HomeMy Public PortalAboutResolution 1833 ADDENDA NUMBER 3
Resolution No. 1833
A Resolution for:
Section Number 17-00064-00-BR
State Job Number C-91-197-17
Project Number Y36A(120)
WHEREAS, the Village of Plainfield is proposing to
replacement Structure No. 099-6857 over the Spring Hole Creek and to perform roadway improvements.
WHEREAS, the above stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation
(IDOT); and signee
WHEREAS, the use of these funds requires a joint funding agreement(AGREEMENT)with IDOT; and
WHEREAS, the improvement requires matching funds; and
NOW, THEREFORE, be it resolved by the Village of Plainfield
Section 1:The Village of Plainfield hereby appropriates $674,355
or as much as may be needed to match the required funding to complete the proposed improvement from
Village of Plainfield and furthermore agree to pass a supplemental resolution if necessary to
appropriate additional funds for completion of the project.
Section 2: The Village of Plainfield is hereby authorized to execute an AGREEMENT with IDOT
for the above-mentioned project.
Section 3: This resolution will become Attachment 3 of the AGREEMENT.
Section 4:The Village Clerk of Plainfield is directed to transmit 3(three)copies of the AGREEMENT
and Resolution to IDOT District 1 Bureau of Local Roads and Streets.
Village Clerk in and for Plainfield , Illinois, and keeper of the records and files
thereof, as provided by statute, do hereby certify the forgoing to be a true, perfect and complete copy of the resolution approved by the
Board of Plainfield , Illinois, and keeper of the records at its meeting on the 2nd day of October 20 23
INTESTIMONY WEREOF; I have unto set my hand and seal, at my_office, this 2nd day of October 20 23
/4/7
-, e_d_-e_-e'Z-c,) d4al
(seal)
Printed 08/07/23 Page 7 of 8 BLR 05310C(Rev.03/24/23)
Hinds Department Joint Funding Agreement
of Transportation for Construction Work
Local Public Agency County Section Number
Village of Plainfield Will 17-00064-00-BR
Fund Type ITEP, SRTS, HSIP Number(s) MPO Name MPO TIP Number
LBFP OFF-System N/A CMAP 12-17-0002
Construction
State Job Number Project Number
C-91-197-17 Y36A(120)
® State-Let Construction ❑ Locally Let Construction ❑ Construction Engineering ❑ Utilities ❑ Railroad Work
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the"LPA"and the State of
Illinois,acting by and through its Department of Transportation, hereinafter referred to as"STATE".The STATE and LPA jointly propose to
improve the designated location as described below.The improvement shall be consulted in accordance with plans prepared by, or on
behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal
Highway Administration, hereinafter referred to as"FHWA".
Stationing
Local Street/Road Name Key Route Length From To
South Indian Boundary Road [TR 0052 0.13 mi. 0.00 0.13
Location Termini
South of Creekside Drive to West Rowley Road
Current Jurisdiction Existing Structure Number(s) Add Location
Village of Plainfield 099-6857 Remove
•. Stationing
Local Street/Road Name Key Route Length From To
South Indian Boundary Road MS 5080 00.02 00.53 00.55
Location Termini
Creekside Drive to South of Creekside Drive
Current Jurisdiction Existing Structure Number(s) Add Location
Village of Plainfield N/A Remove
Replacement of Structure No. 099-6857 at Spring Hole Creek. South Indian Boundary Road roadway widening
and reconstruction from West Rowley Road to Creekside Drive.
By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LPA share of project costs.A copy of the authorizing resolution or ordinance is attached as an addendum.
Check One
❑ METHOD A-Lump Sum(80%of LPA Obligation
Lump Sum Payment-Upon award of the contract for this improvement,the LPA will pay the STATE within thirty(30)calendar days of
billing, in lump sum,an amount equal to 80%of the LPA's estimated obligation incurred under this agreement.The LPA will pay to the
STATE the remainder of the LPA's obligation (including any nonparticipating costs)in a lump sum within thirty(30)calendar days of billing
in a lump sum, upon completion of the project based on final costs.
Printed 09/25/23 Page 1 of 7 BLR 05310C(Rev.03/24/23)
❑ METHOD B- Monthly Payments of due by the of each successive month.
Monthly Payments-Upon award of the contract for this improvement,the LPA will pay to the STATE a specified amount each month for
an estimated period of months, or until 80%of the LPA's estimated obligation under the provisions of the agreement has been paid.The
LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs)in a lump sum, upon completion of
the project based upon final costs.
® METHOD C-LPA's Share BALANCE divided by estimated total cost multiplied by actual progress payment.
Progress Payments-Upon receipt of the contractors first and subsequent progressive bills for this improvement,the LPA will pay to the
STATE within thirty(30)calendar days of receipt,an amount equal to the LPA's share of the construction cost divided by the estimated
total cost multiplied by the actual payment(appropriately adjust for nonparticipating costs)made to the contractor until the entire obligation
incurred under this agreement has been paid.
Failure to remit the payment(s)in a timely manner as required under Methods A, B,or C shall allow the STATE to internally offset, reduce,
or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to the LPA on this
or any other contract. The STATE at its sole option,upon notice to the LPA, may place the debit into the Illinois Comptroller's Offset
System(15 ILCS 405/10.05)or take such other and further action as may be required to recover the debt.
M
1. To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established State policies and procedures. Prior to advertising for bids,the LPA shall certify to the STATE that
all requirements of Titles II and III of said Uniform Act have been satisfied.The disposition of encroachments,if any,will be
cooperatively determined by representatives of the LPA,the STATE, and the FHWA if required.
2. To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems.
3. To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during
construction of the proposed improvement.
4. To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, a jurisdictional addendum is required.
5. To maintain or cause to be maintained the completed improvement(or that portion within its jurisdiction as established by
addendum referred to in item 4 above) in a manner satisfactory to the STATE and the FHWA.
6. To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
7. To maintain for a minimum of 3 years after final project close out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract.The
contract and all books, records,and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the STATE.The LPA agrees to cooperate fully with any audit conducted by the Auditor General,the STATE,
and to provide full access to all relevant materials. Failure to maintain the books, records,and supporting documents required by
this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
8. To provide if required,for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
9. To comply with Federal requirements or possibly lose(partial or total) Federal participation as determined by the FHWA.
10. To provide or cause to be provided all of the initial funding,equipment, labor, material, and services necessary to complete locally
administered portions of the project.
11. (Railroad Related Work)The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/
railroad agreement prior to requesting reimbursement from the STATE. Requests for reimbursement should be sent to the
appropriate IDOT District Bureau of Local Roads and Streets Office. Engineer's Payment Estimates shall be in accordance with
the Division of Cost.
12. Certifies to the best of its knowledge and belief that it's officials:
a. are not presently debarred,suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain, or performing a
public(Federal, State or local)transaction or contract under a public transaction;violation of Federal or State anti-trust
statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false
statements receiving stolen property;
c. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State, Local)
with commission of any of the offenses enumerated in item(b)of this certification; and
d. have not within a three-year period preceding the agreement had one or more public transactions(Federal, State, Local)
Printed 09/25/23 Page 2 of 7 BLR 05310C(Rev.03/24/23)
terminated for cause or default.
13. To include the certifications, listed in item 12 above, and all other certifications required by State statutes,in every contract,
including procurement of materials and leases of equipment.
14. That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract to the responsible
low bidder as determined by the STATE.
15. That for agreements exceeding$100,000 in federal funds, execution of this agreement constitutes the LPA's certification that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for
influencing or attempting to influence an officer or employee of any agency,a member of congress,an officer or
employee of congress,or any employee of a member of congress in connection with the awarding of any federal
contract,the making of any cooperative agreement, and the extension,continuation, renewal, amendment or
modification of any Federal contract,grant, loan or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency,a member of congress,an officer or employee of congress
or an employee of a member of congress in connection with this federal contract,grant,loan,or cooperative agreement,
the undersigned shall complete and submit standard form-LLL,"Disclosure Form to Report Lobbying", in accordance
with its instructions.
c. The LPA shall require that the language of this certification be included in the award documents for all subawards
(including subcontracts,subgrants and contracts under grants, loans,and cooperative agreements),and that all
subrecipients shall certify and disclose accordingly
16. To regulate parking and traffic in accordance with the approved project report.
17. To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes.
18. To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with the current Illinois Compiled Statutes.
T118
1. To provide such guidance,assistance,and supervision to monitor and perform audits to the extent necessary to assure validity of
the LPA's certification of compliance with Title II and III Requirements.
2. To receive bids for construction of the proposed improvement when the plans have been approved by the STATE(and FHWA, if
required)and to award a contract for construction of the proposed improvement after receipt of a satisfactory bid.
3. To provide all initial funding and payments to the contractor for construction work let by the STATE.The LPA will be invoiced for
their share of contract costs per the method of payment selected under Method of Financing based on the Division of Costs
shown on Addendum 2.
4. For agreements with federal and/or state funds in construction engineering, utility work and/or railroad work:
a. To reimburse the LPA for federal and/or state share on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payments by the LPA;
b. To provide independent assurance sampling and furnish off-site material inspection and testing at sources normally
visited by STATE inspectors for steel, cement,aggregate, structural steel, and other materials customarily tested by the
STATE.
1. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions
2. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not
approve the proposed improvement for Federal-aid participation within one(1)year of the date of execution of this agreement.
3. This agreement shall be binding upon the parties,their successors, and assigns.
4. For contracts awarded by the LPA,the LPA shall not discriminate on the basis of race,color, national origin or sex in the award
and performance of any USDOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR
part 26.The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award
and administration of USDOT-assisted contracts.The LPA's DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved
program,the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.0 3801 et seq.). In the
absence of a USDOT-approved LPA DBE Program or on state awarded contracts,this agreement shall be administered under
the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program.
5. In cases where the STATE is reimbursing the LPA,obligation of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year,the Illinois General Assembly or applicable federal funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
6. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this agreement and/or
amendment shall be subject to the Prevailing Wage Act(820 ILCS 130/0.01 et seq.)unless the provisions of the act exempt its
Printed 09/25/23 Page 3 of 7 BLR 05310C(Rev.03/24/23)
application.
FISCAL RESPONSIBILITIES:
1. Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice.
Supporting documentation is defined as verification of payment,certified time sheets or summaries,vendor invoices,vendor
receipts,cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the
requested reimbursement amount(Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to
the STATE will be submitted with sequential invoice numbers by project.
2. Financial Integrity Review and Evaluation(FIRE)program: LPA's and the STATE must justify continued federal funding on
inactive projects. 23 CFR 630.106(a)(5)defines an inactive project as a project which no expenditures have been charged
against Federal funds for the past twelve(12)months. To keep projects active, invoicing must occur a minimum of one time
within any given twelve(12)month period. However,to ensure adequate processing time,the first invoice shall be submitted to
the STATE within six(6)months of the federal authorization date. Subsequent invoices will be submitted in intervals not to
exceed six(6)months.
3. Final Invoice:The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation
of all incurred costs, less previous payments, no later than twelve(12)months from the date of completion of work or from the
date of the previous invoice,whichever occurs first. If a final invoice is not received within this time frame,the most recent invoice
may be considered the final invoice and the obligation of the funds closed. Form BLR 05613(Engineering Payment Record)is
required to be submitted with the final invoice for engineering projects.
4. Project Closeout:The LPA shall provide the final report to the appropriate STATE district office within twelve(12)months of the
physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be
met, a written explanation must be provided to the district prior to the end of the twelve(12)months documenting the reason and
the new anticipated date of completion. If the extended deadline is not met,this process must be repeated until the project is
closed. Failure to follow this process may result In the immediate close-out of the project and loss of further funding.
5. Project End Date:The period of performance(end date)for state and federal obligation purposes is five(5)years for projects
under$1,000,000 or seven(7)years for projects over$1,000,000 from the execution date of the agreement.
Requests for time extensions and joint agreement amendments must be received and approved prior to expiration of the project
end date. Failure to extend the end date may result in the immediate close-out of the project and loss of further funding.
6. Single Audit Requirements: If the LPA expends$750,000 or more a year in federal financial assistance,they shall have an audit
made in accordance with 2 CFR 200. LPA's expending less than$750,000 a year shall be exempt from compliance.A copy of
the audit report must be submitted to the STATE(IDOT's Office of Internal Audit, Room 201,2300 South Dirksen Parkway,
Springfield, Illinois,62764)within 30 days after the completion of the audit, but no later than one year after the end of the LPA's
fiscal year.The ALN number for all highway planning and construction activities is 20.205. Federal funds utilized for construction
activities on projects let and awarded by the STATE(federal amounts shown as"Participating Construction"on Addendum 2)are
not Included in a LPA's calculation of federal funds expended by the LPA for Single Audit purposes..
7. Federal Registration: LPA's are required to register with the System for Award Management or SAM,which is a web-enabled
government-wide application that collects,validates, stores,and disseminates business Information about the federal
government's trading partners in support of the contract award and the electronic payment processes.To register or renew,
please use the following website: https://www.sam.gov/SAM/
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement.
® 1. Location Map
►1 2. Division of Cost
® 3. Resolution*
• 4.
`Appropriation and signature authority resolution must be in effect on,or prior to,the execution date of the agreement.
Printed 12/27/23 Page 4 of 7 BLR 05310C(Rev.03/24/23)
The LPA further agrees as a condition of payment,that it accepts and will comply with the applicable provisions set forth in this agreement
and all Addenda indicated above.
APPROVED
Local Public Agency
Name of Official (Print or Type Name)
John F. Argoudelis
Title of Official
Village President
Signature Date
10-2-2023
The above signature certifies the agency's TIN number is
366006048 conducting business as a Governmental Entity.
DUNS Number 034083329
UEI XYVUCELLP9U1
APPROVED
State of Illinois
Department of Transportation
Omer Osman, P.E., Secretary of Transportation Date
1/75 46.1 I
By:
Geor.e A.Tagas, P.E., 7.E., Engineer of Local Roads&Streets Date
s
Adie
yz
3 402¢
Steghen M.Travia, P ., Director of Hi.hwa s hief Engineer Date
Chief Counsel Date
Vicki Wilson,Chief Fiscal Officer Date
NOTE:A resolution authorizing the local official (or their delegate)to execute this agreement and appropriation of local funds is
required to be attached as an addendum.The resolution must be approved prior to,or concurrently with,the execution of this
agreement.If BLR 09110 or BLR 09120 are used to appropriate local matching funds, attach these forms to the signature
authorization resolution.
® Please check this box to open a fillable Resolution Form within this Addenda.
Printed 09/25/23 Page 5 of 7 BLR 05310C(Rev.03/24/23)
V) Illinois Department of Transportation
Memorandum
To: Omer Osman
From: George Tapas, P.E., S.E.
AeL
Subject: LPA Agreement Fiscal Approval
Date: November 28, 2023
Attached for your review and signature is a listing and description of local
public agency projects scheduled for the State Letting. The agreements have
been reviewed and found acceptable for fiscal approval.
Page numbers shown with the list of projects correspond to the page number
and line number of the attached project detail spreadsheet.
Should any project need to be excluded from approval on the attached list,
please indicate by check marking the respective "Excluded from Approval" box.
If you have any questions or would like to review individual agreements, please
let me know and we will follow up.
Bureau of Local Roads and Streets
Joint Agreement Approval List
Amount of Excluded
Page Job Number Local Agency Agreement from
A. .royal
1-1 C-91-254-16 Bedford Park $1,022,140
1-2 C-91-194-23 Bloomingdale $1,366,579
1-3 C-91-153-23 Mokena $2,990,000
1-4 C-91-174-22 Romeoville $3,670,000
1-5 C-91-213-23 Alsip $518,000
1-6 C-91-249-17 Westchester $3,124,000
2-1 C-91-009-22 Glendale Heights $1,933,287
2-2 C-91-071-23 Hoffman Estates $3,618,884
2-3 C-91-093-23 Brookfield $5,835,891
2-4 C-98-014-23 Cahokia Heights $827,000
2-5 C-98-008-24 East Alton $743,000
2-6 C-99-013-22 Carbondale $714,000
3-1 C-96-067-18 Sangamon County $1,800,000
4-1 C-99-017-19 Williamson County $550,000 t
5-1 C-92-091-21 Rockford $740,016
5-2 C-98-003-20 Swansea $417,403
6-1 C-98-025-21 Glen Carbon $810,000
7-1 C-91-197-17 Plainfield $1,855,170
7-2 C-91-196-19 McHenry County $8,200,000
7-3 C-94-005-22 Peoria County $4,000,000
8-1 C-91-035-21 Kane County $1,715,686
8-2 C-91-164-20 Aurora $458,852
8-3 C-96-074-21 Menard County $3,928,470
8-4 C-97-146-23 Sullivan $312,500
8-5 C-99-006-23 Jackson County $915,447
8-6 C-99-007-26 Herrin $311,250
9-1 C-99-007-24 Williamson County $1,965,605
10-1 C-91-180-20 Batavia $4,063,379
Bureau of Local Roads and Streets
Joint Agreement Approval List
10-2 C-95-006-23 Danville $1,760,028.42 1
10-3 C-98-040-23 Madison County I $17,105,556
11-1 C-94-020-22 1 Creve Coeur $420,289'
The above is a listing of joint agreements for improvements scheduled for the
State Letting. The joint funding agreements associated with these projects have
been reviewed by the Department and recommended for execution. Concurrence
is hereby given to execute the joint funding agreements listed above.
By. 4,141-frA By'
Omer 041914—Secretary Vicki Wilson, ChieFiscal Officer
Date: iii lefr , _ Date: 1. 115- 01_.
. ,
By: 1/45f 7/7 c7,t,,r4/10: By:
St en M, Travia, Director of e Prater, ing Chief Counsel
Highways
11/30/23
Date: Date:
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Resolution No. 1833
A Resolution for:
Section Number 17-00064-00-BR
State Job Number C-91-197-17
Project Number Y36A(120)
WHEREAS, the Village of Plainfield is proposing to
replacement Structure No. 099-6857 over the Spring Hole Creek and to perform roadway improvements.
WHEREAS, the above stated improvement will necessitate the use of funding provided through the Illinois Department of Transportation
(IDOT); and signee
WHEREAS, the use of these funds requires a joint funding agreement(AGREEMENT)with IDOT; and
WHEREAS, the improvement requires matching funds;and
NOW, THEREFORE, be it resolved by the Village of Plainfield
Section 1:The Village of Plainfield hereby appropriates $674,355
or as much as may be needed to match the required funding to complete the proposed improvement from
Village of Plainfield and furthermore agree to pass a supplemental resolution if necessary to
appropriate additional funds for completion of the project.
Section 2:The Village of Plainfield is hereby authorized to execute an AGREEMENT with IDOT
for the above-mentioned project.
Section 3: This resolution will become Attachment 3 of the AGREEMENT.
Section 4: The Village Clerk of Plainfield is directed to transmit 3(three)copies of the AGREEMENT
and Resolution to IDOT District 1 Bureau of Local Roads and Streets.
Village Clerk in and for Plainfield , Illinois, and keeper of the records and files
thereof, as provided by statute, do hereby certify the forgoing to be a true, perfect and complete copy of the resolution approved by the
Board of Plainfield , Illinois, and keeper of the records at its meeting on the 2nd day of October 20 23
INTESTIMONY WEREOF; I have unto set my hand and seal, at my office, this 2nd day of October 20 23
(seal)
Printed 08/07/23 Page 7 of 8 BLR 05310C(Rev.03/24/23)
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