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HomeMy Public PortalAbout09-2006MEMORANDUM TO: Planning Commission, through City Administrator Chad Adams FROM: Rose Lorsung, City Planner DATE OF REPORT: September 7, 2006 DATE OF MEETING: September 13, 2006 RE: Mailed notice for land use applications OVERVIEW Before you this evening is a city council request to increase the mailed notice for all land use applications that currently require this from 350 feet to 1000 feet. This policy is derived from the recent discussion about Concept Plans and mailed notification requirements. The reasoning for increased notice was that many properties in the city are larger than an urban city and the 350 feet wasn't adequate for the notice. The ordinance before you this evening will change all mailings that are required to 1000 feet. RECOMMENDATION Staff recommends the adoption of these provisions as shown in the attached ordinance. Attachments: 1. Memo from Kennedy & Graven 2. Amended Ordinance MEMORANDUM TO: Planning Commission, through City Administrator Chad Adams FROM: Rose Lorsung, City Planner DATE OF REPORT: September 7, 2006 DATE OF MEETING: September 13, 2006 RE: Park Dedication: Compliance with Statutory Changes OVERVIEW The City of Medina is required to update the Park Dedication ordinance as the statutes recently changed with respect to this law. The requirements are shown in the amendments to the ordinance. RECOMMENDATION Staff recommends the adoption of these provisions as shown in the attached ordinance as they meet the intent of the statute. Attachments: 1. Memo from Kennedy & Graven 2. Amended Ordinance Agenda Item: 12 MEMORANDUM TO: Planning Commission, through City Administrator Chad Adams FROM: Rose Lorsung, City Planner DATE OF REPORT: September 7, 2006 DATE OF MEETING: September 13, 2006 RE: Ordinance Amendment for Rural Residential District(s) OVERVIEW The recent changes to the setback provisions in the rural residential districts coupled with the review of a few land use applications for which acreage was less than 5 acres, has led staff to follow the advice of both the Planning Commission and City Council to revisit the ordinance with respect to the varying sizes of lots in the Rural Residential zoning districts. The proposed new amendments in the ordinance (see attached) will effectively change setbacks in the RR, RR1, RR2 and RR-UR districts back to the original setbacks for those properties less than 5 acres in size. The current setbacks are 50 feet from all sides for all structures. The new ones proposed are as follows for each district: (d) Front Yard Setbacks: (1) Lots less than 5 acres - 50 feet (2) Lots greater than 5 acres — 50 feet (e) Side Yard Setbacks: (1) Lots less than 5 acres — 20 feet (2) Lots greater than 5 acres — 50 feet (f) Rear Yard Setbacks: (1) Lots less than 5 acres — 40 feet (2) Lots greater than 5 acres — 50 feet RECOMMENDATION Staff recommends the adoption of these provisions as shown in the attached ordinance. Attachments: 1. Memo from Kennedy & Graven 2. Amended Ordinance CITY OF MEDINA 2052 COUNTY ROAD 24 MEDINA, MN 55340 AGENDA MEDINA PLANNING COMMISSION WEDNESDAY September 13, 2006 7:00 P.M. MEDINA CITY HALL 1. Call to Order 2. Public Comments 3. Update from City Council proceedings 4. Discussion of Comp Plan Neighborhood Meetings October -November 5. Discussion of possible second planning commission meeting, October 2, 2006 (would need to post publication legal by September 14, 2006). 6. City Planner's Report 7. Approval of August 8, 2006 Planning Commission minutes 8. Loram Maintenance of Way: Site Plan, CUP, Variance for Outside Storage and Building Height 9. Clydesdale Marketplace 2nd Addition (Wells Fargo, North of Highway 55, west of C.S.A.H 101): Preliminary Plat, Site Plan and PUD amendment 10. Clydesdale Marketplace 3rd Addition (Multi -Tenant Retail, North of Highway 55, west of C.S.A.H 101): Preliminary Plat, Site Plan and PUD amendment 11.Ordinance Amendment pertaining to Park Dedication requirements and the definition of "Buildable Land." 12.Ordinance Amendment pertaining to Setbacks in the RR, RR1 and RR2 Districts 13. Ordinance Amendment pertaining to mailed notice for public hearings 14. Adjourn Posted in City Hall August 24, 2006 Agenda Item No. PLANNING REPORT TO: Medina Planning Commission FROM: Sarah Schield, Landform through Rose Lorsung, City Planner DATE: September 1, 2006 for the September 13, 2006 Planning Commission Meeting SUBJECT: Ryan Companies US Inc. Request for approval of a Preliminary Plat and PUD Amendment for Medina Clydesdale Marketplace 2nd Addition for a Wells Fargo bank Landform Project # MED06018 REVIEW DEADLINE: December 1, 2006 1. DESCRIPTION OF REQUEST: The applicant is requesting approval of a PUD amendment and preliminary plat to allow the construction of a Wells Fargo bank. The Medina Clydesdale Marketplace project allowed for a 5,000 square foot bank with 4 drive-throughs. The applicant has proposed to slightly increase the square footage of the bank and add an additional drive -through. The additional drive -through has resulted in the need for a PUD amendment which, per ordinance, must be reviewed similar to that of a PUD concept plan. The preliminary plat as proposed allows for a lot line adjustment to better fit the proposed changes on the bank site. 2. CONTEXT: A. Level of City Discretion in Decision -Making The City has a relatively high level of discretion in approving or denying a Planned Unit Development amendment. A PUD amendment must be similar with the objectives of the City's Comprehensive Plan and the approved PUD final plan. The City may impose reasonable requirements upon a PUD amendment not otherwise required if the City deems it necessary to promote the general health, safety and welfare of the community and surrounding area. The City's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the Zoning Ordinance and Subdivision Regulations. If it meets these standards, the City must approve the preliminary plat. B. Surrounding Land Use and Zoning The property is part of the Medina Clydesdale Marketplace development which was rezoned in 2005 to PUD-UC (Planned Unit Development Urban Commercial) to allow for a variety of commercial development. The property is guided UC as well. The property to the north of Clydesdale Marketplace is zoned UR (Urban Residential) and developed as single-family homes (Cherry Hill Farms). There are a number of properties which abut the site to the east. A couple of the properties to the east are zoned UC (Urban Commercial) and consists of auto related Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 2"d Addition Page 2 September I, 2006 developments such as a gas station and oil change businesses. Another property that abuts Clydesdale Marketplace to the east is currently being redeveloped into a multi -tenant retail building (Ace Phase II). There is a shared access between Clydesdale Marketplace and Ace Phase II. Finally, to the east, across County Road 101, the property is zoned MR (Multi -Family Residential) and is developed as a high -density senior living facility (Gramercy). The property to the west of Clydesdale Marketplace is zoned UC (Urban Commercial) and is developed as a dance hall (Medina Ballroom). The property to the southwest, across Highway 55 is zoned UC (Urban Commercial) and the property to the southeast is zoned UP (Uptown Hamel). Both are developed with a mix of retail type uses. C. Natural Characteristics of the Site The subject property is vacant and has been cleared for development. 3. BACKGROUND: Ryan Companies received final plat and PUD final plan approval on September 20, 2005 for the Medina Clydesdale Marketplace development. Target is part of this development and is scheduled for an October 2006 grand -opening. 4. ANALYSIS: Consistency with Ordinance Standards PUD Amendment The PUD Amendment is reviewed under the same ordinance as a PUD concept plan. The purpose for the PUD Amendment is due to the applicant's desire to add an additional drive - through lane. The plans, which were approved as part of the PUD final plan for the bank, only showed four drive -through lanes. While this site is zoned PUD-UC, meaning it has variable regulations, the underlying UC zoning district requires the following for banks and financial institutions: !f drive-in service is proposed, the number of lanes shall be kept to a minimum and shall not exceed three. The drive-in service shall be completely integrated into the principal building, shall not be an appendage to it, and shall use the same quality materials as on the remainder of the principal building. Stacking area for the drive-in shall be subordinate to the primary accesses for vehicles and pedestrians. The applicant has responded to staff comment and submitted a narrative, attached for your review that explains the need for an additional drive -through on the bank site. The Building Official/Fire Marshall has provided comments on the site which have been attached for your review. In summary, the comments state that the additional drive -through reduces the width of the fire lane, which was approved with the overall PUD, to an unacceptable width. Staff has reviewed the plans and has the following comments: Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 2"'l Addition Page 3 September I, 2006 Lighting 1. The lighting plan shall be revised so that any light or combinations of lights do not exceed the pre -curfew maximum illumination level of 1.5 foot candles. This is based upon the E4 Zone in which the property is located. The E4 zone is the area of the City in which high ambient brightness is allowed. Post -curfew maximum illumination is 0.6 foot candle. 2. The applicant shall specify if the proposed signage is to be lit. Signage lighting must follow the lighting ordinance and sign lighting details must be submitted for review and approval by City staff. 3. The lighting fixture schedule does not identify the same amount of lights as proposed on the plan. The schedule must be revised to match the plan. 4. The lighting plan must be revised to identify the pole height. The Code allows a maximum height of 30-feet with a pole base maximum height of 30 inches. 5. The applicant shall provide details on any proposed building mounted lights and canopy lights. Landscaping 1. Two sheets identified as L1 have been submitted for the landscape plan. These plans must be combined. 2. The City Code requires 15 landscape credits for this site, however, the total requirement per the overall development due to tree preservation needs resulted in 35 landscape credits required on site. The combined landscape plans total 51 credits. 3. The proposed impervious surface area for this site is 69%. The overall development was allowed to be over the UC district requirement of 60%, however, staff suggests the applicant make effort to reduce the impervious surface area. This could occur near the proposed trash enclosure as the trash enclosure needs to be redesigned within the principal building. Drainage/Grading The overflow point for the depression to the east and south of the proposed building must be at least one foot lower than the proposed floor elevation. Parking 1. The proposed DO NOT ENTER sign shown near the trash enclosure should be moved to the south west along the curb to the same location as the proposed STOP sign. 2. The entrance to the bank from the access drive must be 26 feet, as measured face to face. 3. The width of the drive aisle near the "employee parking area must be dimensioned on the site plan. Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 2"° Addition Page 4 September I, 2006 Signage 1. The signage appears to meet the City's requirements, but the applicant must provide the total building height based upon the City of Medina ordinance definition of height. 2. The applicant must identify if the signs are to be lit. If the signs are lit they must meet the lighting ordinance requirements. 3. The sign dimensions must be shown on the north, east and west building elevations. 4. Sign permits will be issued at the time of building permit issuance. Architectural and Design Standards 1. Rooftop equipment must be identified on the plans and screened. Screening is limited to a maximum of 8 feet in height. 2. The building materials must be provided in a percentage calculation. A minimum of 30% of the building must contain brick, natural stone, granite or stucco. The elevations appear to meet this requirement but the percentages will confirm the requirement has been met. Additional Items 1. Trash enclosures must be located inside the buildings and identified on the plans per the PUD final plat resolution for all buildings with the Medina Clydesdale Marketplace development. The site plan must be revised. 2. The site plan must be revised to show the revised drainage and utility easements. Preliminary Plat The applicant is requesting approval of a preliminary plat to allow a lot line adjustment to better fit the proposed changes for the bank site. The total platted area is 3.78 acres. The plat would increase the area of the bank lot from 0.74 acres to 0.94 acres and reduce the other lot from 3.04 acres to 2.84 acres. Easements originally dedicated per Medina Clydesdale Marketplace should be vacated and shared access easements should be provided over all lot lines with joint use. Also, the City must approve the preliminary and final plat prior to approval of the PUD amendment. 5. CONCLUSION: The applicant has proposed an additional drive through lane for the bank. Staff finds that the applicant has substantially met the PUD concept plan criteria for the amendment. However, the site appears to be too tight to meet the standard design requirements and the additional drive - through lane. Due to the flexibility of the PUD, staff has identified areas of interest and concern Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 2"d Addition Page 5 September 1, 2006 throughout this report and has provided conditions of approval. The City is not under obligation to approve the PUD amendment. Staff finds that the preliminary plat meets the code requirements. 6. RECOMMENDATION: Staff recommends denial of the PUD amendment for the additional drive -through based upon the site design. The site lacks the necessary space to allow the additional drive -through and still meet life safety requirements. However, the Planning Commission may recommend denial of the PUD amendment and allow the Preliminary Plat to move forward. If the PUD amendment is denied, the applicant will have to redesign the site to meet the original PUD approvals and receive a site plan approval. Or, the Planning Commission may approve the PUD amendment. Staff does recommend approval of the Preliminary Plat. If the Planning Commission were to approve the PUD amendment and Preliminary Plat, staff recommends that the applications be subject to the following conditions: Lighting: 1. The parking lot lights must meet the City's lighting ordinance, including curfew limitations. 2. The lighting plan shall be revised so that any light or combinations of lights do not exceed the pre -curfew maximum illumination level of 1.5 foot candles and the post -curfew maximum of 0.6 foot candle. 3. The applicant shall specify if the proposed signage is to be lit. The signage must follow the lighting ordinance and sign lighting details must be submitted for review and approval by City staff. 4. The lighting fixture schedule does not identify the same amount of lights as proposed on the plan. The schedule shall be revised to match the plan. 5. The lighting plan shall be revised to identify the pole height maximum of 30-feet and the pole base maximum height of 30 inches. 6. The applicant shall provide details on any proposed building mounted lights and canopy lights. Landscaping: 7. The two sheets identified as L1 shall be combined. 8. The number of landscape credits shall be a minimum of 51 total credits. 9. Efforts to reduce the impervious area to 60% shall be made. Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 2"° Addition Page 6 September 1, 2006 Parking: 10. The proposed DO NOT ENTER sign shown near the trash enclosure shall be moved to the south west along the curb to the same location as the proposed STOP sign. 11. The entrance to the bank from the access drive must be 26 feet, as measured face to face. 12. The width of the drive aisle near the "employee parking area must be dimensioned on the site plan. Architectural and Design Standards: 13. The elevations must be revised to identify the percentage of building materials used. 14. The elevations must be revised to identify the height of the building based upon the definition of height in the city ordinance. 15. The building shall comprise only of the materials permitted by the UC zoning ordinance. 16. The materials utilized for the drive through structure must be same as the primary materials used on the principal building. 17. All trash and recycling enclosures must be located inside the principal building. 18. Rooftop equipment shall be shown on the plans and shall be screened. Screening is limited to a maximum of 8 feet in height. Signage: 19. All signs shall be in compliance with the sign matrix approved by staff dated June 20, 2005. 20. The sign dimensions must be shown on the north, east and west building elevations. Other: 21. No construction work of any kind may take place within the Development except Monday through Friday, 7:00 a.m. to 7:00 p.m., and Saturday 8:00 a.m. to 4:00 p.m. 22. The applicant shall comply with the engineer memos dated August 18, 2006. 23. The applicant shall comply with the building inspector/fire marshal memo dated August 30, 2006. 24. The plans shall be revised to identify the proposed legal description of Lot 1, Block 1, Clydesdale Marketplace 2nd Addition. Preliminary Plat: 25. Easements originally dedicated per Medina Clydesdale Marketplace shall be vacated. 26. Shared access easements shall be provided over all lot lines with joint use. Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 2" Addition Page 7 September 1, 2006 27.The applicant must receive approval of the preliminary and final plat prior to receiving approval of the PUD amendment. ATTACHMENTS: 1. Location Map 2. Applicant's Plat Narrative dated August 4, 2006 3. Applicant's Narratives dated June 28, 2006 and August 1, 2006 4. Preliminary Plat Graphics dated August 4, 2006 5. Site Graphics dated August 4, 2006 6. Engineer's Memos, dated August 18, 2006 7. Building Official/Fire Marshall Memo, dated August 30, 2006 Location Map Wells Fargo Lot 1, Block 1, Clydesdale Marketplace 2nd Addition 0 235 470 Feet 940 AIL l� LANDFORM MINNEAPOLIS• PHOENLX WWW.RYANCOMPANIES.COM August 4, 2006 Sarah Schield, Landform City Planner City of Medina 2052 County Road 24 Medina, MN 55340 RYAN COMPANIES US, INC. 50 South Tenth &sect, Suite 300 Minneapolis, MN 55403-2012 612-492-4000 tat 612-492-3000fax yANo DUROING "STING RELATIONSHIPS RE: Narrative for Submittal of Clydesdale Marketplace Preliminary and Final Plat Re -Plat of Block 1 Lot 2 & 3 Dear Ms. Schield: Per the comments from City's Planning Staff on July 21st, 2006 the plat has been revised. Ryan Companies US, Inc. is submitting for Preliminary and Final plat review. Block 1— Lot 2 & 3 Clydesdale Marketplace Pt Addition, Block 1 Lot 2 and 3 is being replated to now read Clydesdale Marketplace 2n4 Addition Block 1, Lot 1 and 2. The decrease in the size of the in -line building footprint on Block 1 Lot 1 has provided the opportunity to shift the lot line farther to east to give the bank on Block 1 Lot 2 a better ordination to the development. Ryan will be looking to abandon the 5' easements along the old property and replacing them with new 5' easement along the new property line. With the relocated property line, Block 1 Lot 1 will have the parking field reduced by 9 stalls to a total of 137 stalls. This reduction in the parking field will not cause the retail building to fall raider the guideline of 5/1000 stalls with a requirement of 135 stalls. The 9 parking stalls will shift to Block 1 Lot 3 and provide the bank with a better parking field dedicated to the lot. Thank you for your continued assistance on the development process. We intend to continue pursuing the necessary input from all levels of the community of Medina to insure a quality development. Please contact Peter McEnery, RLA; Dick 13rooks, Executive VP; or myself with any questions, comments, or concerns regarding this submittal package. Sincerely, Taylor Luke Project Manager /ale / III ARCHITECTS 28, June 2006 Re: Wells Fargo — Medina Office New building 330 Clydesdale Trail Lots 3, Block 1 — Clydesdale Market Place Narrative Wells Fargo is planning a new 5,141 Square Foot branch bank with 3 lanes of drive up Auto Banking Tellers and 2 lanes of drive up Automated Teller Machines. The new building will be situated on .94 acres of Lots 3 of Block 1 of the Clydesdale Market Place which is northeast of the intersection of State Highway 55 and 101, in Medina Minnesota. The Wells Fargo will be a single story, flat roof, brick and burnished block building with pre -finished copper metal accents. The Auto Bank will have a stucco canopy covering the entire length of the drive up lanes. Each lane of the Auto bank has been designed to accommodate 3 to 5 vehicles. Parking will accommodate 25 vehicles this exceeds the required parking of 19 stalls. Site improvements will include sod and a variety of trees and shrubs through out the property. Trash dumpster, attached to the northwest corner of the building will be surrounded by a gated, brick enclosure using the same materials as specified for the building. HTC ARCHITECTS 9300 Hennepin Town Road A4pIs MN 55347 (952) 278-8880 www.htc3-architects.corn Robert F. Seeger, A.I.A. Senior Vice President Chief Architect 1 August 2006 City of Medina Medina, MN 55340 RE: Wells Fargo Bank Medina Wells Fargo Properties, Inc. Wells Fargo Center MAC N9305-195 Sixth and Marquette Minneapolis, MN 55479 612 667-5979 612 667-5124 Fax ro bert.f.Seeger@we l l sfa rgo.coin In reference to the 4 lanes vs. 5 lanes at our proposed facility we strongly believe we will generate significant business to justify 5 lanes. We have reviewed several similarly designed locations that Wells Fargo has opened in Lino Lakes, Lakeville, Champlin and Savage in the past several years and find that we are not experiencing any significant problems with stacking going with this 5 lane design. It was always our intention to build this size of a branch. Wells Fargo's drive up facility at our new Medina branch bank would consist of 3 drive -up lanes, two ATM lanes and one bypass lane. Wells Fargo does a number of things to ensure efficient operation of its drive up facilities, not only for the benefit of the bank, but also for the benefit of our customers and the community. First off, at the new Medina drive up, a bypass lane is provided for those customers that get into the wrong place or who don't want to wait in the drive up. The bypass lane allows customers to get out of the stacking lanes of the drive up if they want. This lane also services as an exit route for delivery vehicles for the tenant loading docks of the building immediately to the west of Target. Secondly, we install state of the art drive up equipment and have maintenance contracts in place with our vendors to make sure that the equipment is properly maintained. Finally, we provide equipment enhancements to the drive up by providing two-way audio/video systems so that, should they arise, customer problems can be quickly and efficiently resolved. (The two-way audio/video system also provides a more friendly and interactive experience for our customers.) We also install teller cash dispatch (TCD) equipment in our drive ups. The TCD allows the drive up tellers to handle each transaction more efficiently and quickly because they don't need to count out the cash returned to customers, allowing for more through -put at the drive up. Key Elements 1. Drive -up ATMs - With 2 lanes for our drive -up ATMs, customers will be able to move faster through the drive -up and create less of a stacking issue. The majority of our customers will use the ATMs verses waiting in line for the drive -up teller. 2. Technology - With the technology available today, our drive -ups operate faster. The Teller Cash Dispatch, which is placed in the drive -up teller line, helps the teller service the customer faster. The TCD will dispense the correct amount of cash so that the teller does not have to count the cash by hand. 3. Hours of operation - Our drive -up hours are from 7:00 AM to 7:00 PM M - F and 8:00 AM to 2:00 PM on Saturday. This gives the average customer 12 hours to use the drive up during the weekday. 4. Dedicated Commercial Lane - There will be a dedicated commercial window in the drive -up. Commercial transactions can take longer to process. The commercial lane will be signed as such, so that our business customers will know which lane they should go to for dedicated service. The other lanes are for our retail customers whose transactions are generally not as lengthy. If you have additional questions about the site design or anything else l can assist you with please contact me. Wells Fargo looks forward to becoming a viable and valuable member of the Medina community. Thank you. Sincerely, ed F. Seeger, AIA for Vice President of Architect NOLLLQQV QNZ awasaQAD BNdOHA' a .oils Mann .a a„ atopYS.,,...„rank.. W...,a.«,kw„ . rn uiunu 37% .M , TWO IND IYUS 213Xd00 worn or 1? 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R R R R =4 R R R =x R R R R R R R R R a R R R R 04 R R •9 et at v R R R R R R R R 9 R n R R R R R n R+ R R R R R R re R n re re ce R R R R R R R R R R R 9 M1 R R R R R n ♦ R R R e. .4 R R R R R R R 9 ai re se R el R R R R R R R R i R ai sL a R e i R R Y n R n g 9: R e R R q n 9 R R R. R 4 a. R R R tt R♦ R R R t q =( R g q.1, R♦ R M .atTfuOtT6';; 30tl0 901101303SS 9 53vravae OiVa/ /J/ % Y/NONl / J ►I I EY v_ �o �aI E 8s am s i 4E DgM NOI1VA313 1S3M 81,IF, NOI1VA313 1.9V3 NOUVA313 NINON mx.xr La are Bonestroo Rosene Andean< &. Associates - Engineers& Architects August 18, 2006 2335 West Highway 36 •- St. Paul, MN 55113 Office: 651-636-4600 • Fax: 651-636-1311 www.bonestroo.com Ms. Sarah Shield Planner C/O Landform 800CButler Square 100 North 6°i Street Minneapolis, Minnesota 55403 Re: Clydesdale Marketplace 3`d Addition — Replat BRA File No. 000190-06000-1 Plat No. 399 Dear Sarah, We have reviewed the Plat for Clydesdale Marketplace 3rd Addition, dated July 27, 2006. We have the following comments with regards to engineering matters: • Easements originally dedicated per Medina Clydesdale Marketplace should be vacated. • Shared access easements should be provided over all lot lines with joint use. If you have any questions please feel free to contact me at (651) 6044894. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. br-7 Tom Kellogg St. Paul, St. Cloud, Rochester, MN •Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Bonestroo Rosene Anderilk & Associates Engineers & Architects August 18, 2006 2335 West Highway 36 • St. Paul, MN 55113 Office: 651-636-4600 • Fax: 651-636-1311 www.bonestroo.com Ms. Sarah Shield Planner C/O Landform 650 Butler North Building 510 lst Avenue North Minneapolis, Minnesota 55403 Re: Wells Fargo — 330Clydesdale Trail BRA File No. 000190-06000-1 Plat No. 396 Dear Sarah, We have reviewed the revised plans for the proposed Wells Fargo at 330 Clydesdale Trail, part of the Clydesdale Market Place. We have the following preliminary comments with regards to engineering matters: • Sheet Al indicates that the entrance to the bank from the access drive is 26 feet wide (face to face), but Sheet Cl indicates this distance is 25 feet. The plans should be revised such that this distance is consistently measured as 26' across all sheets. Similarly, the distance between curbs to the east of the building is shown as 64' on Sheet Al and 62' on Sheet Cl. This dimension should be consistent across all sheets. • The proposed DO NOT ENTER sign shown near the trash enclosure should be moved to the southwest along the curb to the same location as the proposed STOP sign. • The overflow point for the depression to the east and south of the proposed building must be at least one foot lower than the proposed floor elevation. This may necessitate raising the . building elevation. • Existing CBMH-116 should be abandoned, and an additional CBMH should be constructed along the curb over the existing 27" RCP directly to the southeast of CBMH-116. If you have any questions please feel free to contact me at (651) 604-4863. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Tom Kellogg St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned MEM WEST INSPECTION SERVICES, INC. Loren Kohnen, Pres. August 30, 2006 TO: Sara FROM: Loren K. RE: Wells Fargo Branch Facility Clydesdale Trail Medina, Minnesota (763) 479-1720 FAX (763) 479-3090 This proposal does not meet the over all site plan that was approved with the Target proposal. This proposal should be tabled and a meeting with staff scheduled. ITEMS: 1) This building will be sprinklered. The Fire Department connection must be accessible. 2) On the West side of the site, it appears that an additional drive -up teller lane is shown. This addition reduces the fire lane on the West side to 10' wide; 20' is required. This would not be acceptable. This area must be redone per State Fire Code. 3) An additional fire hydum twill have to be added on the North or Northeast side of the building. This water line will have to be extended from the water main at the rear of Office Max/Target and will have to be, to Clydesdale Trail. LK:jk cc: Chad Adams, City Administrator Hamel Fire Department Tom Kellogg, City Engineer Public Works Director Box 248, Loretto, Minnesota 55357 Agenda Item No. PLANNING REPORT TO: Medina Planning Commission FROM: Sarah Schield, Landform through Rose Lorsung, City Planner DATE: September 1, 2006 for the September 13, 2006 Planning Commission Meeting SUBJECT: Ryan Companies US Inc. Request for approval of a Preliminary Plat and PUD Amendment for Medina Clydesdale Marketplace 3" 1 Addition for a multi -tenant retail building Landform Project ## MED06017 REVIEW DEADLINE: December 1, 2006 I. DESCRIPTION OF REQUEST: The applicant is requesting approval of a PUD amendment and preliminary plat to allow the construction of a multi -tenant retail building with a drive -through. The Medina Clydesdale Marketplace project allowed for a 6,300-square foot retail building and no drive-throughs except for the bank site. The applicant is proposing to slightly decrease the size of the retail building to 5,900 square feet and add a drive -through for a coffee shop. The drive -through has resulted in the need for a PUD amendment which, per ordinance, must be reviewed similar to that of a PUD concept plan. The preliminary plat as proposed allows for a lot line adjustment to better fit the above -mentioned changes to the planned use of the site. 2. CONTEXT: A. Level of City Discretion in Decision -Making The City has a relatively high level of discretion in approving or denying a Planned Unit Development amendment. A PUD amendment must be similar with the objectives of the City's Comprehensive Plan and the approved PUD final plan. The City may impose reasonable requirements upon a PUD amendment not otherwise required if the City deems it necessary to promote the general health, safety and welfare of the community and surrounding area. The City's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the Zoning Ordinance and Subdivision Regulations. If it meets these standards, the City must approve the preliminary plat. B. Surrounding Land Use and Zoning The property is part of the Medina Clydesdale Marketplace development which was rezoned in 2005 to PUD-UC (Planned Unit Development Urban Commercial) to allow for a variety of commercial development. The property is guided UC as well. The property to the north of Clydesdale Marketplace is zoned UR (Urban Residential) and developed as single-family homes (Chevy Hill Farms). There are a number of properties which abut the site to the east. A couple Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 3rd Addition Page 2 September I, 2006 of the properties to the east are zoned UC (Urban Commercial) and consist of auto related developments such as a gas station and oil change businesses. Another property that abuts Clydesdale Marketplace to the east is currently being redeveloped into a multi -tenant retail building (Ace Phase II). There is shared access between Clydesdale Marketplace and Ace Phase II. Finally, to the east, across County Road 101 the property is zoned MR (Multi -Family Residential) and is developed as a high -density senior living facility (Gramercy). The property to the west of Clydesdale Marketplace is zoned UC (Urban Commercial) and is developed as a dance hall (Medina Ballroom). The property to the southwest, across Highway 55 is zoned UC (Urban Commercial) and the property to the southeast is zoned UP (Uptown Hamel). Both are developed with a mix of retail type uses. C. Natural Characteristics of the Site The subject property is vacant and has been cleared for development. 3. BACKGROUND: Ryan Companies received final plat and PUD final plan approval on September 20, 2005 for the Medina Clydesdale Marketplace development. Target is part of this development and is scheduled for an October 2006 grand -opening. 4. ANALYSIS: Consistency with Ordinance Standards PUD Amendment The PUD Amendment is reviewed under the same ordinance as a PUD concept plan. The purpose for the PUD Amendment is due to the applicant's desire to a add drive -through for the coffee shop. Per resolution number 2005-55 condition 5, which approved the PUD final plan for Medina Clydesdale Marketplace, the only drive -through allowed was for the bank site. While this site is zoned PUD-UC, meaning it has variable regulations, the underlying UC zoning district requires the more stringent design standards which have been attached for your review. Staff notes that while the applicant has proposed the drive -through for the coffee shop, once the building is constructed, staff will not be able to control the use of the space. Meaning, if the coffee shop closes, a fast food restaurant could take over the space. Staff has reviewed the plans and has the following comments: Lighting 1. The lighting plan shall be revised so that any light or combinations of lights do not exceed the pre -curfew maximum illumination level of 1.5 foot candles. This is based upon the E4 Zone in which the property is located. The E4 zone is the area of the City in which high ambient brightness is allowed. Post -curfew maximum illumination is 0.6 foot candle. 2. The applicant shall specify if the proposed signage is to be lit. Signage lighting must follow the lighting ordinance and sign lighting details must be submitted for review and approval by City staff. Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 3rd Addition Pake3 September I, 2006 3. The lighting fixture schedule does not specify the color of the poles. The color should be similar to others in the development and shall be identified on the plan. 4. The applicant shall provide details on any proposed building mounted lights and canopy lights. Landscaping L The City Code requires 19 landscape credits for this site, however, the total requirement per the overall development due to tree preservation needs resulted in 79 landscape credits required on site. The landscape plan identifies only 78 plantings and must be revised to add an additional planting. 2. The landscape plan shall be revised to correct the symbol for Champlain Rose to match the plant schedule. 3. The applicant has proposed a four -foot fence along the trail on the northeast side of the site. A colored rendering of the fence must be submitted as this is adjacent to the heart of the development. Staff has concerns that the fence may act as a barricade between the development sites which is contrary to the intent of the development. Drainage/Grading The proposed slope along the southern edge of the site exceeds the 3:1 minimum. The grading plan should be revised such that the slope is less than 3:1. Parking The parking meets the requirements from the overall PUD, however, the applicant must revise the plan to identity the stacking for the drive -through as was shown on a prior submittal. Staff has concerns over how the drive -through will function with the abutting trash and mechanical rooms. Further, the north elevation appears to indicate that the building protrudes near the trash and mechanical rooms. The drive -through location should be redesigned as mentioned later in this report. Signage 1. The applicant must provide the total building height based upon the City of Medina ordinance definition of height to determine the overall amount of signage allowed for the building. The sign matrix that was approved for the Medina Clydesdale Marketplace limited the stand alone buildings, such as this retail building, to a maximum of three signs. Since the applicant has now proposed a multi -tenant building, the Planning Commission may wish to defer to the UC zoning requirements which allow 8% of the area of the wall on which the sign is located. If the Planning Commission allows increased signage they should provide limits on the maximum number of signs and maximum square footage allowed on site. Staff suggests the Planning Commission provide direction to City Staff as a condition of approval. Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 3rd Addition Page 4 September 1, 2006 Staff will then enforce the condition during the building permit process, which is when sign permits will be issued. 2. The applicant must identify if the signs are to be lit. If the signs are lit they must meet the lighting ordinance requirements. 3. The applicant shall provide details on the menu board sign and directional signage for the drive -through. Architectural and Design Standards 1. Rooftop equipment must be identified on the plans and screened. Screening is limited to a maximum of 8 feet in height. 2. The building materials must be provided in a percentage calculation. A minimum of 30% of the building must contain brick, natural stone, granite or stucco. The elevations appear to meet this requirement but the percentages will confirm the requirement has been met. 3. Staff recommends that the building be reversed so that the entrances to the retail areas are adjacent to the center of the development. The Medina Clydesdale Marketplace development began on the idea of a walkable, pedestrian friendly location. The applicant has located the rear of the building and a drive -through lane in an area which should be the most prominent on this site. The north side of the building should have windows and visible entries. If the Planning Commission is inclined to recommend approval of the drive -through, staff recommends the drive -through be located on the side or south (rear) side of the building to be less obtrusive to the development. Further, the development guidelines, created by the applicant for the overall PUD, speaks to these issues. The applicant shall revise the elevations so that windows, in addition to the drive -through window, are shown on all sides. Additional Items 1. The site plan must be revised to show the revised drainage and utility easements. Preliminary Plat The applicant is requesting approval of a preliminary plat to allow a lot line adjustment to better fit the proposed layout for the retail building. The total platted area is 6.20 acres. The plat would increase the area of the retail building from 1.18 acres to 1.23 acres and reduce the other lot from 5.02 acres to 4.97 acres. Easements originally dedicated per Medina Clydesdale Marketplace should be vacated and shared access easements should be provided over all lot lines with joint use. Also, the City must approve the preliminary and final plat prior to approval of the PUD amendment. 5. CONCLUSION: The applicant has proposed a drive -through lane for a coffee shop. While the applicant has met some of the PUD concept plan criteria for the amendment, the location of the drive -through and Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 3rd Addition Page 5 September I, 2006 layout of the site does not meet the intent of the PUD. Due to the flexibility of the PUD, staff has identified areas of interest and concern throughout this report and has provided conditions of approval. The City is not under obligation to approve the PUD amendment. Staff further finds that the preliminary plat meets the code requirements. 6. RECOMMENDATION: Staff recommends denial of the PUD amendment for the drive -through based upon the site design. The site layout with the rear of the building g and drive through on the north (front) elevation goes against the intent of the entire walkable, pedestrian -friendly concept of the development. Staff further recommends approval of the Preliminary Plat. The Planning Commission may recommend denial of the PUD amendment and allow the Preliminary Plat to move forward. If the PUD amendment is denied, the applicant will have to redesign the site to meet the original PUD approvals and receive a site plan approval. Or, the Planning Commission may approve the PUD amendment. If the Planning Commission were to approve the PUD amendment and Preliminary Plat, staff recommends that the applications be subject to the following conditions: Lighting: 1. The parking lot lights must meet the City's lighting ordinance, including curfew limitations. 2. The lighting plan shall be revised so that any light or combinations of lights do not exceed the pre -curfew maximum illumination level of 1.5 foot candles and the post -curfew maximum of 0.6 foot candle. 3. The applicant shall specify if the proposed signage is to be lit. The signage must follow the lighting ordinance. 4. The lighting fixture schedule does not specify the color of the poles. The color should be similar to others in the development and shall be identified on the plan. 5. The applicant shall provide details on any proposed building mounted lights and canopy lights. Landscaping: 6. The landscape plan identifies only 78 plantings and shall be revised to add an additional planting for a minimum of 79 plantings. 7. The landscape plan shall be revised to correct the symbol for Champlain Rose to match the plant schedule. 8. A colored rendering of the fence must be submitted for review and approval by City staff. Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 3rd Addition Page 6 September 1, 2006 Parking: 9. The applicant shall submit a revise parking plan which identifies a minimum of five stacking spaces and vehicle movement through the drive -through pick up lane. Architectural and Design Standards: 10. The elevations must be revised to identify the percentage of building materials used. 11. The elevations must be revised to identify the height of the building based upon the definition of height in the City ordinance. 12. The building shall be comprised only of the materials permitted by the UC zoning ordinance. 13. Rooftop equipment shall be shown on the plans and shall be screened. Screening is limited to a maximum of 8 feet in height. 14. The applicant shall revise the site plan to provide a layout that meets the intent of the PUD by positioning the structure in a manner that the rear of the building does not face the center of the Medina Clydesdale Marketplace development. Signage: 15. All signs shall be in compliance with the sign matrix approved by staff dated June 20, 2005. 16. The total building height as defined by the City of Medina height definition shall be provided to determine the maximum amount of signage allowed. 17. There shall be a maximum of _ signs allowed on the building. 18. There shall be a maximum of square feet of sign area allowed on the building. 19. The applicant shall provide details for the menu board sign and directional signage for the drive -through. Other: 20. The site plan must be revised to show the revised drainage and utility easements. 21. The grading plan shall be revised such that the slope along the southern edge is less than 3:1. 22. No construction work of any kind may take place within the Development except Monday through Friday, 7:00 a.m. to 7:00 p.m., and Saturday 8:00 a.m. to 4:00 p.m. 23. The applicant shall comply with the engineer memos dated August 18, 2006. 24. The applicant shall comply with the building inspector/fire marshal memo dated August 30, 2006. 25. The plans shall be revised to identify the proposed legal description of Lot 2, Block 1, Clydesdale Marketplace 3i1 Addition. Ryan Companies US Inc. Re: Medina Clydesdale Marketplace 361 Addition Page 7 September I, 2006 Preliminary Plat: 26. Easements originally dedicated per Medina Clydesdale Marketplace shall be vacated. 27. Shared access easements shall be provided over all lot lines with joint use. 28. The applicant must receive approval of the preliminary and final plat prior to receiving approval of the PUD amendment. ATTACHMENTS: 1. Location Map 2. Applicant's Plat Narrative dated August 4, 2006 3. Applicant's Narrative dated July 3, 2006 4. Preliminary Plat Graphics dated August 4, 2006 5. Site Graphics dated August 4, 2006 6. Engineer's Memos, dated August 18, 2006 7. Building Official/Fire Marshall Memo, dated August 30, 2006 8. Section 831.07 Subd. 2,k (Drive In Design Standards) Location Map Lot 2, Block 1 Retail Building Lot 2, Block 1, Clydesdale Marketplace 3rd Addition 0 235 470 Feet 940 AIL l� LANDFORM MINNEAPOLIS•PHOENIX WWW.RYANCOMPANIES.COM August 4, 2006 Sarah Schield, Landform City Planner City of Medina 2052 County Road 24 Medina, MN 55340 RYAN COMPANIES US, INC. 50 South Tenth Street, Suite 300 Minneapolis, MN 55403-2012 612-492-4000 rcl 612-492-3000fas RE: Narrative for Submittal of Clydesdale Marketplace Preliminary Plat Re -Plat of Block 2 Lot 1 & 2 Dear Ms. Schield: RYAN® 61111.0ING LASTMG Rf LAl1014MM. Pet the comments from City's Planning Staff on July 2151, 2006 the plat has been revised. Ryan Companies US, Inc. is submitting for Preliminary plat review. Block 2 — Lot 1 & 2 Clydesdale Marketplace 151 Addition, Block 2 Lot 1 and 2 is being replated to now read Clydesdale Marketplace 3rd Addition Block 1, Lot 1 and 2. Ryan will be looking to abandon the 5' easements along the old property and replacing theta wit:h new 5' easement along the new property line between the Lot 1 & 2. Ryan will be abandoning the 20' storm sewer easement that helps to drain Outlot A through Lot 1. A revised 20' easement to include the updated layout of that storm sewer line from Oudot A that also include a 20' easement for the overflow of Outot B. Thank you for your continued assistance on the development process. We intend to continue pursuing the necessary input from all levels of the community of Medina to insure a quality development. Please contact Peter McEnery, RIA; Dick Brooks, Executive VP; or myself with any questions, comments, or concerns regarding this submittal package. Sincerely, Taylor Luke Project Manager www, RYA NCoM VAN'Brom July 3, 2006 Sarah Schield, Landform City Planner City of Medina 2052 County Road 24 Medina, MN 55340 RYAN COMPANIES US, INC. 50 South Thoth Street, Suite 300 Minneapolis, AIN 55403-2012 612-492-4000 td 612-492-3000 fax RE: Narrative for Submittal of Clydesdale Marketplace Block 2 Lot 2 1.23-Acre Retail Site within Medina Clydesdale Marketplace PUD. Dear Ms. Schield: Per the comments from City's Planning Staff meeting on June 20th, 2006 the plans have been revised. Ryan Companies US, Inc. is submitting for site plan review. Architecture The design for this has been modified to suit the request of City Staff and Representatives. This building now stands out in relation to the other buildings within the development, while adhering to the core elements to maintain a level of continuity throughout. Site Planning The intended site use for this will remain the same as per the original PUD approval. A reduction in building size has been revised from 6,300 to the now proposed 5,900 the square footage. 'Ilse parking has been modified from 35 to 33 stalls. A one way drive lane and pick up window is being proposed for only the coffee shop on the North West end of the building. Landscaping and Special enhancements The landscaping provided is 9.5 times the amount required by code. The trees are the same quantity and caliper size that was used in calculating the tree mitigation for the PUD. An ornamental fence that is similar to the fence that is used throughout the development has been included along the trail to help create a sense of continuity throughout the development. Thank you for your continued assistance on the development process. We intend to continue pursuing the necessary input from ail levels of the community of Medina to insure a quality development. Please contact Peter McEnery, RLA; Dick Brooks, Executive VP; or thyself with any questions, comments, or concerns regarding this submittal package. Sincerely, Taylor D. 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We have the following comments with regards to engineering matters: • Easements originally dedicated per Medina Clydesdale Marketplace should be vacated. • Shared access easements should be provided over all lot lines with joint use. If you have any questions please feel free to contact me at (651) 604-4894. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. h--7)? Tom Kellogg St. Paul, St. Cloud; Rochester, MN • Milwaukee, WI • Chicago, IL A(f irmative Action/Equal Opportunity Employer and Employee Owned Bonestroo Rosene Anderlilt & Associates Engineers & Architects August 18, 2006 2335 West Highway 36 • St. Paul, MN 55113 Office: 651-636-4600 • Fax: 651-636-1311 www.bonestroo.com Ms: Sarah Shield Planner C/O Landforrn 650 Butler North Building 510 Is' Avenue North Minneapolis, Minnesota 55403 Re: Clydesdale Marketplace — Lot 2, Block 2 BRA File No. 000190-06000-1 Plat No. 399 Dear Sarah, We have reviewed the plans for the proposed retail site on Lot 2, Block 2, Clydesdale Marketplace. We have the following preliminary comments with regards to engineering matters: • The proposed slope along the southern edge of the site exceeds the 3:1 maximum. The grading plan should be revised such that the slope is less than 3:1. If you have any questions please feel free to contact me at (651) 604-4863. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Tom K Il>g St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned METRO WEST INSPECTION SERVICES, INC. Loren Kohnen,Pres. August 30, 2006 TO: Sara FROM: Loren K. RE: Medina Retail Third Addition (765) 479-1720 FAX (765) 479-5090 • In reviewing the water main plan, I noticed the following: 1) There should be an onsite fire hydrant on the North side of the building across the driveway with a yard post indicating valve. 2) I would suggest that the Fire Department connection to the sprinkler system not be on the side of the building where there is a drive -up window and lane. The drive -up should he moved to the East side of the building. 3) The location of gas meters and electric service must be shown on site and utility plans. 4) No parking signs must be installed. The locations will be decided at a staff meeting with the owner, architect, engineer and builder. 5) A 1-hr. valve room (sprinkler) room must be provided for Fire Department use with a door to the exterior. LK:jk Box 248, Loretto, Minnesota 55357 Medina City Code 831. Zoning — Urban Commercial District ( I l) Any canopy and canopy support system shall be constructed using architectural design and materials which are compatible with the principal structure. (12) No public address system shall be audible beyond the property line. (13) No trash or junk materials shall be stored outside unless completely screened from view and stored in a closed metal container; however, such storage shall not take place within the required setback area. (14) Additional conditions may be included when such are necessary to serve the general welfare, safety, and protection of the neighborhood and the public. (15) All automotive service stations in existence as of the effective date of this Ordinance shall conform to the provisions as listed above on or before July 30, 2005. (16) Modification of the requirement of this section may be made for service stations in existence on the effective date of this Ordinance if the city council finds that, because of the shape of the lot, size of the lot, the location of the principal building on the lot, or similar circumstances, it would be impossible to satisfy the strict terms of this section or that they could be satisfied only by imposing exceptional undue hardship upon the owner of the lot. (j) Restaurants — ( I) Trash — All trash and debris shall be stored within the building in a properly designed trash room with a door, which opens to an outside loading access. (k) Drive-in (Other) — Drive -In or Self -Service Business — (1) General. (a) Any drive-in or self-service type business serving food or beverages shall also provide, in addition to vehicular service areas, indoor food and beverage service seating area sufficient to accommodate at least 24 customers at any given time. (b) The hours of operation shall be a condition for the granting of any drive-in business use. (2) Location. (a) No drive-in business shall be located within 200 feet of a public or parochial school, church, or public recreation area. (b) No drive-in shall be located within 400 feet of any residential zoned property. (c) No drive-in shall be located on any street other than one designated by the city as an arterial or collector. Landscaping. (a) Each drive-in business shall provide adequate landscaped yards. (b) The landscaping plan must be approved by the council prior to issuance of a permit and said plan shall include complete specifications for plant materials and other features. (c) At least 10 percent of the gross lot area shall be landscaped. (3) 831. Zoning --- Urban Commercial District Page 20 of 29 Medina City Code 831. Zoning - Urban Commercial District (I) (4) Site Plan. (a) The site plan shall clearly indicate suitable storage containers for all waste material. (b) The parking area shall be paved with material according to specifications approved by the City. (c) Adequate area shall be designated for snow storage such that clear visibility shall be maintained from the property to any public street. (d) A suitable buffer shall be erected along all property lines abutting residential zoning. (e) The design of all structures shall be compatible with other structures in the surrounding area. (f) No drive-in business shall be located on a lot having less than 1 acre. (g) A plan shall be submitted showing adequate provision for surface water drainage and have the approval of the city. (h) Electronic devices such as loudspeakers, automobile serve order devices, drive-in speakers and similar instruments shall not be located within 300 feet of any residentially zoned property. (i) No service shall be rendered, deliveries made, or sales conducted within the required front yard setback; customers served in vehicles shall be parked to the sides and/or rear of the principal structure. (j) No permanent or temporary signs visible from the public street shall be erected without approval of the City. No plan shall be approved which will in any way constitute a hazard to vehicular or pedestrian circulation. No access shall be within 75 feet of intersecting street curb lines. Oil Lubrication Service Shops — (1) Oils -grease — The plan must make adequate provision for inside storage of all new and used petroleum products and other products, liquids, or chemicals used in the operation. (2) Inoperable Vehicles — No inoperable vehicle shall be kept on the site longer than 45 days. (3) Vehicle Sales — The site shall not be used to sell vehicles. (4) Buffer — A buffer may be required. (5) Landscape Plan — A complete landscape plan for the site must be submitted and, when approved, constructed in accordance with the plan. (m) Day Nurseries and Day Care — (1) At least 25 square feet of usable outdoor recreation space shall be provided per person for whom care is provided. (2) Vehicle access to or near the main entrance shall be provided in a convenient and functional manner. 831. Zoning— Urban Commercial District Page 21 of 29 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 826.25 AND 826.25.5 OF THE MEDINA CODE OF ORDINANCE RELATING TO SETBACK REQUIREMENTS The City Council of the City of Medina ordains as follows: Section I. The code of ordinances of the city of Medina is amended by deleting the Gtricken language and adding the underscored language as follows: Section 826.25. (RR) Lot Area, Height, Lot Width, and Setback Requirements. Subd. 1. No building hereafter erected shall exceed two and one half (2 1/2) stories or thirty (30) feet in height, as defined in section 8257.07, subd. 12, except farm buildings and except as regulated by subd. 7 of this section. Subd. 2. The following minimum lot sizes, width, depth and setback requirements shall be observed, subject to additional requirements, exceptions, and modifications set forth in other sections of this ordinance. For purposes of calculating the amount of contiguous suitable soils available on a lot, only acceptable soils from the Medina Soils List in section 820.29 subd. 5 shall be considered suitable. The amount of contiguous suitable soils shall not include the areas outlined in section 820.29, subd. 4(a). (a) Lot Size. The lot must contain at least five (5) acres of contiguous soils suitable for a standard sewage disposal system as defined in section 720 Individual Sewage Treatment Systems and in section 826.25 subd. 2. The lot must contain a primary and secondary site for an on -site sewage disposal system and both sites must be protected during construction. (b) Lot Width - 300 feet. (c) Lot Depth - 200 feet. (d) Front Yard Setbacks - 50 feet. (e) Side Yard Setbacks 50 feet. (1) 50 feet for lots five (5) acres or larger (2) 20 feet for lots of less than five (5) acres 1 (f) Rear Yard Setbacks 50 feet. (1) 50 feet for lots five (5) acres or larger (2) 40 feet for lots of less than five (5) acres Subd. 3. (a) Notwithstanding anything herein to the contrary, a lot shall meet minimum lot size if all the following conditions are met: (1) Lot of record on July 1, 1999; (2) Lot contains at least two (2) acres of contiguous soils of one or more of the types listed in section 820.29, subd. 5 of the Medina code of ordinances; and (3) Lot contains a primary and a secondary site for an on -site sewage disposal system. The provisions of this subdivision are in addition to those in section 825.13. (b) Notwithstanding anything herein to the contrary, a lot shall meet minimum lot width requirements if it was conforming with regard to minimum lot width on March 1, 2006. Subd. 4. Hard surfaces may not cover more than 50 percent of any lot. In calculating the percentage of coverage by hard surfaces, only areas located outside of required setback areas, the primary and secondary septic sites and slopes in excess of 6 percent may be included. For purposes of this section, hard surfaces include any non - natural surface which is impervious to water, including but not limited to buildings, decks, paddocks and paved or gravel -surfaced, drives, walks and parking areas. Subd. 5. Animal structures shall not be erected within 150 feet of any lot line. Subd. 6. Feed lots, runs, pens, and similar intensively used facilities for animal raising and care shall not be located within 300 feet of any property line. Subd. 7. The height of single family detached residences may exceed 30 feet, but may not exceed 40 feet or two and one-half (2 1/2) stories, if the following standards are met: (a) Accurate building plans and elevation drawings shall be submitted to the City; (b) Those portions of the residence greater than 30 feet in height shall be uninhabited and not planned for storage; (c) Those portions of the residence greater than 30 feet in height shall be no larger than 500 sq. ft. or shall be divided into spaces no greater than 500 sq. ft. and separated by an approved draft stop. 2 (d) The height from the lowest ground level (and 8 feet out) to the eave shall be no greater than 30 feet; and (e) There shall be a two (2) story height limitation at the driveway or point of access to the residence. Section 826.25.5 (RR-UR) Lot Area, Height, Lot Width and Setback Requirements. Within the Urban Reserve district, the following development standards shall apply: Subd. 1. No building hereafter erected shall exceed two and one half (2-1/2) stories or thirty (30) feet in height, as defined in section 8257.07, subd. 12, except for farm buildings and except as regulated by subdivision 7 of this section. Subd. 2. The following minimum lot sizes, width, depth and setback requirements shall be observed, subject to additional requirements, exceptions, and modifications set forth in other sections of this ordinance. For purposes of calculating the amount of soils available on a lot, only acceptable soils from the Medina Soils list in section 820.29, subd. 5 shall be considered suitable. The amount of suitable soils shall not include the areas outlined in section 820.29, subd. 4(a). (a) Lot Size — 40 acres with at least five acres of contiguous soils suitable for a standard individual sewage disposal system as regulated by section 720 et seq. of the code of ordinances. The lot must contain a primary and secondary site for an on -site sewage disposal system and both sites must be protected during construction. (b) Lot Width — 110 300 feet. (c) Lot Depth — 200 feet. (d) Front Yard Setbacks 50 feet. (e) Side Yard Setbacks 20 feet. (0 (1) 50 feet for lots five (5) acres or larger (2) 20 feet for lots of less than five (5) acres Rear Yard Setbacks 40 feet. (1) 50 feet for lots five (5) acres or larger (2) 40 feet for lots of less than five (5) acres (g) Setbacks from Commercial Zoning Districts — 75 feet. 3 (h) Wetland Setback — 25 feet for a wetland less than 1 acre and 50 feet for a wetland greater than 1 acre, which setback shall be kept in natural vegetation and shall not be a mowed and/or fertilized lawn. Subd. 3 Ca,). Notwithstanding anything herein to the contrary, lots of less than 40 acres may be established in compliance with one of the following: O(I) all lots must meet all requirements of section 826.25, subd. 2 and section 820.29 subd. 4(a) and subd. 5 of this ordinance and an overlay or ghost plat must be submitted at the time of application for subdivision approval which demonstrates the feasibility of subdividing the lot in the future at a density of no less than three dwelling units per buildable acre. For purposes of this subdivision, buildable acres includes the gross area of the lot minus open water, wetlands, rights -of -way and drainage and utility easements; or (b)k2,) smaller lots may be created through a planned unit development consistent with the provisions of section 827.24 et seq. of this ordinance and with the intent of this section. (b) Notwithstanding anything herein to the contrary, a lot shall meet minimum lot width requirements if it was conforming with regard to minimum lot width on March 1, 2006. Subd. 4. Hard surfaces may not cover more than 20 percent of any lot. For purposes of this section, a hard surface includes any non -natural surface which is impervious to water, including but not limited to buildings, decks, paddocks and paved or gravel -surfaced, drives, walks, and parking areas. Subd. 5. Animal structures shall not be erected within 150 feet of any lot line. Subd. 6. Feed lots, runs, pens, and similar intensively used facilities for animal raising and care shall not be located within 300 feet of any property line, 100 feet of wetlands and 300 feet of any shoreland or stream. Subd. 7. The height of single family detached residences may exceed 30 feet, but may not exceed 40 feet or two and one-half (2-1/2) stories, if the following standards are met: (a) Accurate building plans and elevation drawings shall be submitted to the city; (b) Those portions of the residence greater than 30 feet in height shall be uninhabited and not planned for storage; 4 (c) Those portions of the residence greater than 30 feet in height shall be no larger than 500 sq. ft. or shall be divided into spaces no greater than 500 sq. ft. and separated by an approved draft stop; (d) The height from the lowest ground level (and 8 feet out) to the eave shall be no greater than 30 feet; and (e) There shall be a two (2) store height limitation at the driveway or point of access to the residence. Section II. This ordinance shall take effect upon its adoption by the city council and publication in the City's official newspaper. Adopted by the Medina city council on the day of , 2006. ATTEST: Chad M. Adams, City Administrator -Clerk Bruce D. Workman, Mayor 5 Kenned711 & ir Graven CHARTERED 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com MEMORANDUM TO: Members of the Planning Commission FROM: Ron Batty, city attorney DATE: September 7, 2006 RE: Ordinance Amendment Regarding Side and Rear Yard Setbacks The city recently amended certain development standards applicable to lots within the rural residential areas of the community. Most notably, the minimum lot width was changed to 300 feet and setbacks from all property lines were increased to 50 feet. A recent application for a side yard setback variance in Tuckborough Farms has caused the city council to reconsider side and rear yard setbacks on smaller rural lots. The attached amendment revises these standards for lots smaller than five acres in the rural residential districts to 20 feet for side yards and 40 feet for rear yards. These are the setbacks applicable prior to the recent amendment. All setbacks remain at 50 feet for lots larger than five acres. CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 820.31 OF THE MEDINA CODE OF ORDINANCE RELATING TO PARK DEDICATION AND OPEN SPACES The City Council of the City of Medina ordains as follows: Section I. The code of ordinances of the city of Medina is amended by deleting the Gtricken language and adding the underscored language as follows: Section 820.31. Park Dedication and Open Spaces. Subd. 1. In every subdivision of land, a reasonable portion of suEh the buildable land, not to exceed ten percent, shall be dedicated by the owners to the City for parks, recreational facilities, playgrounds, trails or public open space. For purposes of this subdivision, buildable land means the gross acreage of the subdivision excluding designated wetlands. The land must be suitable for public use for one or more of the described purposes. The City shall not be required to accept land which is not suitable for one or more of the described purposes or which would require extensive public expenditures to be made useable. In establishing the amount of land to be dedicated or the amount of the cash in lieu contribution, the city will give due consideration to the open space, recreational or common space and facilities open to the public that the developer proposes to reserve in the subdivision. Subd.2. The City may, at its option, require a cash contribution in lieu of dedication in an equivalent amount or require a portion of the required dedication to be in land and a cash contribution in lieu for the balance thereof. In the case of residential subdivisions, the contribution of cash in lieu shall be equal to 8 percent of the value of the buildable land. Notwithstanding the above, the minimum cash contribution shall be $3,500 per dwelling unit and the maximum shall be $8,000 per dwelling unit. In the case of non-residential subdivisions, the contribution of cash in lieu shall be equal to 10 percent of the value of the buildable land. In the case of subdivisions allowing both residential and non-residential uses, the cash in lieu contribution shall be the total of the required residential and non-residential contributions. The total contribution shall be calculated by applying the above cash in lieu requirements to the square footage of the buildable land in residential and non-residential uses in the same ratio as the habitable square footage of the residential uses and the habitable or leasable square footage of the non-residential uses bear to the total square footage of the uses. Subd. 3. Any cash contribution so paid to the City shall be placed in a special fund_ and The money shall be used only for: a) the acquisition; and development and maintenance of facilities designed or used for one or more of the described purposeJ, or improvement of parks, recreational facilities, playgrounds, trails, wetlands or open space based on the approved park systems plan; b) redevelopment or rehabilitation of existing facilities or sites; or c) debt service in connection with land previously acquired or improvements thereto previously constructed. No funds shall be used for maintenance of existing parks or recreational facilities or sites. Any cash contribution in lieu of land shall be based upon the fair market value of the land being subdivided. Fair market value is defined as the market value of the land within the subdivision no later than at the time of final approval, as determined by an appraiser chosen by the City. Subd. 4. Previously subdivided property from which a park dedication or cash in lieu contribution has been received, upon resubdivision with the same number of lots, is exempt from park dedication requirements. If, as a result of the resubdivision of the property, the number of lots is increased, the park dedication or cash in lieu contribution shall be applied only to the net increase in the number of lots. Section II. This ordinance shall take effect upon its adoption by the city council and publication in the City's official newspaper. Adopted by the Medina city council on the day of , 2006. Bruce D. Workman, Mayor ATTEST: Chad M. Adams, City Administrator -Clerk Kennedy & Graven CHARTERED 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com MEMORANDUM TO: Members of the Planning Commission FROM: Ron Batty, city attorney DATE: September 7, 2006 RE: Ordinance Amendment Regarding Park Dedication The 2006 Minnesota legislature amended the statute authorizing cities to require park dedication when property is subdivided. Medina needs to revise its park dedication ordinance to accommodate changes in state law. The attached ordinance has been amended accordingly and now provides that park dedication requirements are based on the buildable, not gross, land in the subdivision; that the city must give "due consideration" to the private open space or recreational facilities provided in a subdivision when deciding the park dedication requirement; and that the city must restrict the use of park dedication funds to the acquisition and development or improvement or redevelopment of parks, recreational facilities, playgrounds, trails, wetlands, or open space. No park dedication fees may be used for ongoing operation or maintenance of these facilities. Finally, park dedication or cash in lieu may only be collected for the net increase in lots in the case of resubdivision of property for which a park dedication was previously made. Kennedy & Graven CHARTERED 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax http://www.kennedy-graven.com MEMORANDUM TO: Members of the Planning Commission FROM: Ron Batty, city attorney DATE: September 7, 2006 RE: Ordinance Amendment Regarding Public Hearing Notices The city council recently adopted an ordinance establishing a requirement that notices for public hearings involving concept plan reviews be sent to the owners of all properties within either 2000 or 1000 feet of the proposed site, depending on the applicable zoning. The council directed staff to prepare an amendment to the zoning ordinance to expand the area of notification for all public hearings to 1000 feet. The attached amendment changes the notification requirement from 350 feet to 1000 feet for rezonings, conditional use permits, variances and interim use permits. State law now generally requires that all land use applications be acted upon within the time period prescribed by Minn. Stat., Section 15.99 (the "60 day rule"). Most of the city's ordinances regarding land use applications predate section 15.99 and contain various time limits These have generally been amended or deleted in order to recognize the supremacy of state law over local ordinance and to avoid creating additional procedural pitfalls. CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 825.37; 825.43; 825.47; 825.77; AND 827.33 OF THE MEDINA CODE OF ORDINANCES RELATING TO NOTICE REQUIREMENTS The City Council of the City of Medina ordains as follows: Section I. The code of ordinances of the city of Medina is amended by deleting the stricken language and adding the underscored language as follows: 1. Section 825.37. Procedure on Zoning Amendments. Subd. 1. An amendment to the text of the Ordinance or zoning map may be initiated by the City Council, the Planning Commission or by application of a property owner. Any amendment not initiated by the Planning Commission shall be referred to the Planning Commission for review and may not be acted upon by the Council until it has received the Planning Commission recommendations. Individuals wishing to initiate an amendment to the Zoning Ordinances shall fill out a zoning amendment application form signed by the property owner and submit it to the Zoning Administrator. Subd. 2. The property owner applying for a zoning amendment shall fill out and submit to the Administrator a rezoning application form. A survey shall be attached if requested by the Zoning Administrator. A site plan must be attached at a scale large enough for clarity showing the following information: (a) location and dimensions of: lot, building, driveways, and off-street parking. (b) Distance between: building and front, side, and rear lot lines; principal building and accessory buildings; principal building and principal buildings on adjacent lots. (c) Location of: signs, easements, underground utilities, septic tanks, tile fields, water wells, etc. (d) Any additional information as may reasonably be required by the Administrator and applicable sections of the Zoning Ordinance. Subd. 3. A public hearing on the rezoning application shall be held by the Planning Commission within a reasonable time days after the request for the zoning amendment has been received. Notice of said hearing shall be published in the official newspaper designated by the City Council at least ten (10) days prior to the public hearing. The City Clerk -Treasurer shall mail the same notice to the owners of property located within 1000 three hundred and fifty (350) feet (or such greater distance as the Zoning Administrator may determine, based upon the anticipated impact of the proposal) of the outer boundaries of the land proposed to be rezoned. The notice shall include the description of the land and the proposed changes in zoning. The City Council may waive the mailed notice requirement for a city-wide amendment initiated by the 1 Planning Commission or City Council. The Planning Commission shall make its report to the Medina City Council within a reasonable time following the hearing recommending approval, disapproval or modified approval of the proposed amendment. Subd. 4. The Medina City Council must take action on the application within the time period prescribed by state lawsixty days following referral by the Planning Commission. The person making the application shall be notified of the action taken. The Zoning Administrator shall maintain records of amendments to the text and zoning map of the Ordinance. Subd. 5. No application of a property owner for an amendment to the text of the Ordinance or the zoning map shall be considered by the Planning Commission within the one- year period following a denial of such request, except the Planning Commission may permit a new application, if in the opinion of the Planning Commission, new evidence or a change of circumstances warrant it. 2. Section 825.43. Procedure on Conditional Use Permits. Subd. 1. The applicant applying for a conditional use permit shall fill out and submit to the Zoning Administrator a conditional use application form. A site plan must be attached at a scale large enough for clarity showing the following information: (a) Location and dimensions of: lot, building, driveways, and off-street parking spaces. (b) Distance between: building and front, side and rear lot lines; principal building and accessory buildings; principal building and principal buildings on adjacent lots. (c) Location of: signs, easements, underground utilities, septic tanks, tile fields, water wells, etc. (d) Any additional information as may reasonably be required by the Administrator and applicable sections of the zoning ordinance, including but not limited to the following: (0 site plan drawn at scale dimensions with setback noted. (ii) location of all buildings, heights, and square footage. (iii) curb cuts, driveways, parking spaces. (iv) drainage plan. (v) type of business, proposed number of employees by shift. (vi) proposed floor plan with use indicated and building elevations. (vii) sanitary sewer and water plan with estimated use per day. (viii) a lighting plan showing the lighting of parking area, walks, security lighting and driveway entrance lights. (ix) a landscape plan with a schedule of the plantings. (x) a survey. Subd. 2. The Zoning Administrator shall refer the application to the Planning Commission for review. 2 Subd. 3. The Planning Commission shall hold a public hearing on the proposal. Notice of the public hearing shall be published in the official newspaper designated by the City at least ten (10) days prior to the hearing. Notice of the hearing shall also be mailed to owners of property located within 1000 three hundred fifty (350) feet of the outer boundaries of the land to which the conditional use will be applicable. The notice shall include a description of the land and the proposed conditional use. Subd. 4. The ort e f the ni rftift . C—ei ..,,. iRsi ,,. slia i be pl oa e t-i.o en f the Medina City Council within a reasonable time following referral from the Planning Commission, but not later than sixty days after the public hearing. The City Council must take action on the application within the time period prescribed by state law. The person making the application shall be notified of the action taken. Subd. 5. If Tthe City Council grants the conditional use permit, the City Council may impose conditions it considers necessary to protect the public health, safety and welfare, and such conditions may include a time limit for the use to exist and operate. Subd. 6. An amended conditional use permit application shall be administered in a manner similar to that required for a new specialconditional use permit. Amended specialconditional use permits shall include requests for changes in conditions and as otherwise described in this Ordinance. Subd. 7. No application for a conditional use permit shall be resubmitted for a period of six (6) months from the date of said order of denial unless substantial new facts or information can be presented. Subd. 8. If periodic review is included as a condition by which a conditional use permit is granted, the Zoning Administrator shall investigate and report to the City Council on the need for a public hearing to consider any failure of the applicant to meet the conditions imposed by the City Council. Such public hearing, if required, shall follow the procedure set forth in Section 825.43, Subd. 3 of this Code. Subd. 9. In the event that the applicant violates any of the conditions set forth in thisthe conditional use permit, the City Council shall have the authority to revoke the conditional use permit. Subd. 10. Upon a change of tenancy in an existing conditional use permit in commercial or industrial uses, the Zoning Administrator is authorized to allow the new tenant to continue upon the same terms and conditions, making only such changes as are reasonably required to implement the intent of the City Council in issuing the original permit. 3. Section 825.47. Procedure on Variances. Subd. 1. The person applying for a variance must fill out and submit to the Zoning Administrator a variance request form. A site plan must be attached at a scale large enough for clarity showing the following information: 3 (a) Location and dimensions of lot lines, buildings, driveways, and off-street parking spaces; (b) Distances between buildings and front, side, and rear lot lines; principal buildings and accessory buildings; and principal buildings and principal buildings on adjacent lots; (c) Location of any signs, easements, underground utilities, septic tanks, tile fields, water wells, or similar features; and (d) A survey, if requested by the Zoning Administrator. Subd. 2. The planning commission must hold a meeting on the proposal. Notice of the meeting must also be mailed at least 10 days prior to the meeting to owners of property located within 1000 three hundred fifty (350) feet of the outer boundaries of the land to which the variance will be applicable. The notice must include a description of the land and the proposed variance. The planning commission must make a recommendation to the Board of Adjustment and Appeals within 60 days after receiving the application. Subd. 3. After review and recommendation by the planning commission, the variance must be referred to the Board of Adjustment and Appeals. The Board of Adjustment and Appeals may grant, deny or condition approval of the variance on such terms as it considers reasonably necessary to protect the public health, safety or welfare, including a limit on the period of time the use benefiting from the variance may exist or operate. The Board of Adjustment and Appeals must make its decision within the time period prescribed by state law. The applicant shall be notified of the action taken. Subd. 4. Any variance granted by the Board of Adjustment and Appeals is valid for one year following final action by the Board and must be used within such period of time. After such period, the variance is null, void and of no effect unless the Board grants an extension upon request by the variance holder prior to the expiration of the year. Prior to granting any extension, the Board must find that the owners of neighboring properties will not be adversely affected by the extension. A variance is deemed to have been used if, prior to the expiration of one year or such extension as the Board may grant, a building permit has been issued and over fifty percent of the work has been performed. 4. (This provision applies to interim use permits) Section 825.77. Planning Commission Review; Public Hearing. Subd. 1. The planning commission shall review the proposed interim use permit on the basis of the information and documentation submitted by the applicant and any other information available to it. The planning commission shall hold a public hearing on the proposed interim use. Notice of the time, place and purpose of the hearing shall be published in the city's official newspaper at least ten days prior to the date of the hearing. Notice shall also be mailed at least ten days prior to the hearing to each owner of affected property and property situated wholly or partly within 1000 3-59 feet of the property to which the interim use relates. Subd. 2. The planning commission shall review the proposed interim use to determine whether it is consistent with the requirements of this ordinance. Following the public hearing, the 4 planning commission shall recommend that the interim use be approved with conditions or denied. The planning commission shall forward its recommendation to the city council along with a list of suggested conditions if it recommends approval of the permit. 5. (This provision applies to PUD concept plans.) Section 827.33 Concept Plan. Subd. 1. Application Procedure. (a) As the first step in the review procedure for a PUD, an applicant shall complete and submit to the City an application form for Concept Plan approval, together with a fee as determined by City Council resolution. The applicant shall submit with the application such information as is required by the City and such other information as deemed necessary to explain the general intent of the application. Should Concept Plan approval be granted for a PUD, this approval in no way shall bind the City to subsequent approval of a General Plan of Development. (b) Once an application for Concept Plan approval is complete, the Zoning Administrator shall refer it to the Planning Commission for a public hearing. Notice of such public hearing shall be published in the official newspaper at least ten (10) days in advance of the hearing. All property ownerJNotice of the hearing shall also be mailed to owners of property located within three hundred fifty (350) 1,000 feet (public right of way shall not be included in such measurement) of the subject property shall be notified of this h aring, as listed in the records of the City Assessor, although the failure of any property owner to receive such notification shall not invalidate the proceedings. Notification shall be by mail to hearing, and may include a larger geographic arca if deemed advisable by the Zoning Administrator. Section II. This ordinance shall take effect upon its adoption by the city council and publication in the City's official newspaper. Adopted by the Medina city council on the day of , 2006. ATTEST: Chad M. Adams, City Administrator -Clerk Bruce D. Workman, Mayor 5 MEMORANDUM TO: Planning Commission, through City Administrator Chad Adams FROM: Rose Lorsung, City Planner DATE OF REPORT: September 5, 2006 DATE OF MEETING: September 13, 2006 RE: Loram Maintenance of Way Site Plan, CUP Amendment & Variances (2) DEADLINE: October 18, 2006 Extended by Applicant 1. DESCRIPTION OF REQUEST The applicant, Loram Maintenance of Way located at 3900 Arrowhead Rd., is requesting a Site Plan Review, Conditional Use Permit Amendment and two Variances, one from the outside storage requirement and one for the height of a building. The property is 33.56 Acres in size, is zoned Industrial Park and guided UC1 which pertains to commercial and industrial uses (see attached maps for land use and aerials of the site over two years). 2. CONCEPT PLAN REVIEW The minutes from the planning commission and city council review of the Concept Plan for this project are attached for your review. The Planning Commission meeting was held on February 14, 2006 and the City Council on February 21, 2006. Below is a color graphic of the proposed site plan for the Concept Plan that was reviewed before both bodies. Staff thought that it may be helpful to see how the site plan has progressed since the concept stage (the updated site plan to follow). EXISTING SITE PROJECT LAN Loram Facility Expansion, Hamel, MN 12-27-05 I COMMISSION p..5655-05151 \ , ��:. 1 u ` \\ `\�� I \� ! \ ` .. FijLSYlJG \\\\N I E� \ . IXOSOE \ �. STORAGE �� l TGEDVED PLC Loram Maintenance of Way 2 September 13, 2006 [Planning Commission] 3. CONTEXT A. Level of City Discretion in Decision -Making: Site Plan and CUP The City has a relatively low level of discretion in approving or denying Site Plans and Conditional Use Permits. The proposed zoning and use of the property must be consistent with the City's Comprehensive Plan and Zoning Ordinance. The site already has a Conditional Use Permit (Resolution's #85-75, #86-88 and current #87-135) and the city task here is to amend Conditional Use Permit Resolution #87-135. The current Conditional Use Permit does supplement the previous one #86-88 so these two permits act as one in this case (All CUP's are attached for review). In granting a conditional use permit, the Medina City Council shall consider the advice and recommendations of the Planning Commission and the effect of the proposed use upon the health, safety, morals, and general welfare of occupants or surrounding lands. Among other things, the City Council shall consider the following: (a) That the conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the immediate vicinity. (b) That the establishment of the conditional use will not impede the normal and orderly development of surrounding vacant property for uses predominant in the area. (c) That adequate utilities, access roads, drainage and other necessary facilities have been or are being provided. (d) That adequate measures have been or will be taken to provide sufficient off-street parking and loading space to serve the proposed use. (e) That adequate measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration, so that none of these will constitute a nuisance, and to control lighted signs and other lights in such a manner that no disturbance to neighboring properties will result. (f) The use, in the opinion of the City Council, is reasonably related to the overall needs of the City and to the existing land use. (g) The use is consistent with the purposes of the zoning code and the purposes of the zoning district in which the applicant intends to locate the proposed use. (h) The use is not in conflict with the policies plan of the City. (i) The use will not cause traffic hazard or congestion. (j) Existing businesses nearby will not be adversely affected by intrusion of noise, glare or general unsightliness. (k) The developer shall submit a time schedule for completion of the project. (1) The developer shall provide proof of ownership of the property to the Zoning Officer. Loram Maintenance of Way 3 September 13, 2006 [Planning Commission] B. Level of City Discretion in Decision -Making: Variance The City has a relatively high level of discretion in approving or denying a variance. The two variances being requested are: 1. Outside Storage (Section 833.07 Subd.1) which allows 20% of the footprint of the principal structure and located to the rear of the building. The applicant is requesting 50,000 square feet of outside storage and is locating it to the rear of the building. The outside storage is mainly for the larger items that do not deteriorate if kept outside. This is 41.57% of the footprint of the building. The site over the years has seen an increase in outside storage. Since the submittal, Loram has cleaned up the site by removing some of the items from the yard area. At one point, Loram self admits to up to 400,000 square feet of outside storage. This request for a variance would thusly be a 350,000 square foot reduction request by the applicant. The total variance request is 21.57% above ordinance allowance. Screening for the outside storage will be discussed along with pictures of the site in Section 4 of this report, see colored site plan below for details of outside storage placement. The applicant has also provided two statements about the application and one specifically discusses the practical need for the outside storage. 2. Building Height (Section 833.05 Subd. 13) which allows up to 35 feet if sprinkled. The applicant is requesting a building that, by strict definition of calculating building height (see attached) measures 37.42 feet tall. The building area that is taller than most of the building is an architectural element that has been discussed with the city's Fire Marshall. This area only adds detail to the building and the applicant discusses the dressup in their submittal. The total variance request is 2.42 feet. There are six criteria that must be met for each variance request. These criteria are as follows: For purposes of review, staff refers the outside storage variance as #1, and building height #2. (a) Exceptional or extraordinary circumstances apply to the property which do not apply generally to other properties in the same zone or vicinity, and result from lot size or shape, topography, or other circumstances over which the owners of property since enactment of this Ordinance, have had no control. #1: Exceptional or extraordinary circumstances do not apply to this site. The site was rezoned to Industrial Park as a result of the last Comprehensive Plan and the applicant was made aware of the regulations for such a business. There also has been a CUP in existence since the year 1985 for which the conditions pertaining to outside storage have not been met. #2: Exceptional or extraordinary circumstances do not apply to this site. The architectural elements of the building serve no purpose other than aesthetics. (b) The literal interpretation of the provisions of this Ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same district under the terms of this Ordinance. L.oram Maintenance of Way 4 September 13, 2006 [Planning Commission] #1: Other properties in the Industrial Park zoning district do follow the outside storage requirement and in most cases are well under the 20% allowance. However, Loram is a unique business that does require some special provisions. #2: The literal interpretation of the provisions of this Ordinance would not deprive the applicant of any rights enjoyed by other property owners. The need for the ordinance would be unnecessary if the architectural element was removed. (c) That the special conditions or circumstances do not result from the actions of the applicant. #1: The special conditions do result from the applicant. The applicant has been doing business in the city for many years and the ordinance has generally not changed. The CUP granted in the year 1986 allowed 20% and the new ordinance adopted in the year 2001 allows 20%. The ordinance also allows up to 15 rail cars to be stored outside as approved by the city council as part of the development and design standards of the Conditional Use Permit. #2: The special conditions do result from the need by the applicant to dressup the building. (d) That granting of the variance requested will not confer on the applicant any special privileges that is denied by this Ordinance to the owners of other lands, structures, or buildings in the same district. #1: Granting the variance will confer special privileges to the applicant. However, the applicant is a unique user to the Industrial Park zoning district. #2: Granting the variance will confer special privileges to the applicant. However, the building will be completely remodeled and the architecture is quite unique and visually pleasing. (e) The variance requested is the minimum variance which would alleviate the hardship. (f) #1: The variance requested is the absolute minimum needed to operate the business. The applicant has provided additional information about the items that will be stored outside and the reasoning for it. #2: The variance request can't be quantified in terms of the minimum needed as this is purely for aesthetics and isn't needed other than for that purpose. The variance would not be materially detrimental to the purposes of this Ordinance or to property in the same zone. #1: The variance would be materially detrimental because the ordinance has specific conditions for this type of user. Granting a variance from the provisions regarding outside storage sets a precedent for future decision -making with regard to one of the most important aspects of the Ordinance. Loram Maintenance of Way 5 September 13, 2006 [Planning Commission] #2: The variance would not be materially detrimental to the purposes of the Ordinance. It is also important to note that the site is a Non -Conforming Type C designation by city code. Regulation of such a use for a site plan modification or building expansion follows two guidelines: (1) The number and extent of nonconformities will be reduced in conjunction with the proposed construction; and (2) The impact of nonconformities upon neighboring property will be reduced in conjunction with the proposed construction. C. Surrounding Land Use and Zoning The site is zoned Industrial Park which was done as part of the 2000-2020 Comprehensive Plan. There are no adjacent parcels of similar zoning, see below. nnepin c Public Work ,— Loram Maintenance of Way Area Zoning Map L.y.na Medina Parcels 2onhttl Di Id. 20/111 G to, I1M D. Natural Characteristics of Site :ta=.1 =PO 6P emu, rcr 11111.-. fi e. MO.. Luc or The site has five wetlands as delineated by the applicant and approved by the city's WCA representative with the city's engineering firm (see attached memo). The applicant is looking to disturb areas of two of the wetlands and mitigate those disturbances onsite at a ratio of 2:1. This aspect of the project will be discussed in more detail in Section 4. The site has no other natural resources of high intrinsic value as indicated in the MLCCS data and other sources. The picture below is of the delineated wetlands from the report submitted by the applicant. Loram Maintenance of Way 6 September 13, 2006 [Planning Commission] 4. ANALYSIS: Site Plan Review The current site plan is below: er' (e -ate 1 111 n 1 -��- � STONhMMTEfl HiOPMMMiER EXISTMG GNE PDQPOSmTVA Ews1x+G POND POND SIpRV OFFCE S�DRY OFFICE WMEMDI PfIMINJ +e SRE SEcn" Building Elevations 1 t Y_ F POPE i1�eFl�4� - moa Mwero on e ADDITION 8 REMODELING CITY REESUSNETTAL 5-18-06 SITE PLAN AND SITE SECTION fr"aiL'^ at .+, A1.3 J The building elevations for both the current building and the new additions will be greatly improved from the current building. The design standards with respect to architectural materials have been met. The applicant shows good use of color, fenestration and materials in the proposal. Loram Maintenance of Way 7 September 13, 2006 [Planning Commission] Setbacks The site meets all setbacks for the district for the building and parking areas. There are no additional requirements for setback to residential as it does not apply here. Buffering of Structures and Outside Storage The Industrial Park ordinance has requirements for buffering of outside storage that are not quantified but required. The applicant shows on the landscaping plan a large berm with dense trees around the NURP pond which will adequately screen the outdoor storage. For any berm area staff will require trees that are larger than 5 gallon. The area along Highway 55 has always been a concern for screening and the applicant did plant several trees on the north side of the property when they did their last update to the building. These additional plantings were a result of the Conditional Use Permit. Some of those trees had to be taken down and relocated on the site when utility work was done along the north boundary several years ago. Other trees were not counted as removed because they were not "Significant" meaning 8 caliper inches or greater. Upon several visits to the site and reviews of different angles of the building, staff does see area for improvement along Highway 55 for berming and screening, especially due to many of the trees being taken down but not "Significant" according to ordinance. The applicant is not proposing any additional trees in this area as the outside storage has been moved to the rear of the building and screened. Staff recommends additional trees in this area for screening purposes. Landscaping/Tree Preservation The site plan shows generous landscaping throughout the site. There are two sections of landscaping requirements in the city code, the Industrial Park requirements and the zoning performance standards requirements. The zoning performance standards requires 3 units for every 1,000 gross floor area up to 10,000SF, an additional 2 units for every 1,OOOSF over 10,000SF up to 50,OOOSF, and an additional 1 unit for every 1,OOOSF over 50,OOOSF up to 100,000SF. Also, 25% of the lot must be landscaped which is being met. There is also Loram Maintenance of Way 8 September 13, 2006 [Planning Commission] landscaping required around the entire perimeter (15') of the building. All of these requirements are being met and then some. The applicant is putting in 110 trees and 492 shrubs. The replacement requirement for removed significant trees is 1:1 caliper inches. The applicant is showing the removal of 16 Significant trees (108 caliper deciduous, 42 caliper coniferous), mostly near the NW corner to allow for the NURP pond to be created. Again, the applicant is showing the mitigation and landscaping requirements on the plan. Wetland Assessment/Impacts Wetland's #3 and #5 are shown as impacted for the site. The mitigation is 2:1 on the site. The applicant has provided the city with a Minnesota Wetland Conservation Act Replacement Plan which has a separate review deadline. This application was received later than anticipated and the replacement plan will be a condition of approval. The wetlands that will be protected and created all have setbacks and seeding requirements. The wetlands less than one acre (#1 and #5) will receive a 25-foot buffer and wetlands larger than one acre (#2, #3, and #4) will have a 50- foot buffer. All the buffers will be protected by easement and seeding with a special MnDOT wetland mix. Engineering: Drainage/Grading The engineering for the site has come along way since the original submittal. The plans have gone through several revisions, all done behind the scenes with several modifications and meetings, in order to be able to present the plans to the Planning Commission and City Council. Attached for your review is the final Engineering memo from the city about some last minute items and the amount for the financial guarantee. Again, the reason for the short memo from engineering is that the plan has gone through at least four revisions. Minnehaha Creek Watershed District and DNR The Minnehaha Creek Watershed District (MCWD) has reviewed the plans for conformance with their standards and has supplied a memo of support for the project without conditions, see attached. Lighting This property is in Zone E3 of the city's lighting ordinance. This is an area of medium ambient brightness. All luminaries shall be fully -shielded and follow the lighting ordinance with respect to lumens and pre and post curfew requirements. The pre -curfew requirement for lot line foot candles is 0.8fc. The post -curfew is 0.2fc. The plan appears to meet the foot candle requirements. Parking The calculations for parking do meet ordinance with the breakdown between office and warehouse use if the number of employees on any given shift in the office are is less than 33 (assuming the plans are correct with respect to building area). Required parking for warehouse is 1:2,000 gross floor area (66,500) = 33. Required parking for office is 1:400 gross floor area (78,910) = 197. Total parking requirement is 230 parking spaces. Total provided is 232 plus an Loram Maintenance of Way 9 September 13, 2006 [Planning Commission] added area for proof of parking, an additional 40 future stalls. The ordinance requires this area on the plan to be counted toward the impervious percentage. Impervious Surface Total impervious surface can not exceed 50% of the site. The proposed impervious surfaces amount to 47.96%. All hard surfaces including any future proof of parking have been counted towards this calculation. In the future, if any additions or structures are added, additional property will also have to be added to comply with the requirements. Access/Service Road/Fire Access There are no additional curb cuts onto Arrowhead Rd. being requested. Hennepin County has reviewed the plans and did not place any conditions on the project other than requiring a permit for any work in Arrowhead Rd. The service road is being shown as 24 feet and heavy duty bituminous paving. The service road has been reviewed by the Fire Marshall and does meet the requirements for size, location and materials. The Fire Marshall has requested a few other minor changes to the site plan for access to the fire room etc. The applicant has provided a memo (see attached) that indicates full compliance with any changes needed. Signage The 160 square foot monument sign at the NW corner of the site will remain. The allowance for signage in this district is 275 square feet. The applicant is looking to add an internally - illuminated wall sign on the north elevation of the building which is 89.5 square feet. The total signage for the site will thusly be 249 square feet. Trash Enclosure The trash area adjacent to the building is in an appropriate location and is housed in a structure that resembles that of the adjacent building. Additional Items: Easements The city will require easements over areas of drainage and utility for the entire site. Staff is working with the applicant on the legal descriptions of the easements and these documents will be a condition of approval. 5. PROJECT SCHEDULE/DEADLINE The application was originally on a 120-day deadline but then extended by the applicant in order to work out the engineering plans for review and approvals. The new deadline for the project is October 18, 2006. In order to meet that deadline, the Planning Commission would need to make a recommendation this evening and the City Council would meet on October 3, 2006 to review the recommendation. The City Council would then need to adopt the resolutions on October 17, 2006 and sign the resolutions that evening in order to meet the deadline. Loram Maintenance of Way 10 September 13, 2006 [Planning Commission] 6. RECOMMENDATION A. Staff recommends denial of each variance due to the lack of hardship provided. The applicant can meet some of the hardship requirements but not all. However, if the planning commission sees the improvements as an added benefit to the area and determines that the benefits of the improvements rank higher than the intent of the ordinance for granting variances under these special user circumstances, staff can prepare findings of fact for an approval recommendation. B. Staff recommends approval for the Site Plan and Conditional Use Permit. The existing Resolution's #86-88 and #87-135 have been reviewed for compliance and only one condition remains out of compliance and that is with respect to the outdoor storage. This condition must be modified as a result of the discussion about the variance. The following conditions relate to the overall project for staff s recommendation (can be modified for the Planning Commission's recommendation to the City Council) which will be conditions of approval for the Conditional Use Permit: 1. The applicant shall be limited to 20,000 square feet of outside storage. 2. The final landscaping and grading plans shall show an adequate berm around the perimeter of the outside storage for screening purposes. 3. The final landscaping plan shall show trees in no less than 10 gallon containers. 4. The final landscaping plan shall an additional 20 trees along the northern boundary of the property abutting State Highway 55 sufficient for screening purposes. 5. The applicant shall not place any structures, vehicles or any other machinery on the fire lane that may interfere with public safety. 6. The applicant shall pay to the City a fee all fees associated with the review of the Conditional Use Permit application. The following conditions relate to the Site Plan review specifically: 1. The permit approval for the Minnesota Wetland Conservation Act Replacement Plan must be submitted to the City before commencement of site improvements. 2. The Hennepin County permit for work in Arrowhead Rd must be submitted to the City before commencement of site improvements. 3. The permit from the Minnesota Pollution Control Agency for grading and erosion control must be submitted to the City before commencement of site improvements. 4. The applicant shall follow the conditions in the letter from the city's engineer dated August 24, 2006. 5. The applicant shall follow all requirements by the Minnehaha Creek Watershed District for site work. 6. The applicant shall obtain all necessary permits from the city for the site work including but not limited to demolition, grading and erosion control, building and signage. Loram Maintenance of Way 11 September 13, 2006 [Planning Commission] 7. The applicant shall provide to the City easements over all drainage areas including wetlands and their buffers, ponds and the access area to those improvements. 8. The applicant shall provide to the City easements for utilities around the perimeter of the site. 9. The applicant shall pay to the City a fee all fees associated with the review of the Site Plan application. ATTACHMENTS: 1. Applicant letters dated July 17, 2006, August 17, 2006 and August 23, 2006. 2. Site Aerials 2004 and 2005 3. Resolution's #85-75, #86-88 and #87-135 4. Concept Plan Minutes Planning Commission dated February 14, 2006 5. Concept Plan Minutes City Council dated February 21, 2006 6. Applicant Submitted Site Data sheet dated August 18, 2006 7. Medina Building Height Calculator Spreadsheet 8. Affected Properties for Public Hearing Map 9. Bonestroo, Rosene, Anderlik & Associates Memo dated August 24, 2006 10. Minnehaha Creek Watershed District Memo dated August 24, 2006 CRESA PARTNERS • MINNEAPOLIS Corporate Real Estate Service Advisors ATLANTA AUSTIN BELLEVUE BE.THESDA BIRMINGHAM BOSTON CALGARY CHARLOTTE CHICAGO CINCINNATI CLEVELAND COLUMBUS DAL LAS DENVER DETROIT HALIeAX HOUSTON INDIANAPOLIS K.ANSAS CITY Los ANGELES MEMPHIS MIAMI MINNEAPOLIS MONTREAL MORRISTOWN GR. �.°S•A PAR TN E R S City of Medina Rose A. Lorsung Planning and Zoning Department 2052 County Road 24 Medina, MN 55340 July 17, 2006 CRESA PARTNERS IDS Center 80 South Eighth Street Suite 850 Minneapolis, Minnesota 55402 tel 612.337.8498 fax 612.337.8459 www.cresapartners.com Dear Ms. Lorsung: The world headquarters for Loram Maintenance of Way ("Loram") has been located in Hamel, MN since 1974. Loram is one of the world's leading suppliers of railway maintenance machinery and services. Loram has found that its current facilities containing 28,000 SF of office and 38,500 SF of warehouse/manufacturing are no longer adequate to house its 244 employees and operations. Additionally, Loram projects adding 55 more employees by 2010. Twice previously, Loram has partnered with the city of Medina during the expansion of its facilities. Loram has been a part of the community for over 30 years and would very much like to remain a community member with the expansion of their existing facility as well as retaining and expanding employment to many local citizens. During the February 21, 2006 Medina City Council meeting, Loram presented a concept plan for its new facility which incorporates a 2-Story office addition and a manufacturing/warehouse addition. The city council reacted favorably to the design, but expressed some concerns regarding the views and aesthetics of the property, particularly from Highway 55. In response, NEW YoRx Loram has made every effort to create a site plan that will eliminate the concerns of the city ORANGE CoUNJegarding aesthetics. Loram has moved its outdoor storage area to the south, while incorporating orTAWA screening from Highway 55 through the use of landscaping. PALO ALTO PARAMUS PHILADELPHIA PHOENIX PORTLAND SACRAMENTO Loram has had over 400,000 SF of outdoor storage for more than 20 years. The city of Medina created an Industrial Park Zoning District in 2001, which stipulates special conditions for outdoor storage. Due to the creation of this ordinance, Loram will not meet the intent of the ordinance without a variance. Loram perceives this as a hardship to the continued operations of its facility. Loram will make every effort to minimize the amount of outdoor storage needed with the DIES o proposed development by reducing it from over 400,000 SF to only 50,000 SF. Even with this sAN I'RANCISC,,significant reduction in outdoor storage, a variance will still be needed. As a percentage, Loram will reduce the amount of outdoor storage by limiting it to only 12 % of the existing amount (please refer to Exhibit A). Loram also proposes taking great measures and expense to screen and relocate its outdoor storage in an attempt to create a more aesthetically pleasing site. S.AN Jose SEATTLE ST LOUIS TORONTO TYSONS CORNER VANCOUVER WASHINGTON DC WHITE PLAINS AT I S REAL International Corporate Real Estate Corporate Real Estate Service Advisors GRESA PARTNERS City of Medina July 17, 2006 Page 2 of 2 Due to the nature of Loram's business, some of the maintenance equipment produced and serviced by Loram can reach lengths of over 750 ft, the equivalent of 13 railroad cars. Since Loram often builds, services, and stores multiple pieces of equipment and much of the work can be performed outside, it would create great duress on Loram to reduce its current outdoor storage ratio of 650% to only 20%. In order for Loram to remain competitive and efficient in its manufacturing and maintenance services, a variance granting additional outdoor storage is of great necessity. A more detailed explanation of Loram's operations and its need for outside storage is attached to this letter (Exhibit B). As mentioned earlier, the City Council's preliminary response to Loram's concept plan was positive, but stressed the requirement of increasing the site and building aesthetics. Loram has directed Pope Associates, their architects, to fulfill the City's requirements. In doing so Pope Associates has designed a facility that contains a stair tower to create interest and increase the building appearance (please reference the submitted concept drawings). However, the stair tower itself exceeds the City's building height limit of Thirty -Five (35) feet, having a total height of Forty -Two (42) feet. Therefore, Loram also requests a building -height variance in order to fulfill the City of Medina's request to increase the building's aesthetics. The amount of roof area above the zoning requirements is limited solely to the stair tower. According to the Fire Department they could access the adjacent roof to fight a fire on either roof level. The stair tower roof only encloses circulation space and does not represent additional fuel load from an increase in building contents. It is Loram's desire to continue its role as a world leader in its industry, while remaining a good corporate citizen in the city of Medina, providing hundreds of jobs, designing an environmentally friendly facility, and eliminating the community's concerns regarding the appearance of its site. In doing so, Loram has designed a facility to meet the city's aesthetic requirements, but the need for a variance regarding the building height is necessary. However, its need for a variance allowing an increase in outdoor storage is paramount to the operations and continued success Medina's largest employer. Loram greatly appreciates the City's consideration regarding these variance requests. Regards, \vitaftv%:: William Roozenboom CRESA Partners Cc: Loram Maintenance of Way, Inc. Pope Associates Corporate Real Estate Service Advisors CRE-SA PARTNERS Exhibit A City of Medina July 17, 2006 Page 1 of 1 Outdoor Storage Summary Current Proposed Delta Building Footprint 68,621 SF 120,266 SF 75 % Outdoor Storage 444,000 SF 50,000 SF ( 88 %) Outdoor Storage Ratio 650% 42% ( 608 %) Corporate Real Estate Service Advisors C-R•E-SA PARTNERS Exhibit B City of Medina July 17, 2006 Loram Maintenance of Way A big part of the reason that Loram moved to Hamel in 1974 was to have sufficient space, for both current and future needs, to conduct its business operations in an efficient and practical manner. The unique nature of Loram's business model has necessitated the need for outside storage at its facility in Hamel. The areas of Loram's business operations that require outside storage needs are threefold; warehousing, operations and manufacturing. Each of these areas requirements are discussed below: Warehouse: Loram supplies all of its 54 machines that are working around North America with special replacement parts from its Hamel facility and also uses the same inventory to build new machines as well as for parts sales to customers around the world. The great majority of these parts will be kept inside Loram's warehouse. There are however several items that are extremely large and heavy and are not subject to deterioration when stored outside. They cannot be lifted or maneuvered safely in an indoor environment. These items include raw steel sheets and bars (some as big as 4 ft by 10 ft up to 20 ft), railway wheel sets (increase in freight traffic has created a longer lead time when ordering new sets), truck frames, machine cabs and frames. We estimate that we need 20,000 sq. ft. of outside storage for warehouse items. Operations: Loram's operation is built around providing reliable, cost effective services to its customers, the big railroads in North America. One of the key items that provide an advantage for Loram over its competition is its reliability. Loram boasts of providing its customers with machines that will be available for work at least 98% of the time. The payback for the railroads is that they get more work done at a lower overall unit cost and they don't have a lot of their own people standing around being inefficient waiting for the machine to be ready to go to work. Also, railroads earn money running trains not performing maintenance so the less time spent on maintenance the bigger opportunity for the railroads to make revenue. Loram has a double incentive to be reliable. Firstly, its contracts are production based meaning revenue is based on machine productivity, and second, contracts often contain a penalty clause for downtime in excess of 2%. It is essential for Loram to maintain its advantage over its competitors by continuing to Corporate Real Estate Service Advisors C-R.E.S.A PARTNERS Exhibit B City of Medina July 17, 2006 Page 2 of 2 provide reliable service. To fail to do so would likely result in the loss of business to its competitors and threaten the long-term viability of the business. Maintaining this reliability while operating large, extremely complex and unique work equipment requires a corporate structure that provides for machines to be supplied with replacement parts in a timely and efficient manner. The uniqueness of Loram's equipment means that many critical parts are specialty -made and require long lead order times of 4 to 6 months from Loram's suppliers. In order to be prepared to respond quickly to machine breakdowns, Loram maintains an inventory of emergency stock at its facility in Hamel that is available at a moment's notice to be shipped to anywhere in the USA, Canada or Mexico. Many of the parts stored in the Hamel yard are the larger parts such as digging wheels, turntable bearings (10 ft. by 10 ft.), conveyor systems and booms, dust control hoppers, and grinding carriages. These items tend to be too large or heavy to store within our facility. We estimate that we need 10,000 sq. ft. of outside storage for operations -related inventory items. Manufacturing: The build schedule for a piece of Loram work equipment can range from 3 to 6 months depending on the size of the machine being built. If you consider that a typical piece of Loram equipment is the same size as 3 to 12 railway cars each of which is 10 feet wide by 60 feet long and 14 feet high and which can weigh up to 100 tons per car you get a sense of the large scale of Loram's machines. In an efficient manufacturing schedule, it is important that the pieces of purchased components arrive ahead of the installation date and are properly sequenced and staged so that work is carried out in the most efficient manner. Laying out all of these pieces for such large machines takes up a lot more space than when the machine is fully put together. Anyone who has assembled a bicycle or similar item can attest to this. All of Loram's equipment will be assembled inside the new building however space is required to stage the components that will be fit on the machines. Items will be continually moving in and out of this staging area depending where we are at in the manufacturing process. There are also times where mobile heavy- duty cranes are brought in to place certain components on the rail car frames due to weight restrictions on Loram's internal cranes or height restrictions within the manufacturing space. There may be times when this space is not required depending on internal machine requirements and orders from customer overseas but we expect to be quite busy for the next two years. In order to be competitive within the international sale arena where we typically sell to government run railroads where their bidding process favors the low bidder, it is important that our manufacturing operation be as efficient as possible. We currently have orders that we are filling for customers in Brazil, China and the San Francisco transit system. We estimate that we need 20,000 sq. ft. of outside storage to use as a staging area for our manufacturing operations. August 17, 2006 Ms. Rose A. Lorsung City of Medina 2052 County Road 24 Medina, MN 55340 Re: Review comments from Bonestroo Rosene Anderlik Et Associates dated August 14, 2006 Dear Rose, We have reviewed the above letter and offer the following response to each item: • Drawing C2, which indicates proposed easements, will be included in the revised drawing set. • The requested details will be included in the revised Civil drawings. • The requested casting types and details will be included in the revised Civil drawings. • Pavement design information will be included in the revised Site Plan. • Fire hydrants are located on the 7/17/06 plans and the revised set we are to submit as directed by the Fire Marshal's representative at the 6/30/06 DRC meeting. • Lance Hoff memo items: o The front of the outlet control structure for Pond 2 will be lowered to 989.5. o Per subsequent discussions between Sunde and Bonestroo, the elevation of the 8" orifice for Pond 4 will be at 991.0. o Per subsequent discussions between Sunde and Bonestroo, the top of weir and front of structure for Pond 4 will be placed at elevation 992.75. • Advisory comment to City. Please contact me if any of the above information is contrary to your understanding, or if you have any questions on the above. Sincerely, Pope Associates, Inc. c„,..,--Y-s..., teveC. Irwin, A. Project Manager cc Darren Amundsen BRA Don Cherrey Loram William Roozenboom CRESA Roland Sulzer Sunde Paul Holmes PAI Cher Petersen PAI Pope Associates Inc. 1255 Energy Park Drive 1 St. Paul, MN 55108-5118 Main (651) 642-9200 I Fax (651) 642-1101 POPE ARCHITECTS www.popearch.com August 23, 2006 Ms. Rose A. Lorsung City of Medina 2052 County Road 24 Medina, MN 55340 Re: Review comments from Fire Marshal received August 22, 2006 Dear Rose, We have received the Fire Marshal's redlined review comments to our 7/I7/06 plan submittal, and offer the following response to his comments: • The number of railcars the Fire Marshal may have seen being manufactured in Loram's yard in the past is due to the space limitations within the existing Shop building. The purpose of the Shop expansion is to bring the manufacturing of Loram's largest machines indoors, which will correct this situation. Any temporary staging of railcars would be done on the long siding track parallel to Highway 55, well outside the fire lane. Loram will post No Parking / No Stopping signs where the fire lane crosses the railroad tracks to ensure that the fire lane is kept clear of all parked vehicles and machines. Loram will coordinate the text and location of the signs with the Fire Marshal. • We will relocate two parking stalls to provide direct access from the fire truck staging area to the fire control room. • We will add an 8' wide gate in the fence adjacent to the trash enclosure where indicated on the Fire Marshal's copy of the plan. Please contact me if any of the above information is contrary to your understanding, or if you have any questions on the above. Sincerely, Pope .sociates Inc even C. Irwin, A. I.A. Project Manager cc Don Cherrey Loram William Roozenboom CRESA Roland Sulzer Sunde Paul Holmes PAI Cher Petersen PAI Pope Associates Inc. 1255 Energy Park Drive 1 St. Paul, MN 55108-5118 Main (651) 642-9200 1 Fax (651) 642-1101 POPE ARCHITECTS www.popearch.com Loram Aerial Year 2004 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 85- ;75— RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR LORAM MAINTENANCE OF WAY, INC. WHEREAS, Loram Maintenance of Way, Inc. (applicant) has requested a conditional use permit for an addition to the exist- ing building at 3900 Arrowhead Drive; and WHEREAS, the city's zoning ordinance requires issuance of a conditional use permit prior to construction of such addition; and WHEREAS, said addition will not impede the normal and orderly development of surrounding property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota that a conditional use permit be issued to the applicant for a building addition at 3900 Arrowhead Drive, subject to the following terms and conditions: 1. The applicant install a fire sprinkler system satisfactory to the city throughout the entire building prior to the time of occupancy of the addition; 2. The applicant install a new septic system meeting the requirements of the city's code no later than September 1, 1986 or the date of occupancy of the addition, whichever is earlier; 3. The applicant construct a safety fence across the emergency access road and install signs indicating use of the road is limited to emergency vehicles; 4. The applicant screen the rooftop mechanical equipment to the satisfaction of the city prior to the time of occupancy of the addition; 5. The applicant use the test track on the site only for testing equipment and not for storage of materials; 6. All outdoor storage shall be confined to the southwest corner of the site in the area designated on the attached plan; 7. The addition shall be constructed of building materials architecturally compatible with the existing structure; 8. The applicant submit a landscaping plan satisfactory to the city staff to screen rolling stock and outside storage® and 9. The addition shall be of essentially the same size and appearance as shown on the plans submitted to and approved by the city® DATED: .� , 19 85 o 6 d =' son, ayor ATTEST: Donna Roehl, Clerk/Treasurer The motion for the 4doption of the foregoing resolution was duly seconded by member e 1/),e/n -9,-) and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: ,M)./(36, Whereupon said resolution was declared duly passed and adopted. 90/ 1 Member � '�� introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. ��L2 RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO LORAM MAINTENANCE OF WAY, INC. WHEREAS, Loram Maintenance of Way, Inc. (Applicant) has applied for permission to expand its office and warehouse space at 3900 Arrowhead Drive; and WHEREAS, the Applicant was previously granted permission to construct its facility at the above location pursuant to City of Medina Resolution No. 85-75; and WHEREAS, the Medina city code permits use of the property as proposed by the Applicant only upon the issuance of a conditional use permit; and WHEREAS, the Applicant appeared before the Planning Commis- sion on September 9, 1986, and city council on September 16, 1986, in regard to this matter. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota that the Applicant's proposed expansion on the subject property is consistent with the ordinances of the City and will not impede development of adjacent property and that a conditional use permit for the expansion is hereby granted, subject to the following conditions: 1. The Applicant shall install a fire sprinkler system satisfactory to the City throughout the entire building prior to the time of occupancy of the additional office or warehouse space and shall connect to city water; 2. The septic system on the property shall be reviewed by staff; 3. The Applicant shall construct a safety fence, the design of which shall be approved by the city staff, across the emergency access road and shall install signs indicating that use of the road is limited to emergency vehicles; 4. All outside storage shall be limited to the southwest corner- of the —site and shall -not exceed 20 percent of the build- ing area; 5. The office and warehouse additions shall be constructed of building materials which are architecturally compatible with the existing building and thus in compliance with the City's performance standards; 6. The Applicant may maintain the existing temporary shop extention until June 30, 1987, at the latest; 7. The Applicant shall install landscaping on site in accordance with the approved plan dated September 9, 1986; 8. The Applicant shall install outside lighting which is consistent with the approved plan and is satisfactory to staff; 9. Hours of operation shall be 24 hours per day, 7 days per week; 10. The Applicant shall install parking which is adequate to meet the needs of the maximum number of employees at the site at any one time; and 11. The Applicant shall construct a fire lane in accordance with the approved site plan. BE IT FURTHER RESOLVED by the City Council of the City of Medina that a variance be granted from Section 828.08 of the Medina City Code to allow the Applicant to screen the roof top mechanical equipment to the satisfaction of the city staff prior to the time of occupancy, due to the impracticability of full compliance with the ordinance. DATED: (04 /:7-4) rri , 1986. ATTEST: Donna Roehl, Clerk/Treasurer The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in Jfavor thereof: and the following voted against same: 7-7 Whereupon said resolution was declared duly passed and adopted. 0045RE24.E40 Member its adoption: f introduced the following resolution and moved CITY OF MEDINA RESOLUTION NO. Pt- /3-J RESOLUTION GRANTING A SUPPLEMENTAL CONDITIONAL USE PERMIT FOR LORAM MAINTENANCE OF WAY, INC. WHEREAS, Loram Maintenance of Way, Inc. (Applicant) was granted a conditional use permit on August 20, 1985, by Resolution No. 85-75; and WHEREAS, the Applicant has requested a supplemental conditional use permit for a temporary 24 foot X 105 foot addition to its building at 3900 Arrowhead Drive; and WHEREAS, the application was reviewed by the planning commission on November 10, 1987, and by the city council on December 1, 1987; and WHEREAS, it has been determine that the proposed addition will not impede the orderly development of adjacent property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota that a supplemental conditional use permit be granted to the Applicant for the stated purpose, subject to the following terms and conditions: 1. It is acknowledged that the temporary addition meets all city performance standards and setbacks; 2. The subject addition will be removed at the time the Applicant constructs its permanent addition; 3. This conditional use permit supplements the existing conditional use permit and all terms and conditions specified in Resolution No. 85-75 not in conflict herewith are in full force and effect; and 1 4. The Applicant shall pay to the City a fee in the amount determined by the staff to represent the actual cost to the City of reviewing this supplemental conditional use permit application. Dated: hz %,s 1987 . ATTEST: Donna Roehl, Clerk -Treasurer The motion for the adoption of the foregoing resolution was duly seconded by member „:57c. e-,Ce-tl and upon vote being taken thereon, the following voted in favor thereof: /41,-)4,^s„,-)) c__A ) e_ -7-47/.; and the following voted against same: Whereupon said resolution was declared duly passed and adopted. RES4:045RE128.E40 2 WHAM 8/18/2006 SITE DATA Zoning District: Site Area Setbacks Building Front Rear Side Parking Front Rear Side Building Data Existing Building Area Proposed Addition Total Industrial Park 1,092,107.73 s.f. (25.07 Acres) Required Proposed 50' 50' 50' 50' 50' 50' 50' 50' 50' 50' 50' 50' First Floor Second Floor Total 63,789 s.f. 56,477 s.f. 4,832 s.f. 25,270 s.f. 68,621 s.f. 81,747 s.f. 120,266 s.f. 30,102 s.f. 150,368 s.f. Site Coverage Floor Area Ratio (Building Area/Site Area) 13.77% Building Coverage Ratio (First Floor Area/Site Area) 11.01 Impervious Surface Gravel 202,955 s.f. Building 120,266 s.f. Bituminous/Concrete 200,519 s.f. Total Impervious 523,740 s.f. Maximum Impervious % 50.00% Proposed Impervious % 47.96% Pervious Surface Stormwater Ponds 53,697 s.f. Wetlands 56,787 s.f. Green Space 457,884 s.f. Total Pervious 568,368 s.f. Proposed Pervious% 52.04% Minimum Green Space 25.00% Proposed Green Space 41.93% Outside Storage 50,000 s.f. Maximum % of Bldg. Coverage 20.00% Proposed % of Bldg. Coverage 41.57% 1 of 2 Parkin Use Area S.F. per Spaces Spaces space Required Provided Office Warehouse Total Additional Proof of Parking Total Parking Indicated Accessible Parking (included in above) Standard Van Total Landscaping 78,910 s.f. 66,500 s.f. 400 s.f. 2000 198 34 232 232 40 272 6 6 1 2 7 Increment of Floor Area Landscape Landscape Landscape Units Per Units Units 1000 s.f. Required Provided Up to 10,000 s.f. 10,000 s.f. to 50,000 s.f. 50,000 s.f. to 100,000 s.f. Total *738 actual units, 492 qualifying units 3 2 1 30 80 50 160 492* 8 2 of 2 Building Height Calculator Calculations for Average Grade Around Calculations for Average Elevation Between Building Highest Peak and Eave Reading # Elevation Numerator Reading Elevation Numerator 1 998 1 Highest Peak 1039.9 1 2 998 '1 Eave 1031 1 3 998 1 Totals= 2070.9 2 4 998 1 5 998 1 Highest Peak Elevation and/or 6 998 1 Average Elevation between peak and 7 998 1 eave= 1035.45 8 998 1 9 998 1 10 998 1 11 998 1 Building Height = 37.41613 12 998 1 13 998 1 14 998 1 16 998 1 16 998 1 17 998 1 18 998 1 19 998 1 20 998 1 21 998 1 22 998.13 1 23 998.13 1 24 998 1 26 998 1 26 998 1 27 998 1 28 998 1 29 998 1 30 998 1 31 998.16 1 32 998.35 1 33 998.2 1 34 998.15 1 35 998.31 1 36 998.4 1 37 998.24 1 38 998.09 1 39 998 1 40 998 1 41 998 1 42 998 1 43 998 1 44 998 1 45 998 1 46 998.2 1 Average Grade Around Building = 998.0339 a 6 (,) 11-118-23-21 11-118-23-24 2 , PUBLIC WORKS ADDN 10-118-23-11 10-118-23-12-0003 ' ; I ESATEsT 007101, 131 02-118-23-33 11-118-23-22 11-118-23-23 02-118-23-31-0005 2.111 ,„„ MINIM • Bonestroo 11.11111 Rosene AnderIlk & Associates Engineers & Architects August 24, 2006 Ms. Rose Lorsung City Planner City of Medina 2052 County Road 24 Hamel, Minnesota 55340 2335 West Highway 36 ■ St. Paul, MN 55113 Office: 651-636-4600 ■ Fax: 651-636-1 31 1 www.bonestroo.com Re: Loram BRA File No. 000190-06000-1 Plat No. 390 Dear Rose, We have reviewed the revised grading, utility and erosion control plans dated 08-18-06 for the proposed Loram addition and remodeling. The proposed improvements include a building addition, utility services, grading and storm sewer. We have the following comments with regards to engineering matters: • The applicant will need to follow up with easement descriptions for the proposed easements over the wetland, drainage ways, storm sewer, and ponds. • Final construction plans will need to show the pavement section details. This will need to include the thickness of each bituminous lift. The mixture number for the MnDOT 2360 with oil type must also be included. 100% crushed limerock should be used as the aggregate base and MnDOT 3149 Select Granular Borrow should be used as the granular sub base. To get the full benefit of the granular sub base, the applicant should consider providing draintile where possible. • Confirm that the number and location of fire hydrants are acceptable to the Fire Marshal. • The city's wetland permit application has been received and determined complete as of 8-23-06 and the notice period of 20 days has begun. At the conclusion of the notice period, John Smyth will summarize our final wetland comments and prepare a memo detailing comments received from reviewing agencies. • We have estimated the cost for the site improvements to be $1,487,696. The applicant should provide the city with a letter of credit for 150% of this estimate or $2,231,543 prior to the start of any site work. If you have any questions please feel free to contact me at (651) 604-4894. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Darren Amundsen Cc: Tom Kellogg John Smyth ■ St. Paul, St. Cloud, Rochester, MN ■ Milwaukee, WI ■ Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned 8/22/2006 Loram Plat 390 Cost Estimate for Financial Guarantee Parking Lot / Grading / Landscaping Mobilization Traffic Control Tree Removal Remove Existing Bituminous Pavement Remove Existing Fence Grading Select Granular - 12" Geotextile Filter Fabric Concrete Curb and Gutter B612 Class 5 Aggregate Base Bituminous Base Course Bituminous Wear Course Bituminous Material For Tack Coat Cast -in -place Concrete Retaining Wall Gravel Surfacing Concrete Sidewalk Concrete Driveway Signing and Striping Landscaping Wetland/Buffer Plantings Wetland Mitigation Temp Erosion Control Estimated Construction Cost Sanitary Sewer Improvements Connect to Existing 8" Sanitary Sewer 6" PVC Sanitary Sewer 8"X6"Wye Cleanout Units Qty $/Unit Total LS 1 $ 7,500.00 $7,500.00 LS 1 $ 1,500.00 $1,500.00 EA 16 $ 300.00 $4,800.00 SY 14,050 $ 4.00 $56,200.00 LF 545 $ 5.00 $2,725.00 CY 30,000 $ 8.00 $240,000.00 CY 2,830 $ 15.00 $42,450.00 SY 20,000 $ 2.50 $50,000.00 LF 4,265 $ 11.00 $46,915.00 TN 14,850 $ 14.00 $207,900.00 TN 3,030 $ 50.00 $151,500.00 TN 1,700 $ 54.00 $91,800.00 GAL 925 $ 2.75 $2,543.75 SF 250 $ 35.00 $8,750.00 TN 1,000 $ 18.00 $18,000.00 SF 7,860 $ 4.00 $31,440.00 SY 805 $ 50.00 $40,250.00 LS 1 $ 8,000.00 $8,000.00 LS 1 $ 80,000.00 $80,000.00 LS 1 $ 10,000.00 $10,000.00 AC 0.25 $ 15,000.00 $3,750.00 LS 1 $ 11,000.00 $11,000.00 $1,117,023.75 Units Qty $/Unit Total EA 1 $ 2,500.00 $2,500.00 LF 286 $ 25.00 $7,150.00 EA 1 $ 100.00 $100.00 EA 3 $ 400.00 $1,200.00 Estimated Construction Cost Water Main Improvements Connect to Existing Water Main 4" Watermain 4" Bends 6" Watermain 6" Bends 8" Watermain 8" Bends 8" x 4" Tee 8" x 6" Tee 8" x 12" Tee Install Hydrant 4" Gave Valve and Box 6" Gate Valve and Box 8" Gate Valve and Box $10,950.00 Units Qty $/Unit Total EA 2 $ 2,500.00 $5,000.00 LF 70 $ 18.00 $1,260.00 EA 2 $ 70.00 $140.00 LF 145 $ 22.00 $3,190.00 EA 1 $ 125.00 $125.00 LF 2445 $ 26.00 $63,570.00 EA 15 $ 250.00 $3,750.00 EA 1 $ 250.00 $250.00 EA 6 $ 350.00 $2,100.00 EA 1 $ 500.00 $500.00 EA 6 $ 2,500.00 $15,000.00 EA 1 $ 1,000.00 $1,000.00 EA 6 $ 1,500.00 $9,000.00 EA 3 $ 2,000.00 $6,000.00 Estimated Construction Cost $110,885.00 Storm Sewer Connect to Existing Catchbasin 12" RCP Storm Sewer 15" RCP Storm Sewer 18" RCP Storm Sewer 24" RCP Storm Sewer 27" RCP Storm Sewer 30" RCP Storm Sewer 36" RCP Storm Sewer 8" PVC Storm Sewer 12" PVC Storm Sewer Outlet Control Structure Manhole Catchbasin Catchbasin/Manhole Trench Drain Rip Rap, Cl. 3 Flared End Section -12" Flared End Section -15" Flared End Section -18" Flared End Section -24" Flared End Section - 30" Flared End Section - 36" Estimated Construction Cost Summary Of Improvements Units Qty $/Unit Total EA 1 $ 800.00 $800.00 LF 450 $ 23.00 $10,350.00 LF 550 $ 28.00 $15,400.00 LF 595 $ 30.00 $17,850.00 LF 485 $ 35.00 , $16,975.00 LF 120 $ 45.00 $5,400.00 LF 225 $ 55.00 $12,375.00 LF 365 $ 85.00 $31,025.00 LF 194 $ 18.00 $3,492.00 LF 140 $ 28.00 $3,920.00 EA 2 $ 3,000.00 $6,000.00 EA 5 $ 2,000.00 $10,000.00 EA 1 $ 1,700.00 $1,700.00 EA 11 $ 2,000.00 $22,000.00 EA 1 $ 1,000.00 $1,000.00 CY 740 $ 110.00 $81,400.00 EA 2 $ 600.00 $1,200.00 EA 2 $ 700.00 $1,400.00 EA 1 $ 800.00 $800.00 EA 3 $ 1,000.00 $3,000.00 EA 1 $ 1,250.00 $1,250.00 EA 1 $ 1,500.00 $1,500.00 $248,837.00 Parking Lot / Grading / Landscaping Sanitary Sewer Water Main Storm Sewer Total Estimated Construction Cost 50% Total for Financial Guarantee $1,117,023.75 $10,950.00 $110,885.00 $248,837.00 $1,487,695.75 $743,847.88 $2,231,543.63 elm creek ....„.„..i...A..latershecl Management Commission ADMINISTRATOR Judie A. Anderson 3235 Fernbrook Lane Plymouth, MN 55447 Phone: 763-553-1144 Fax: 763-553-9326 Email: judie@jass.biz TECHNICAL ADVISOR Hennepin County Dept. of Environmental Services 417 North Fifth Street Minneapolis, MN 55401-1397 Phone: 612-348-7338 Fax: 612-348-8532 Email: James.Kujawa@co.hennepin.mn.us Loram Expansion, Project Review Medina, 2006-027 Project Overview. Loram's existing facility at the southeast intersection of Highway 55 and Arrowhead Drive is no longer adequate to house their current and future operations. The Company is proposing a new two-story office and a new manufacturing/warehouse addition. This review will be for compliance to the Elm Creek WMC 2nd Generation Watershed Management Plan requirements for storm water control and grading. Applicant. Loram Maintenance of Way, Don Cherrey, 3900 Arrowhead Drive, Hamel MN 55340. Phone 763-478-2619. Fax 763-478-2245. Email don.d.cherreygloram.com Agent,. CRESA Partners, William Roozenboom, 850 IDS Center, 80 South 8th Street, Minneapolis, MN 55402. Phone 612-373-9188. Fax 612-337-8459. Email wroozenboomgcresapartners. com Exhibits: 1) Elm Creek WMC Request for Plan Review and Approval received 8/2/06. Copy of check #310235 to Elm Creek WMC for $8,000.00 project review fee. 2) HydroCAD drainage design information from Sunde Engineering received 8/14/06. 3) BRA correspondence to Medina dated 6/28/06 concerning site plan drainage review. 4) Loram site plans, city re -submittal dated 8/18/06. Findings; A complete application was received on 8/14/06. The initial 60-day review period under MN statute 15.99, expires on 10/13/06. General Site Conditions. 1) This site is a 25 acre parcel located in the SE corner of the intersections of Highway 55 and Arrowhead Drive (Co. Rd. 118). The project will consist of a. The existing office and warehouse areas being remodeled. b. A new two-story office addition (58,000 sq. ft.). c. A new 30,000 sq. ft. manufacturing/warehouse addition. d. Parking and utilities will be reconfigured and expanded to accommodate the increase in the facility. CHAMPLIN • CORCORAN • DAYTON • HASSAN • MAPLE GROVE • MEDINA • PLYMOUTH • ROGERS U:\RoseLorsung\Loram\Full Submittal\AUG 18 SUBMITTAL FOR FORMAL REVIEW\Watershed Comments2.DOC Loram Expansion (2006-027) August 24, 2006 Page 2 2) There are no floodplains on this site. 3) The site generally drains via sheet flows, north and east into Elm Creek. No water quality treatment currently exists. 4) Approximately 5 acres of new impervious area will be created. Wetlands 1) The City of Medina is LGU in charge of administering the Wetland Conservation Act. This site plan proposes 7,667 sq. ft. of wetland impacts and 15,520 sq. ft. of on -site mitigation. Stormwater 1) The existing drainage has about 5 acres flowing north into Lake Medina via Co. Ditch 26. The remaining areas flow east along the RR tracks then north under Hwy. 55 into the outlet of Lake Medina which is Elm Creek. The proposed conditions will route approximately 10 acres to the north via Co. Ditch 26, toward Lake Medina with the remaining flowing to the east. Stormwater ponds will maintain rate controls to below pre-existing conditions. 2-Year Event (cfs) 10-Year Event (cfs) 100-Year Event (cfs) Pre -Development to the northwest 5.2 13.2 24.2 Post -Development to the northwest 1.6 2.3 12.9 Pre -Development to the east 10.7 36.7 75.8 Post -Development to the east 3.3 14.9 43.5 2) Phosphorus will be controlled by three ponds. Both ponding areas act as two -cell ponds. They meet NURP criteria for volumes. The mean depth on the north ponds will be 3.1 feet, the south ponds will be 3.1 and 1.1 respectively. Because no ponding existed prior to site re -development, phosphorus loads are reduced from 40#/yr to 14#/yr. Increasing the ponds to one meter would reduce the export loads by about 3# to 11#/year. Erosion and Sediment Control 1) The SWPP plan and erosion control plans meet the Commissions minimum requirements. Recommendations: Approval Hennepin County Environmental Services Advisor to the Commission James C. Kuj awa Technical Advisor to the Commission August 24, 2006 Date Loram Expansion (2006-027) August 24, 2006 Page 3 AI A A Ai A • • • •t • • • • • • • • • • • N{•dl tea • • • •C 2006 t4laRtJueat, Location Map Ai Ai al Alk • • • • • • • • • • • ............................ .• ) ' 0 1 1 1800ft• ... Lake Medina ,�.......... .... I Navajo Rd W 63rd A4 N • Haokamore Rd 116 C. Eves► hp'I . 6VIVIEgil