HomeMy Public PortalAboutMinutes_Planning & Zoning Meeting_12092015PLANNING AND ZONING MEETING
IONA COMMUNITY CENTER
DECEMBER 9, 2015 6:30 P.M.
PRESENT: Chairman Melanie Shirling, Member Roy Hobbs, Member Dee Johnson, Member
John Lott, Member Jake Lindsay, Member Bette Lovinus and Clerk Shara Roberts.
ABSENT: None.
VISITORS: Council Member Rob Geray, Council President Dan Gubler, and Mayor Brad
Andersen.
Chairman Melanie Shirling welcomed everyone and Member Jake Lindsay led with the Pledge
of Allegiance.
Minutes Approved: Member Dee Johnson moved to approve the minutes as corrected. Member
Roy Hobbs seconded the motion. All were in favor, motion carried.
Chairman Melanie Shirling made a motion to add to the agenda the new ordinance passed by
City Council on November 17th regarding the storage of recreational vehicles on patio homes.
Member Jake Lindsay seconded the motion. All in favor, motion carried.
Feedback on Amending Section 11-4A-11 Prohibiting Storage of Recreational Vehicles
upon Patio Homes in the (R-T) Zone: Member Bette Lovinus provided a handout. In the
interest of keeping consistency in the Iona City Codes as stated in Chapter 4A, Residential
Townhouse (R-T) Zone 11-4A-4 (B) and Chapter 5, Residential (R-2) Zone 11-5-4 (A) regarding
the prohibited use for storage of Recreational Vehicles she would like to recommend amending it
to be replaced with the following:
PROHIBITED USES: Storage of Recreational Vehicles: Recreational vehicles shall not be
stored within the area located between the front face set back line and nearest edge of the public
street upon which the lot fronts, provided however recreational vehicles may be parked up the
front driveway for a cumulative period not to exceed twenty-four (24) hours within any period of
seven (7) consecutive days.
Council Member Rob Geray located at 3108 N. Ashwood acknowledged that Member Lovinus
brought up a valid point. He explained that City Council wasn't aware of the existing prohibition
in the RT Zone which includes patio homes as well. However, reading through the prohibited
uses in the RT Zone it only refers to the front face setback line and nearest edge of the public
street. He further explained the ordinance recently passed, expanded the prohibition to include
the side of the house because of the narrow property lines.
Council President Dan Gubler commented during the City Council meeting it was discussed the
ordinance wasn't perfect, and would need to be revisited for possible language changes in the
future.
Chairman Melanie Shirling entertained a motion. Member Bette Lovinus made a motion to
recommend revising the language regarding the time period from 2 hours to 24 hours. Member
Lindsay seconded the motion to recommend. All in favor, motion carried.
1
Area of Impact Discussion: Member Roy Hobbs explained they were planning for County
Commissioner Steve Serr and Roger Christensen to come to their regularly scheduled meeting on
January 13th to discuss the Area of Impact Agreement. He provided a document from the City of
Idaho Falls that outlines the timeframe and different phases they are currently working through
in regards to their agreement with the County. The County looks for how the City is able to
service the area with utilities, and identify what the zone rating is. Member Hobbs commented
that the City will need to acquire a letter from Iona Bonneville Sewer District (IBSD) stating
they will provide the sewer services for our Impact Area. In addition, the City will need to
determine their ability to supply water services.
Member Jake Lindsay inquired if a special meeting aside from the regularly scheduled meetings
to cover the Impact Area Agreement was needed. After further discussion, it was determined a
special work meeting would be necessary. Council President Gubler also suggested holding an
additional meeting for awareness and education to allow the public to comment on the proposal
they will be presenting to the County.
Chairman Melanie Shirling requested Clerk Roberts to provide copies of the original zoning
map, including the impact area and enlarge them to 11 x 17 for easier viewing.
Clerk Roberts clarified the Commission would not be meeting with the County Commissioners
during the meeting on January 13th. Chairman Melanie Shirling will do a follow up call with
Steve Serr to let him know the City will get back with him at a later time.
Member Jake Lindsay suggested recruiting a member of the Commission that represents the
Impact Area Agreement. Chairman Melanie Shirling agreed, and would like to see the person
recruited before Member Lovinus resigns in March.
Chairman Melanie Shirling entertained a motion. Member Lindsay moved to make a motion for
the special work meeting to be held on Thursday January 7th at 6:30 pm to discuss the Impact
Area Agreement. Member Johnson seconded motion. All in favor, motion carried.
Chairman Melanie Shirling entertained a motion. Member Hobbs moved to adjourn the meeting.
Member Lovinus seconded. All in favor, motion carried.
Reports
No reports were given at this time.
Meeting Adjourned 7:57 p.m.
P&Z APPROVED: January 13, 2015
ATTES
Shara Roberts, City Clerk
•
Melanie Shirling, Chairman
2
To keep consistency in the Iona City Codes as stated in Chapter 4A, Residential
Townhouse (R-T) Zone 11-4A-4 (B) and Chapter 5, Residential $R-2) Zone 11-5-4
(A) regarding the prohibited use for storage of Recreational Vehicle; I recommend
that Amending Section 11-4A-11 (C)
It shall be unlawful for any person to store, park, caused to be stored or
parked any recreation vehicle upon any lot upon with a patio home has been
constructed, except for a period of no more than two (2) hours per day while
such vehicle is being loaded or unloaded or used for loading or unloading of
passengers
be removed and replaced with the following:
(C) PROHIBITED USES:
(1) Storage of Recreational Vehicles: Recreational vehicles shall not be
stored within the area located between the front face set back line and
nearest edge of the public street upon which the lot fronts, provided
however recreational vehicles may be parked up the front driveway for a
cumulative period not to exceed twenty-four (24) hours within any
period of seven (7) consecutive days.
(2) For the purposes of this section, the term "recreational vehicle" shall
have the following meaning: A motor home, travel trailer, fifth wheel
trailer, truck camper or camping trailer, with or without motive power,
designed for human habitation for recreational or emergency occupancy.
Such term shall include school buses or van -type vehicles which have
been converted into temporary living quarters for recreational use. The
term does not include pick-up hoods, shells or canopies designed,
created or modified for occupational usage.
v 13 73
s T s
Cu 0) a
in � LA
fD CD fD
W N -
October 2015
November
December
January 2016
February
March
April
May
June
July
August
September
October
November
December
January 2017
February
March
April
May
June
July
August
September
October
November
December
uff Jo gait/ ijeia
auTlatuu sae
PHASE I:
• City Council: Preparation by City
Council. Council meets to become
familiar with AOI process and law.
Reviews existing agreement. Identities
objectives and potential issues. Discusses
relevant policies.
• City Council and County Commission:
(67-6526(e)) Governing bodies meet
jointly to develop scope of work, work
plan, and determine each jurisdiction's
responsibilities. Scope should include at
least:
• Identification of issues to be
addressed
• Identify data needed for analysis
• Establish a timeline and schedule,
process (i.e. where will any joint
meetings be held, who will chair, etc)
• Define the process, timeframe for
public involvement
• Staff: Staff begins background work.
Studies issues, reviews other agreements
across state, compares City and County
plans and ordinances and development
standards, gathers data on growth
patterns, utility service areas, etc.
Provides reports as requested by
governing body.
PHASE II:
• Planning Commissions: (67-6526(e))
Joint Planning Commission meetings to
develop recommendations for:
• Area of Impact map
• Area of Impact land use plan
• Codes to be used in Area of Impact
• Public involvement period
• Staff and Planning Commissions: Work
with service providers to review plans and
capacities for future service areas
• Planning Commission: Planning
Commissions make recommendations to
respective governing bodies
• City Council and County Commission:
Governing bodies meeting jointly
periodically (or regularly) during Phase II
to discuss issues and keep informed about
progress of Planning Commissions
PHASE Ill:
• City Council, County Commission, and
Staff: (67-6526) Prepare separate
ordinances for Area of Impact Map and
which codes and plans will apply within
the area
• Planning Commissions: (67-6509)
Public hearing with each jurisdiction's
Planning Commission to make final
recommendation to Council
• City Council, County Commission, and
Staff: Prepare agreement for
implementation and enforcement of Area
of Impact ordinances
• City Council and County Commission:
(67-6509) Public hearing by the
governing body of each jurisdiction to
approve and adopt the ordinances and
agreement
• Planning Commissions: Planning
Commissions continue to meet jointly
every quarter to stay informed of planning
and land use issues in each jurisdiction.
C
Area of City Impact Work Plan
Work plan assumes:
• "Staff Responsibility" items are assigned and coordinated to both City and County staff
• Only one P&Z meeting per month beyond regularly scheduled meetings
• Additional meetings may be necessary and will be added as needed
• City Council and County Commission meets periodically during all phases to discuss policy
issues
[ask
1.1 Draft work plan
Staff Responsibility
Staff prepares draft
timelines, milestones.
and tasks based on
work session
discussions. Includes
draft public
involvement plan
Elected Officials
P&Z_
Commissions
Taroet
Date
1.2 Work session
Staff schedules work
session for draft work
plan.
City Council to
discuss, comment,
and give
preliminary
approval of work
plan.
10/19/15
1.3 Joint City/County'
Staff schedules
Elected Officials
11/30-
Kick-off Meeting
meeting in
coordination with
discuss draft work
plan
12/2/15
Mayor and County
Commission.
2.1 Staff Report AOI
Staff prepares report
11/15-
Map
showing areas
influencing the area of
impact as required by
the State Statute.
1/16
These include trade
area, geographic areas,
and areas which may
be reasonably annexed
into the City.
2.2 Joint P&Z Mtg:
Staff schedules
P&Z reviews
1/16
AOI Map
meeting. Presents
information from staff
report
report and
presentation.
Discusses/defines
AO1 map.
Requests any data
and information
needed for
additional
discussion
2.3 Joint P&Z
Meetings: AOI
Map (If
Necessary)
Staff schedules
meeting. Presents
information from staff
report.
P&Z continues
discussion on the
A01 map. These
meetings will
continue until a
draft boundary is
defined and
agreed upon
2/16-4/16
2.4 Draft Maps
Staff prepares draft
recommendation for
A01 map based on
discussion from
previous joint P&Z
meetings.
2/16-4/16
(depends
on # of
meetings
to
determine
boundary)
2.5 Joint P&Z Mfg:
Final AOI Map,
Public
Involvement
P&Z Approves
final A01 map to
present to public.
Discusses public
involvement plan.
4/16
2.6 Initial Public
Involvement
Staff prepares forum
for citizens to
comment on
recommended map.
May include press
release, on-line
comment areas,
surveys, open house,
4/16-6/16
2.7 Staff Report on
Public
Involvement
Following public
involvement period.
staff prepares reports
summarizing
comments and makes
recommendations for
any adjustments to
map
6/16-7/16
2.8 Joint P&Z Mfg:
Public
Involvement
Review
Staff schedules
meeting. Presents
information from staff
report.
P&Z reviews
information from
public and staff
report and
recommendations.
Adjusts map as
necessary.
Begins discussion
for Topic 4.
7/16
2.9 Report to Elected
Officials
Staff reports progress
of P&Z Commissions
to elected bodies.
Elected Officials
review progress.
Discuss any
8/16
concerns or
changes.
2.10
Staff Report: AOI
Comprehensive
Plan
Staff prepares report
on comprehensive
plans for City and
County. Including
similarities and
differences in policies
and maps.
4/16-8-16
2.11
Joint P&Z Mtg.:
AOI
Comprehensive
Plan
Staff schedules
meeting. Presents
information from staff
report.
P&Z reviews staff
report. Discusses
which
comprehensive
plan map and
policies will apply
in AOI
9/16
2.12
Joint P&Z Mtg.:
A01
Comprehensive
Plan
Staff schedules
meeting. Presents
information from staff
report.
P&Z continues
discussion on
comprehensive
plans. Finalizes
recommendation.
10/16
2.13
Report to Elected
Bodies
Staff reports progress
of P&Z Commissions
to elected bodies.
Elected Officials
review progress.
Discuss any
concerns or
changes.
10/16
2.14
Staff Report:
Zoning and
Subdivision
Ordinances
Staff prepares reports
outlining
differences/similarities
between City and
County ordinances
4/6-12/16
2.15
Joint P&Z Mtg.:
Zoning and
Subdivision
Ordinances
Staff schedules
meeting. Presents
information from staff
report.
P&Zreviews
comparisons of
ordinances.
Discusses areas of
concern and
possible changes.
1/17
2.16
Joint P&Z Mtg.:
Zoning and
Subdivision
Ordinances
Staff schedules
meeting.
P&Z continues
discussion of
ordinances.
Finalizes
recommendations
for changes.
2/17
2.17
Report to Elected
Bodies
Staff reports progress
of P&Z Commissions
to elected bodies.
Elected Officials
review progress.
Discuss any
2/17
concerns or
changes.
2.18
Draft Changes to
Ordinances
Staff compiles
recommended changes
to zoning and
subdivision
ordinances.
2/174/17
2.19
Staff Report:
Final
Recommendations
Staff prepares staff
report outlining
recommendations
from P&Z
Commissions
4/17
2.20
Joint P&Z Mtg.
Final
Recommendations
Staff schedules
meeting. Presents
information from staff
report.
P&Z discusses
staff report.
Finalizes
recommendations
to elected bodies.
5/17
3.1 Final
Recommendation
Report to Elected
Bodies
Staff reports the P&Z
Commissions' final
recommendations for
the AOt area.
comprehensive plan.
and applicable
ordinances
Elected Officials
review staff report
and
recommendations.
Authorize staff to
begin preparation
of maps,
agreements. and
ordinances
6/17
3.2 Preparation of
Ordinances
Staff prepares two
required ordinances:
one for AOl Map and
one for agreement on
which ordinances and
plans will apply within
AO1
6/17-8/17
3.3 Elected Officials
Review
Ordinances
Staff schedules
meeting to present
draft ordinances
Elected Officials
review
ordinances.
Address changes.
Authorize
ordinances to
proceed to P&Z.
Commissions.
9/17
3.4 City P&Z Mtg:
Recommendation
of Ordinances
Staff schedules
meeting including all
required notices.
City P&Z reviews
ordinances.
Holds public
hearing.
Recommends
approval to City
Council.
10/17
3.5 County P&Z Mtg:
Recommendation
of Ordinances
Staff schedules
meeting including all
required notices.
County P&Z
reviews
ordinances.
Holds public
hearing.
Recommends
approval to
County
Commission.
10/17
3.6 City Council Mtg:
Staff schedules
City Council
11/17
Adoption of AOI
meeting including all
reviews
Ordinances
required notices.
ordinances.
Holds public
hearing.
Approves
ordinances and
authorizes
execution.
3.7 County
Staff schedules
County
11/17
Commission Mtg:
meeting including all
Commission
Adoption of AOI
Ordinances
required notices.
reviews
ordinances.
Holds public
hearing.
Approves
ordinances and
authorizes
execution.
3.8 Finalize
Staff finalizes maps
12/17-
Documents
and ordinances.
1/18