The URL can be used to link to this page

Home My Public Portal AboutComprehensive Water Planning -- 2011-06-27 Minutes jot E wsr��"�% Comprehensive Water Planning eoF 90 .. Town of Brewster Committee•2 ; li;]il i %, ' 2198 Main Street C U IE;y;�'ns toy E- 1c„;il:;",'�;_ 1 y Brewster, Massachusetts 02631-1898 ; v .,— c:: ,z}- - (508) 896-3701 x133 L FAX (508) 896-8089 ii1i11niuilllututu�� _ : -_ � :.. Date Approved: 7/25/11 Vote:6-0-0 TOWN OF BREWSTER MINUTES OF COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC) REGULAR MEETING Monday, June 27, 2011 at 4:30 pm Brewster Town Office Building Chairman Lem Skidmore convened the CWPC meeting at 4:30 pm in the Brewster Town Office Building with members Pat Hughes, Russell Schell, Joanne Hughes, Dave Bennett, Bruce Evans, and Elizabeth Taylor present. Absent: John Lipman Also Present: Jim Gallagher, Chris Miller, Sue Leven, Ed Lewis Recording or Taping Notification "As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition, if anyone else intends to audio tape this meeting they are required to inform the chair." Documents: 062711A:What is the purpose of the IWRMP?BOS Charge Water Planning Process from Skidmore 062711__B: IWRMP Phase II RFP handout from Leven 062711_C: Budget Summary, Leven handout 062711_D:Action Items Citizen Forum - None Committee re-organization, elect a new Vice Chairman Skidmore opened nominations. Joanne Hughes nominated Pat Hughes as Vice Chairman, Bennett second, nominations closed, All Aye, Vote 7-0-0. Skidmore thanked Pat Hughes for her service as Chairman. Discuss proposals for Data Synthesis/GIS/Build-out (bridge projects) Skidmore suggested ranking the proposals. The lower the score the higher the ranking. * DBennett JHughes LSkidmore RSchell ETaylor BEvans PHughes SLeven OPINION CCC (14) 6 3 3 2 2 GHD (10) 3 2 2 3 3 VHB (16) 3 4 3 6 6 CDM (16) 3 _ 5 _ 4/5 4 _ 4 SEA(15) _ 1 _ 6 3/4 5 5 HWG (6) 3 1 1 1 1 *CCC is Cape Cod Commission,GHD is Steams&Wheler, VHB is Vanasse Hangen Brustlin, CDM is Camp Dresser& McKee, SEA is Kleinfelder- SEA,HWG is Horsley Whitten Group CWPC 6-27-11.doc Page 1 of 4 Audio recording—CWPC_062711_audiominutes Gallagher: Horsley Whitten#1, Miller: Horsley Whiten #1, CCC, CDM, VHB, GHD, SEA Committee Comments: Bennett deferred his opinion. He does not support CCC competing with private sector for work. Evans deferred to members who have been with the committee longer. Hughes, J, did not care for the CCC proposal and liked the Stearns and Wheler proposal. She questioned the Tri-town data statement. Skidmore stated the CCC price is in ballpark, data synthesis ignores data on paper, ranked third, CDM—could move to third, VHB, proposal thin, SEA ranked last. Information on private wells, numbers were wrong. HWG and GHD good. Schell stated he is not prepared for this format. Taylor: Liked HWG how was written, SEA thorough. GHD good, have worked with them on CCC work. HWG's price is good. Hughes, P, is concerned about CCC's 10 month timeframe, CDM—Did not address scope of work in detail, GHD good proposal, liked user manual idea and working with John Whitten, HWG—liked detail, training manual, data storage for paper, liked budget spreadsheet, identified who is working on what. The committee discussed their opinions further to support their ranking. Next Steps: Interview? Hughes, J questioned the IT portion of these proposals. Leven said Lambert commented they were all qualified. She found the HWG proposal easy to understand. Committee thinks HWG is the best proposal, as do other departments. Hughes, P made a Motion for the CWPC to authorize Leven to enter into contract with HWG to do the buildout and GIS, data synthesis project, Bennett Second, (Leven inform BOS intent to hire), All Aye, Vote 7-0-0 Review IWRMP Phase II RFP— Final Draft • Discuss Phase II RFP Process Review IWRMP Phase II RFP handout from Leven Skidmore asked the committee to review the purpose of the IWRMP. He offered edits to this document. Comments have been sent to Leven. Schell mentioned that stormwater is not included here. Skidmore explained stormwater is addressed elsewhere. Hughes, J asked Skidmore what he found missing from the original RFP? Skidmore is offering this as a purpose of the plan. Hughes, P would like to see a call out for stormwater. There was continued discussion about stormwater. Bennett mentioned time limited project priorities. He explained the need to be more targeted in Phase II. Skidmore continued comments on Phase I and Phase II BOS Charge see handout. This was on the town web site. He reviewed the goal of the plan. Leven explained the committee is still in Phase I. RFP's aren't written based on this BOS Charge. Leven explained further. Phase II RFP addresses the last part of Phase I in this BOS Charge. Evans commented on the time sensitive issues (Namskaket Marsh). Could the consultant deal with Namskaket Marsh. OR does the Town have to deal with it? Skidmore recognized the time sensitive issues with Orleans. Orleans Taxpayer's Associates Meeting last Saturday— "Small Pipe Workshop" Skidmore gave a summary. Fall town meeting in Orleans will authorize a centralized system or not. CWPC 6-27-11.doc Page 2 of 4 Audio recording—CWPC_062711_audiominutes Leven explained Brewster has about six years to decide on this project. In Namskaket Marsh: There is adequate capacity. Evans agrees but stated there are groups of Orleans citizens attacking the data. Hughes, P offered a summary of the recent meetings with Brewster and Orleans. She agrees with Leven that we have more time. Skidmore—Review final draft. It is not yet final. What is the purpose of the plan? Phase I accomplishments. Phase II discussion. Purpose of Phase II is to provide information to the town based on integration of data. Study the draft Leven has distributed. Add to the charge/RFP introduction from P. Hughes- Evaluate pollutant loads that flow into Cape Cod Bay. What is the IWMRP and how to explain it to the Town? Skidmore thinks we are not in a position to finalize this RFP. Hughes, J suggested that Skidmore and Leven get together and agree on a final version. Leven and Skidmore agree. Bennett had a question regarding italicized outline in the RFP. Leven explained further. There was further discussion with Bennett, Hughes, P, and Leven. Leven explained planning and funding issues. Bennett addressed order of priorities. There was discussion about the number of phases. Skidmore suggested getting together to finalize by the next meeting. Then send it out to vendors. (Original six finalists from the previous project). Taylor suggested a list of six vendors plus any others. There was discussion regarding funding, timeframes, finance committee discussions, etc. Bennett asked at the end of Phase II what we hope to accomplish. Is the person in charge of Phase II going to manage the build out process? There was a discussion about timeframes. Leven would like to have Phase II, proposals in hand for funding reasons. Bennett summarized bridge projects with Phase II. He supports Skidmore and Leven working together to finalize Phase II RFP. Leven would like a cost estimate by mid October. Phase II vendors will come in to present. Leven handed out a budget summary. The committee discussed the numbers. Taylor suggested going in now and giving an overview and what we will spend and what we will be asking for in November to the Finance Committee. Leven and Sumner will meet with them in July. Skidmore offered to attend. Schedule Discussion: 7/11/11 next meeting, review RFP Pre bid gives vendors the opportunity to come in and ask questions (end of July) Proposals due end of August. Committee makes decision in Sept. Vendors come in 1st week of Sept. Leven reviewed the document contents. Bennett asked to send only the six pages of the RFP dealing with the project. There was discussion about the number of contracts and available funding. Evans stated he is happier with the RFP if Namskaket Marsh is not a time sensitive issue. Taylor explained the"time sensitive" issue was Brewster getting involved in the process. Last CCC meeting went through the findings. They are working on the conditions. Taylor will keep the committee updated. Discuss 6/15/11 Cape Cod Commission Subcommittee Meeting Re: Orleans Comprehensive Wastewater Plan Skidmore made reference to the CCC presentation about the Orleans CWMP recently e-mailed to the committee. Taylor offered further comment on the CCC presentation. Skidmore acknowledged that citizen's letters have been heard. There was further discussion with Bennett, & Hughes, P. Discuss the request for Orleans data regarding Namskaket Marsh Bennett gave the committee an update. The consultant should review the data as part of the RFP. Skidmore agrees. CWPC 6-27-11.doc Page 3 of 4 Audio recording—CWPC_062711_audiominutes Reviewing Peter Weiskel's data should be part of the RFP. Clarity of location of wells for Tri Town should also be evaluated. Committee should review the PowerPoint from Orleans that Leven sent around. Skidmore suggested that Bennett find a place in the RFP for this info. Page 2, #4. The committee reviewed current Action Items dated 6/14/11. Other Business: Moore will distribute OML DOG presentation/website to the committee. Review minutes from 5/23/11 Bennett made a Motion to accept minutes as written. Evans Second. All Aye. Vote 7-0-0 Taylor made a Motion to adjourn, Hughes, J Second, Vote, All Aye, 7-0-0 Meeting ended 6:30 pm Next Meeting: 7111111 R_-pe gull 14mitted, 4i■ SIP %V/tt, e Kelly Moore, Sr ept. Assistant Planning -C • ion Items: Meeting 6127!11 Updated 711111 CWPC Action Item: Comments: Status: PHASE H: RFP Phase II Scope of Work IWRMP Leven and Skidmore to finalize RFP Pending Data Synthesis, GIS/Build-out Leven to schedule Horsley Whitten,Group to Pending Bridge Projects meet the committee Leven to inform BOS of intent to hire HWG Done Bob Bersin to meet with the committee 7/11/11 Include in RFP—Consultant to review data Suggested by Skidmore and Bennett Done Namskaket Marsh The consultant should review the data as part of the RFP. Reviewing Peter Weiskel's data should be part of the RFP'. Clarity of location of wells for Tri Town should also be evaluated. Leven and Sumner to meet with Finance Committee Leven Schedule meeting in August— Re: Pending Fundin• Cranberry Growers Association: Check on the availability of PowerPoint presentations Leven will check with CCCGA Pending from the meeting Taylor and Leven attended in 2010 with the CGA. Contact CGA and ask if they might talk to the bog Leven Pending owners and find out when discharging into the bog—to take sam•les. Misc. Open Meeting Law(OML) presentation and or web site Moore Pending info. to committee CWPC 6-27-11.doc Page 4 of 4 Audio recording—CWPC_062711_audiominutes