HomeMy Public PortalAbout20151021 - Appropriations Committee - Meeting MinutesTown of Hopkinton Appropriation Committee
Minutes of Meeting on Wednesday, October 21, 2015
Lower Level, Town Hall, Hopkinton, Massachusetts
In attendance:
Mike Manning
Shahidul Mannan
Pam Waxlax
Wayne Pacheco
Norman Khumalo
John Westerling
Joe Markey
Mike Shepard
Tim Bonfatti
Jay Guelfi
Dan Terry
The meeting was called to order by Mike at 6:34 PM.
During the public comment portion of the meeting, Norman stated they are making good progress on a
candidate for Finance Director
Mike opened the discussion about the warrant and the current draft of the Motion Document (see
Attachment 1.)
John Westerling, Director of Public Works, presented information on the Fruit Street Culverts included in
Article 4 - Supplemental Appropriations for $119,000. The two current pipes which run under Fruit
Street to allow water to pass through a wetland sensitive area are failing (see Attachment 2.) The failure
was discovered when a pothole was reported in the road above the pipe. The culverts are approximately
50 years old and will be replaced galvanized aluminum pipes (which have already been purchased due to
the difficult nature to order them) and should last another 50 years. The culverts have to replaced with
something in kind due to ConCom and the wetlands that would be impacted upstream and down. The
fix will take about 304 days to complete and the road will not be accessible during that period. They
need to replace one pipe at a time to maintain water flow under the road. DPW received a quote for the
work for $119k and will put the job out to bid since it is more than $25k.
Next we reviewed the unpaid bills related to Article 3 (see Attachment 1, page 4/8) as most of them
related to the DPW.
The bills related to Sewer Enterprise Fund, and to be funded by Sewer Ent Fund Retained Earnings,
were:
• Mark Abrahams, $6,000.00, small business and invoice did not make it in before 6/30/15,
• Hopkinton Lumber, $3.05, employee didn't submit for reimbursement before 6/30/15,
• Verizon, $48.20, missed invoice.
The bills related to the Water Enterprise Fund, which will be paid from the General Fund, rebilled to the
Water Enterprise fund and then transferred at ATM May 2016 due to small balance in Water's Retained
Earnings account, were:
• Utilitronics, $461.17, small business and invoice did not make it in before 6/30/15,
• Hopkinton Lumber, $14.38, employee didn't submit for reimbursement before 6/30/15.
The bills related to the Town, to be funded by General Fund free cash, were:
• Wheelabrator, $2,768.64, burn rate overage in June for trash,
• Ride Rite Medi-Van, Inc, $1406.25, school invoice received after 6/30/15.
Norman next spoke about the portion of Article 4 related to General Government Hydrant Rental of
$57,360, to be transferred to the Water Enterprise Fund from the General Fund. This relates to the Fire
Department charge for hydrant usage, which is billed by the Water Enterprise Fund to the Town. We
discussed this last spring prior to ATM (see minutes from 4/27/15, Attachment 4 therein) and were
intending to fund this with Free Cash at the time. As that was not available, the original amount of
$167,360 will be split between Article 3 ($57,360) and Article 7, Pay As You Go Capital, items J and K, at
STM. The two pieces of Article 7 (J - Fruit Street Aquifer Analysis for $75,000 and K - Whitehall Wells Test
Wells Installation for $35,000) were in the May ATM Article 14 (see 4/15/15 minutes, attachment 2,
page 16 therein for details) and originally intended to be funded from Water Enterprise Funds Retained
Earnings. We are now funding them through General Fund Free Cash to avoid multiple transfers.
Joe Markey, Chair of the Elementary School Building Committee, along with Mike Shepard, Vice Chair
ESBC, and Tim Bonfatti from Compass Project Management, the OPM on the project, presented
additional information related to Article 1, School Building Project we had requested at our last meeting.
Tim provided a comparison of the new school to the Fruit Street failed school. Fruit St construction cost,
based on scheduled start date of 2012, was $330/sq foot. The new school's construction cost, based on
a scheduled start of 2016, is $422/sq foot. Looking at inflation since 2012 in construction projects Tim
has been involved with in MA, the escalation is about 6-7% annually. This would put Fruit St at about
$441/sq foot now. Time also listed other comparable construction costs that have recently been
approved by MSBA and our number is within the range of the other projects.
Jay Guelfi, Director of Parks & Rec, and Dan Terry, Parks & Rec Commissioner, presented Article 8, Fruit
Street Indoor Recreational Facility (see Attachment 3.) CPC funded the building of the front sections of
this building, containing bathrooms, concessions and storage at ATM last spring. P&R has heard that
many kids are leaving town in the winter for indoor athletics and believes that the second portion of this
space, the indoor recreation facility, would be well utilized. The head of Hopkinton Little League
suggested this be built as well and that his groups would make good use of it throughout the winter
months. Jay provided a handout (see Attachment 4) which lists the groups who have indicated interest
in using the facility with proposed hourly rates, a sample week's schedule and a summary of projected
usage fees by month. The goal is for this facility to be self-sustaining. Annual revenue projections are
between $28,500 and $73,000. Jay stated that operating costs for the facility are expected to be
approximately $25,000 annually, exclusive of debt service on the construction of the facility. (We
calculated anticipated annual debt payments based on 10 year loan at 4% to be about $60k annually.)
This is designed as a practice facility, not a playing facility.
Wayne moved and Shahidul seconded the Appropriation Committee recommend Article 1, School
Building Project, to borrow via debt exclusion $43,229,373. The motion passed by a vote of 4-0.
Wayne moved and Shahidul seconded the Appropriation Committee recommend Article 2, Oliver Lane
Retaining Wall, to transfer from General Fund Free Cash $320,000. The motion passed by a vote of 4-0.
Wayne moved and Shahidul seconded the Appropriation Committee recommend Article 3, Unpaid Bills
from Previous Years, to transfer from General Fund Free cash $4,650.44 and to transfer from Sewer
Enterprise Fund Retained Earnings $6,051.25. The motion passed by a vote of 4-0.
Norman noted that with regards to Article 4, FY15 Snow & Ice Deficit is the same amount as previously
presented for ATM in the spring. The change in the amount for Hydrant Rental from spring ATM and the
Fruit Street Culverts were discussed earlier in the evening. The PPE Replacement for the Fire
Department for $13,421.00 was removed from the Fire Department FY15 operating budget and needs to
added in here. Finally the Historical Commission Surveying and Planning Grant for $10,000.00 was also
removed from the FY15 operating budget. The grant can be applied for in November, so we are putting
this amount back in to match the amount of the grant. The Fire Department Peak Season Impact and the
135 Hayden Rowe Property included in this draft will be removed in a subsequent draft and should not
be included in our deliberations.
Wayne moved and Shahidul seconded the Appropriation Committee recommend Article 4, FY2016
Supplemental Appropriations, to transfer from the General Fund Free Cash $1,054,346.38 as amended
in the draft warrant articles and motions document (see Attachment 1, page 4 of 8.) The motion passed
by a vote of 4-0.
Wayne moved and Shahidul seconded the Appropriation Committee recommend Article 5, Transfer to
General Stabilization Fund, to transfer from the General Fund Free Cash $300,000.00. The motion
passed by a vote of 4-0. Discussion prior to the vote noted this is the same amount we approved in the
spring but couldn't fund due to free cash not being certified.
Wayne moved and Shahidul seconded the Appropriation Committee recommend Article 6, Other Post
Employment Benefits Liability Trust Fund, to transfer from General Fund Free Cash $411,118.00. The
motion passed by a vote of 4-0. Discussion prior to the vote noted this is the same amount we approved
in the spring but couldn't fund due to free cash not being certified.
Wayne moved and Shahidul seconded the Appropriation Committee recommend Article 7, Pay -As -You -
Go Capital Expenses, to transfer from General Fund Free Cash $826,849.00 and to transfer from Sewer
Enterprise Fund Retained Earnings $140,000.00 as written in the draft warrant articles and motions
document (see Attachment 1, page 6 of 8.) The motion passed by a vote of 4-0. Discussion prior to the
vote noted this is a repeat of Article 14 at last ATM, only changing for the funding source for the Water
Department items (J and K) as noted in earlier discussion this evening.
Wayne moved and Shahidul seconded the Appropriation Committee recommend Article 8, Fruit Street
Indoor Recreational Facility/Athletic Center - Construction, to borrow via debt exclusion $500,000.00.
The motion failed with a vote of 0-4. Discussion prior to the vote noted that the best case revenue
scenario would not cover debt and operating costs for the facility. This would likely increase the
required subsidy from the General Fund to the P&R Enterprise Fund.
Wayne moved and Shahidul seconded the Appropriation Committee take no action on Article 10,
Vendor Contract for Personal Property Services. The motion passed by a vote of 4-0.
At 9:46 PM Wayne moved and Shahidul seconded a motion to adjourn. The motion passed unanimously,
4-0.
A-ltadim k-1
COMMONWEALTH OF MASSACHUSETTS
TOWN OF HOPKINTON
SPECIAL TOWN MEETING WARRANT
MONDAY, OCTOBER 26, 2015
(Voter Registration Deadline: Friday, October 16, 2015, 8:00 p.m.)
MIDDLESEX, ss.
To any of the Constables of the Town of Hopkinton in said County,
GREETINGS:
In the name of the Commonwealth of Massachusetts you are hereby required to notify and warn all
inhabitants of the Town of Hopkinton qualified to vote in elections and in Town affairs:
To bring in their ballots on Monday, November 9, 2015, to an adjourned session of the Special
Town Meeting to be held at the Hopkinton Middle School Gymnasium at 88 Hayden Rowe
Street, to vote "Yes" or "No" on the following questions appearing on the ballot in accordance
with Chapter 59, Section 21C of the Massachusetts General Laws:
Question 1: Shall the Town of Hopkinton be allowed to exempt from the provisions of
Proposition two -and -one-half, so called, the amounts required to pay for the bonds issued in
order to construct a new Early Elementary School and related site development on Town -owned
property located at 135 Hayden Rowe Street in Hopkinton to replace the existing Center
Elementary School?
Question 2: Shall the Town of Hopkinton be allowed to exempt from the provisions of
Proposition two and one-half, so-called, the amounts required to pay for the bond issued in
order to fund engineering designs and construction services related to the construction of an
indoor recreational facility/athletic center at the Fruit Street Athletic Fields?
For this purpose, the polls will be open from 7:00 a.m. to 8:00 p.m.
AND, further, to meet at the Hopkinton High School Athletic Center at 90 Hayden Rowe Street, on
Monday, October 26, 2015, at 7:00 p.m., then and there to act upon the following articles:
I/�
ARTICLE 1: School Building Project Sponsor: Elementary School
Building Committee
To see if the Town will vote to appropriate, borrow or transfer from available funds, an amount of
money to be expended under the direction of the Elementary School Building Committee for the
construction of a new Early Elementary School and related site development on Town -owned property
located at 135 Hayden Rowe Street in Hopkinton to replace the existing Center Elementary School,
pursuant to a construction contract procured in accordance with the provisions of M.G.L. Chapter 149,
or a contract utilizing construction management at risk delivery method in accordance with the
provisions of M.G.L. Chapter 149A, as determined by the Elementary School Building Committee, which
school facility shall have an anticipated useful life as an educational facility for the instruction of school
children of at least 50 years, and for which the Town may be eligible fora school construction grant
from the Massachusetts School Building Authority ("MSBA"). The Town acknowledges that the MSBA's
grant program is a non -entitlement, discretionary program based o`need, as determined by the MSBA,
and any project costs the Town incurs in excess of any grant approved by and received from the MSBA
shall be the sole responsibility of the Town. Any grant that the Town may receive from,the MSBA for the
Project shall not exceed the lesser of (1) forty-four and one-half pekkent (44.50 %) of eligible, approved
project costs, as determined by the MSBA, or (2) the total maximurngrant amount determined by the
MSBA.
Pass any vote or take any act relative thereto.
Required Recommendations:
Motion (Appropriation- Committee): That the Town of Hopkinton appropriate the
amount of forty-three million, -two hundred twenty-nine thousand three hundred and
seventy-three ($14229,373) Dollars for the purpose of paying costs of the construction
of a new Early Elementary School and related site development on Town -owned property
located `bt 135 Hayden Rowe Street in Hopkinton to replace the existing Center
ElementarySchool, pursuant to a construction contract procured in accordance with the
provisions ofM.G.L. Chapter 149, or a contract utilizing construction management at risk
delivery method in accordance with the provisions of M.G.L. Chapter 149A, as
determined by the Elementary School Building Committee, including the payment of all
costs, incidental or related thereto (the "Project"), which school facility shall have an
anticipated useful life as an educational facility for the instruction of school children for
at least 50 years, and for which the Town of Hopkinton may be eligible for a grant from
the Massachusetts School Building Authority ("MSBA"), said amount to be expended
under the direction of the Elementary School Building Committee. To meet this
appropriation, the Town Treasurer is authorized to borrow said amount under M.G.L.
Chapter 44, or pursuant to any other enabling authority. The Town of Hopkinton
acknowledges that the MSBA's grant program is a non -entitlement, discretionary
program based on need, as determined by the MSBA, and any project costs the Town of
Hopkinton incurs in excess of any grant approved by and received from the MSBA shall
AppropriationCommittee recommends
Board of Selectmen recommends
Sclopl Committee recommends
Capital Improvement Committee recommends approval
2
2Ig
be the sole responsibility of the Town of Hopkinton; provided further that any grant that
Town of Hopkinton may receive from the MSBA for the Project shall not exceed the lesser
of (1) forty-four and one-half percent (44.50%) of eligible, approved project costs, as
determined by the MSBA, or (2) the total maximum grant amount determined by the
MSBA; provided that any appropriation hereunder shall be subject to and contingent
upon an affirmative vote of the Town to exempt the amounts required for the payment
of interest and principal on said borrowing from the limitations on taxes imposed by
M.G.L. 59, Section 21C (Proposition 24); and that the amount of borrowing authorized
pursuant to this vote shall be reduced by any grant amount set forth in the Project
Funding Agreement that may be executed between the Town of Hopkinton and the
MSBA.
FISCAL YEAR 2016
ARTICLE 2: Oliver Lane Retaining Wall
Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, borrow, transfer from available of funds, or
otherwise provide a sum of money for costs related to the design, bidding, and construction of a
replacement retaining wall on Oliver Lane; said sum to be spent under the direction of the Town
Manager.
Pass any vote or take an act relative thereto.
Required Recommendations:
Appropriation Committee recommends
Capital Improvement Committee recommends
Motion (Appropriation Committee): We move that the Town vote to
the amount.of $320,000 (THREE HUNDRED TWENTY THOUSAND DOLLARS) for costs
related to the design, bidding, and construction of a replacement retaining wall on Oliver
Lane; said sum to.be spent under the direction of the Town Manager.
ARTICLE 3: Unpaid Bills from Previous Fiscal Year Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise provide
a sum or sums, of money to pay unpaid bills from prior fiscal years, in accordance with the provisions of
Chapter 44, Sectiop 64, of the Massachusetts General Laws.
Pass any vote or take any act relative thereto.
Required Recommendation: Appropriation Committee recommends
Motion (Appropriation Committee): We move that the Town vote to transfer from
General Fund Free Cash the sum of $ ( ) and
from the Water Enterprise Fund Retained Earnings the sum of $80,000.00 (EIGHTY
THOUSAND DOLLARS) to pay the following bills incurred in a prior fiscal year:
3
��3
422
'\220
220
220
Ride Rite Medi-Van, Inc.
Mark Abrahams
Verizon
Hopkinton Lumber
Hopkinton Lumber
Utilitronics
Wheelabrator
Vote Needed: Four -Fifths Majority.
$1,406.25
$6,000.00
$48.20
$3.05
$14.38
$461.17
$2,768.64
ARTICLE 4: FY 2016 Supplemental Appropriations Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise
provide a sum or sums of money to supplement operating budgets for the fiscal -year ending June 30,
2016.
Pass any vote or take any act relative thereto.
Required Recommendation: Appropriation Committee recommends
Motion (Appropriation Committee) We move that the Town transfer from General
Fund Free Cash the sum of $ (. ue er to supplement the following operating budgets
for the fiscal year ending June 36, 201b
f e
Vote Needed: Simpte'Niajority.
199 General Government Hydrant Rental $57,360.00
To be rc nsferred to the Water Enterprise Fund
423 FY15 Snow ardlce Deficit $854,565.38
691 Historical Com)nission Surveying and Planning Grant $10,000.00
AT -11-2015 /V —""
FruieStreet Culverts
1) 054-, ? 44 S
Fire Department— PPE Replacement
$119,000.00
$13,421.00
ARTICLE 5: Transfer to General Stabilization Fund
Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds, or otherwise
provide a sum or sums of money for the purpose of increasing the General Stabilization Fund, to be
used, upon further appropriation, for any lawful purpose.
Pass any vote or take any act relative thereto.
4
4/6
Required Recommendation: Appropriation Committee recommends
Motion (Appropriation Committee): We move that the Town vote to transfer from
General Fund Free Cash the sum of $300,000 (THREE HUNDRED THOUSAND DOLLARS)
for the purpose of increasing the General Stabilization Fund, said sums to be used, upon
further appropriation, for any lawful purpose.
Vote Needed: Two -Thirds Majority.
ARTICLE 6: Other Post Employment Benefits Liability Trust Fund Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise
provide a sum or sums of money to be credited to the Other Post Employment Benefits Liability Trust
Fund.
Pass any vote or take any act relative thereto.
Required Recommendation: Appropriation Committee recommends
Motion (Appropriation Committee); We move that the Town vote to transfer from General Fund
Free Cash the sum of $411,118 (FOUR HUNDRED ELEVEN THOUSAND, ONE HUNDRED EIGHTEEN
DOLLARS) to be credited to the Other Post Employment Benefits Liability Trust Fund.
Vote Needed: Simple Majority.
ARTICLE 7: Pay -As -You -Go Capital Expenses
Sponsor: Town Manager
To see if the Town will vote to raise and appropriate, transfer from available funds or otherwise
provide a sum or sums of money to fund the following Pay -As -You -Go capital purchases and projects:
Purchasebr Product
To be spent under the
direction of:
Purchase Portable.. Radios
Police Chief
Replace Police Cruisers
Police Chief
Replace Cardiac Monitor
Fire Chief
Purchase Public Safety Dispatch Equipment
Town Manager
Upgrade Roadway Light System to Energy Efficient LED
Lighting
Department of Public Works
Cleanup Snow Dump located off Cedar Street
Director of Public Works
Purchase Loader Mounted Snow Blower
Director of Public Works
Procure Sewer System Capacity and Business Analysis
Director of Public Works
Procure Fruit Street Aquifer Analysis
Director of Public Works
Install Test Wells at Whitehall Property
Director of Public Works
Construct Elmwood Farm Parking Area
Town Manager
Construct Expansion to Police Department Parking Lot
Town Manager
5
s/�
Pass any vote or take any act relative thereto.
Required Recommendations: Board of Selectmen recommends
Appropriations Committee recommends
Capital Improvements Committee recommends
Motion (Appropriation Committee): We move that the Town vote to transfer$826,849 (EIGHT
HUNDRED TWENTY-SIX THOUSAND, EIGHT HUNDRED FORTY-NINE DOLLARS) from General Fund
Free Cash and $140,000 (ONE HUNDRED FORTY THOUSAND DOLLARS) from Sewer Enterprise
Fund Retained Earnings, for a total of $966,849 (NINE HUNDRED SIXTY-SIX THOUSAND, EIGHT
HUNDRED FORTY-NINE DOLLARS), for the following capital purchases and projects, to be
expended in the specified amounts and under the specified direction as set forth under the
motion for Article 7 in the Warrant Articles and Motions Document.
CAPITAL PURCHASES AND PROJECTS
ITEM
DEPARTMENT
PURPOSE
AMOUNT
SPENT UNDER
THE DIRECTION
OF
General Fund
A
Police
Department
Purchase of Portable Radios
$49,500
Police Chief
B
Police
Department
Replacement of Police Cruisers
$78,000
Police Chief
C
Fire Department
Replacement of Cardiac Monitor
$28,099
Fire Chief
D
Police
Department
Purchase Public Safety Dispatch Equipment
$16,250
Town Manager
E
Department of
Public Works
Upgrades to Roadway Light System to Energy
Efficient LED Lighting
$175,000
Director of
Public Works
F
Department of
Public Works
Cleanup of Snow Dump
$140,000
Director of
Public Works
G
nt e Departme of
Public Department
Purchase' of Loader Mounted Snow Blower
$115,000
Director of
Public Works
H
Department of
Public Works
Elmwood Farm Parkin g Area
$40,000
Town Manager
I
Facilities
Expansion of Police Department Parking Lot
$75,000
Town Manager
Department of
Public Works
Fruit Street
Aquifer Analysis
$75,000
Director of
Public Works
K
Department of
Public Works
Whitehall Wells Test Wells Installation
$35,000
Town Manager
Subtotal: General Fund
$826,849
Sewer Enterprise Fund
L
Department of
Public Works
Sewer System Capacity and Business Analysis
$140,000
Director of
Public Works
Subtotal: Sewer Enterprise Fund
$140,000
TOTAL
$966,849
Vote Needed: Simple Majority.
6
ARTICLE 8: Fruit Street Indoor Recreational Facility/Athletic Sponsor: Parks & Recreation
Center — Construction Commission
To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or otherwise
provide a sum or sums of money for engineering designs, bid documents, and construction services
related to construction of an indoor recreational facility/athletic center at the Fruit Street Athletic Fields;
said sum to be spent under the direction of the Parks & Recreation Commission.
Pass any vote or take an act relative thereto.
Required Recommendations: Appropriations Committee recommends
Capital Improvement Committee recon mends
Motion: (Appropriation Committee): We move that the Town vote to appropriate $500,000
(FIVE HUNDRED THOUSAND DOLLARS) for engineering designs, bid documents, and construction
services related to construction of an indoor recreational facility/athletic center at the Fruit
Street Athletic Fields; and, for the purpose of meeting such appropriation, to authorize the Town
Treasurer, with the approval of the Board of Selectmen, to borrow said sum in accordance with
Chapter 44, Section 7(3) of the Massachusetts General Laws, or any other enabling authority;
said sum to be spent under the direction of the Parks & Recreation Commission; provided,
however, that this vote shall not take'effett_until the Town votes to exempt from the limitation
on total taxes imposed by Chapter 59, Section 21C of the Massachusetts General Laws
(Proposition 2 M, so-called) amounts required to pay the principal and interest on the borrowing
authorized by this vote:
Vote Needed: Two -Thirds Majority.
ARTICLE 9: Vehicle Purchase Sponsor: Board of Assessors
To see if the Town will vote to raise and appropriate, borrow, transfer from available funds, or otherwise
provide a sum of money for the purchase of a new vehicle for the Assessors department for property
inspections and other reasons of townbusiness relative to the department.
Pass any vote or take an act relative thereto.
Required Recommendations: Appropriations Committee recommends
Capital Improvement Committee recommends
Motion: (Appropriation Committee): We move that the Town vote to raise and appropriate
$ ( DOLLARS) for the purchase of a new vehicle for the
Assessors department for property inspections and other reasons of town business relative to the
department; said sum to be spent under the direction of the Town Manager.
Vote Needed: Simple Majority.
7
ARTICLE Vendor Contract for Personal Property Services Sponsor: Board of Assessors
10:
To see if the Town will vote to raise and appropriate, or transfer from available funds, or otherwise
provide a sum of money to increase the Appraisal Services budget for Fiscal Year 2016.
Pass any vote or take an act relative thereto.
Motion: (Appropriation Committee): We move that the Town vote to tyke No Action.
Vote Needed: Simple Majority.
ZONING BYLAW AMENDMENTS
ARTICLE 11: Zoning Map Change
Sponsor: Property Owner Petition,
79 Hayden Rowe Street LLC
To see if the Town will vote to amend the Zoning Map by changing the zoning district of a parcels of land
located at 79 Hayden Rowe Street, shown on Assessors Map U19 as Parcel U19 174), and consisting of
approximately .906 acres; 81 Hayden RowepStreet, shown on Assessors Map U19 as Parcel U19 175 0,
and consisting of approximately .479 acres; and 83 Hayden Rowe Street, shown on Assessors Map U19
as Parcel U19 175 2, and consisting of approximately .1.652.acres from Residential A (RA) District to
f
Business (B) District.
Pass any vote or take an act relative thereto.
Required Recommendation: Planning Board recommends no action
Motion (79 Hayden Rowe Street LLC): 1 move that the Town vote to amend the Zoning Bylaws of
the ,Town of Hopkinton, as.setforth in Article 11 of the Special Town Meeting Warrant.
Vote Needed: Two Thirds Majority.
FINAL ATM MOTION
Motion (Board of.Selectmen): We move that the Annual Town Meeting adjourn until the date of
the Special Town Election, November 9, 2015, held at the Hopkinton Middle School Gymnasium,
and further that the Special Town Meeting shall be dissolved upon the close of the polls on the
date of the Special Town Election.
Vote Needed: Simple Majority
8
gIS
Fruit Street Culverts Replacement
r}+Fact tv f- ;
CDM
Smith
Figure A - Phase 1
Fruit Street Fields - Concessions and Restroom Building
Hopkinton, Massachusetts
OCTOBER 2015
PHASE 1 - CONCESSIONS AND RESTR OOMS
PHASE 1 - CONCESSIONS AND RESTROOMS
0
a
PHASE 1
24'-0' 40'-0"
COVERED
OUTDOOR
SEA TING
CONCESSIO NS
16'-O'
LOBBY
136'-0"
1
PHASE 2 75
70X15 BATTING CAGE
INDOOR PRACTICE
FACILITY 75' x 50'
70X15 BATTING CAGE
7 0
CDM
Smith
Figure B - Phase 2
Fruit Street Fields - Indoor Practice Facility
Hopkint on, Massachusetts
OCTOBER 2015
PHASE 2 - INDOOR PRACTICE FACILITY
PHASE 2 - INDOOR PRACTICE FACILITY
1/1
Gro ups with Indoor Practice Needs
Hopkinton Parks & Recreation
Park & Rec Programs:
Hopkinton Youth S occer
Hopkinton Little League
Hopkinton Flag F ootball
Hopkinton Youth Cheer
Hopkinton Youth Lax
Ho pkinton Youth Football
A 4c&c,hni e.f
Proposed Rate (hour)
$40.00
$20.00 /$40.00
$40.00
$40.00
$40.00
$40 .00
Private Organizations:
Anderson Baseball Academy $40.00/$120.00
Mizuno Northeast Baseball $40 .00/$120.00
Hopkinton Shamrocks Baseball $40.00/$120 .00
Abbey Villa Soccer Club TBD
Potential New Programs:
Hopkinton Youth Wrestling TBD
Fruit Street Athletic Center
Schedule for week (Sample)
Time Mon
Tues
Wed
Th urs
Fri
Sat
Sun
9:00 - 10:00
10:00 - 11:00
11:00 - 12:00
12:00 - 1:00
1:00 - 2:00
2:00 - 3:00
3:00 - 4:00
4:00 - 5:00
5:00 - 6:00
6:00 - 7:00
7:00 - 8:00
8:00 - 9:00
HYSA
HYSA
Hop Cheer
Hop LL
Mizuno
Mizuno
HYSA HYSA
Hop Youth FB HYSA
AVSC Hop Flag
Hop LL Hop LL
Anderson Shamrock
Anderson Shamrock
HYSA
Hop Youth FB
Hop Wrestling
Hop LL
Mizuno
Mizuno
HYSA
HYSA
Hop Cheer
Hop LL
Anders on
Anderson
HYSA
HYSA
HYSA
HYSA
HYSA
HYSA
Hop LL
Hop Wrestling
Hop Lax
Hop LL
Shamrock
Shamrock
Hop Youth FB
Hop Y outh FB
Hop Youth FB
Hop Youth FB
Hop Youth FB
Hop Youth FB
Hop LL
Hop Flag FB
Hop Lax
Hop LL
Mizuno
Mizun o
Usage Fees
To tal Fees
$
$
320. 00
2,720.00
320. 00
320 .00
320.00
320.00
560.00
560 .00
Fruit Street Athletic Center
Summary of Proj ected Usage Fees
Peak Months:
November
December
January
February
March
Non Peak Months:
June
July
August
September
Variable Mo nths:
April
May
October
To tal Usage Fees
Range
$ 4,000 $
4,000
4,000
4,000
4,000
1,000
1,000
1,000
1,000
1,500
1,500
1,500
10,000
10,000
10,000
10,000
10,000
2,000
2,000
2,000
2,000
5,000
5,000
5,000
28,500 73,000