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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F J U L Y 2 1 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n J u l y 2 1 , 2 0 1 5 a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , a n d P u b l i c
S a f e t y D i r e c t o r E d B e l l a n d .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 1 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 1 p . m . )
A . A p p r o v a l o f t h e J u l y 7 , 2 0 1 5 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t w o , l i n e 3 1 , i t s h o u l d s t a t e , " . . . c o n t r a c t a n d p e r c e n t a g e o f i n t e r e s t
i n c r e a s e . . . " O n p a g e t w o , l i n e 3 0 , i t s h o u l d s t a t e , " . . . d i f f e r e n t r e a s o n s f o r e a c h o u t a g e
b u t b e l i e v e d w e t h i n k t h a t p e r h a p s t h e o u t a g e s . . . " O n p a g e f i v e , l i n e 2 3 , i t s h o u l d s t a t e ,
" M i t c h e l l e d u c a t e d t h e C i t y C o u n c i l a b o u t s e r i a l m e e t i n g s u n d e r t h e M i n n e s o t a O p e n
M e e t i n g L a w a n d e n c o u r a g e d C o u n c i l m e m b e r s t o s e n d q u e s t i o n s o r c o m m e n t s t o t h e
C i t y A d m i n i s t r a t o r . " O n p a g e f i v e , l i n e 1 1 , i t s h o u l d s t a t e , " S h e s t a t e d t h a t t h e m o r e t h e
a n y C o u n c i l i s i n v o l v e d i n v o l v e m e n t i n h e a r s a y a n d i ��e u e r a i s i n g i n n u e n d o t h e m o r e
c h a l l e n g i n g t h a t i s t o u n d e r m i n e s t h e c o n f i d e n c e t h a t o f t h o s e d e p a r t m e n t s . . . " O n p a g e
f i v e , l i n e 2 4 , i t s h o u l d s t a t e , " . . . J o h n s o n i . . . " O n p a g e f i v e , l i n e 2 7 , i t s h o u l d s t a t e , " . . . e r
n o r . . . " O n p a g e f i v e , l i n e 3 0 , i t s h o u l d s t a t e , " . . . c o n s o l i d a t i o n , . . . . " O n p a g e s i x , l i n e 2 4 , i t
s h o u l d s t a t e , " . . . s i x w e e k s m o n t h . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e J u l y 7 , 2 0 1 5 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 0 6 p . m . )
A . A w a r d t h e B i d f o r t h e W e l l N o . 9 P r o j e c t t o M a r k J . T r a u t W e l l s , I n c .
B . A p p r o v e 2 0 1 6 P i o n e e r - S a r a h C r e e k W a t e r s h e d M a n a g e m e n t C o m m i s s i o n
B u d g e t
C . A p p r o v e T r e e T r i m m i n g a n d B r u s h G r i n d i n g S e r v i c e s A g r e e m e n t w i t h
B u r n h a m T r e e E x p e r t s
D . A p p r o v e S u b w a t e r s h e d R e t r o f i t C o o p e r a t i v e A g r e e m e n t f o r t h e A r d m o r e
L a k e S u b w a t e r s h e d w i t h H e n n e p i n C o u n t y a n d H a k a n s o n A n d e r s o n
E . C a l l f o r a S p e c i a l C i t y C o u n c i l M e e t i n g o n T u e s d a y , S e p t e m b e r 1 s t a t 6 : 0 0
p . m . f o r t h e 2 0 1 6 B u d g e t O p e n H o u s e
F . O r d i n a n c e N o . 5 8 3 A m e n d i n g t h e M e d i n a C l y d e s d a l e M a r k e t p l a c e P l a n n e d
U n i t D e v e l o p m e n t D i s t r i c t f o r G o d d a r d S c h o o l
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
J u l y 2 1 , 2 0 1 5
G. Resolution No. 2015-57 Authorizing Publication of the Ordinance Amending
the Medina Clydesdale Marketplace Planned Unit Development District for
Goddard School by Title and Summary
H. Resolution No. 2015-58 Approving Site Plan Review for Construction of
Goddard School at 345 Clydesdale Trail
I. Approve Development Agreement by and Between the City of Medina and P
J Norman, LLC
Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:08 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission met the previous week to discuss Stonegate
properties and recommended obtaining a turf trail easement that would run on the north
side near Deerhill to ultimately connect the old horse trail to Baker Park Reserve. He
provided additional details on the easement to the north and noted that a
recommendation was not finalized regarding park dedication and whether a percentage
of the open space should credit towards the park dedication. He stated that the
Commission also reviewed the CIP specific to the parks.
C. Planning Commission
Planning Commissioner White reported that the Planning Commission met the previous
week and considered four items. She provided an update on the Stonegate public
hearing and reported that the Commission recommended denial of the plan as they did
not feel the plan sufficiently met the goals of the conservation design ordinance. She
stated that the Commission also held a public hearing to consider an amendment to City
Code regarding ground mounted solar equipment and recommended approval of the
ordinance amendment, which would allow ground mounted solar equipment on
properties of five acres or more in the rural residential zoning district. She stated that
the Commission held another public hearing to consider an amendment to City Code
that would change the upland wetland buffer setbacks for decks from 15 feet to five feet
and advised that the Commission recommended denial of that request. She stated that
the Commission held one additional public hearing to consider the site plan review
process and reported that the Commission recommended approval of an amendment,
which would allow administrative review for certain items and reviewed the proposed list.
VII. PRESENTATIONS
A. Resolution No. 2015-59 Recognizing John Gleason for Five Years of
Service to the City of Medina (7:13 p.m.)
Mitchell stated that the Council is thrilled to have and retain the amazing staff members
that they have and recognized John Gleason. He read aloud the resolution thanking
John Gleason for his five years of service to the City through the Public Works
Department.
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Medina City Council Meeting Minutes 2
July 21, 2015
Scherer stated that Gleason does site inspections for the City and does a great job for
the City. He thanked him for his service and stated that he is proud to have him as a
member of the Public Works Department.
Moved by Martin, seconded by Cousineau, to adopt Resolution No. 2015-59 recognizing
John Gleason for five years of service to the City of Medina. Motion passed
unanimously.
B. Mike Kramer, Xcel Energy Update on Power Outages (7:17 p.m.)
Scott Johnson, Xcel Energy, introduced Mike Kramer who explained the power outages
and Xcel's plan to fix that issue.
Mike Kramer, Xcel Energy, distributed maps to the Council and stated that there have
been four outages that have affected customers north of Hamel Road beginning June
7th He provided detail on how the system is set up in that area. He provided additional
information on the events, noting that the June 7th event was caused by a tree falling as
was the event on July 13th. He stated that additional fuses have been added in that area
following the July 1 3tn event. He stated that the June 21st and June 28th events occurred
on Sundays and were caused by failing lightning arresters. He stated that infrared
testing was completed and the failing arresters will be replaced. He noted that there was
a decent record of service before the events in June and July occurred, noting that there
was only one outage in 2014, which was due to a customer making contact with an
overhead line. He stated that the outages in 2015 are not typical and this has been a
high priority.
Scott Johnson, Xcel Energy, stated that this is a reliability issue and is not an issue of
capacity. He stated that the Hollydale issue in Plymouth is an issue of capacity and
noted that this issue is not the same.
Anderson asked if Medina is well covered in terms of capacity.
Kramer stated that he does not have a concern for the feeders that supply the City. He
stated that he works with planning engineers that plan for capacity. He encouraged
anyone that wants to add load to the Xcel system to contact Xcel so that they can
anticipate that addition.
Scott Johnson, Xcel Energy, stated that Medina will be indirectly affected as the City has
infrastructure that can help to solve the Hollydale issue.
Scherer questioned the policy on cutting trees, noting that he has called Xcel in the past
to report trees that are leaning over the lines and he has been brushed off.
Scott Johnson, Xcel Energy, stated that this area was trimmed in 2014 and advised that
there is a five-year trimming cycle. He stated that Scherer can call him directly and he
will get the correct person to resolve the situation.
Mitchell referenced the second set of outages, which were due to failing equipment and
asked if the equipment was old and planned for replacement or was failing for another
reason.
Medina City Council Meeting Minutes 3
July 21, 2015
Kramer stated that he does now have data to identify which equipment needs to be
replaced. He stated that once the equipment is removed he will be able to inspect the
equipment to determine what the problem was that caused the failure.
Mitchell asked Kramer to email City Administrator Johnson with the results.
Pederson stated that the problem has been constant for about five years, with outages
occurring in the summer months.
Kramer stated that he reviewed the outage history in 2014 and there was only one
outage caused by customer contact. He stated that in 2013 he noticed three outages
that were caused by storm damage.
Pederson stated that he has a business on the corner of Highway 101 and 55 and there
are several outages at that intersection.
Kramer stated that he can only use the history recorded.
Cousineau received confirmation that the lightning arrester failure affected more than
just the area in Medina. She suggested that the history be reviewed further back
through 1999, as the outages have been significant through that time period.
Kramer stated that he always looks back two years to review the most current data.
Fred Webber, 100 Clydesdale Trail, thanked the Council for the opportunity to speak.
He stated that he made comments at the July 7th Council meeting regarding Xcel
Energy's frequent power outages and believed there have been three to four events
each year for the past ten years. He recognized the demand there is for service on Xcel
Energy workers throughout the state. He stated that it appears that the growth and
demand in this area appears to have surprised Xcel, which should not have. He stated
that there have been a number of power outages over the past ten years, which have
affected customers and businesses alike. He stated that he has spoken to Medina
Ridge Condominium, Medina Highlands, the Holiday Station Store, Target, Jimmy's
Pizza, Medina Entertainment Center, Highway 55 Rental, and various other businesses
in Uptown Hamel which have all had issues and losses due to the power failures. He
stated that he received a letter on July 9th from Xcel and read excerpts aloud. He stated
that while it seems that there are good reasons for each outage, when reviewing this on
a ten-year basis that is not reasonable. He stated that the homes and businesses have
had to throw out food. He noted that his facility is a senior housing building and
therefore when the power is out and the elevators are not working the fire department
has to be called to assist those that need to get to a lower floor and that can cause
additional delays in a medical situation.
Kim Murrin, 290 Cherry Hill Trail, stated that she has concerns with the issue of safety
as well as the expenses that businesses incur when the power outages occur and food
needs to be thrown out. She asked why the outages occur in this area more frequent
than other areas of Medina. She stated that there were additional outages that occurred
over the weekend, which she noted may have been weather related. She asked and
received confirmation that additional fuses have been installed and the arresters have or
are being replaced. She received confirmation that the issue is not related to capacity
right now. She referenced the comment that the Medina resources may be used to
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Medina City Council Meeting Minutes 4
July 21, 2015
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o f f s e t t h e p r o b l e m s o c c u r r i n g a t H o l l y d a l e a n d q u e s t i o n e d i f t h a t w o u l d t a k e a w a y
M e d i n a r e s o u r c e s .
F e r n a n d o V i v a n c o , 4 5 0 8 B l u e b e l l T r a i l S , r e f e r e n c e d t h e c o m m e n t f r o m X c e l t h a t t h e
C i t y i s w e l l c o v e r e d a n d t h e i s s u e i s n o t c a p a c i t y r e l a t e d . H e q u e s t i o n e d i f t h a t c o m m e n t
i s i n c o n f l i c t w i t h t h e s t a t e m e n t m a d e b y X c e l o n e y e a r a g o t h a t a d d i t i o n a l c a p a c i t y
w o u l d b e n e e d e d i n t h e a r e a t o s u p p o r t c o n t i n u e d d e v e l o p m e n t . H e s t a t e d t h a t t h e
r e c e n t p o w e r o u t a g e s a r e a c o n c e r n a m o n g m a n y r e s i d e n t s t h a t t h e d e v e l o p m e n t i s
o u t p a c i n g t h e i n f r a s t r u c t u r e a v a i l a b l e a n d a s k e d t h e C o u n c i l t o c o n s i d e r t h a t w h e n
m a k i n g d e c i s i o n s r e g a r d i n g a d d i t i o n a l p o t e n t i a l d e v e l o p m e n t .
P a u l R a s k o b , V i c e P r e s i d e n t o f M e d i n a E n t e r t a i n m e n t C e n t e r , t h a n k e d t h e C o u n c i l a n d
X c e l f o r t h i s m e e t i n g . H e s t a t e d t h a t a f t e r s e v e r a l o u t a g e s h e c a l l e d X c e l a n d w a s f i n a l l y
a b l e t o r e a c h a p e r s o n . H e s t a t e d t h a t t h e s u g g e s t i o n m a d e b y X c e l s t a f f w a s t o
p u r c h a s e a g e n e r a t o r . H e s t a t e d t h a t w i t h t h e s i z e o f h i s b u i l d i n g h e i s n o t a b l e t o a f f o r d
a g e n e r a t o r t h a t w o u l d b e s u f f i c i e n t a n d t h o u g h t t h e c o m m e n t m a d e b y X c e l s t a f f w a s
r u d e . H e s t a t e d t h a t t h e M e d i n a E n t e r t a i n m e n t C e n t e r i s a t h r e e - p h a s e b u i l d i n g , w h i c h
m e a n s t h a t w h e n t h e r e i s a n o u t a g e h i s f u l l b u i l d i n g d o e s n o t a l w a y s l o s e p o w e r a n d
t h e r e f o r e h i s e q u i p m e n t i s b u r n i n g u p . H e n o t e d t h a t d u r i n g a r e c e n t o u t a g e t h e r e w a s
a l m o s t a f i r e o n t h e r o o f b e c a u s e o f e q u i p m e n t d a m a g e . H e s t a t e d t h a t t h e r e a r e l o s t
s a l e s a n d s p o i l e d f o o d t h a t o c c u r d u r i n g o u t a g e s . H e s t a t e d t h a t S u n d a y i s f a m i l y n i g h t
a n d h e h a s t o t u r n a w a y b u s i n e s s w h e n t h e p o w e r i s o u t b e c a u s e i t i s n o t s a f e . H e
n o t e d t h a t h i s s t a f f ' s w a g e s a r e m o s t l y t i p g e n e r a t e d a n d c a n n o t s u p p o r t t h e i r f a m i l i e s
w h e n t h e o u t a g e s c a u s e a l o s s i n b u s i n e s s . H e h o p e d t h a t t h e i s s u e c o u l d b e r e s o l v e d
b e c a u s e i t i s i m p o s s i b l e t o r u n a b u s i n e s s w i t h o u t p o w e r .
T o d d L e a d e n s , 2 1 0 C l y d e s d a l e T r a i l , o w n e r o f J i m m y ' s P i z z a , e c h o e d t h e c o m m e n t s o f
R a s k o b i n r e g a r d t o p h a s e d p o w e r . H e f u r t h e r e x p l a i n e d h o w a n o u t a g e i n o n e p h a s e o f
p o w e r a f f e c t s t h e o t h e r t w o p h a s e s , w h i c h f i g h t e a c h o t h e r w i t h o u t t h e m i s s i n g l i n k . H e
n o t e d t h a t i f a l l t h e p h a s e s w e n t o u t t h a t w o u l d b e s a f e r . H e s t a t e d t h a t h e i s a
r e s t a u r a n t o w n e r a n d a l i c e n s e d e l e c t r i c i a n . H e s t a t e d t h a t t h e o u t a g e s a r e c a u s i n g
l o s s e s t o t h e b u s i n e s s a n d a r e n o t s a f e .
K r a m e r s t a t e d t h a t i t i s t h e c u s t o m e r ' s r e s p o n s i b i l i t y t o p r o t e c t i t s e l f f r o m s i n g l e p h a s i n g .
H e s t a t e d t h a t X c e l c a n n o t p r o t e c t a g a i n s t s i n g l e p h a s i n g a l t h o u g h h e r e c o g n i z e d t h a t
t h e r e a r e a d d i t i o n a l c h a l l e n g e s i n a t h r e e - p h a s e d s y s t e m . H e s t a t e d t h a t r i g h t n o w t h e
i s s u e s i n M e d i n a a r e n o t c a p a c i t y i s s u e s b u t a g r e e d t h a t t h e r e a r e c a p a c i t y n e e d s f o r
t h i s r e g i o n i n t h e f u t u r e . H e s t a t e d t h a t t h e p l a n n i n g e n g i n e e r h a s b e e n w o r k i n g f o r t h e
p a s t f i v e y e a r s t o a d d r e s s t h a t c o n c e r n . H e s t a t e d t h a t w h i l e t h a t i s a c o n c e r n f o r t h e
f u t u r e , h e w a s a s k e d t o a d d r e s s t h e r e c e n t p o w e r o u t a g e s , w h i c h w e r e n o t a n i s s u e o f
c a p a c i t y . H e s t a t e d t h a t h e b e g a n i n t h i s p o s i t i o n w i t h X c e l e i g h t y e a r s a g o a n d c a n n o t
s p e a k f o r i s s u e s i n t h e p a s t . H e r e c o g n i z e d t h e p a i n a n d c o n c e r n o f t h e r e s i d e n t s a n d
s t a t e d t h a t h i s r e s p o n s i b i l i t y i s t h e e q u i p m e n t a n d t h e s y s t e m , n o t i n g t h a t t h e p l a n n i n g
e n g i n e e r s w i l l c o n t i n u e t o w o r k o n t h e c a p a c i t y i s s u e s f o r t h e f u t u r e .
S c o t t J o h n s o n , X c e l E n e r g y , s t a t e d t h a t X c e l h e l d i t s h e a r i n g a t t h e M e d i n a B a l l r o o m i n
t h e p a s t a n d w i l l m e e t a g a i n t h i s f a l l t o d i s c u s s t h e c a p a c i t y i s s u e s . H e n o t e d t h a t t h e r e
w i l l b e n o t i f i c a t i o n m a i l e d b e f o r e t h e m e e t i n g t h i s f a l l t o d i s c u s s t h e c a p a c i t y i s s u e s . H e
t h a n k e d M i t c h e l l a n d t h e C o u n c i l f o r t h e i r t i m e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
J u l y 2 1 , 2 0 1 5
Kramer stated that from personal experience with the planning staff they are very
serious about the capacity of the system, although it may not appear that way to
residents. He hoped that residents realize that he cares about reliability, noting that he
is always trying to solve and determine the cause of outages.
Martin asked if it would help if there was an open line of communication between Xcel
and the residents and businesses, as it appears there is a disconnect between the
outages reported by residents and the records that Xcel has.
Kramer stated that he would be open to providing his business line, providing that he
would not receive constant calls. He stated that he is the only technical person dealing
with 120,000 customers.
Anderson suggested that email would be a better method of communication.
Scott Johnson, Xcel Energy, noted that email would be better as it could be done on a
24-hour basis. He stated that the residents see the outage but they do not see the
things that occur behind the scenes, noting that safety is the number one concern.
Martin stated that perhaps Webber can continue as the spokesperson for the groups he
listed.
Webber confirmed that he would ask the businesses and residents he listed to funnel
requests through him that he could forward to Kramer.
Mitchell appreciated the comments made by residents and businesses as well as Xcel.
He asked Xcel to report to the City after outages so that information can be
communicated with residents and businesses. He asked that residents communicate
about outages in writing so that an appropriate record can be made.
C. Senator Osmek Legislative Update (7:59 p.m.)
Senator Osmek stated that he is the ranking member of the Energy and Environment
Committee and noted that he would like Xcel to meet in his office in September to
discuss Hollydale and Xcel's plan. He provided background information on himself and
his career in politics. He provided an update on the recent special session activity and
was disappointed that there was no tax relief provided to Minnesota residents. He
stated that an additional session will soon be held to discuss bonding issues. He stated
that a small cities fund was created in the special session and noted that additional
funds have been designated to MSA as well. He stated that he was proud to have
sponsored Colton's Bill, which was passed during the last session. He stated in the
interim there is a Digital Equipment Repair Act that is being worked on and provided
additional information on that. He stated that he would also be working to determine if a
quiet zone can be gained in the Highway 55/County Road 116 area.
Anderson thanked Osmek for his assistance with the Highway 116 and 55 intersection.
Osmek stated that he is always surprised at the help that a phone call from himself can
provide.
Mitchell thanked Osmek for his report and assistance.
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Medina City Council Meeting Minutes 6
July 21, 2015
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M a r t i n a s k e d w h a t O s m e k ' s t h o u g h t s a r e r e g a r d i n g t h e c o n s t r u c t i o n a l o n g 4 9 4 a n d 3 9 4 .
O s m e k s t a t e d t h a t h e h a s r e c e i v e d p h o n e c a l l s r e g a r d i n g t h e t r a f f i c i s s u e s o n 4 9 4 a n d
3 9 4 . H e n o t e d t h a t w h i l e i t i s i n c o n v e n i e n t , o n c e i t i s d o n e t h e r o a d s w i l l b e g r e a t . H e
r e c o g n i z e d t h e s t r e s s t h a t c o m p l e t i n g a l l t h e w o r k a t o n c e c a u s e s . H e w a s h o p e f u l t h a t
t h e t r a f f i c w i l l g e t b e t t e r . H e e n c o u r a g e d t h e C o u n c i l t o r e a c h o u t w i t h a n y c o n c e r n s .
V I I I . N E W B U S I N E S S
A . T o w n L i n e R o a d N o r t h I m p r o v e m e n t P r o j e c t ( 8 : 1 0 p . m . )
J o h n s o n s t a t e d t h a t S c h e r e r w i l l w a l k t h r o u g h t h e F e a s i b i l i t y R e p o r t o n t h e p r o p o s e d
p r o j e c t .
S c h e r e r s t a t e d t h a t t h i s p r o j e c t w o u l d b e a n o v e r l a y f o r T o w n L i n e R o a d , n o t i n g t h a t i t
h a d b e e n p r o j e c t e d t o o c c u r t h e f o l l o w i n g y e a r , b u t h a d b e e n m o v e d u p i n o r d e r t o w o r k
t o g e t h e r w i t h t h e C i t y o f I n d e p e n d e n c e . H e n o t e d t h a t a d d i t i o n a l c o s t s a v i n g s w e r e
o b t a i n e d t h r o u g h c o m b i n i n g t h e p r o j e c t s . H e h i g h l i g h t e d a s p e c t s o f t h e F e a s i b i l i t y
R e p o r t a n d a s k e d t h e C o u n c i l t o a c c e p t t h e F e a s i b i l i t y R e p o r t a n d c a l l f o r t h e p u b l i c
h e a r i n g o n t h e p r o j e c t a n d l e v y i n g s p e c i a l a s s e s s m e n t s f o r t h e s a m e .
J o h n s o n s t a t e d t h a t t h e r e i s a l s o a J o i n t P o w e r s A g r e e m e n t a n d n o t e d t h a t C i t y A t t o r n e y
B a t t y h a s r e v i e w e d t h e a g r e e m e n t a n d s u g g e s t e d s o m e m i n o r t w e a k s .
A n d e r s o n a s k e d h o w m a n y p r o p e r t y o w n e r s t h e r e a r e .
S c h e r e r e x p l a i n e d t h a t t h e r e a r e t w o r e s i d e n t s a n d t h r e e l o t s a n d p r o v i d e d f u r t h e r
e x p l a n a t i o n o n h o w t h e a s s e s s m e n t w a s d e t e r m i n e d .
F i n k e s t a t e d t h a t I n d e p e n d e n c e i s p a y i n g h a l f o f t h e c o s t w h i l e M e d i n a w i l l p a y h a l f a n d
e x p l a i n e d h o w t h e a s s e s s m e n t w a s d e t e r m i n e d .
M i t c h e l l q u e s t i o n e d t h e m a g n i t u d e o f d i f f e r e n c e i n t h e a s s e s s m e n t r a t e s .
F i n k e s t a t e d t h a t i t c o u l d b e f o u r t o f i v e t i m e s h i g h e r i f u s i n g a n o t h e r a s s e s s m e n t
c a l c u l a t i o n . H e e x p l a i n e d t h a t I n d e p e n d e n c e h a s a d e v e l o p m e n t o n t h e i r s i d e w h i l e
M e d i n a o n l y h a s t w o p r o p e r t i e s .
B a t t y s t a t e d t h a t t h e 2 0 p e r c e n t a s s e s s m e n t r a t e a p p l i e s w h e n s e l l i n g d e b t a n d t h e C i t y
i s n o t u s i n g b o n d s f o r t h i s p r o j e c t s o t h a t r u l e d o e s n o t a p p l y .
M a r t i n s t a t e d t h a t s h e b e l i e v e d t h a t t h e p r o p o s e d a s s e s s m e n t d e t e r m i n a t i o n i s f a i r a n d
e q u i t a b l e .
A n d e r s o n a l s o c o m m e n d e d s t a f f f o r u s i n g t h i s m e t h o d .
1 . R e s o l u t i o n N o . 2 0 1 5 - 6 0 R e c e i v i n g F e a s i b i l i t y R e p o r t a n d C a l l i n g f o r
P u b l i c H e a r i n g s o n T o w n L i n e R o a d I m p r o v e m e n t P r o j e c t a n d
L e v y i n g S p e c i a l A s s e s s m e n t s f o r t h e S a m e .
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t R e s o l u t i o n N o . 2 0 1 5 - 6 0 r e c e i v i n g t h e
F e a s i b i l i t y R e p o r t a n d c a l l i n g f o r t h e p u b l i c h e a r i n g s o n t h e T o w n L i n e R o a d N o r t h
i m p r o v e m e n t p r o j e c t a n d l e v y i n g s p e c i a l a s s e s s m e n t f o r t h e s a m e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
J u l y 2 1 , 2 0 1 5
Further discussion: Mitchell noted that this is an unusual circumstance with a small
number of properties on the Medina side of the road while there are a number of
properties on the Independence side.
Motion passed unanimously.
2. Joint Powers Agreement Between the City of Independence and the
City of Medina Regarding Town Line Road Repair Project
Moved by Martin, seconded by Anderson, to enter into the Joint Powers Agreement with
the City of Independence for the Town Line Road North Improvement Project subject to
the modifications suggested by Batty and Scherer. Motion passed unanimously.
B. Ordinance Regarding Site Plan Review Processes; Amending Chapter 8 of
the City Code (8:20 p.m.)
Finke stated that Commissioner White summarized this item well in her update. He
noted that this arose from the discussion during the business forums in October 2014
and explained the current process of approval noting that these reviews have very little,
if any, discretion. He stated that the Planning Commission recommended making
various processes administrative. He noted that there was more discussion regarding
parking lot expansions, specifically whether there would be more parking than desired by
the City. He stated that there are no parking maximums under City Code today.
Martin noted that there are hardcover limitations that would limit how much pavement
could be placed on a piece of property, which would cover that item.
Finke agreed that public comment would not have an impact on that item. He reviewed
the items recommended to become an administrative review by the Planning
Commission. He stated that Martin had suggested some changes to the recommended
approval.
Martin referenced a provision that requires approval by City staff and suggested that
instead be tied to the planning department, such as City Planner or City Planning
Director.
Finke stated that "Zoning Administrator or their designee" could be used to be in line with
the language in the Code.
Martin referenced the proposed change of use and suggested adding the language "that
is not a conditional use".
Pederson stated that he is happy to see this action moving forward as it was brought
forward through the business forums and suggested that an item be added to the City
newsletter advertising this to the businesses to show that the City listened to their
comments. He referenced the size of 1,000 square feet for an accessory structure and
believed that to be too small.
Mitchell agreed that seems small.
Finke provided additional information regarding the language as proposed for accessory
structures and building additions.
•
•
•
Medina City Council Meeting Minutes 8
July 21, 2015
"
A n d e r s o n s t a t e d t h a t p e r h a p s i t w o u l d m a k e m o r e s e n s e t o b e c o n s i s t e n t b e t w e e n t h e
b u i l d i n g a d d i t i o n a n d a c c e s s o r y s t r u c t u r e , a l l o w i n g t h e l a r g e r o f t h e t w o ( t h e p e r c e n t a g e
a n d m a x i m u m s q u a r e f o o t a g e ) .
M i t c h e l l s t a t e d t h a t p e r h a p s i t w o u l d m a k e m o r e s e n s e t o e r r o n t h e c o n s e r v a t i v e s i d e a s
t h e o r d i n a n c e c o u l d b e a m e n d e d i n t h e f u t u r e i f n e e d e d .
M a r t i n s u g g e s t e d a d d i n g a s t a t e m e n t t h a t a m a t t e r c o u l d c o m e b e f o r e t h e C o u n c i l ,
a n d / o r P l a n n i n g C o m m i s s i o n , a t t h e d i s c r e t i o n o f t h e Z o n i n g A d m i n i s t r a t o r .
F i n k e n o t e d t h a t h e c o u l d l o o k a t a d d i n g t h a t s t a t e m e n t w i t h s o m e r a t i o n a l e a n d b r i n g
b a c k t h e O r d i n a n c e o n c e a m e n d e d w i t h t h e c h a n g e s s u g g e s t e d .
J o h n s o n a g r e e d t h a t t h e m a t t e r c o u l d b e t a b l e d a n d t h e i t e m c o u l d c o m e b a c k t o t h e
C o u n c i l u n d e r t h e O l d B u s i n e s s p o r t i o n o f t h e a g e n d a i n t h e f u t u r e .
M o v e d b y P e d e r s o n , s e c o n d e d b y M a r t i n , t o t a b l e t h e O r d i n a n c e r e g a r d i n g S i t e P l a n
r e v i e w p r o c e s s e s , a m e n d i n g C h a p t e r 8 o f t h e C i t y C o d e . M o t i o n p a s s e d
u n a n i m o u s l y .
I X . C I T Y A D M I N I S T R A T O R R E P O R T
A . A u d i o - V i s u a l U p g r a d e s t o C o u n c i l C h a m b e r s ( 8 : 3 2 p . m . )
J o h n s o n s t a t e d t h a t s t a f f m e t w i t h T i e r n e y B r o t h e r s a n d t h e t e c h n o l o g y c o n s u l t a n t t o
d i s c u s s p o s s i b l e u p g r a d e s . H e p r o v i d e d a n u p d a t e o n t h e p r o p o s e d i m p r o v e m e n t s t h a t
m a k e t h e m o s t s e n s e a n d a r e t h e m o s t c o s t e f f i c i e n t . H e s t a t e d t h a t s t a f f w o u l d s u p p o r t
o p t i o n o n e w i t h a c o s t o f $ 1 0 , 9 1 3 . 9 2 , w h i c h i s a b o u t $ 4 , 0 0 0 l e s s t h a n o p t i o n t w o .
P e d e r s o n a s k e d f o r a d d i t i o n a l i n f o r m a t i o n o n t h e p o s s i b l e i n t e g r a t i o n o f ! p a d s f o r
C o u n c i l u s e a t t h e d a i s .
J o h n s o n s t a t e d t h a t p e r s o n a l ! p a d s o r l a p t o p s c a n b e s y n c e d t o f o l l o w t h e p r e s e n t a t i o n s .
H e s t a t e d t h a t t h e l a r g e s c r e e n w o u l d b e t h e o n l y s c r e e n . H e s t a t e d t h a t t h e u l t i m a t e
p l a n w o u l d b e f o r t h e C o u n c i l t o h a v e i n d i v i d u a l m o n i t o r s t o f o l l o w a l o n g w i t h t h e
p r e s e n t a t i o n s .
M a r t i n s t a t e d t h a t s h e w o u l d p r e f e r t o b r i n g h e r o w n 1 p a d t o f o l l o w a l o n g w i t h .
J o h n s o n s t a t e d t h a t i f a p p r o v e d t h e u p g r a d e s c o u l d b e g i n i n t h e n e a r f u t u r e .
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e o p t i o n o n e f o r t h e a u d i o - v i s u a l
u p g r a d e s t o t h e C o u n c i l C h a m b e r s . M o t i o n p a s s e d u n a n i m o u s l y .
M a r t i n s t a t e d t h a t i f s h e b r i n g s h e r o w n l a p t o p f o r t h e m e e t i n g w o u l d t h e i n f o r m a t i o n o n
h e r l a p t o p t h e n b e s u b j e c t t o t h e D a t a P r a c t i c e s A c t , n o t i n g t h a t s h e h a s p r i v a t e c l i e n t
i n f o r m a t i o n o n h e r d e v i c e .
J o h n s o n s t a t e d t h a t h e d i d s h a r e t h a t c o n c e r n a n d w o u l d r e v i e w t h e i s s u e w i t h B a t t y .
H e s t a t e d t h a t t h e b e s t o p t i o n m a y b e t o p u r c h a s e t a b l e t s f o r t h e C o u n c i l t o u s e s o l e l y i n
t h e c h a m b e r s .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
J u l y 2 1 , 2 0 1 5
Martin stated that individual monitors could also be used.
Johnson noted that the price for a tablet has been reduced and that may be the most
cost efficient method.
X. MAYOR & CITY COUNCIL REPORTS (8:37 p.m.)
There were none.
Xl. APPROVAL TO PAY THE BILLS (8:37 p.m.)
Moved by Martin, seconded by Anderson, to approve the bills, EFT 003233E-003255E
for $70,198.56, order check numbers 43068-43121 for $439,013.31, and payroll EFT
506531-506556 for $47,682.24. Motion passed unanimously.
IX. CITY ADMINISTRATOR REPORT (Continued) (8:37 p.m.)
Johnson noted that Night to Unite will be held on Tuesday, August 4th which is the night
the regular Council meeting would be held therefore the Council meeting has been
scheduled for Wednesday, August 5th
XII. CLOSED SESSION: Attorney -Client Privileged Discussion on Ongoing
Litigation Matter Specifically Stonegate Farm, Inc. V. City of Medina, Pursuant to
Minnesota Statute Section 13d.05, Subdivision 3(b)
Moved by Martin, seconded by Anderson, to adjourn the meeting to closed session at
8:39 p.m. to discuss litigation matters, specifically the case of Stonegate PRDC versus
the City of Medina, the case in Hennepin County and the case in Federal District Court,
pursuant to Minnesota Statute Section 13d.05, Subdivision 3(b). Motion passed
unanimously.
The meeting returned to open session at 9:55 p.m.
XIII. ADJOURN
Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 9:57 p.m.
Motion passed unanimously.
Bob Mitchell, Mayor
Attest:
Johnson, City dministrat
or
for
•
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Medina City Council Meeting Minutes 10
July 21, 2015
"
"
"
O R D E R C H E C K S J u l y 8 , 2 0 1 5 - J u l y 2 1 , 2 0 1 5
4 3 0 6 8 E A S Y M A R K E T I N G $ 2 5 0 . 0 0
4 3 0 6 9 H A W L E Y , C R A I G $ 1 0 , 0 0 0 . 0 0
4 3 0 7 0 H O M E C O N N E C T I O N S , L L C $ 1 5 0 . 0 0
4 3 0 7 1 M U R P H Y , M A U R E E N $ 2 5 0 . 0 0
4 3 0 7 2 S T R I G G O W , B & J $ 4 . 0 0
4 3 0 7 3 B A N D A P A T I , S A T I S H $ 2 1 2 . 5 0
4 3 0 7 4 C H R I S T E N S E N , J E N N A $ 1 5 0 . 0 0
4 3 0 7 5 G H A N D I , V I R A J $ 2 5 0 . 0 0
4 3 0 7 6 J A B B A R , S A D I A $ 2 5 0 . 0 0
4 3 0 7 7 M O H R , S H A R O N $ 1 5 0 . 0 0
4 3 0 7 8 C O M M E R C I A L A S P H A L T C O . $ 2 , 6 4 5 . 6 8
4 3 0 7 9 A L L S T A R E L E C T R I C $ 2 6 4 . 0 0
4 3 0 8 0 A S P H A L T S U R F A C E T E C H C O R P $ 3 0 7 , 7 7 9 . 2 6
4 3 0 8 1 B L U E C R O S S B L U E S H I E L D O F M N $ 2 8 , 6 9 8 . 7 6
4 3 0 8 2 B O Y E R F O R D T R U C K S I N C $ 1 9 . 2 6
4 3 0 8 3 B R I G G S A N D M O R G A N $ 1 , 6 3 9 . 2 5
4 3 0 8 4 B U D G E T P R I N T I N G $ 1 3 . 7 9
4 3 0 8 5 C E N T E R P O I N T E N E R G Y $ 2 1 0 . 0 8
4 3 0 8 6 C E N T U R Y L I N K $ 2 2 6 . 8 7
4 3 0 8 7 D E S I G N I N G N A T U R E , I N C . $ 4 , 6 6 7 . 5 4
4 3 0 8 8 E C M P U B L I S H E R S I N C $ 8 7 . 0 7
4 3 0 8 9 E S S B R O S . & S O N S , I N C $ 8 1 9 . 0 0
4 3 0 9 0 E U L L ' S M A N U F A C T U R I N G C O $ 1 2 6 . 0 0
4 3 0 9 1 F I R S T F I N A N C I A L T I T L E A G E N C Y $ 4 7 . 4 9
4 3 0 9 2 G O P H E R S T A T E O N E C A L L $ 6 4 1 . 2 0
4 3 0 9 3 G O V E R N M E N T T R A I N I N G S E R V I C E $ 1 5 0 . 0 0
4 3 0 9 4 G R A I N G E R $ 1 3 1 . 5 2
4 3 0 9 5 H A K A N S O N A N D E R S O N A S S O C I A T E S I $ 1 , 3 4 0 . 0 0
4 3 0 9 6 H A M E L L U M B E R I N C $ 4 8 . 5 2
4 3 0 9 7 H A M E L L I O N S C L U B $ 5 2 5 . 0 0
4 3 0 9 8 H D S U P P L Y W A T E R W O R K S L T D $ 3 5 8 . 9 8
4 3 0 9 9 H E N N C O U N T Y I N F O T E C H $ 8 5 1 . 3 2
4 3 1 0 0 H E N N C O U N T Y S H E R I F F $ 4 2 6 . 2 4
4 3 1 0 1 H E N N C T Y R E S I D E N T / R E A L E S T A T E $ 6 6 . 5 0
4 3 1 0 2 K E R N , D E W E N T E R & V I E R E $ 1 , 4 0 0 . 0 0
4 3 1 0 3 K E N N E D Y & G R A V E N C H A R T E R E D $ 1 4 , 9 9 1 . 8 5
4 3 1 0 4 L E X I S N E X I S R I S K D A T A M G M T I N C $ 3 5 . 5 0
4 3 1 0 5 C I T Y O F M A P L E P L A I N $ 1 , 2 1 3 . 2 0
4 3 1 0 6 M A T H E S O N T R I - G A S I N C $ 7 3 . 6 0
4 3 1 0 7 M E T R O P O L I T A N C O U N C I L $ 2 4 , 6 0 1 . 5 0
4 3 1 0 8 M E T R O P O L I T A N C O U N C I L $ 2 0 , 3 6 7 . 8 3
4 3 1 0 9 M I N N E S O T A U . I . F U N D $ 2 0 3 . 6 5
4 3 1 1 0 N A P A O F C O R C O R A N I N C $ 4 . 3 9
4 3 1 1 1 N O R T H E R N T E C H N O L O G I E S I N C $ 6 , 2 5 5 . 6 3
4 3 1 1 2 N O R T H W E S T A S S O C C O N S U L T A N T S $ 7 1 7 . 5 7
4 3 1 1 3 C I T Y O F O R O N O $ 2 , 1 7 2 . 1 7
4 3 1 1 4 P R E M I U M W A T E R S I N C $ 6 9 . 7 5
4 3 1 1 5 R A N G E S Y S T E M S $ 9 6 . 5 0
4 3 1 1 6 R U S S E L L S E C U R I T Y R E S O U R C E I N C $ 1 2 5 . 0 0
4 3 1 1 7 S A M ' S C L U B $ 1 1 5 . 5 4
4 3 1 1 8 S T R E I C H E R ' S $ 1 2 9 . 9 3
4 3 1 1 9 T A L L E N & B A E R T S C H I $ 2 , 7 0 6 . 8 7
4 3 1 2 0 T E G R E T E C O R P $ 1 5 0 . 0 0
4 3 1 2 1 T I M E S A V E R O F F S I T E $ 1 3 3 . 0 0
T o t a l C h e c k s $ 4 3 9 , 0 1 3 . 3 1
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
J u l y 2 1 , 2 0 1 5
Electronic Payments July 1, 2015 — July 15, 2015
003233E MEDIACOM OF MN LLC $219.90
003234E WRIGHT HENN COOP ELEC ASSN $1,731.66
003235E CIPHER LABORATORIES INC. $110.58
003236E EXXONMOBIL FLEET - WEX BANK $1,728.92
003237E FRONTIER $55.44
003238E MEDIACOM OF MN LLC $277.98
003239E MARCO (LEASE) $929.48
003240E PAYMENT SERVICE NETWORK INC $302.90
003241E PITNEY BOWES $123.00
003242E PIVOTAL PAYMENTS INC $224.62
003243E SELECT ACCOUNT $78.50
003244E VERIZON WIRELESS $1,146.07
003245E XCEL ENERGY $10,423.80
003246E ELAN FINANCIAL SERVICE $1,678.10
003247E VOID $0.00
003248E PR PERA $14,694.21
003249E PR FED/FICA $15,352.70
003250E PR MN Deferred Comp $1,980.00
003251E PR STATE OF MINNESOTA $3,294.77
003252E SELECT ACCOUNT $15,002.00
003253E CITY OF MEDINA $18.00
003254E FARMERS STATE BANK OF HAMEL $20.00
003255E CITY OF PLYMOUTH $805.93
Total Electronic Checks $70,198.56
PAYROLL DIRECT DEPOSIT July 15, 2015
506531 ALTENDORF, JENNIFER L. $1,269.15
506532 BARNHART, ERIN A $1,865.68
506533 BELLAND, EDGAR J. $2,484.22
506534 BOECKER, KEVIN D $2,619.77
506535 CONVERSE, KEITH A. $2,447.04
506536 DINGMANN, IVAN W. $1,644.32
506537 DOMINO, CHARMANE $1,730.48
506538 ENDE, JOSEPH $1,568.60
506539 FINKE, DUSTIN D $2,116.35
506540 GALLUP, JODI M. $1,590.31
506541 GLEASON, JOHN M $1,977.01
506542 GREGORY, THOMAS $1,889.97
506543 HALL, DAVID M $1,974.08
506544 JESSEN, JEREMIAH S. $2,387.77
506545 JOHNSON, SCOTT T $2,162.88
506546 KLAERS, ANNE M. $723.23
506547 LANE, LINDA $1,465.16
506548 LEUER, GREGORY J $2,091.68
506549 MCGILL, CHRISTOPHER R. $1,365.41
506550 NELSON, JASON $3,106.08
506551 PETERSON, DEBRA A. $1,545.17
506552 REINKING, DEREK M $1,644.83
506553 SCHERER, 51 EVEN T $2,225.71
506554 VIEAU, CECILIA M $1,204.30
506555 VINCK, JOHN J. $2,103.58
506556 WENANDE, BRANDON S. $479.46
Total Payroll Direct Deposit $47,682.24
Medina City Council Meeting Minutes 12
July 21, 2015