferris said the council could discuss the issue of the road access at the next meeting. Moved by Mayor Theis, seconded by Ferris, to table discussion on the acquisition of the Hyberg property until August 16, 1994. Motion passed unanimously. 5. TRANSTECH, INC. - REQUEST FOR TAX INCREMENT ASSISTANCE Jim Johnson said the council should establish what the policy was for granting tax increment assistance or handle Transtech's request as a separate issue. Johnson said he was concerned about setting a precedent by deviating from the city's policy as was the case in the Thorpe Distributing tax increment deal. Ron Batty said the TIF policy that was established in 1987 was a guideline for staff and developers and was not a legally binding precedent like a variance or conditional use permit. Batty said state statutes allowed governing bodies discretion in establishing tax increment districts. Batty said the council did not necessarily have to be concerned about what transpired six years ago or more recently with the Thorpe Distributing TIF project. Bob Walter, an attorney representing Transtech, provided a cost estimate for improvements at the proposed Transtech site and the actual costs incurred by Thorpe for their development. Walter said Transtech could expect to pay approximately $92,410 for site improvements, landscaping, asphalt paving and curbing. If the Clydesdale Trail road improvements were split between Thorpe and Transtech as proposed, Transtech would pay about one-third of the assessment, which was estimated at $67,667. The assessments would be based on area. The amount of net assistance available was estimated at $114,296 which meant that Transtech would expect to finance $45,781 for the development of the site and for other improvements. Walter said Thorpe had over $64,000 in extra costs when developing its site because of additional soil corrections that had to be made. 109 Mark McAlister, president of Transtech, explained what type of business he was involved in. McAlister said he purchased liquidated AT&T telephone equipment and refurbished it for resale. McAlister said his business was determined to be TIF-qualified in an economic development district. John Ferris asked what would happen to the tax increment revenue if it were not given to Transtech. Ron Batty said prior to 1990 when the first six tax increment districts were created in Medina within the larger municipal development district, there were no anti -pooling restrictions. Tax increments revenues from any TIF district could be spent anywhere within the municipal development district for public improvements. Batty said the law changed in 1990 which required that tax increment revenue generated in a TIF district had to be spent in that district. Any money not spent during the life of the district would be split between the county, school district and city based on the tax rate of each. Moved by Thies, seconded by Ferris, to authorize City Attorney Ron Batty to prepare a development agreement with Transtech, Inc. Motion passed unanimously. 6. THORPE DISTRIBUTING - FINAL PLAT APPROVAL Moved by Thies, seconded by Johnson, to adopt Resolution No. 94-47, "Resolution Granting Final Plat Approval for Thorpe Distributing 2nd Addition." Ayes: Ferris, Johnson, Thies and Mayor Theis. Nays: None. Resolution No. 94-47 adopted on a 4-aye and 0-nay vote. 7. TRANSTECH, INC. - CONDITIONAL USE PERMIT Moved by Thies, seconded by Mayor Theis, to adopt Resolution No. 94-48, "Resolution Granting a Conditional Use Permit to Transtech, Inc. for Construction of an Office/Warehouse at 550 Clydesdale Trail." Ayes: Ferris, Johnson, Thies and Mayor Theis. Nays: None. Resolution No. 94-48 adopted on a 4-aye and 0-nay vote. 8. REDEMPTION OF OUTSTANDING BONDS Financial Consultant Jeanne Vanda of Public Financial Management, said the City had an opportunity to redeem four outstanding bond issues. The debt issues were as follows: 1. Series 1987 Taxable G.O. TIF Bonds Call Date: September 1, 1994 Remaining Coupons: 9.20% in 1995 to 9.30% in 1997 Total Payable at September 1, 1994: $ 4,395.00 Interest Due $95,000.00 Callable Par 2. Series 1987 G.O. TIF Bonds Call Date: September 1, 1994 Remaining Coupons: 6.10% in 1995 to 6.40% in 1997 Total Payable at September 1, 1994: $ 2,812.50 Interest Due 110 $90,000.00 Callable Par 3. Series 1987 G.O. Improvement Bonds Call Date: September 1, 1994 Remaining Coupons: 6.10% to 6.40% in 1997 Total Payable at September 1, 1994: $ 5,948.75 Interest Due $190,000.00 Callable Par 4. Series 1985 G.O. Improvement Bonds Call Date: October 1, 1994 Remaining Coupons: 8.0% to 8.4% in 1996 Total Payable at October 1, 1994: $44,500 Principal & Interest $70,000 Callable Par Vanda recommended proceeding with the redemption of the two 1987 TIF issues. She said the City would need $192,207.50 from the Tax Increment Fund to make the scheduled interest payments and to redeem the $185,000 callable portion of the two debt issues. Vanda said prepaying the 1985 and 1987 G.O. Improvement Bonds would result in a deficit position for both Debt Service Funds until the remaining special assessments would be collected. Vanda recommended that the Council adopt a resolution providing for the prepayment and redemption of the two 1987 TIF issues and discuss the possibility of redeeming the 1985 G.O. Bonds. John Ferris asked Clerk -Treasurer Jeff Karlson to prepare a financial summary of the 1985 bond issue for the next meeting. Moved by Ferris, seconded by Mayor Theis, to adopt Resolution No. 94-49, "Resolution Providing for the Prepayment and Redemption of Certain Outstanding General Obligation Bonds of the City." Ayes: Ferris, Johnson, Thies and Mayor Theis. Nays: None. Resolution No. 94-49 adopted on a 4-aye and 0-nay vote. 9. DECLARATION OF EASEMENT Ron Batty said the purpose of this declaration was to make it clear that the City wished to use for roadway purposes a 60 foot strip of land it owned located between the cul-de-sac on Hickory Drive and the south line of Lot 5, Block 1, Grier Industrial Park. Batty said the adoption of this Declaration would provide legal access to the property which H & J Partnership/Jordan Automotive intended to develop. Batty added that the City had obtained an easement from H & J Partnership for a road right-of-way on their lot. Moved by Johnson, seconded by Thies, to approve the "Declaration of Easement" for a tract of land described as follows: The East 30 feet of Lot 3, as measured at right angles from the most Easterly line of Lot 3, and the West 30 feet of Lot 4, as measured at right angles from the most Westerly line of Lot 4, in Block 1, Medina Creekside Addition lying North of Medina Circle as platted in Medina Creekside Addition, according to the plat on file or of record in the office of 111 the Registrar of Titles in and for said Hennepin County. Motion passed unanimously. 10. DISPOSAL OF 1961 ROAD GRADER Moved by Thies, seconded by Mayor Theis, to authorize the disposal of the 1961 12E Road Grader as recommended by Public Works Director Jim Dillman. Motion passed unanimously. 11. FEASIBILITY REPORT FOR MEDINA MORNINGSIDE AREA STORM DRAINAGE IMPROVEMENTS City Engineer Shawn Gustafson presented a feasibility report for the proposed improvements of the drainage channel located on the south side of Morningside Road, west of Elsinore Circle. Gustafson presented seven options for the Council to consider. 1. Riprap Lining - A layer of crushed limestone riprap would be placed over a geotextile fabric. This option is a short term design with maintenance required every year after the first five years. Estimated cost: $71,400. 2. Cable Concrete - Cable Concrete mats made up of 15-inch square blocks of concrete, 5 inches in height that are connected together with stainless steel cables. The mats would be anchored into the channel walls to secure them. This option is a long term design with a low amount of maintenance. Estimated cost: $131,381. 3. Pipe Along Property Line - The existing 48-inch pipe would be removed and replaced with an extension of 27-inch and 30-inch reinforced concrete pipe which would be connected to the existing storm sewer and installed down the existing channel, then along the property line. Would require the acquisition of an additional 20 feet of permanent easement along the property line. Considered a long term design. Estimated cost: $123,414. 4. Gabion Drop Structures - The purpose of the drop structure is to allow the channel bottom to be graded to much flatter grades. The slopes on the channel would be reduced which would lower the flow velocities and minimize future maintenance. Estimated cost: $84,719. 5. Sheet Piling Drop Structures - Steel sheet piling would be driven into the channel bottom to construct drop structures (vertical weirs) at six locations downstream of the pipe outlet. Long term design with a low amount of maintenance. Estimated cost: $77,378. 6. Surcharge Basin and Pipe - A 27-inch high density polyethylene pipe would connect into a concrete manhole, 15 feet in depth that would act as a surcharge basin. This option is a long term design with a low amount of maintenance. Estimated cost: $99,415. 112 7. Fence - Additional permanent easements would be acquired along both sides of the existing channel and a 4-foot tall chain -link fence would be installed. This option does not repair the erosion problem, but it does provide a solution to the safety issue. Is a long term option with some maintenance needed to control erosion. Estimated cost: $25,594. Gustafson said options 2 through 6 were engineered solutions that had a high probability of success, a long service life and would require minimal maintenance in the future. Gustafson pointed out that one previously discussed option was to dump fill, concrete rubble, boulders and other suitable materials into the channel to stabilize the channel bottom. He added that this was a desirable option from a cost standpoint, but was not an engineered solution. Gustafson said there would be continual maintenance costs incurred by the City for upkeep of the channel. Gustafson said Option 5, which consisted of six drop structures constructed of steel sheet piling, would be the most cost effective method to provide a long term solution to the erosion problem with a low amount of future maintenance. Jim Johnson asked how this addressed the safety issue. Gustafson said with the concrete drop structures (vertical weirs) at four feet, the channel should be safe. Gustafson said the existing slopes were very vertical and there was the potential for trees to fall into the channel. Gustafson said with any option, the City would be taking on some risk. Mayor Theis said before anything could be decided on the project, the Council had to determine where the money would come from to pay for the project. John Ferris said the Council needed to know the history of the Medina Morningside development. Ferris said he was not comfortable talking about assessments for the project without knowing the basis on which the drainage ditch was put in and what the expectations were. Moved by Ferris, seconded by Mayor Theis, to table discussion on the Medina Morningside Area Storm Drainage Improvements until more information can be obtained regarding the history of the Medina Morningside development and the storm drainage ditch. Motion passed unanimously. 12. PAYMENT OF BILLS Moved by Ferris, seconded by Mayor Theis, to approve payment of Order Check Numbers 13471-13519 for $68,194.55 and Payroll Check Numbers 13977-13990 for $11,762.97. Motion passed unanimously. 13. ADJOURNMENT Moved by Thies, seconded by Mayor Theis, to adjourn the meeting at 9:32 p.m. Motion passed unanimously. 113 Anne E. Theis, Mayor ATTEST: L Jew{. K lson, Clerk -Treasurer Jul 9, 1994 114 (THIS PAGE LEFT BLANK INTENTIONALLY)