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HomeMy Public PortalAbout2017-06-22 packet Notice of Meeting& Tentative Agenda ytIf $ tl5 54. 1 y City of Jefferson, Missouri Ad Hoc Steering Committee on Building Construction Codes Thursday, June 22. 2017 10:00 a.m. — 12:00 p.m. Boone-Bancroft Conference Room#201 John G. Christy Municipal Building, 320 East McCarty Street TENTATIVE AGENDA 1. Call to order 2. Approval of previous meeting minutes from May 11, 2017, June 1, 2017 and June 15, 2017. 3. Public Comments 4. Old Business a. Code adoption timeline b. Building Regulations process review 5. Review public comments for recommended code adoption bills 6. New Business a. 2018 proposed city budget request for Building Regulations 7. Next meeting date? — July 27th? 8. Adjourn Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. MINUTES City of Jefferson Code Review Steering Committee May 11, 2017 COMMITTEE MEMBERS PRESENT: COMMITTEE MEMBERS ABSENT: Kyle Kittrell, Chair Larry Kolb Randy Allen,Vice Chair Dan Klindt Jim Crabtree Jim Wisch Larry Brandhorst Paulette Kreter Jim Dove EX-OFFICIO MEMEBERS PRESENT: Public Present: Jason Turner,City of Jefferson Rick Prather Larry Burkhardt, City of Jefferson 1. Call to Order Chair Kittrell called the meeting to order at 10:05 a.m. 2. Approval of previous meeting minutes from April 27,2017. The meeting minutes were approved. 3. Public Comments none 4. Old Business—review timeline of proposed bills for code adoption The timeline was discussed. Revisions to the timeline are below. The public meetings were discussed at length and the times were approved by the committee. Sign-in sheets and comment sheets will be provided at the meetings. 5. Review proposed bill for adoption of the 2015 IFC,IPMC and IBC The bill drafts for adoption of the IFC, IPMC and IBC were reviewed and accepted by the committee. 6. New Business The City Council presentation for May 15th was reviewed by the committee. Edits were done. The new technical subcommittee was discussed that will review the Building Regulations process. Randy Allen will chair that subcommittee which will primarily be"work sessions." 7. Next Meeting Date? '"June 2e? The next regular meeting date will be from 10am to 12pm on June 22, 2017. Other meeting dates will be June 1st(4-5pm) and June 15th(6-7pm)for the public to find out more about the new codes. 8. Adjourn The meeting adjourned at 11:45 am. Page 1 of 2 New Building Code Proposed Timeline As a planning guide, below is a proposed timeline for the approval process of the adoption of the new building codes. Overview: In general, the technical sub-committees will make recommendations to the Steering Committee. Upon code adoption approval by the Steering Committee, a public comment period will be held that includes 2 public forums. After any adjustments, the proposed ordinances will then be submitted to the City Council by city staff for their consideration and possible approval. Since this is an Ad Hoc Committee made by Council Resolution, all meetings are public and will have time allocated for public comments within their agendas. Codes under consideration for adoption: A. 2014 National Fire Protection Association (NFPA) 70 or the National Electric Code (NEC)* recommended B. 2015 International Code Council (ICC) versions: 1. International Fire Code (IFC) -recommended 2. International Residential Code (IRC) - recommended 3. International Building Code (IBC) - recommended 4. International Existing Building Code (IEBC) -recommended 5. International Mechanical Code (IMC) -recommended 6. International Fuel Gas Code (IFGC) - recommended 7. International Property Maintenance Code (IPMC) - recommended 8. International Swimming Pool and Spa Code (ISPSC) - recommended 9. International Wildland-Urban Interface Code (IWUIC) —not recommended 10. International Plumbing Code (IPC) - *recommended 11. International Energy Conservation Code (IECC)—not recommended 12. International Green Construction Code (IGCC)—not recommended 13. ICC Performance Code (ICCPC)—not recommended *Recommendation from Electrical and Plumbing Licensing Boards The adoption of the new codes will need to be in at least three (3) bills—one for modifications to City Code Chapter 8 (Buildings and Building Regulations), one bill for new building codes and the other for Chapter 13 (Fire Prevention and Protection). The IFC is administered by the Fire Department and the remaining codes by the Planning and Protective Services Department. Process and Tentative Timeline: February 23, 2017— Review draft bills for adoption of the IMC and IFGC (DONE, bills approved) March 20, 2017—Special guest plus review draft bills for adoption for the IRC, ISPSC and IEBC (DONE, bills approved) April 27, 2017— Review draft bill for adoption of the IBC (sent back for further review) May 11, 2017—Review draft bill for adoption of the IFC, IPMC and IBC and any other revisions to other codes plus finalize plans for public comment period (DONE, bills approved) Held public comment meetings in Police Classroom—June 1st and June 15th (Done) June 22, 2017— Review and revise bills based on public comments July 17, 2017— Introduce adoption bills into City Council agenda (first reading). August 7, 2017— Possible approval of pending adoption bills New Codes Effective date— 60 days after approval of City Council Rev June 19,2017 MINUTES City of Jefferson Code Review Steering Committee June 1,2017 COMMITTEE MEMBERS PRESENT: COMMITTEE MEMBERS ABSENT: Randy Allen,Vice Chair Kyle Kittrell, Chair Jim Crabtree Larry Kolb Paulette Kreter Dan Klindt Larry Brandhorst Jim Wisch Jim Dove EX-OFFICIO MEMEBERS PRESENT: Public Present: Steve Crowell See attached sign-in sheet Matt Schofield Sonny Sanders Jason Turner Larry Burkhardt 1. Call to Order Since the meeting was for public comment, Larry Burkhardt called the meeting to order at 4 pm. 2. Overview of 2015 Building Code recommendations for adoption The PowerPoint presentation to the City Council on May 15th was used to lead an overview of the committee's code adoption recommendation. 3. Public Comments Primary discussion was held with the attendees about requirements for fire sprinklers in residential units. The code committee is recommending the Building and Fire codes be adopted as is which requires fire sprinklers in three residential units or more. The current code requires fire sprinklers in eleven residential units or more. A lengthy discussion was held about the fire sprinkler topic with the main concern being the cost of the systems. Ken Thoenen claimed that it would significantly increase development cost of residential units beyond the current rental market price. More specifics would need to be vetted out on development costs on a case by case basis. The costs would need to be further analyzed since the City of Jefferson has more infrastructure development requirements than Cole County. These new fire sprinkler requirements could then possibly cost less than in previous years since the infrastructure has changed. It was also noted that the City of Columbia has already adopted the 2015 Building and Fire codes with fire sprinkler requirements as being proposed for the City of Jefferson. 4. Adjourn The meeting adjourned at 4:55 pm Public Sign-in Sheet-June 1, 2017 name email phone Irikkri_4(1'012 cvu V' _ i ®K r•62 elx R(Q WaTe _ xzeor lorWivir / Vs#4.*JA.../..-- I, k e,/__.Q._ al c;_i- ( 0 1.1 6 fl7-0/ 11 7 _ 04:9-__(d_Lti-644e4.17,_.___- eg ./t 6 ', (;._.. 5- - ge60 /0/,,,LI 5 I r --11-04e16-4. 1 pi.„,,k;< 6-eiatenteffe ..._ I OcA-11fLtta..trksto • 604cItSko c114 (wtp.ik1 yrct,4,1-0.0., /i_c0XsC 6* - n,,i 1 Irrj 6 r c16 rct s-r-'•.. _ -G2 1 3_:. -t 'S 0 5 1 - ! MINUTES City of Jefferson Code Review Steering Committee June 15, 2017 COMMITTEE MEMBERS PRESENT: COMMITTEE MEMBERS ABSENT: Larry Brandhorst Kyle Kittrell,Chair Jim Wisch Randy Allen,Vice Chair Larry Kolb Dan Klindt Jim Crabtree Paulette Kreter Jim Dove EX-OFFICIO MEMEBERS PRESENT: Public Present: Matt Schofield See attached sign-in sheet Jason Turner Larry Burkhardt 1. Call to Order With this meeting being for public comment, Larry Burkhardt called the meeting to order at 6 pm. 2. Overview of 2015 Building Code recommendations for adoption With attendance low,the meeting turned into an informal discussion. 3. Public Comments Primary discussion was about requirements for fire sprinklers in residential apartment units. Ken Thoenen explained his position on how adding fire sprinklers would increase the cost of rental apartments beyond marketable prices. The rest of the meeting attendees listened and offered their view points in favor of sprinklers in apartments. The sprinkler discussion covered the same areas as in previous discussions. The meeting ended with telling Mr.Thoenen the next steps in the process with the Steering Committee meeting on June 22"d and then possibly the City Council meeting on July 17th when the code adoption bills could be introduced into their agenda. 4. Adjourn The meeting adjourned at 6:45 pm Public Sign-in Sheet-June 15, 2017 name email phone 0,e,4 Atti kAt)404 dsA le-4444:1J -_01(4 7 C1 .144c1 ve...4 ci1/4 .1416,1\i_keicho RIO.or5 - (f).3 exi / tx c.1 :14-);.LciiaL)0.4 cOs net - S- .51,43La Ci.3 if r La yaL1 r vici irr uAnt(to 5....r; — <040.40A K—LA The following are proposed new positions for the Building Regulations division for the City of Jefferson's budget for fiscal year 2018. The position descriptions and budget numbers are included for the three (3) new positions. New decision Item: Building Inspector Position Description: To add a new position to augment the Building Regulations Division. This new position will be classified as a Building Inspector I to perform construction inspections. Background: The Building Regulations Division major functions are:administering trade licenses and boards(electrical and plumbing); plan reviews; permit desk support; administering permits; and construction inspection. Currently,the division issues permits for only a portion of what the building code requires. The division is gradually making the public aware of what should require a building permit. This includes replacing: roofs;windows;exterior building envelope repairs; retaining walls; and other site improvements. This will increase the number of inspections that need to be responded in a timely manner. Administrative Impact: The position would be located within the Building Regulations Division and report to the Building Official. Minimal clerical support would be necessary. Fiscal Impact: Estimated cost of the new position is: Annual Reoccurring Costs: Salary $45,000 30%labor burden 13,500 PPE, code books and other supplies 1,000 Vehicle maintenance 2,500 Training 3,500 Total Reoccurring $65,500 One-Time Expense car $25,000 Computer,desk phone and supplies 1,000 Reconfigure landscape systems 5,000 Total $31,000 (Note: assumes existing office space will need to be reconfigured) New decision Item: Mechanical Inspector Position Description: To create a new position to augment the Building Regulations Division. This new position will be classified as a Building Inspector I (or Mechanical Inspector)and will be specialized in building mechanical systems. Background: The Building Regulations Division currently inspects electrical, plumbing and general construction components of buildings. An important element of building systems is the mechanical system. This area is not being inspected to a level of detail to help ensure the safety of the users of the facility. Mechanical systems have become more sophisticated and greatly affect the quality of life if a system is not installed properly or falls into disrepair. Mechanical components that need further inspection are: • Ventilation requirements differ depending on the use to keep sufficient fresh air to keep the occupants safe--for example, beauty shops and nail salons need to exhaust fumes more than dress shops or homes. • Various types of exhaust systems--kitchen,smoke evacuation,and car exhaust for garages. • Fuel burning equipment—fireplaces, incinerators,cooling towers,chillers,engines, unit heaters, heat recovery ventilators,etc. • Boilers,water heaters, and other pressure vessels • Refrigeration • Hydronic piping • Fuel oil piping and storage534 The other consideration is the cost of the mechanical systems. In homes,the cost approaches about 5%of the total construction cost. While office buildings the cost can be 12%and up to 20%in hospitals. The systems are costly and need to be installed properly to function safely as intended. Administrative Impact: The position is envisioned to be similar to the existing electrical and plumbing trade requirements and would also allow the City of Jefferson to enforce the International Mechanical Code. The Mechanical Inspector would eventually help to form a Mechanical Board that would set requirements for licensing mechanical contractors to do work within the city limits. The position would be located within the Building Regulations Division and report to the Building Official. Fiscal Impact: Estimated cost of the new position is: Annual Reoccurring Costs: Salary $50,000 30%labor burden 15,000 PPE,code books and other supplies 1,000 Training 3,500 Vehicle maintenance 2,500 Total Reoccurring $72,000 One-Time Expense New vehicle $25,000 Computer,desk phone and supplies 1,000 Reconfigure landscape systems 5,000 Total $31,000 (Note: assumes existing office space will need to be reconfigured) New decision Item: Plan Reviewer Position Description: To create a new position to augment the Building Regulations Division. This new position will be classified as a Plan Reviewer to review plans submitted for construction. Background: The Building Regulations Division major functions are:administering trade licenses and boards(electrical and plumbing); plan reviews; permit desk support; administering permits; business license inspections;and construction inspection. Currently, all building plans are reviewed by the fire department, plumbing inspector,electrical inspector,and building official. Other city departments/ divisions will review as needed (includes Public Works,Zoning,and Environmental Services). Currently, most major plan reviews are done at night by the Building Official. During the day, numerous interruptions occur with walk-ins, phone calls, meetings, property maintenance issues, permit clarifications, personnel,and administrative duties. Interruptions and other responsibilities affect the timely turnaround of plans and responses to citizen inquiries. Average plan review turnaround is about 3 to 4 weeks. With a skilled plan reviewer,this turnaround time could be reduced (possibly in half) and achieve better coordination with the Fire Department. Other tasks can also be assigned to this position for technical office support. This position would then allow the Building Official more time for deferred technical, managerial and administrative tasks in lieu of reacting to numerous unplanned issues as they arise during the day. Administrative Impact: The position would be located within the Building Regulations Division and report to the Building Official. Minimal clerical support would be necessary. Fiscal Impact: Estimated cost of the new position is: Annual Reoccurring Costs: Salary $58,000 30%labor burden 17,400 Code books and other supplies 1,000 Training 3,500 Total Reoccurring $79,900 One-Time Expense Computer, desk phone and supplies 1,000 Reconfigure landscape systems 5,000 Total $6,000 (Note: assumes existing office space will need to be reconfigured) Planning & Protective Services Building Inspection and Regulation Division Overview The Planning & Protective Services, Building Inspection and Regulation Division reports directly to the Planning and Protective Services Department Director. The Planning & Protective Services, Building Inspection and Regulation Division is responsible for enforcing building codes that set minimum standards for new construction, alterations, additions, repair, and demolition within the City of Jefferson. Services provided by the Building Inspection and Regulation Division ensure reasonable safeguards to protect against the hazards of inadequate or defective building construction and systems. Overall, the Building Inspection and Regulation Division provides building plan reviews, issues permits, performs construction site inspections, issues Certificates of Occupancy, and completes site reviews for business license applicants. Purpose Statement Contribute to the quality of life of the City by promoting the health, safety and welfare of the community through building inspections and enforcement of building codes. Departmental Goals & Objectives (including, but not limited to) 1. Promote safety of the community through building inspections and enforcement of building codes OBJECTIVE: To review public input and consider potential changes to processes and policies to continually improve upon services OBJECTIVE: To promote and influence code compliance through improved understanding of the building codes 2. Ensure that permits are properly issued and administered in accordance with building code requirements and local contractor licensing regulations OBJECTIVE: To support licensing of general contractors prior to the issuance of building permits OBJECTIVE: To administer the licensing of electrical and plumbing trades within the City of Jefferson OBJECTIVE: To track, monitor, and document turnaround times for plan review and inspection requests OBJECTIVE: To coordinate and communicate with other involved divisions and departments on plan reviews and inspections Performance Measures 2016 2017 2018 Outcome Measures Actual Goal/Actual Goal 1.Percent of clients indicating that staff assisted their understanding of the building 100% 90%/90% 95% code. 2.Percent of building permits closed with a certificate of occupancy or certificate of 26% 98%/32% 60% completion. 3.Overall building services rating as"good"or above. 86% 60% / 60% 75% Planning & Protective Services Building Inspection and Regulation Division Performance Measures 2016 2017 2018 Efficiency/ Effectiveness Indicators Actual Actual Projected 1. Percent of division budget to overall general fund adopted budget. 1.03% 1.03% 1.12% 2. Percent of cost recovery(permit fees collected/division budget). 80% 49% 68% 2a. Percent of cost recovery(license fees collected/division budget) 9% 9% 8% 3.Percent of inspections performed within 24 hours of request. 100% 100% 100% 4. Percent of inspection staff receiving continuing education or certification training. 100% 100% 100% 5.Percent of all nonresidential building plans reviewed within 15 work days of 43% 64% 95% receipt(new,alterations,and additions). 6.Percent of new nonresidential building plans reviewed within 15 work days of 25% 33% 50% receipt. 7. Percent of residential building permits issued within 5 work days of application. 94% 91% 100% 8.Number of code related incidents reported within one year of issuance of 0 0 0 certificate of occupancy. 9. Percent of inspections passing on first or second inspection. 95% 93% 85% Workload/Service Level Indicators Actual Actual Projected 1.Number of full-time positions authorized. 4 4 5 2.Total division adopted budget. $317,693 3.Amount of permit fees received (building construction,electrical,plumbing) $255,354 $156,896 $245,000 3a.Amount of license fees received(includes contractor licenses). $27,687 $27,648 $29,500 4. Number of all permits issued (building construction,electrical, plumbing,sign and 1,050 528 1,000 demolition). 5.Number of building plans received(commercial/nonresidential—new,alterations, 103 44 85 and additions). 6. Number of plans received for new nonresidential. 12 6 7 7.Number of nonresidential plans approved within 15 work days of receipt 44 28 50 (nonresidential alterations, including tenant finish). 8. Number of residential building permits issued(new,alterations,and additions). 301 131 330 9. Number of residential building permits issued within 7 calendar days of receipt 283 119 290 (new,alterations,and additions). 10. Number of inspections,all disciplines. 2,029 1,183 2,100 2017 Performance Measures are based on November 1,2016—June 12,2017 Significant Changes/Initiatives In FY2016, the Building Inspection and Regulation Division began a review of the 2015 International Code Council (ICC) family of building codes for adoption with the aid of an ad hoc committee appointed by the Mayor and City Council. Members of the committee are stakeholders from the residential, commercial, design and construction community. The code review process will continue into FY17, culminating with a recommendation to the City Council. Within this code review process, the committee will also help determine how building regulations are administered. This will help to define the responsibilities, structure and policies of the Building Inspection and Regulation Division to improve future service for the community.