HomeMy Public PortalAboutRFQ.Plainfield.127th St and P-N Road.Phase III Services24401 W. Lockport Street Plainfield, IL 60544
Phone (815) 436-7093 Fax (815) 436-1950 Web www.plainfieldil.gov
November 2, 2023
QUALIFICATIONS BASED SELECTION (QBS)
REQUEST FOR STATEMENT OF QUALIFICATIONS (SOQ)
PHASE III CONSTRUCTION ENGINEERING SERVICES FOR
127th Street/Plainfield-Naperville Road Intersection Improvements
(Section Number: 08-00044-00-WR)
INTRODUCTION
The Village of Plainfield, Will County, Illinois, will receive Statements of Qualifications (SOQ) in
accordance with the Village’s QBS policy for the Phase III Construction Engineering Services for the 127th
Street/Plainfield-Naperville Road Intersection Improvements, until 3:00 PM local time on November 17,
2023 at the Public Works Department, 14400 S. Coil Plus Drive, Plainfield, Illinois 60544.
To request an electronic copy of the RFP or obtain additional information, please contact Randall Jessen,
Superintendent of Public Improvements, by email at rjessen@goplainfield.com or by phone at 815-436-
3577 or directly from a Village website https://www.plainfieldil.gov/home.
One (1) original document, two (2) hard copies, and one (1) .pdf copy on a flash drive of the complete
Qualifications are to be submitted.
All questions related to the Request for Qualifications must be submitted to Mr. Randall Jessen at
rjessen@goplainfield.com by 12:00 PM, November 10, 2023.
ANTICIPATED SCHEDULE OF EVENTS
November 2, 2023 – RFQ posted to Village website
November 10, 2023 – All questions due to Village
November 13, 2023 – All questions answered via Addendum
November 17, 2023 3 PM – Statement of Qualifications due to Village
December 1, 2023 – Complete Evaluation and ranking of firms
December 8, 2023 – Complete Firm selection and negotiations
December 15, 2023 – Draft Phase III agreement
GENERAL INFORMATION
The Village of Plainfield invites Statements of Qualifications from IDOT prequalified engineering firms to
assist the Village in completing the Phase III Construction Engineering for the 127th Street/Plainfield-
Naperville Road Intersection Improvements. The Phase III portion of the project is being funded by the
Surface Transportation Program Urban (STU), Rebuild Illinois funding, and local funds. All work must be
done in accordance with STP and RBI guidelines.
JOHN F. ARGOUDELIS
PRESIDENT
Michelle Gibas
VILLAGE CLERK
TRUSTEES
Margie Bonuchi
Patricia T. Kalkanis
Richard Kiefer
Cally J. Larson
Tom Ruane
Brian Wojowski
24401 W. Lockport Street Plainfield, IL 60544
Phone (815) 436-7093 Fax (815) 436-1950 Web www.plainfieldil.gov
The project is located in the Village of Plainfield and the Village of Bolingbrook, Wheatland Township, Will
County. The combined Net and Gross Length of the project is 3,446.26 feet (0.65 miles). The project involves
the reconstruction of Plainfield-Naperville Road and 127th Street/Reagan Boulevard through the intersection
and resurfacing 750’ of Plainfield-Naperville Road north of the intersection and left turn lanes will be added
to all four approaches. Improvements will include curb and gutter, HMA and aggregate shoulder, concrete
raised and corrugated median, guardrail, and drainage, traffic signal installation, roadway lighting, bridge
deck HMA overlay removal, scarification and thin polymer overlay, deck and substructure repairs as well as
all incidental and collateral work necessary to complete the project as shown on the plans and described
herein. The estimated construction cost for this project is estimated at $4,380,000.
PDF files of the most recent plans will be provided upon request to assist the Consulting Engineer in
preparing the Proposal. The project is currently scheduled for spring 2024 IDOT Letting with construction
anticipated to occur in 2024.
PROPOSAL CONTENTS
All SOQ submittals must be thorough, complete, and accurate. The .pdf submittal shall be a single .pdf
document, no more than 20 8.5”x11” single-sided pages in length (including cover letter, tabs, section breaks,
resumes, etc.; excluding conflict of interest statement). Tabs and section breaks are not required. The
submittal should include the following information:
Section 1. COVER LETTER
Cover letter on the firm’s letterhead transmitting the qualifications. Include name of the firm, local address,
telephone number and name of contact person (with email address). Indicate the names and phone numbers
of personnel authorized to negotiate a contract with the Village on behalf of the Consultant.
Section 2. COMPANY OVERVIEW
Company Overview and Experience of the firm. Select up to a maximum of five projects of comparable
scope and complexity undertaken during the last seven years. The project information should include a full
project description, the firm’s role in the project, the total construction cost, and the amount of the engineering
fee for the project.
Section 3. TECHNICAL PROJECT APPROACH
A brief (maximum of 3 pages) technical approach regarding the firm’s abilities to perform the required Phase
III Construction Engineering Services.
Section 4. STAFF CAPABILITIES
Qualifications of key personnel committed to this project. Provide resumes for each of the key personnel
and include information regarding educational background and professional licensure. An Organizational
Chart showing the Project Team, including any sub-consultants, shall also be included. The respondent must
identify the following core key staff that will be committed to the project:
Section 5. PAST PERFORMANCE
List of three (3) references including name, job title, telephone number, and email address. The references
should not be current Village of Plainfield employees. The references should preferably have worked for a
local agency on similar projects.
Section 6. IDOT Prequalification form
Current Illinois Department of Transportation (IDOT) prequalification status. The prime or sub consultant
consultant or must be prequalified in the following:
Construction Inspection
24401 W. Lockport Street Plainfield, IL 60544
Phone (815) 436-7093 Fax (815) 436-1950 Web www.plainfieldil.gov
Quality Assurance Testing
Section 7. Conflict of Interest statement (IDOT BDE DISC2).
SCOPE OF WORK
The Village envisions that the consultant will provide the following professional services; however, this list
may not be all inclusive. The Village is relying on the consultant to provide a brief approach to the project as
part of their submittal.
1. Review of Bidding/Contract Documents and Engineering Drawings;
2. Attend an IDOT preconstruction meeting and any needed local preconstruction meetings with all
interested parties to discuss goals, objectives, and issues. Submit meeting minutes for review and
approval;
3. Develop and distribute regular Project Notifications (letters to impacted residents, businesses,
schools, refuse and delivery companies, etcetera) and answering of questions and resolving issues
and concerns from impacted property owners;
4. Review of all submittals to ensure conformance with the requirements set forth in the Contract
Documents and Engineering Drawings and obtain material acceptance certifications as materials are
incorporated into the project;
5. Permits Coordination;
6. Set up and maintain files, field books, quantity books, diary, job box and all other forms of proper
project documentation including CMMS
7. Verify Construction Layout Performed by Contractor;
8. Construction Inspection of all Contract Work to ensure improvements are constructed safely with
minimal impact on the public and in accordance with the project specifications;
9. Utility Coordination (Nicor, ComEd, AT&T, Comcast, etc.) as needed;
10. Performance of Quality Assurance Material Testing in conformance with IDOT requirements for
QC/QA Material Testing;
11. Enforcement of Stormwater Pollution Prevention Plan (SWPPP) to ensure compliance with IEPA
NPDES Permit;
12. Ensure that Construction Completion Schedule is adhered to;
13. Conduct Bi-Weekley Construction Progress Meetings;
14. Provide Weekly Progress Updates to Village Staff;
15. Review/Process Pay Estimates;
16. Develop and Process Change Orders as necessary including Final Balancing Change Order;
17. Perform final inspection and complete final punch list;
18. Field Office: Engineer's Field Office Type A (D1) will be provided by contactor.
19. Provide (1) electronic copy of the As-Built Topographical Survey and Engineering Drawings
Detailing the “As-Built” conditions,
20. Close out project with IDOT within a reasonable time frame after all construction is completed.
SELECTION CRITERIA AND WEIGHTING
The selection criteria and weightings for project selection are as indicated below:
Technical Project Approach (10%)
Firm Experience (15%)
Specialized Experience (15%)
Staff Capabilities (Prime/Sub) (20%)
Workload Capacity (10%)
24401 W. Lockport Street Plainfield, IL 60544
Phone (815) 436-7093 Fax (815) 436-1950 Web www.plainfieldil.gov
Past Performance (10%)
Specialized Expertise (10%)
Local Presence (5%)
Participation of Qualified and Certified BDE Sub-Consultants (5%)
Total (100%)
A selection committee comprised of staff from the Village will evaluate the SOQs. The SOQs will be
reviewed, evaluated, and scored using the criteria and weights defined above. The SOQ will be used by
Village staff to select the three most qualified consultants. All consultants who submitted qualifications will
be notified when the results are completed, along with the top three firms and their overall scores. Additional
results and scoring breakdowns will not be provided.
The top ranked firm will be notified and a final scope and hours will be negotiated. If an agreement cannot
be reached with the top ranked firm, the Village will start negotiations with the next highest ranked firm. The
engineering agreement format will be Cost Plus Fixed Fee in accordance with IDOT requirements.
TERMS OF CONTRACT
The Village reserves the right to reject any or all submittals, or any part thereof, as in its sole judgment will
best serve the interests of the Village. The Village reserves the right to extend the response period for any
reason, including but not limited to, requiring Consultants to supply further information, to conduct
interviews for the purposes of further evaluating submittals, to revise the scope of work, or to solicit
additional submittals from other Consultants.
The selected consultant’s contract will utilize standard IDOT Contract for Cost Plus Fixed Fee (CPFF). No
contract documents are to be submitted with this proposal, contract and negotiations will begin after the
selection of the consultant. Negotiations will begin with the most highly qualified firm. If an agreement
cannot be reached with the most qualified firm, negotiations will be terminated with that firm and the Village
will undertake negotiations with the next most qualified firm.
The selected Consultant and each professional consultant working on their behalf shall purchase and maintain
during the life of this Contract insurance coverage that will insure them to the Village's satisfaction against
claims and liabilities that could arise because of the execution of the Contract. Such policies shall name the
Village as additional insured as appropriate.
All of the reports, information, or data prepared or assembled by the Consultant under the resulting contract
are confidential, and the Consultant agrees that said reports, information, or data shall not be made available
to any individual or organization without prior approval of the Village.
CONTACT INFORMATION
Please direct proposal and all questions to the following:
Randall W. Jessen – Superintendent of Public Improvements
Village of Plainfield
14400 Coil Plus Drive
Plainfield, Illinois 60544
Phone: (815) 436 - 3577
Fax: (815) 254-9304
Email: rjessen@goplainfield.com