HomeMy Public PortalAbout07/20/2010 CCM175
MEDINA CITY COUNCIL MEETING MINUTES OF JULY 20, 2010
The City Council of Medina, Minnesota met in regular session on July 20, 2010 at 7:04
p.m. in the City Hall Chambers. Mayor Crosby presided.
I. ROLL CALL
Members present: Crosby, Siitari, Smith, Weir, and Johnson (arrived at 7:21 p.m.).
Members absent: None.
Also present: City Attorney Ron Batty, City Planner Dusty Finke, Public Works
Superintendent Steve Scherer, City Administrator Chad Adams, City Management Intern
Dale Cooney, and Recording Secretary Barbara Hughes.
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
It was requested to add item IX.C., to accept a donation from Thomas M. Crosby, Jr., to
New Business.
Moved by Weir, seconded by Siitari, to accept the agenda as amended. Motion
passed unanimously.
IV. APPROVAL OF MINUTES
A. Approval of the July 6, 2010 Regular City Council Meeting Minutes
It was noted on page 3, lines 25 and 26, it should state "...several members of the
Council. He noted that construction has begun on 1-14ghway-55 the Open Systems
International, Inc. project, and with the close proximity of his home, hoped that the
project would go as smoothly..."
Moved by Weir, seconded by Siitari, to approve the July 6, 2010 regular City Council
meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA
A. Approve Curb Replacement and/or Removal Services Agreement
B. Approve Compost Installation Services Agreement
C. Approve Asphalt Patch/Overlay and Reclaiming Services Agreement
D. Resolution Certifying Delinquent City Charges for Services to the Hennepin
County Auditor for Collection in 2011
Moved by Smith, seconded by Weir, to approve the consent agenda. Motion passed
unanimously.
VI. PRESENTATION
A. Recognition of Organics Program Volunteer Work and Randy's
Environmental Services
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Smith stated that two young ladies in the community took the initiative to improve
participation in and promote the voluntary organics recycling program. She noted that in
2008, 28.69 tons of organics were collected in the City and that number increased to
32.53 tons in 2009, thanks in part to Megan Bailey, Mikayla Krentz and Nicole Krentz.
Megan Bailey explained that she prepared a public service announcement for her class
about the importance of organic recycling and the lack of participation in the organics
recycling program in the City.
Mikayla Krentz stated that they also organized an Earth Day celebration that included
games for the kids intended to bring awareness to the kids and their families; one of the
games included having the kids walk around the neighborhood trails to collect trash and
the kids who collected the most trash received a prize.
Nicole Krentz stated that she also organized a game where six containers were placed
next to a garbage can filled with trash that people would normally put in their garbage.
She indicated that the kids went through a line and put the object from the garbage can
into its correct container, such as recyclable organics, grocery bags, trash, re-useables
and recycling and bottle caps.
Smith noted that the girls are also going door to door to encourage people to sign up for
the organics recycling program.
Crosby expressed the City Council's appreciation to the girls for their efforts and
suggested they make an appearance at the Medina Celebration Day.
Smith also acknowledged Randy's Environmental Services and Deb Gatz from Randy's
Environmental Services for partnering with the City on this program. She then
presented Megan Bailey, Mikayla Krentz and Nicole Krentz with a Certificate of
Appreciation.
VII. COMMENTS
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Park Commissioner Madeleine Linck advised that the Park Commission will be meeting
tomorrow to discuss the Hunter Lions signage location; the sign will have to be moved
and will likely be placed somewhere along the in -field fence line and the trail. She
stated the Commission will also be discussing the Lennar "Enclave of Medina" project's
park dedication. She reported that the Commission will also be discussing wetland
buffers and ways to educate residents who live on wetlands and lakes on best practices
for protecting these areas. She stated that she recently purchased "Landscaping for
Wildlife" which contains helpful information regarding the best ways to maintain a buffer
and the benefits of protecting water quality and wildlife habitat.
C. Planning Commission
Planning Commissioner Robin Reid reported that at the July 13th Planning Commission
meeting, the Commission discussed the Lennar "Enclave of Medina" project and held a
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177
public hearing regarding an ordinance amendment to revise the regulations for the RR-
UR zoning district. She stated that the Lennar development requires a Comprehensive
Plan amendment and Steve Grittman, the City's Planning Consultant from Northwest
Associated Consultants, outlined 25 issues with this proposal including extension of the
MUSA, zoning of the property, the applicant's offer to protect the wooded area on the
east side in exchange for the MUSA extension, and the cost of improvements to Hunter
Drive. She stated that a number of concerns have been raised, including the relocation
of the MUSA, amendment to the Comprehensive Plan, and protection of the wooded
area in exchange for the MUSA. She noted that residents are opposed to moving the
MUSA and some residents feel the increased density is in conflict with earlier
discussions with the City; concerns were also raised regarding increased traffic on
Hunter Drive. She advised that because the MUSA issue is critical, the Commission
recommended denial of the MUSA extension. She added that issues were also raised
regarding the tight spacing of the townhomes, the small garages and limited parking,
and emergency vehicle access. She stated that the owner of the five acre parcel
objected to having the street terminate at his property because he felt this would limit his
development options in the future. She stated that the Commission tabled discussion
on the matter and the developer was asked to come back to the Commission with two
proposals, one with the MUSA extension and one without. She reported that the
Commission recommended approval of the ordinance amendment related to the RR-UR
zoning district.
Johnson arrived at 7:21 p.m.
VIII. OLD BUSINESS
A. Ordinance Pertaining to the Timing of Growth and Development to be
Served by City Utilities Adding Section 825.34 to the Medina Zoning
Ordinance
1. Resolution to Publish Ordinance by Title and Summary
Finke outlined the changes requested by the Council with respect to how many points to
give sustainability and this was raised to a primary factor. He added that because the
baseline was increased, it also increased the required points to 50 in order to meet the
staging system criteria.
Crosby questioned the need to require a PUD.
Finke replied that in exchange for jumping ahead, it is expected that the City would ask
for more than its general standards and staff feels the easiest way to accomplish that is
through the PUD process.
Crosby asked if the language should be amended to state that the City "may require"
versus "shall require" to provide some flexibility. He felt it should be clear that the
Council has the ability to ask for a PUD but should also have some flexibility in this
regard.
Finke stated that the City wants to retain its ability to deny a request without the baseline
ofaPUD.
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Batty advised that a PUD is typically the method the City will use to do this and a PUD
provides a structure in which to create a zoning district. He added that the underlying
assumption is that the City will use a PUD, but if Council determines it is not necessary,
the PUD can be waived in a particular case.
Weir requested further information regarding sustainability and natural resource
protection referenced in Subd. 4 of the ordinance. She stated that Subd. 4(b)(2) and
4(b)(4) appear to be somewhat similar and asked if the text could add "permanent
protection" as it relates to the reference to exceptional natural resource preservation.
Smith stated that she felt sustainability should be first and part of that is protecting
natural resources. She added that the site plan review will include an evaluation of the
natural resources protection and is all part of the point system.
Crosby requested staff to redraft the language of the Ordinance and bring it back to
Council for approval on the Consent Agenda at the next meeting.
Moved by Weir, seconded by Smith, to table adoption of the ordinance pertaining to the
timing and growth and development to be served by City utilities adding Section 825.34
to the Medina Zoning Ordinance. Motion passed unanimously.
C. Agreement with Hamel Town Center, LLC
Adams presented the Agreement to approve a plan for restoration of the stream bank by
the Hamel Town Center and includes provisions for an escrow fund, financial
guarantees, and replacement of trees.
Finke stated that staff reviewed the stream bank restoration from an ecological
standpoint and the number of trees that would be required in order to stabilize the
stream bank. He advised that Wade Johnson, a scientist for the Metro Conservation
District, prepared the plan suggesting 20 overstory trees and a number of shrubs and
ground cover plantings; the agreement adopts that planting plan for the site. He stated
that the developer also violated the tree preservation ordinance and a cash payment in
the amount of $13,275 will be made by the developer to the City by September 1, 2011
and the trees and plantings are required to be planted by September 1, 2010. He noted
that the developer is responsible for carrying out the work in the stream bank and the
City will establish an escrow fund for the cost of inspection and the developer will
provide financial guarantees with respect to survival of the plants. He added that the
developer has already started some of the work on the site.
Moved by Smith, seconded by Weir, to approve the agreement with Hamel Town
Center, LLC. Motion passed unanimously.
Crosby complimented staff and the developer for their efforts in reaching an agreement.
IX. NEW BUSINESS
A. Wellhead Protection Plan
Scherer presented an overview of the wellhead protection plan and stated the plan has
been sent to the Minnesota Department of Health for their review. He advised that
wellhead protection is a method of preventing contamination of the public water supply
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well by managing potential contaminant sources which contribute water to the public
supply well. He stated that the Department of Health provided significant assistance
with this project, including preparation of the geological studies. He pointed out that the
City's drinking water has low vulnerability for contamination because of the clay soil. He
indicated that a clear benefit of the wellhead protection plan is the emphasis on the
prevention of drinking water contamination versus the remediation of a contaminated
drinking water supply, since the cost of prevention is less than the cost of remediation.
He added that staff will be moving on to part 2 of the wellhead protection plan which will
include a scoping meeting in the fall.
B. Ordinance Amending the Regulations of the Rural Residential -Urban
Reserve (RR-UR) Zoning District Amending Section 826.25.1
Finke advised that the RR-UR zoning district has existed since the 2000 Comprehensive
Plan and has been applied for the last decade to property set aside for development
after 2020. He explained that the ordinance has been updated to allow the RR-UR
Zoning District to be applied to mixed use property; in addition, under the old language,
it was only meant to apply to property developed post-2030 and the language has been
revised to allow the City to apply this zoning district to property that is 5-10 years into the
future without creating additional holding districts.
Moved by Weir, seconded by Johnson, to adopt the ordinance amending the regulations
of the rural residential -urban reserve zoning district amending section 826.25.1. Motion
passed unanimously.
C. Accept Donation from Thomas M. Crosby, Jr.
Adams reported that the City has received a $2,943.53 donation from Tom Crosby. He
indicated that in the past, the Council has accepted donations and allocated the funding
toward the City's intern program, but since this year's intern program has been funded
by a grant from the Minnesota City Manager's Association, staff recommends that this
donation be allocated toward the fireworks at Medina Celebration Day.
Moved by Smith, seconded by Johnson, to thank Mayor Crosby and accept the donation
from Mayor Crosby in the amount of $2,943.53 and to allocate the funds toward the
fireworks at Medina Celebration Day. Motion passed unanimously.
X. CITY ADMINISTRATOR REPORT
A. Schedule Special Meeting — Budget Work Session
Adams proposed several dates for a special meeting to discuss the budget.
Moved by Smith, seconded by Weir, to schedule a Special Budget Work Session on
Tuesday, August 17, 2010, at 5:00 p.m. Motion passed unanimously.
Smith reminded the Council that the August 3rd Regular City Council meeting has been
moved to Wednesday, August 4th at 7:00 p.m. to accommodate Night to Unite on
Tuesday, August 3, 2010.
Other Items
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180
Adams requested that the Council let him know if they want to do a ride along with an
officer on Night to Unite. He also stated that if any resident wants to host a party, they
should contact the Police Department.
Adams advised that the City newsletter will be going out this week and asked if the
Council wants to continue its office hours in the fall.
Crosby stated the office hours were intended to provide residents with availability and
accessibility to the City Council and felt it was worthwhile to continue office hours once a
month from 9:00-11:00 a.m.
Smith indicated that the City should advertise the office hours on a sandwich board in
front of City Hall on the day that a Councilmember is present. She also stated that
public service announcements should be done as well as message boards at Medina
Entertainment Center and Highway 55 Rental, along with notice posted on the City's
website.
Adams reported that he received a request from an organization that wants to conduct a
softball tournament in September; the organization has requested that the City reduce
its fee to $500 for the two day event. He suggested that this matter be referred to the
Park Commission for further discussion at its meeting tomorrow evening, and then
brought back to the Council in the form of an agreement if needed.
Smith suggested that staff determine what Plymouth and/or Loretto charges for this type
of event.
XI. MAYOR & CITY COUNCIL REPORTS
Smith presented a copy of an article from the Anoka County Union regarding the County
Board's work to cut its 2010 budget by $2.7 million or approximately 2%. She stated the
Board decreased its budget in anticipation of the reduction in market value homestead
credit from the State and this reduction will be carried forward in 2011.
Adams noted as a comparison that the City recently received approximately $20,000 in
market value homestead credit from the state.
Smith also reported that she will be attending a meeting on Saturday to discuss the
Northwest League of Minnesota Cities event this fall for area communities.
Susan Seeland appeared before the City Council to discuss the trust fund created by
the State for natural resource protection. She asked if there was any way that the City
could tap into some of that money for natural resources in the community, and
suggested using some funds for the removal of buckthorn.
Crosby agreed to see if there was any way for the City to obtain grants for natural
resources in the community.
Adams stated staff would review and report back to the Council.
XII. APPROVAL TO PAY THE BILLS
Medina City Council Meeting Minutes
July 20, 2010
181
Moved by Smith, seconded by Johnson, to approve the bills, EFT 000776-000784 for
$28,330.34 and order check numbers 035714-035788 for $544,421.20, and payroll
checks 020233-020234 for $878.73 and payroll EFT 502868-502897 for $44,416.00.
Motion passed unanimously.
XIII. ADJOURN
Moved by Johnson, seconded by Weir, to adjourn the meeting at 8:17 p.m. Motion
passed unanimously.
Attest:
Chad M. Adams, City Administrator -Clerk
Medina City Council Meeting Minutes
July 20, 2010
182
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Medina City Council Meeting Minutes
July 20, 2010
183
ORDER CHECKS Julv 2.2010 - July 20.2010
035714 GLENWOOD INGLEWOOD $131.12
035715 MEDIACOM OF MN LLC $46.95
035716 Office of Child Support Enforc $240.00
035717 PITNEY BOWES POSTAGE BY $1,000.00
035718 CITY OF PLYMOUTH $628.48
035719 RICHARD AND PATRICIA WULFF $4,668.75
035720 CULLIGAN-METRO $32.38
035721 ELAN FINANCIAL SERVICE $942.05
035722 FRONTIER $58.26
035723 ALLSTAR ELECTRIC $812.98
035724 AMERICAN SUPPLY GROUP INC $124.05
035725 ANNANDALE TACTICAL $584.00
035726 ASPEN MILLS INC $6.43
035727 ASSOCIATION OF TRAINING $125.00
035728 ASSURED SECURITY INC $4,061.00
035729 B&B PRODUCTS INC $5,446.40
035730 BUDGET PRINTING $11.34
035731 CENTERPOINT ENERGY $136.15
035732 CIPHER LABORATORIES INC. $1,098.74
035733 COMMERCIAL ASPHALT CO. $1,194.95
035734 CSC CREDIT SERVICES INC $50.00
035735 DITTER INC $736.81
035736 EGAN $551.31
035737 EHLERS & ASSOC INC. $6,250.00
035738 GMH ASPHALT CORP $189,991.33
035739 GOPHER STATE ONE CALL $466.60
035740 GRAINGER $19.75
035741 HACH COMPANY $485.26
035742 HAMEL LUMBER & SUPPLY INC. $2,739.10
035743 HAMEL VOLUNTEER FIRE DEPT $33,624.134
035744 HD SUPPLY WATERWORKS $875.31
035745 HENN COUNTY INFO TECH $764.56
035746 HENN COUNTY SHERIFF $871.75
035747 HENRYS WATERWORKS INC $182.12
035748 HIGHWAY TECHNOLOGIES, INC. $227.43
035749 HONEST AUTO LLC $138.06
035750 HOSTINGMINNESOTA.COM $17.98
035751 JOHN DEERE LANDSCAPES $410.13
035752 JOHN HENRY FOSTER $301.25
035753 KONICA MINOLTA BUS. $1,659.92
035754 KRAEMER MINING AND $1,272.02
035755 LARSON COMPANIES INC $3,512.57
035756 LEXISNEXIS RISK DATA MGMT $40.00
035757 CITY OF LONG LAKE $5,789.00
035758 CITY OF MAPLE PLAIN $500.00
035759 MIKE MCLAUGHLIN $7,500.00
035760 MEDTOX LABS $93.50
035761 METROPOLITAN COUNCIL $62,370.00
035762 METRO.COUNCIL ENVIRO. $16,532.55
035763 MN BUREAU OF CRIMINAL $270.00
035764 MN DEPT OF LABOR/INDUSTRY $2,902.95
035765 NORTHWEST ASSOC $3,432.37
035766 OFFICE DEPOT $114.26
035767 OFFICE OF ENTERPRISE $10.00
035768 OIL AIR PRODUCTS LLC $57.89
035769 OMANN BROTHERS PAVING INC $513.00
035770 ON SITE SANITATION $218.33
035771 PERKINS INC $26,729.62
035772 REICHELS CATERING SERVICE $194.77
035773 RYAN COMPANIES $45,432.09
035774 S & S SPECIALISTS $468.75
035775 SCHOENING EXCAVATING INC $8,900.00
035776 SENSUS METERING SYSTEMS INC $1,320.00
035777 ST JOSEPH EQUIPMENT $84.04
035778 STREICHER'S $1,382.93
035779 SUN PRESS & NEWSPAPERS $238.05
035780 TALLEN & BAERTSCHI $7,477.06
035781 TARGET CORPORATION $73,282.55
Medina City Council Meeting Minutes
July 20, 2010
184
035782 TIMESAVER OFFSITE $188.75
035783 TRUGREEN LAWNCARE $2,618.22
035784 UNIVERSITY OF MINNESOTA $2,750.00
035785 VALLEY NATL GASES LOC93 $55.79
035786 WESTSIDE WHOLESALE TIRE $21.00
035787 XCEL ENERGY $6,384.63
035788 XEROX CORPORATION $51.97
Total Checks $544,421.20
E-CHECKS July 2 2010 -July 15, 2010
000776E DELTA DENTAL $1,972.73
000777E PR PERA $10,954.34
000778E PR FED/FICA $11,201.41
000779E PR MN Deferred Comp $1,175.00
000780E PR STATE OF MINNESOTA $2,484.97
000781E CITY OF MEDINA $19.00
000782E FARMERS STATE BANK OF $20.00
000783E ACCLAIM BENEFITS LLC $199.41
000784E ACCLAIM BENEFITS LLC $303.48
Total Order Checks $28,330.34
PAYROLL DIRECT DEPOSIT July 2, 2010 — July 15, 2010
502868 SIITARI, MIKE $190.87
502869 ADAMS, CHAD M $2,768.21
502870 BARNHART, ERIN A $1,371.23
502871 BELLAND, EDGAR J. $2,502.88
502872 BOECKER,KEVIN D $2,336.39
502873 CONVERSE, KEITH A. $1,907.33
502874 COONEY, DALE T. $818.77
502875 CROSBY, THOMAS M. JR. $327.07
502876 DAY, JEANNE M. $2,038.34
502877 DINGMANN, IVAN W. $1,665.48
502878 DOMINO, CHARMANE $1,882.22
502879 FINKE, DUSTIN D $1,806.92
502880 GALLUP, JODI M. $1,365.01
502881 GLEASON,JOHN M $845.83
502882 GREGORY, THOMAS $2,021.90
502883 HALL, DAVID M $1,612.88
502884 JESSEN,JEREMIAH S. $1,878.28
502885 KLAERS GROTFIE, ANNE M. $586.53
502886 LANE, LINDA $1,271.82
502887 LEVER, GREGORY J $2,022.43
502888 MCGILL, CHRISTOPHER R. $1,603.85
502889 NELSON, JASON $2,541.03
502890 PETERSON-DUFRESNE, DEBRA $1,291.79
502891 PORTINEN, TERI $1,240.73
502892 REINKING, DEREK M $1,270.23
502893 SCHERER, STEVEN T $1,930.74
502894 SMITH, CAROLYN A. $230.87
502895 VIEAU,CECILIA M $1,086.59
502896 VINCK, JOHN J. $1,768.91
502897 WEIR, ELIZABETH V $230.87
Total Payroll Direct $44,416.00
PAYROLL CHECKS July 2.2010 —July 15. 2010
020233 JOHNSON, BRENNAN $652.10
020234 JOHNSON, DANIEL $226.63
Total Payroll Checks $878.73
Medina City Council Meeting Minutes
July 20, 2010