HomeMy Public PortalAbout07/21/2015 Special City Council Minutes"
"
M E D I N A C I T Y C O U N C I L S P E C I A L M E E T I N G M I N U T E S O F
J U L Y 2 1 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n s p e c i a l s e s s i o n o n J u l y 2 1 , 2 0 1 5 a t 6 : 0 0
p . m . a t t h e M e d i n a C i t y H a l l , 2 0 5 2 C o u n t y R o a d 2 4 , M e d i n a , M N .
I . C a l l t o O r d e r
M e m b e r s p r e s e n t : M i t c h e l l , A n d e r s o n , C o u s i n e a u , M a r t i n , P e d e r s o n
M e m b e r s a b s e n t :
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , P u b l i c W o r k s D i r e c t o r S t e v e
S c h e r e r , F i n a n c e D i r e c t o r E r i n B a r n h a r t , P u b l i c S a f e t y D i r e c t o r E d B e l l a n d , a n d C i t y
P l a n n e r D u s t y F i n k e
I I . 2 0 1 6 B u d g e t / C a p i t a l I m p r o v e m e n t P l a n
F i n a n c e D i r e c t o r E r i n B a r n h a r t p r o v i d e d i n f o r m a t i o n o n t h e u p d a t e d p r o p o s e d 2 0 1 6
B u d g e t a n d C a p i t a l I m p r o v e m e n t P l a n . T h e p r o p o s e d b u d g e t i n c l u d e s a G e n e r a l F u n d
L e v y i n c r e a s e o f 5 . 2 % a n d a T o t a l L e v y i n c r e a s e o f 7 . 0 % . T h e p r o p o s e d t a x r a t e w o u l d
i n c r e a s e f r o m 2 3 . 5 7 7 % t o 2 3 . 5 8 6 % . S t a f f u p d a t e d t h e C i t y C o u n c i l o n t h e f o l l o w i n g
c h a n g e s : a d d i n g a p p r o x i m a t e l y 8 h o u r s p e r w e e k t o t h e P a r t - t i m e F i n a n c e p o s i t i o n u n d e r
t h e 2 0 1 6 B u d g e t , r e c l a s s i f y i n g t h e A s s i s t a n t t o C i t y A d m i n i s t r a t o r p o s i t i o n t o a C i t y
C l e r k / A s s i s t a n t t o C i t y A d m i n i s t r a t o r p o s i t i o n , a n d r e v i e w i n g t h e o r g a n i z a t i o n a l s t r u c t u r e
o f t h e P l a n n i n g D e p a r t m e n t . T h e p r o p o s e d 2 0 1 6 B u d g e t i n c l u d e s 2 . 5 % c o s t o f l i v i n g
i n c r e a s e f o r w a g e s , a n 1 1 . 5 % i n c r e a s e f o r i n s u r a n c e c o s t s , a n d w i l l a d d t h e r o a d
i m p r o v e m e n t b o n d s f o r t h e T o w e r D r i v e p r o j e c t .
S t a f f a l s o p r o v i d e d i n f o r m a t i o n o n t h e p r o p o s e d C a p i t a l I m p r o v e m e n t P l a n f o r 2 0 1 6 . T h e
e q u i p m e n t f u n d i s c u r r e n t l y f u n d e d u n t i l 2 0 1 7 . S t a f f i s p r o p o s i n g t h a t t h e C i t y m o v e
f o r w a r d w i t h t h e p u r c h a s e o f a n e q u i p m e n t b o n d t o h e l p p a y f o r f u t u r e e q u i p m e n t n e e d s
i n 2 0 1 7 .
C i t y P l a n n e r D u s t y F i n k e p r o v i d e d a n u p d a t e o n t h e d i s c u s s i o n s w i t h M e d i a c o m . H e
r e v i e w e d t h e u p d a t e d c o u n t e r p r o p o s a l a n d t h e C i t y C o u n c i l d i r e c t e d s t a f f t o m o v e
f o r w a r d w i t h p r o v i d i n g t h e c o u n t e r p r o p o s a l t o M e d i a c o m .
I I I . H a m e l F i r e B u d g e t 2 0 1 6
F i n a n c e D i r e c t o r E r i n B a r n h a r t p r o v i d e d a n u p d a t e o n t h e p r o p o s e d 2 0 1 6 H a m e l F i r e
B u d g e t a n d C a p i t a l E x p e n d i t u r e s . S h e d i s c u s s e d c o n c e r n s w i t h t h e p o r t i o n o f t h e
p r o p o s e d b u d g e t b a s e d o n f u n d r a i s i n g a n d d o n a t i o n s , $ 3 1 , 0 0 0 i n 2 0 1 6 . S h e f u r t h e r
e x p l a i n e d h o w t h i s w a s n o t a g o o d s t r a t e g y f o r b u d g e t i n g b e c a u s e t h e C i t y w o u l d b e
r e s p o n s i b l e f o r a n y f u t u r e b u d g e t o v e r r u n s . F i n a l l y , s h e e x p l a i n e d t h a t H a m e l F i r e
D e p a r t m e n t h a s a c a p i t a l f u n d , b u t t h e f u n d h a s n o r e v e n u e s o u r c e a t t h i s t i m e d u e t o
f u n d r a i s i n g a n d d o n a t i o n s g o i n g t o w a r d s t h e o p e r a t i n g b u d g e t a n d t h a t w h e n t h e i r c a p i t a l
f u n d i s d e p l e t e d a l l e q u i p m e n t f i n a n c i n g w o u l d b e c o m e t h e r e s p o n s i b i l i t y o f t h e C i t y .
M e d i n a C i t y C o u n c i l S p e c i a l M e e t i n g M i n u t e s 1
J u l y 2 1 , 2 0 1 5
Staff provided responses to the City Council on the following topics; Hamel Fire has met
their contract terms, Hamel FD should look into expanding fundraising and donation
opportunities, and continue to look for grant opportunities.
Staff was directed to put the 2016 Hamel Fire Department Budget on the August 5, 2015,
Consent Agenda for approval.
Adjournment
Mitchell closed the meeting at 6:52 p.m.
Bob Mitchell, Mayor
Attest:
Scott Johnson, City Administrator -Clerk
•
Medina City Council Special Meeting Minutes 2
July 21, 2015