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Home My Public Portal AboutComprehensive Water Planning -- 2011-07-11 Minutes otinjulloo Comprehensive Water Planning • Town of Brewster Committee 2 ' IlI:l -_ 2198 Main Street ,Gj;j pami a A o _li,�T„;il;�;�_y_ Brewster, Massachusetts 02631-1898 % "`=° (508) 896-3701 x133 FAX (508) 896-8089 Pee 9, iil05 !////l t I l 1 i I I I I I l l l l l\1\\\\ Date Approved:8/8/11 Vote:4-0-0 Hughes,P abstain TOWN OF BREWSTER MINUTES OF COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC) REGULAR MEETING Monday, July 11, 2011 at 4:30 pm Brewster Town Office Building Chairman Lem Skidmore convened the CWPC meeting at 4:30 pm in the Brewster Town Office Building with members Joanne Hughes, Bruce Evans, Russell Schell, Dave Bennett, and Elizabeth Taylor present. Absent: John Lipman, Pat Hughes Also Present: Bob Bersin, Sue Leven, Jim Gallagher, Chris Miller Recording or Taping Notification "As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition, if anyone else intends to audio tape this meeting they are required to inform the chair." Documents: 071111_A: Draft meeting minutes, Orleans Comprehensive Wastewater Management Plan,6/15/11 071111 B: Draft, DRI from CCC, Orleans Comprehensive Wastewater Management Plan, 7/1/11 Bersin recorded the first part of the meeting with an electronic pen device. Citizen Forum —None. Discussion with Bob Bersin re: GIS & Bridge Projects Skidmore reminded the committee that part of the Phase I report included the recommendation for GIS mapping of storm water outfalls in Brewster. Bersin informed the committee about the Storm Water EPA required Permit There was committee discussion. The EPA permit addresses the following areas: Public Education & Outreach, Public Participation and Involvement, Illicit Discharge, Eliminate Post Construction Runoff, and Pollution Prevention. Bersin explained part of this process was to include mapping the outfalls. There is nothing is on GIS. Catch basins are from aerial flights. Bersin has a book with all catch basins in town. He shared two examples of the drawings with the committee. Skidmore explained the bridge projects and the need for GIS mapping. Bersin explained SEA funding. Bersin explained challenges facing his department. SEA is done. Bersin has a report and it includes cost estimates going forward. Bersin explained why we need the outfalls mapped. Discussion with Bob Bersin re: GIS & Bridge Projects, cont. Committee Comments: CWPC 7-11-11.doc Page 1 of 4 Audio recording—CWPC 071111_audiominutes Hughes, J asked about what SEA did for DPW Bennett asked about the maps for outfalls Leven asked about coordinates on the maps Bersin will send PDF's of town roads to Leven Bersin explained how Orleans created their maps and added into the GIS system. Bersin noted the Town has several systems that don't talk to each other. Hughes confirmed that someone could take the information from the maps and put it into another map/system. There was a discussion about road plans, catch basins, etc. Evans asked about storm water improvement at Paines Creek. Involves federal money?There was a discussion about beaches with storm water run-off. Bersin explained runoff situations (Blueberry Pond) Skidmore asked Bersin if there is an opportunity for cooperation. Bersin has asked for funding and been denied. Bersin needs computer resources. Bersin explained Town GIS. He explained his needs to the group for the new permit. Bennett asked how the committee can meet his needs. Bennett also explained one bridge project. (Water dept. records coming into a common system.) Other comments: Leven has been waiting for a scope or budget from SEA for months. Bersin explained road database (EDT) He has worked on combining databases. (For snow plowing routes) There are separate databases and he acknowledged this is a big task. Bersin explained once you have GIS it is very powerful tool. (Especially for planning) Next Steps: Bennett suggested reviewing the SEA report. Leven will email to the committee. (Leven stated there are some errors in the report. Dept. Responsibilities, etc.) Bersin wants to continue working with SEA. Leven stated we have money now. Leven will email Kirsten regarding the scope and budget. Bennett explained the town has a set of aerial maps that show the roads, utilities, etc. It is a powerful source of information (1993). Bennett and Bersin discussed further. Bennett suggested furthering the identification of the problem areas. Bersin explained if permits fail, the town is fined. Hughes, J would like Bersin to come to the CWPC meetings anytime storm water is on the agenda. There was a discussion about fly over data—film/graphics are available. Mylars might be available or master set of CD's. Update on Status of Bridge Projects Leven gave an update to the committee. There are signed contracts with Horsley Whitten, plus a meeting with Kathy Lambert has taken place. HW would like to meet with the committee 7/18/11. Leven will let other members know. A meeting will be scheduled for 7/18/11 at 4:30 pm. A contract has been signed with SMAST. Miller provided an update. SEA— Leven will try again to get a response regarding scope and budget. There was a discussion regarding available financing. Leven will check previous minutes for an $ allocation. Taylor expressed concerned about the lack of responsiveness from SEA. There was clarification about storm water mapping. Outfalls are not mapped. Update on Status of Bridge Projects, cont. Skidmore is concerned SEA has been unresponsive to requests. CWPC 7-11-11.doc Page 2 of 4 Audio recording—CWPC_071111_audiominutes Bennett clarified the request for SEA. Identifying outfalls affecting the ponds? Miller agrees with prioritizing outfalls. Focus on ponds. Miller thinks any firm could do a good job. He is not sure there is a benefit to stay with SEA. Hughes, J said that SEA was a high bidder. She suggested sending a short RFP to a number of other engineering firms, to compare with SEA. Bennett agreed. Taylor says Stearns and Wheeler, Leven asked if Bersin said there is a GIS layer of catch basins. Gallagher confirmed it exists. He shared a map with the committee. (Catch basins and utility poles). Leven and Bennett discussed further. Bennett made a Motion that Leven secure the information available from Bersin, write a simplified RFP to include SEA and two other qualified contractors(Stearns and Wheeler, Horsley Whitten) Hughes J Second, All Aye, Vote 6-0-0 Miller made reference to storm water falling into ponds. Include now or later. Leven confirmed this would be added to the information available. SMAST may find some of these also. Leven provided a Hinckley's Pond update. CDM budget$73k, Discussion of ponds, Leven has no intention of Contributing $36k. There has only been discussion. No commitment has been made. Review IWRMP Phase II RFP—Final Draft Leven provided an update and shared new comments. (From Pat Hughes) The committee reviewed the new comments. Bennett made a Motion to accept the IWRMP Phase II RFP as revised, Hughes, J Second, All Aye Vote, 6-0-0. Leven will send to counsel for review and then out to the previously agreed on vendors. They include CDM, GHD (Stearns&Wheeler), Horsley Witten Group, Fuss & O'Neill, AECOMM, and Stone Environmental. Update on Namskaket Marsh Bennett provided an update to the committee. The data previously reviewed is being shared with the public. It is important for our consultant to review this data plus Peter Weiskel's data. There is an active group against this project. There was discussion about the data with Schell and Bennett. Bennett explained our consultant will be tasked with reviewing this data. Schell welcomes the idea of an independent consultant reviewing the data. Comments on Orleans DRI CWMP Taylor provided an update. There will be more information to come. The previous meeting was rescheduled. Bennett remarked he is happy to see (Hughes too) Brewster's provisions included. It was noted the document is difficult to follow. Other Business: Leven will send the draft of illicit runoff by-law. It is going to the Planning Board for review. Review minutes from 6/13/11 Taylor made a Motion to accept minutes as written. Evans Second. All Aye. Vote 6-0-0. The committee reviewed the action item list. The list will be updated and emailed to the committee. Taylor made a Motion to adjourn, Hughes, J Second, All Aye, Vote, 6-0-0 Meeting ended 6:30 pm CWPC 7-11-11.doc Page 3 of 4 Audio recording—CWPC 071111_audiominutes Next Meeting: 7/18/11 Respectfully submitted, likr*) JP 4401 t4,1114/4. tO) 7\1CY\ D Kelly Mo re, Sr. D t. ssistant Planning CWPC Action Items: Meeting 7/11/11 Updated 7113/11 CWPC Action Item: Comments: Status: Meeting with Bob Bersin: Bersin to send Leven PDF's/Town Roads Pending Leven to email the SEA Report to committee Done 7/12/11 Leven to email SEA contact re: sco•e/bud•et Follow us re•uired Done 7/12/11 Data Synthesis, GIS/Build-out Bridge Projects: Horsley Witten Group to meet with committee 7/18/11 Leven will contact rest of committee re: date 7/15/11 Leven to check previous minutes re:`$allocation 7115/11 Storm water ma••in• and vote to allocate mone Phase II: Leven and Sumner to meet with Finance Committee Leven Schedule meeting in August—Re: Pending Fundin• Cranberry Growers Association: Check on the availability of PowerPoint presentations Leven will check with CCCGA Pending from the meeting Taylor and Leven attended in 2010 with the CGA. Contact CGA and ask if they might talk to the bog Leven Pending owners and find out when discharging into the ponds— to take samples. CWPC 7-11-11.doc Page 4 of 4 Audio recording—CWPC 071111_audiominutes