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Date Approved: 11/28/11
Vote: 7-0 Bennett abstains
TOWN OF BREWSTER MINUTES OF
COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC)
REGULAR MEETING
Monday, October 24, 2011 at 4:30 pm
Brewster Town Office Building
Chairman Lem Skidmore convened the CWPC meeting at 4:32 pm in the Brewster Town Office Building with members
Pat Hughes, Joanne Hughes, Dan Ryan, Russell Schell, Bruce Evans, and Elizabeth Taylor present.
Absent: Dave Bennett
Also Present: Jim Gallagher, Sue Leven, Ed Lewis, Chris Miller
Recording or Taping Notification
"As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting.
In addition, if anyone else intends to audio tape this meeting they are required to inform the chair."
Documents: 102411_A SEA PowerPoint Presentation handout
102411_B Data Synthesis/GIS Training and Town-Wide Build out HWG Progress Report 9/30/11
102411_C Emails from Ed Eichner to Sue Leven, Chris Miller, Ryan Burch re: Storm water sampling sites
Citizen Forum
Gallagher updated the committee regarding Upper Mill Pond. There is an algae bloom in Upper Mill Pond. (Water is like
pea soup) He gave photos to the BOH and they have contacted someone at the State. Leven got a call from someone
who noticed their dogs were green after swimming in the Pond. Leven talked to Ed Eichner and will give an update at the
end of the meeting. Gallagher visited Walker Pond and Slough Pond and they are not green. These ponds have murky
water and weeds.
Storm water Mapping Project Update: Kirsten Ryan, SEA
Ryan updated the committee and presented results of GIS mapping storm water drainage project.
Presentation Agenda: •
Project Drivers and Goals
Scope of Phase I Mapping
Methods&Type of Data Collected
Areas and Structures Mapped
Key Project findings
Deliverables
Recommendations
Discussion/Questions
Committee& Audience Comments:
Lewis asked about DEP or EPA enforcing permits or fining. Ryan explained they have done this in some communities.
Schell stated the 2003 permit had similar requirements. The 2003 permit included an annual report that detailed the
Town's progress on each item. It is his perception that the second time around the requirements will be more prescriptive.
Schell asked Ryan if she agreed. Schell continued to explain the original intent of the 2003 permit was to encourage
CWPC 10-24-11.doc Page 1 of 4
Audio recording—CWPC_102411_audiominutes
a
towns to develop compliance. Schell hopes this time around it will be more prescriptive. Ryan agreed and stated it is
watershed specific. Ryan commented further.
Schell asked differentiating culverts, open ditches, he does not understand how it does not include connectors between
water bodies. Isn't the town concerned about storm water and tracing contaminants?
Ryan explained and shared example of Upper Mill Pond, water goes under the road. Pipes coming out into a stream are
considered the outfall.
The committee discussed outfalls, pipes, definitions, storm water concerns, etc.
Leven explained SMAST is looking at Ponds and how water gets from point to point. (Mill Ponds) SMAST project.
Schell asked about additional questions about connectors and scope of work. He shared a few examples. There was
continued discussion with Leven, Hughes, P and Schell.
Ryan explained the first point is finding the outfalls and mapping them so you can take samples during the permit phase.
EPA requires you map them (GPS point)then going forward meet sampling requirements.
Schell is concerned about Phase I, Phase II, Bridge projects, etc. At one point do we acknowledge this integrated problem
of contamination caused by storm water?
Skidmore explained this is one part of the total plan. Ryan explained the process further. (Sources of data)
Hughes, J asked Ryan about pipes with streams coming to the Bay(streams out of rocks between houses)
Ryan explained this was not part of the scope of work. (Ellis Landing)
Taylor asked about most recent flyover. The Town does not have the money to map it. Gallagher said it would cost$50-
100k. Taylor asked about making a comparison.
There was a discussion regarding updated available information, private development vs. town areas and location of
outfalls.
Miller asked Ryan a question about Ellis Landing outfall. He explained temporary fix. Illegal discharge?
Ryan explained if EPA were to question it, you could explain erosion, etc.
Ryan shared photos of outfalls.
Lewis asked about catch basin water flow.
Ryan explained further and explained deliverables.
Key protect findings
Few total outfalls, MS4 sampling less costly
Visible erosion issues at beaches
Pond parking areas many improvements but some ongoing impacts
Less visible issues—drain structures on private land needing maintenance, some catch basins needing repair/cleaning,
vegetation removal, one potential illicit discharge observed.
Skidmore asked about private development storm water into a town catch basin.
Lewis mentioned there is a program where a contractor cleans catch basins for the Town; homeowner associations can
pay$50 a piece to have catch basins cleaned. This is done through DPW.
Ryan reviewed recommendations and shared an example of a GIS map, map#10. She showed how you can click on an
area and see the forms.
Taylor asked about deliverables such as a CD or file transfer station on server or maps, Ryan confirmed.
Schell is considered about criteria being excluded for outfalls. Miller explained further. Channelized stream.
Taylor asked about final maps having water bodies labeled. Ryan confirmed.
Hughes, J asked about ground water flow. Ryan explained no. The committee discussed further.
Lewis was impressed with the GIS mapping.
CWPC 10-24-11.doc Page 2 of 4
Audio recording—CWPC_102411_audiominutes
Status of Phase II
Leven presented a summary. Consultants have been informed. GHD is coming in Wednesday to see Leven. Leven asked
the committee to read the proposal again and make sure the scope of work is acceptable. Leven will send a reminder
email message. Skidmore asked about a start date. Leven replied early to mid November.
Status of Bridge Projects: Data Synthesis-GIS/Build-out, Ponds, Storm water Geo-location
Leven shared emails from Ed Eichner(SMAST) 10/24/11 & 10/13/11. Leven asked the committee to review and send
comments. Skidmore suggested taking up at next meeting. Re: Dissolved Oxygen Meter- Miller suggested reviewing
regarding the algae bloom.
Hughes, Pat suggested leaving it in the hands of Town staff to make a recommendation.
Schell stated that the area he identified on the map is not included in this. Storm water over flow to Walker's Pond.
Leven explained Eichner is having difficulty finding the underground pipes. Miller read Eichner's response.
Taylor asked about what is involved with the bird count. Miller explained the exercise. (Upper, Lower and Walker Ponds)
He needs volunteers. Taylor will do Upper Mill Pond and Walker's Pond. Miller needs a few volunteers.
Hughes, P made a Motion to approve the change in scope with the contractor(SMAST), to halt further examination of up
to 11 sites noted in 10/13/11 E. mail message to Leven, Miller and Burch. Reallocate funding for 1 to 2 dissolved oxygen
meters. The contractor will provide us with data analysis. Gallagher and Miller to determine how frequently. Taylor
Second, All Aye, Vote 7-0
Hughes, J asked if there is anything on the recent report that may contradict what Eichner is saying.
Ryan said mapping was done during dry weather. The committee continued general discussion.
Schell asking about#3 on 10/24 email, and#1.10/13 email, Cranview —Are they the same?
Miller stated they are different. He is not trying to rule out the pipe. He is trying to rule out the catch basin.
Leven explained an update was distributed by HWG. Skidmore asked the committee to review and submit any comments.
Review minutes from 10/11/11, Review action items
Pat Hughes submitted edits via email.
Taylor made a Motion to accept minutes as corrected (Hughes edits) Ryan Second, All Aye, Vote 7-0
The committee reviewed action items. Leven will contact the Cranberry Growers Association.
Topics the Chair did not reasonably anticipate—None.
1) Schell made an announcement that if anyone has pyrotechnic flares in their vehicle they should submit to the Brewster
fire station. The approved devices are now electronic strobe flashers which are battery operated.
2) Schell made another announcement that on Tuesday night the Conservation Commission is hearing a proposal from
Canoe Pond Association for the use of an aeration system in Canoe Pond. This aeration system was considered for Long
Pond several years ago. Schell asked if the town has an agency to take the data if offered. Would it be appropriate for
this material (volunteered by Canoe Pond Association)to be given to a department? Design, cost, monitoring data.
Miller explained the Conservation Department could track this information. Hughes asked about record keeping for this.
CD or paper. Gallagher confirmed paper files.
Leven mentioned the People GIS system. There was a discussion regarding data availability and options.
Lewis stated the Finance committee voted against the the illicit discharges by-law. Lewis encouraged people to come to
Town Meeting.
Ryan mentioned a memo that was prepared to help answer rebuttals about this by-law at town meeting.
Leven will Email talking points to the committee.
CWPC 10-24-11.doc Page 3 of 4
Audio recording—CWPC_102411_audiominutes
Taylor made a Motion to adjourn, Hughes, P Second, All Aye, Vote, 7-0
The meeting ended at 6:20 pm.
Next Meeting: 11/14/11
R: p: tfully =..mitted,
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Dave : !fett, Clerk Kelly Moore, . Dept. Assistant Planning
CWPC Action Items: Meetin• 10/24/11 U •dated 10/26111
CWPC Action Item: Comments: Status:
Status of Bridge Projects: Data Synthesis_
GIS/Build-out, Ponds, Storm water Geer location
(HWG is the consultant)
Storm Water: Miller checked with Ryan on sampling 10/25/11
Outfall at Lower Road—Water samples are set,
waitin• for results
Illicit discharges by-law(storm water) Leven will email the committee talking points 10/28/11
Emails from SMAST, Ed Eichner Leven asked the committee to review the emails 11/14/11
and send comments.
Phase II:
The committee chose HWG. Leven asked the committee to read the proposal 11/14/11
again and make sure the scope of work is
acceptable. Leven will send a reminder email
messa.e.
Orleans CWMP RI
Taylor will give updates to the committee 11/14/11
Cranberry Growers Association:
Check on the availability of PowerPoint presentations Offer made to give PowerPoint presentation in Pending
from the meeting Taylor and Leven attended in 2010 Brewster/Harwich
with the CGA.
Contact CGA and ask if they might talk to the bog A meeting will be scheduled soon with the 11/14/11
owners and find out when discharging into the ponds— association and the growers
to take sam•les.
isc:
Education General •ublic, Town committees and boards Pendin•
CWPC 10-24-11.doc Page 4 of 4
Audio recording—CWPC_102411_audiominutes