HomeMy Public PortalAbout07/20/06 Special CCM249
MEDINA CITY COUNCIL MEETING MINUTES OF JULY 20, 2006
The City Council of Medina, Minnesota met in special session on July 20, 2006 at 6:03
p.m. in the Medina City Hall. Mayor Workman presided.
1. Call to Order
Members present: Brinkman, Weir, Workman, Cavanaugh (arrived at 6:15 p.m.),
Smith
Members absent:
Also present: City of Medina: City Administrator Chad Adams, Police Chief Ed
Reiland. Public Works Superintendent Joe Patunen, and Finance Director Jeanne Day.
II. Additions to the Agenda
Adams requested that the Crack Sealing and Seal Coating agreements, tabled from the
July 18t" regular meeting, be added to the agenda. Weir moved seconded by Brinkman.
to add the agreements to the agenda. Motion passed unanimously.
III. Independent Contractor Agreements
Adams provided quotes for both crack sealing services and seal coating services, and
recommended the low quote on both services.
Weir moved seconded by Brinkman, to approve the crack sealing services with Asphalt
Contractors. Inc. in the amount of R3.056. 04. Motion passed unanimously.
Weir moved, seconded by Brinkman, to approve the seal coating services with Pearson
Brothers, Inc. in the amount of $21,126.96. Motion passed. unanimously.
IV. 2007 Budget Work Session
Adams provided an overview of the municipal budgeting process, how taxes are
determined, market value history, taxes payable and tax rate history, tax levy and tax rate
comparisons, and an explanation of how the City compares with per capita spending to
area communities.
Cavanaugh arrived at 6:15 p.m.
Discussion occurred on the per capita spending. Consensus was reached to promote this
variable more to the community.
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Adams discussed the 2005 audit report, 2006 budget to date, and statutory budget
mandates that are new or changing for 2007. Adams also highlighted the budgeting
strategies for 2007, which encompasses goals set in February by staff/Council, as wr 11 as
other direction received from Council in last several months.
Discussion occurred on financial management policies. Consensus was reached for he
Council to establish the management policies and to direct staff to have control ove the
day-to-day management of such policies.
Discussion was held on the tax rate. General consensus is to focus on stabilizing . rate.
Adams reminded Council that stabilizing tax rate does not always relate directly to
stabilizing individual property tax burden, as the amount of market value increase (• d
subsequently tax capacity) is another primary indicator of the true property tax affec on
residents/businesses.
Adams provided an overview of the wages and benefits being proposed. A 4% cost . f
living increase is being targeted, not including other increases based on step increases or
performance based increases. A past goal has been to keep the City's small staff to
within the top 1/3 pay for competitive purposes compared to comparable cities. Ads
reminded the Council of their past policy discussion to focus on less than a 10% hea th
insurance premium increase. Increases for 2007 are expected to be 16%. Adams w.s
directed to review some options to meet policy and budget goals, without having to
change insurance provider or the LOGIS pool for 2007. Council salaries were set as a
goal earlier in the year to increase and to make competitive with similar cities. Ad • s
will bring options to the Council at a near fir -tare meeting.
Staff resources were presented by Adams, as it relates to City needs, the 2005 Staff
Needs Analysis and Department requests. Adams recommended the creation of a Pt lic
Works Foreman or Supervisor position to be made effective on August 2, 2006, base . on
a recommendation from Public Works Superintendent Joe Paumen, but also based o
critical demands, and past conversations with the Council when the Superintendent
position was created earlier in 2006. An internal promotion is being recommended, long
with a search for a maintenance worker replacement. Adams was directed to bring a
recommendation to Council on August 2.
Discussion was held on the creation of the Police Investigator position in July 2007,
continuing with the Drug Task Force Officer, and needs for office assistance amongs all
departments. Consensus was reached on moving forward with the Investigator,
maintaining the Drug Task Force Officer, and directing Adams to review needs/opti
for office assistance in the departments.
Discussion was held on and consensus reached to implement the following measures into
the 2007 preliminary budget:
• Diseased tree program and weed enforcement through a consultant, intem or art -
time assistance.
• Whistle -free train crossing to be included in Capital Improvement Plan.
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• Feasibility study in 2007 for high-speed intemet service.
• More septic system inspections and enforcement.
• More zoning code enforcement.
• Evaluate building inspection services involving potential renegotiating contract,
in -housing hiring, or sharing with other communities.
• Establish storm water utility and include for 2007 after more analysis is
conducted.
• Allocating enough funds from general fund to support environmental fund,
equipment fund, etc. over the next several years.
• Resources to move forward with a possible special election during the November
200R election for Open Space funding.
Discussion was held on electronic Council packets. Adams will research options and
costs.
Adams provided some highlights of the 2007 capital improvement plan.
Funding strategies were discussed. General consensus was to reach all goals discussed in
the work session, while attempting to stabilize tax rate. Use of surplus funds, new or
increased fees, grants, and fund balances were also set as goals to accomplishing desired
services and projects.
Adams stated that this session accomplished significant policy direction and advised that
the August 2, 2006 work session could probably be cancelled. Moved by Weir, seconded
by Brinkman, to cancel the August 2, 2006, 6: 00 p.m. work session. Motion passed
unanimously.
V. Adjournment
Weir moved, seconded by Cavanaugh to adjourn at 8: 31 p.m. Motion passed
unanimously.
Attest:
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Chad M. Adams, City Administrator -Clerk
D. Workman, Mayor
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