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HomeMy Public PortalAboutMinutes_Planning & Zoning Meeting_03092016PLANNING AND ZONING MEETING IONA COMMUNITY CENTER MARCH 9, 2016 6:30 P.M. PRESENT: Chairman Melanie Shirling, Member Dee Johnson, Member John Lott, Member Bette Lovinus, Member Roy Hobbs, Member Jake Lindsay, and Clerk Shara Roberts. ABSENT: None. VISITORS: Mayor Andersen. Chairman Melanie Shirling welcomed everyone and Member Bette Lovinus led with the Pledge of Allegiance. Approval of Minutes: Member John Lott moved to approve the minutes for February 10, 2016 as written. Member Bette Lovinus seconded the motion. All were in favor, motion carried. Mayor Andersen presented flowers and a gift card to Member Lovinus as a token of appreciation for all her years of service to Iona's Planning and Zoning Commission. This was Member Lovinus's last meeting as she submitted her resignation in January of 2016. Items of Business: None. Reports: A. Area of Impact Discussion — Chairman Melanie Shirling reported on a recent discussion with Bonneville County Commissioner Dave Radford. Chairman Shirling first addressed Clerk Roberts inquiry from the last meeting in regards to the notices and agendas sent from Bonneville County's Planning and Zoning Commission. She explained a representative either from Iona's Planning and Zoning Commission or a citizen from the Area of Impact can be present at these meetings. Mr. Radford expressed to her very rarely these representatives have something to report, but when they do it is in regards to updates or improvements that are being made within their impact areas. Chairman Shirling explained to get on the agenda they need to contact Susan Stoddard with Bonneville County's Planning and Zoning Commission. Additionally, Mr. Radford explained he has been assigned to work with the City of Iona to update the Area of Impact of Agreement. Mr. Radford agreed to research other city and county agreements within Idaho which outline larger lot sizes in the impact area. Member Hobbs outlined next steps for moving forward with updating the Area of Impact of Agreement and handed out a paper for reference, "Exhibit A". Member Hobbs inquired if Clerk Roberts sent the copy of the letter regarding the Area of Impact Agreement requested by Dave Radford certified mail. Clerk Roberts reported she sent it via email. Member Hobbs requested Clerk Roberts to follow up with Mr. Radford to ensure he received it, and send a copy certified mail. Chairman Melanie Shirling discussed working with the companies that service all the utilities in the area to put in writing if they can service the new growth and development 1 and quantify how much growth they can service. Chairman Shirling will work with Iona Bonneville Sewer District, Rocky Mountain Power, Intermountain Gas, Qwest/Century Link, and City of Iona regarding water and road services. Members discussed working with the City Engineer Paul Scoresby and Public Works Director Zech Prouse regarding projections on water and road services within the Area of Impact. Members discussed outlining the percentage of lot sizes within the Area of Impact Agreement the Planning and Zoning Commission would like to see. Additionally, language would need to be included on what the impact would be on school services. Member Hobbs inquired if the City had on file the agreements with Rockwell Development in regards to Country Haven or Mountain Ridge. Clerk Roberts indicated she wasn't sure, but would look into it. Member Hobbs discussed setting up advisory committees under the Planning and Zoning Commission to help with the work that needs to be done on updating the Area of Impact Agreement. Member Hobbs discussed the importance of public involvement in this process. He discussed with Clerk Roberts publicizing the information in the City's newsletter and the City's website with a map which outlines the City's Impact Area and a notification for the citizens that Iona's Planning and Zoning Commission is updating the Area of Impact Agreement with Bonneville County. Members discussed having the Area of Impact Agreement as an item for discussion on all future meetings until it is completed. Chairman Shirling inquired if Mayor Andersen has found a representative from the Area of Impact Agreement to replace Member Lovinus's position. Clerk Roberts explained she talked with Mayor Andersen about it today. Member Lindsay expressed he may know of some individuals to recommend. Chairman Shirling requested all members to have any recommendations to Mayor Andersen by next week. Chairman Shirling discussed the possibility of recruiting two members from the Area of Impact, one which would be a member of the Commission and one who could just serve as the representative to communicate at the Bonneville County Planning and Zoning meetings. Chairman Shirling expressed she would like Mayor Andersen to have a recommendation for appointment by the next Planning and Zoning Meeting on April 13th, 2016 in the interest of the Commission being compliant with what the City Code book outlines. B. Alleyway Discussion — Member Johnson reported he presented the information during the last City Council Meeting on February 16, 2016 regarding the discussion on the consistency of alleyways. City Council explained to Member Johnson the topic has been discussed in the past in which it was determined the public would rather handle alleyways on a case by case basis. Mr. Johnson indicated that he inquired about possible liability concerns and was advised that claims could arise if access was not available. Meeting Adjourned 7:35 p.m. 2 P&Z APPROVED: April 13, 2016 ATTES Shara Roberts, City Clerk Melanie Shirling, Chairm 3 Iona Area of Impact Timeline 3/9/2016 Phase 1: city council Phase 2: City council and planning and zoning Phase 3: City/ PZ map for area impact Phase 4: City/ PZ service provided by city Phase: 5 update comprehensive Plan Phase: 6 Public involvement citizens comments, on line map of area < city Web site Phase: 7 PZ look at subdivision Ordinances / impact Exhibit "A"