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HomeMy Public PortalAbout2018-01-25 packetNOTICE OF MEETING AND TENTATIVE AGENDA i City of Jefferson Public Safety Committee Thursday, January 25, 2018 7:30 a.m. Jefferson City Police Department – 401 Monroe Police Training Room TENTATIVE AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OLD BUSINESS 4. NEW BUSINESS a. FEMA AFG 2017 grant funding request - enhance firefighter wellness and fitness activities and purchase new fitness equipment for fire stations. (Chief Schofield) 5. OTHER BUSINESS a. Fire Department Update (Chief Schofield) b. Police Department Update (Chief Schroeder) 6. ADJOURN NOTES i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. 1 Public Safety Committee Meeting Call to Order The November 30, 2017 Public Safety Committee meeting convened at 7:32 a.m. by Councilman Graham. Attendance Present: Committee Members: Councilman Graham, Councilman Schreiber, Councilwoman Ward, Councilman Kemna, and Councilwoman Wiseman Guests: Mayor Carrie Tergin, City Administrator Steve Crowell, City Counselor Ryan Moehlman, Police Chief Roger Schroeder, Fire Chief Matt Schofield, Public Works Operations Division Director Britt Smith, and Cary Gampher (Architects Alliance). Approval of Minutes Councilman Schreiber made a motion to approve the minutes of the September 28, 2017 meeting. Councilwoman Wiseman seconded the motion. Minutes were approved. Discussion of Agenda Items OLD BUSINESS Fire Station 2 Update Fire Chief Schofield advised he continues to work with the architects on the plans for Fire Station 2. The original design includes many sustainable features and materials. Additional features have been suggested by the community and are currently under review. Chief Schofield advised that the Photovoltaic Solar Panels, which were not included in the original construction documents, would significantly increase the cost of the project and are not recommended at this time, however the necessary provisions to easily upgrade these panels in the future are currently included in the project. The police substation room was submitted as an alternative, and Chief Schofield recommends the room remain a bid alternative. When asked for his position, Chief Schroeder stated the substation would be beneficial and more economical to include in the original design. He views it as a move toward extending service to the community and allows officers more time for personal contact with citizens. Chief Schofield stated that three apparatus bays were the most the budget would support and would be more appropriate for this station. Chief Schofield advised a station wide Gray Water retention/recycling system is quite expensive and cost prohibitive. Cary Gampher with Architects Alliance presented additional information about the system, stating it was not in the design development report. Chief Schofield advised it would add an additional $66,000 to the cost of the building. The payback on a ground source HVAC system could take up to 30 years because of the efficiency of features currently included in the original design. The public will be given an opportunity to offer their suggestions and input into the design on Wednesday, December 13th from 4:00 p.m. to 6:00 p.m. at the present fire station 2. An 2 architectural rendering will be on display. Chief Schofield advised he would incorporate input from the public with City Council recommendations into a document for the architects. Councilman Graham asked that Chief Schofield hold an additional public meeting on a Saturday for those that cannot attend during the work week. NEW BUSINESS Authorization to Relocate Utilities at the Property on 2935 E. McCarty Street Chief Schofield advised that utilities on the property for the new fire station 2 will need to be relocated. He is seeking to have responsible companies relocate their lines, starting before the project begins. The individual relocations are anticipated to cost under $25,000 and would not require Council approval. It will save money to have them relocated before the project starts. No action is needed by the Public Safety Committee for the relocation of utilities. Mayor Tergin asked Chief Schofield to search for incentive programs for sustainable environmentally friendly building components. Chief Schofield advised there is a joint project with the City and Scholastics, whose property adjoins the property for the new fire station, to address storm water issues. This project could benefit both tenants and be more cost effective than two individual projects. Safety Barricades for Downtown Activities Councilman Schreiber stated there had been earlier discussion concerning moveable barricades for downtown events and asked if that issue had been pursued. Chief Schroeder advised that he has conferred with Chief Schofield and Public Works Director Matt Morasch on the subject. Director Morasch is doing the legwork in identifying different types of barricades. Issues to consider are the ease in movement, storage, cost, and staffing to move the barricades to different locations. Public Works Operations Division Director Smith stated the City might consider a contract with a supplier and installer. Chief Schofield advised his concern is to protect and maintain adequate access for emergency responders. MoDOT Holiday DWI Enforcement Campaign Grant Chief Schroeder stated he was bringing this forth for information purposes only. This is a $1,200 pass through grant from the University of Central Missouri Safety Center administered through MoDOT to pay for overtime for DWI enforcement for the month of December through January 1, 2018. OTHER BUSINESS Fire Department Update Chief Schofield advised that a ceremony will be held at the Fire Museum on December 18th to honor Linn Volunteer Fireman Fred Otto who died in 1957 fighting the Newberries Store Fire on High Street in Jefferson City. The ceremony will begin at 5:00 p.m. Fire Captain Joe Alexander retired in November. Chief Schofield has hired three firefighters to fill vacancies. They will be presented to the City Council for introductions. 3 The Fire Department will participate in the 1st Annual Power Hour Plunge to benefit Special Olympics Missouri on December 6th at 4:30 p.m. in downtown Jefferson City. Police Department Updates Chief Schroeder advised the Community Action Team (CAT) and zone officers are performing directed enforcement in the Ventura Avenue and Broadway Street areas. Residents in those areas have expressed their appreciation for the officers' efforts. Councilman Graham asked if the property owners in those areas have been contacted. The officers have talked with those who are available. The police department property room is being cleaned and organized. This past weekend found property on which the statute of limitations had run was cleaned out. This did not include cash, drugs or guns. The department has a stack of Orders of Destruction that are awaiting signature from the prosecuting attorney's office. Chief Schroeder stated that filling the part-time evidence technician position will be a great help in continuing the cleanup. The day before Thanksgiving is typically a very busy night for local bars. No DWI arrests were made this year. This may be attributed to the dozens of Uber drivers seen around town. Chief Schroeder stated it appears people are paying attention and getting safer. The annual Wreaths for Heroes will be held on Saturday, December 16th. Lt. Williams is the point person at the police department for this event. The police department assisted Fire Chief Schofield with their ISO assessment. Over a 45-day period, the Communications Center received 3434 911 calls. Chief Schofield advised the assessment is held every five years. The fire department will float hydrants next week for the water company. He feels it is beneficial for a third party to review fire department operations. Chief Schroeder voiced his appreciation to the Missouri State Highway Patrol for their assistance in investigating the recent officer-involved shooting. Within 45 minutes of being notified, the Highway Patrol's crime unit was on site at the police department. Chief Schroeder also commended police personnel for their professional response, and thanked Counselor Moehlman for his internal review. Other Updates None. Adjourn Councilwoman Wiseman made a motion to adjourn the meeting. Councilwoman Ward seconded the motion. The meeting was adjourned at 8:30 a.m. Jefferson City Fire Department 1 Prepared by: Matthew Schofield - JCFD - mschofield@jeffcitymo.org 2018 Wellness & Fitness Initiative The Jefferson City Fire Department is proactively working toward achieving benefits related to the existing wellness and fitness activities required internally. To enhance the program beyond the annual NFPA 1582 Physical Exams conducted in FY2017, JCFD is requesting permission to apply for grant funding through FEMA's FY17 Assistance to Firefighters Program. A one-time lump sum funding will include the cost of the projected FY2019 NFPA 1582 physicals ($34k estimated cost). One-time baseline testing for heavy metals will be conducted for employees ($45k) for future use should an exposure occur over the course of a Jefferson City firefighters career. Costs: $79,000 Fitness Equipment The purchase of new cardio and weight resistance equipment for each fire station will aid in firefighters maintaining their functional physical fitness as required by department SOP's. Upgrades are being requested to replace outdated and broken-down equipment that exists in the stations now. Several pieces of equipment have already been removed and available equipment is limited for daily exercise. Firefighter health and wellness benefits not only firefighters, but directly impacts the job performance when Jefferson City's citizens are in need of crews during an emergency. Costs: $99,346 FEMA AFG 2017 Total Grant Funding Request - $178,346 (10% match required by City of Jefferson) Respectfully, Matthew Schofield