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Home My Public Portal AboutComprehensive Water Planning -- 2011-09-26 Minutes AIL \\\ \\\\\\\"""11111/1/1/ �.� Comprehensive Water Planning o 0 F - Town of Brewster Committee'PA U { n !zip 2198 Main Street = _ Brewster, Massachusetts 02 631-1898 _ =_ (508) 896-3701 x1233 FAX (508) 896-8089 Date Approved: 10-17-11 Vote:6-0 TOWN OF BREWSTER MINUTES OF COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC) REGULAR MEETING Monday, September 26, 2011 at 4:30 pm Brewster Town Office Building Chairman Lem Skidmore convened the CWPC meeting at 4:30 pm in the Brewster Town Office Building with members Dave Bennett, Bruce Evans, Russell Schell, Pat Hughes, Joanne Hughes, Dan Ryan, and Elizabeth Taylor present. (8) Also Present: Jim Gallagher Recording or Taping Notification "As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition, if anyone else intends to audio tape this meeting they are required to inform the chair." Documents: 092611_A Interview Questions, Pat Hughes and Lem Skidmore 092611_B CCC Hearing Notice for 10/13, Orleans CWMP and Waquoit Bay letter and flyer from Chris Miller Citizen Forum None Status of Phase II RFP Proposals: Discuss proposals and refine interview questions for Oct 11 meeting with consultants Lem addressed the committee. HWG and GHD coming 10/11/11 to discuss proposals. Committee Comments: Bennett and Taylor asked about the financial information that Sumner and Leven received. Skidmore asked if Leven could summarize this information without including the financial information. Taylor asked if they could see a copy but redacted (financial information). Hughes, J agrees. CWPC 9-26-11.doc Page 1 of 5 Audio recording—CWPC_0926211_audiominutes CWPC Comments: xytm J. Hughes HWG gave a more in-depth proposal. Ryan GHD using a subcontractor for educational materials and interaction with the public. Evans HWG more tied into the Town. Ryan Has anyone attended GHD presentations to Neither one mentioned people who the public? generate the wastewater are here during the summer only. Ryan Has anyone attended HWG presentations P. Hughes Materials for Chatham were impressive to the public? (GHD) Skidmore HWG suggested more public meetings Skidmore He liked the idea of working with a PR firm than GHD for the educational materials and interaction with the public. P. Hughes She likes that HWG is planning for 6 J. Hughes She questioned grammar and spelling error meetings in the GHD proposal. "Existing practices" section. P. Hughes Excited to interview both HWG and GHD P. Hughes Nickerson State Park. It is a sizable parcel and there are some Zone II's located within the park. The state could always sell state parks and the camps are usually very full during the summer season P. Hughes HWG takes a more comprehensive view P. Hughes GHD talks more about wastewater vs. water resource management Skidmore Solutions (big pipe) like the one in Chatham Bennett HWG comments on current ongoing projects, vs. complete projects. Utilization of people, 60%, 40%? Needs explanation Evans HWG has been involved in recommending treatment facilities. Liked that they have been involved in regional solutions. The committee discussed the number of public meetings recommended. Ask Sue, could HWG discuss completed projects and give examples of completed projects. The committee wants to hear from both groups. Skidmore summarized. He asked for any other significant comments. The committee reviewed interview questions Hughes, P asked about showing total hours by person. Hughes, J asked Skidmore to review comments about the last contract. Skidmore and Hughes, J -status reports and interaction with the committee • Separate invoices from status reports and status reports once a month to the committee • Skidmore prefers tasks completed and current tasks according to the contract • Hughes, P provided a template to Leven in the past regarding the type of reporting that concerns Skidmore. Was this included with the RFP? • Skidmore commented that an updated Gant chart would be helpful. This might be a contract issue and not a proposal issue. Hughes, J suggested asking GHD about the video for local cable and web site. Can the committee get a quote? Bennett suggested asking GHD about the importance of what is going on at Nickerson State Park. The committee discussed water treatment at the park. CWPC 9-26-11.doc Page 2 of 5 Audio recording—CWPC_0926211_audiominutes Hughes, P suggested asking HWG about the importance of climate change to wastewater solutions. Hughes, P asked about the dense housing areas, Lower Road, Paine's Creek parking lot. (Areas of high ground water) (High percentage of impervious surfaces). Business development on Route 6A is important to consider. Skidmore asked Moore to put together a list of questions for the committee to review before the 10/11/11 meeting with the consultants. Hughes J, is concerned about other campgrounds in town that have not changed hands recently. It is possible that they have cesspools. No inspection or oversight until the property is sold. No certificates of compliance for Nickerson because it is state owned and managed. Bennett confirmed. Same enforcement in Nickerson as seasonal camps? Schell commented on Lower Road and that if you compare a number of houses showing no evidence of elevated title 5 systems. Then you see one that does, you think that property was recently sold. There are probably many that have taken no action. (Based on visual inspection). Hughes, J confirmed. Skidmore read Schell's email questions. 1) For each watershed upgradient from Pleasant Bay, Herring River and Stony Brook, will the Phase II consultant identify the number of parcels smaller than 60,000 square feet and the total area of the parcels smaller than 60,000 square feet? (Reference, CDM Report, Section 3.3.7 and Figure 3-8). 2) For storm water overflow from Elbow Pond to Walkers Pond, through a piper under Cranview Road, will the Phase II consultant prepare a conceptual design for storm water retention and phosphate reduction? (Reference, HWG Proposal, 9/9/11 Page 8). Schell added additional clarification to the committee. Bennett likes Schell's questions. (Referenced the aerial photographs of water sheds). Identify clusters of density that are major contributors. Hughes J, added that HWG knows the town better now because they are working on the build out. She was excited to read about GHD but really excited to read HWG's proposal. Hughes, J suggested asking GHD about specific issues mentioned by HWG. (Water Quality Protection By-law) impervious surfaces— HWG proposal, page 7 under identification of future needs, C will you develop or consider develop? HWG proposal may be expensive long term. We should not assume that the other consultant cannot do the same. Bennett asked if the GHD proposal is only for the money set aside. It may end up costing more. Schell observation— Both proposals address the drinking water supply. We have not considered it much. Recently, well #6 they are proposing to run the main from well#6 to well#4 through the Punkhorn. They won't be using main they put in from Slough Road. He wonders about the justification for the capital expenditure (main) on Slough Road. Schell asked Taylor for comments. Taylor had no comments. Taylor has heard presentations from both groups. She stated they both do excellent presentations to the public. GHD is working in Eastham and Dennis. Taylor liked the HWG proposal. Status of Bridge Projects: Data Synthesis-GIS/Build-out, Ponds, Storm water Geo-location Skidmore received a spreadsheet from BOH regarding well data. (About 460 wells) Skidmore will work with Geraldine. Gallagher told the committee that there is an Algae bloom in Upper Mill Pond and Lower Mill Pond. The pond study people have taken samples. (probably a blue green algae). Gallagher will mention to BOH. CWPC 9-26-11.doc Page 3 of 5 Audio recording—CWPC_0926211_audiominutes Schell commented that it is interesting that the town owns the only questionable part of Walker's Pond where algae becomes a problem. He referenced a recent land purchase. Walker's Pond shore line and cranberry bog parcel, permitted years ago that a rectangular shallow area be excavated and a screen was put across the normal pond perimeter in order to be a source of water for a cranberry bog. Now that the shallow area becomes warmer and more stagnant, denser algae growth occurs, while the rest of Walker's Pond is not adversely affected. The bog is closed. There is a Conservation restriction. Gallagher stated that is an area where they want to limit access. Schell suggested using fill in that area. Orleans CWMP DRI Update Taylor stated there is a meeting in Barnstable 9127/11at 2:00 pm, and have not received anything yet. Re: Skidmore and Bennett asked about the letter from the BOS. Bennett suggested writing to the CCC. Taylor will send a draft of the decision via email. CCC public hearing to be held 10/13/11. Re: Waquoit Bay letter and flyer—Hughes P summarized their program. They are updating needs assessment. Topics, training, issues for boards and committees. Taylor received an email with a link to a survey. Hughes J explained that they are looking for email addresses so you can participate in their survey. The committee asked Moore to send all email addresses to the CTP. Review minutes from 8/22/11, Review action items Minutes from 8/22/11 Taylor made a Motion to accept minutes as written. Hughes, J Second. All Aye. Vote 7-0-0. Bennett abstain Hughes, P made a Motion to adjourn, Bennett Second, All Aye, Vote, 8-0-0 Meeting ended 6:45 pm Next Meeting: 10/11/11 Respectfully submitted, w► isr n="Clerk Kelly oo e, S D pt. Assistant Planning CWPC 9-26-11.doc Page 4 of 5 Audio recording—CWPC_0926211_audiominutes CWPC Action Items: Meetin• 9/26/11 U •dated 09/27/11 CWPC Action Item: Comments: Status: Status of Bridge Projects: Data Synthesis- GIS/Build out, Ponds. Storm water Geo-location (HWG is the consultant) Storm Water: SEA Kirsten Ryan from SEA will present to the 10/24/11 committee on 10/24/11. Written information coming the week of 10/17/11. Questions: Schell question about outputs to Walker's Pond. 10/11/11 Is SEA looking at town drainage to Walkers? From Slough and Elbow into Walkers Pond Leven can check to see if SEA included this and email the committee. SMAST or SEA-Leven will check Phase II RFP: Pro.. -1 -r- i• fr• . _ • P Committee Reviewin. Pro.osals On.oin Questions for the consultants A list is being generated of questions for HWG Pending and GHD Orleans CWMP DRI Letter to CCC from Brewster BOS Leven to follow up 10/11/11 Cranberry Growers Association: Check on the availability of PowerPoint presentations Offer made to give PowerPoint presentation in Pending from the meeting Taylor and Leven attended in 2010 Brewster/Harwich with the CGA. Contact CGA and ask if they might talk to the bog A meeting will be scheduled soon with the Pending owners and find out when discharging into the ponds— association and the growers to take sam•les. Misc: Education General •ublic, Town committees and boards Pendin. • CWPC 9-26-11.doc Page 5 of 5 Audio recording—CWPC_0926211_audiominutes