HomeMy Public PortalAbout07-14-2009PLANNING COMMISSION AGENDA
TUESDAY, JULY 14, 2009
7:00 P.M.
CITY HALL (2052 County Road 24)
1. Call to Order
2. Public Comments on items not on the agenda
3. Update from City Council proceedings
4. Planning Department Report
5. Approval of June 9, 2009 Planning Commission minutes.
6. Public Hearing - Hamel Legion Field House — City of Medina (PID
12-118-23-44-0017) — Conditional Use Permit for the construction of
two buildings for Concessions and Storage.
7. Public Hearing — Ordinance Amendment to Chapter 8, Section 826 of
the City Code — Pertaining to the Creation of new zoning regulations
for future residential development within the area of the City to be
served by municipal sewer and water infrastructure.
8. City Council Meeting Schedule
9. Adjourn
Medina Planning Commission Draft June 9, 2009 Meeting Minutes
CITY OF MEDINA PLANNING COMMISSION
Draft Meeting Minutes
Tuesday, June 9, 2009
1. Call to Order: Commissioner Nolan called the meeting to order at 7:00 p.m.
Present: Planning Commissioners, Charles Nolan, Robin Reid, Victoria Reid, Michele Litts, Jim
Simons and Mary Verbick.
Absent: Beth Nielsen
Also Present: Associate Planner Dusty Finke, and Planning Assistant Debra Peterson -Dufresne
2. Public Comments on Items not on the Agenda:
No public comments.
3. Update from City Council Proceedings:
Finke read an update from Council Member Weir that the City Council:
- heard an annual report from Long Lake Fire Chief Van Eyll;
- heard that the Medina spring nature walk, led by Park Commissioner and naturalist
Madeleine Linck was well attended;
held a public hearing and approved resolutions for the 2009 mill and overlay road project
for Sycamore Trail, with 50 percent of costs assessed to benefiting properties;
tabled the open public hearing for Pioneer Trail mill and overlay;
discussed a possible Uptown Hamel Monument sign at Highway 55 and Sioux Drive,
with Council expressing concerns about its visibility from Highway 55;
- learned that it would cost a minimum of $10,000 to move even one of the large electrical
utility boxes at the corner of Sioux Drive and Hamel Road; so as an alternative, perennial
native grasses have been planted to help screen them;
directed staff to find the cost of screening garbage containers at City Hall;
- received a clean financial report from auditors Abdo, Eick and Meyers;
directed staff to make further changes to the Rural Public/Semi-Public Zoning District in
order to control intensity of land use in a district in which the purpose requires low
intensity land use; and
- set dates to begin planning for the 2010 budget.
4. Planning Department Report:
Finke updated the Commission on future projects and ordinances.
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Medina Planning Commission Draft June 9, 2009 Meeting Minutes
5. Approval of May 12, 2009 Planning Commission Minutes:
Motion by R. Reid, seconded by Verbick to approve the May 12, 2009 minutes as written.
Motion carried unanimously. (Absent: Nielsen)
6. Wranglers Restaurant — David Willis (PIDs 12-118-23-41-0012, 12-118-23-41-0013 &
12-118-23-41-00014) — Amended Site Plan Review to construct an addition to the rear of
the existing building and construct a parking lot for a proposed restaurant/bar.
Finke presented application to the Commission. He explained the plat was not on the agenda for
review, but rather the amended site plan. He reviewed what triggers a Site Plan Review and
explained the application was for a 990 square foot addition and an expansion of the parking lot
since the original Site Plan Review. He further reviewed exterior materials and stated he met
with the City's Building Official and he supports hardi-board siding over wood.
Finke explained the mechanical equipment regulation and that the applicant is requesting to
install the mechanical equipment on the roof. He asked the Commission to determine whether
rooftop equipment should be allowed rather than on the ground as required by code.
Finke explained the location of the trash enclosure had changed since the previous site plan
review, which staff feels is an improvement for on -site circulation. Access to Bar/Restaurant
would continue to be available through the front and rear of the building (north and south
elevations).
Finke raised concern with the west side of the new parking lot. The parking lot dead ends and
would be very difficult for a vehicle to pull out of their space.
Finke explained the lighting requirements and that the trash enclosure area would have hardi-
board exterior to match the principal building.
He explained staff recommended a rain garden within the parking lot which would be a condition
of approval.
Simons explained that at the previous site review a condition was placed on the application to
only allow a 20 foot maximum width. Finke explained City Engineering staff was in support of
the access drive width of 20 feet.
R. Reid raised concern with the long uninterrupted horizontal hardi-board siding. She would like
to see variation and does not want to design the appearance, but thinks there could be more
thought put into the two sides of the building. Exterior material samples were provided by
Peterson -Dufresne. Finke explained that brick, stucco, stone, and glass were allowed in a UH
zoning district. The Commission suggested decorative concrete be added as an acceptable
exterior material in a future text amendment.
Simons asked what the setback requirement was for the trash enclosure. Finke explained the
district does not have setback requirements for the enclosure.
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Medina Planning Commission Draft June 9, 2009 Meeting Minutes
R. Reid asked what the thought process was for not allowing rooftop mechanical equipment.
Finke was unsure of the reason for the code, but thought that taller buildings may be able to look
down on other buildings and see the rooftop equipment.
Jim Willis, applicant, said he was available to answer questions. V. Reid asked what was behind
the decision to add more parking. Willis said it would be more marketable. V. Reid asked
Willis if additional stalls were needed since the addition was proposed. Willis said the addition
requires four additional spaces be added. He said they will always own the parking lot and only
sell the space for the building. R. Reid asked if he was using an architect. Willis said they have
an architect and would use a different firm to design the final building design to meet all codes
and conditions.
Willis explained the rooftop equipment would be easier to install if it were on the roof and would
be screened from view.
R. Reid said she would like to see the same stone texture that is on the front of the building to be
installed on the walls of the addition. Nolan said it wouldn't be difficult to add stone to the
existing building and it is attractive and not overly expensive. Willis stated he does not have an
issue with adding the stone. Nolan suggested a slight stager of the wall can really change the
architectural appearance of the building. Willis explained the existing building and said he had
no problem with making architectural improvements.
Nolan asked why the trash enclosure was moved. Willis explained that it was purely due to the
issue of odor. Nolan asked if it was possible to eliminate two parking stalls on the west end of
the parking lot and replace them near the trash enclosure if needed. Nolan felt it may take a little
more asphalt, but would have better circulation overall.
Finke suggested one-way and slant parking on the west side of the parking lot. He also noted the
future potential for lining up the internal drive aisle with the lot to the west. If this would occur,
it would provide a nice circulation pattern.
Simons asked the applicant how he felt about the LID improvements within the parking lot.
Willis said he would have to run it by his engineers, but was not a problem with him. Verbick
likes the idea that it establishes a trend for the area to implement LID practices. Finke explained
the LID requirements were not placed as a condition of approval and if the Commission wanted
the applicant to do additional research to present to the City Council, they could make the
recommendation. Nolan asked for LID to be placed as a condition and it would be a Council
option to eliminate.
Finke explained he can work with the LID language if the Commission wanted to add it as a
condition.
Simons suggested improving the architectural elements of the addition and west side of building,
which could be a condition for the Council to discuss.
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Medina Planning Commission Draft June 9, 2009 Meeting Minutes
R. Reid said light fixtures were discussed at the previous meeting and wondered if the applicant '
had done additional research since that time. Willis explained he did not pick out a light fixture
yet, but that more unique fixtures are a lot more money than standard fixtures. The Commission
clarified the type of fixture they envisioned, and Willis was supportive of the "old town" look.
R. Reid asked if the code had specific design standards for lighting. Finke explained the City
does not have design standards for fixtures. Willis explained he can dress up a round pole with a
different "old fashioned" style fixture.
V. Reid said she was hesitant to say she is alright with the rooftop equipment. She said for an
urban feel she leans towards allowing rooftop equipment. R. Reid felt rooftop equipment goes
with the territory in an urban setting.
Nolan's main concern was if the rooftop equipment would be visible, and would look at it as an
architectural element that is difficult to visualize. Willis reviewed the location of the rooftop
equipment.
Simons, V. Reid, R. Reid, Verbick, and Litts were satisfied with mechanical equipment on the
roof.
R. Reid asked what the signage would look like. Willis said the metal on the front of the
building would be covered with a red canopy.
Litts asked about the lighting ordinance and if a compromise could be made. The light pole is
proposed to be 20 feet tall. Finke explained the light would be required to meet reflective glare
requirements (footcandles), but felt changing the fixtures would change the footcandles at the
property lines.
Verbick feels that light pollution has been an on -going issue and they should be turned off when
not being used.
Nolan summarized:
• The parking lot should be modified to create an improved circular flow
• The applicant shall consider some sort of drainage flow through LID
• Allow hardi-board and require brick to be added to exterior of building to match what
currently exists on west elevation
• The applicant shall consider spandrel glass on the west and north elevations
• The applicant shall install a light fixture that has an "old downtown" appearance
• The Commission was in support of mechanical equipment on the rooftop, and that it
should be adequately screened
• Staff shall expand condition 5 to add details regarding face brick
• The Commission supported the proposed landscaping and green space
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Medina Planning Commission Draft June 9, 2009 Meeting Minutes
Motion by V. Reid, Seconded by R. Reid to approve the Site Plan Review with
recommendations and conditions specified. (Absent: Nielsen)
7. Public Hearing - Ordinance Amendment to Chapter 8, Section 826 of the City Code —
Related to regulations on maximum animal unit density per grazable acre in the
Agricultural Preservation and Rural Residential zoning districts.
Finke provided review of the proposed ordinance amendment to the Commission.
Verbick stated the purpose is to not have too many animals in too small of a space. She does not
feel the wooded area should be counted as grazable acres and language should be created to
better clarify without being too restrictive for people who have large lots of land.
Verbick said she doesn't have a problem with allowing Type 1 wetlands for grazable acres. She
asked if the City would want to gather historical information over time. Finke said that no one
would compile the information unless a property owner was proposing a project. Finke
explained staff has various data bases for information that may not be exact and over time the
nonconformity issue would wash away.
Finke explains Type 1 wetland may deter people from removing trees. Type 1 wetland grazing
lessens the restrictions and increases the allowable acreage for more animal units.
Simons reviewed the "alternatives" with the Commission. Finke explained by adding Type 1
wetlands staff would not be able to determine the type specifically. The owner/inquirer would be
required to complete wetland delineation.
V. Reid stated that the Type 1 wetland should be determined now, and wondered what the gut
instinct was of existing properties. Finke felt that from the phone calls received, they were fairly
out of compliance.
R. Reid asked why a nonconformity carries over with the sale. Finke explained the legalities for
nonconforming uses.
Simons asked how staff regulates the buffer area around Type 1 wetlands. R. Reid asked what
was put in the wetland ordinance about grazing. Finke said there was no language put in the
wetland ordinance; therefore, there is nothing to stop animals from grazing in the wetlands.
Finke asked about Type 2 wetland buffer areas and allowing grazing. Simons pointed out the
question is really how to calculate grazable acres.
Allowing Type 1 essentially relaxes the code yet is more difficult to calculate.
Finke said the City Engineer explained that Type 1 wetlands will be much less likely to be
damaged by trampling or grazing than other types of wetlands if this occurs during a dry time of
the year.
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Medina Planning Commission Draft June 9, 2009 Meeting Minutes
R. Reid felt the wetland ordinance should be modified prior to making a decision. She said why
count areas as grazable acres and not allow them to graze within it. Finke and Simons felt that it
doesn't make sense.
V. Reid questioned how many people would be out of compliance. She felt the City may need to
add an educational component and has concern with a regulation that is really not clearly in
compliance.
Litts felt animal owners want to take good care of their animals and if they have a small parcel
they would reasonably choose what would be appropriate. She further felt the City would have
issues with revising the wetland ordinance.
R. Reid asked if the City has rules for manure management. Finke explained the City does not
and that manure management was one of the issues. Finke explained during the Open House it
was pointed out that if manure management is the issue, then regulating the manure should be
done rather than animal units.
Conclusion of Commission was to utilize performance standards to regulate manure and over-
grazing. Finke said he can either go away from animal units, or keep animal units and add
performance standards.
Finke asked the Commission for clarification of performance standards and what level they are
looking for within the standards. He said they could be broad or specific.
Summarized:
• Adding purpose statement is ok
• V. Reid would rather increase animal units and not count Type 1 or its buffer area to
calculate how you get there — if you know the road you're trying to take.
Simons asks what is it the Commission is really being asked by the Council. Finke said that a lot
of properties are already grazing in Type 1 wetlands and so it allows it to continue. He didn't
think the objective was to increase the number of animal units by adding Type 1 wetlands.
Simons said he was fine with including Type 1 wetlands.
Finke asked for overall direction of the Commission; and if specific items did not have
consensus, the Commission could vote.
Simons asked for the definition of over -grazing. Verbick feels the Commission is being asked to
digest something very difficult in a short amount of time. R. Reid asked if the purpose is to
make it be easier for staff. Finke did not feel it was the Council's reason to make the change.
Finke explained staff took the ordinance to the Council for discussion and to get clarification of
how to interpret grazable acres, as well as whether wooded areas should be included or excluded
in grazable acres. Finke said the Council was adamant that wooded areas should not be included
in grazable acres.
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Medina Planning Commission Draft June 9, 2009 Meeting Minutes
Finke asked what type of information the Commission is looking for from staff.
Public Hearing opened at 9:43 p.m.
The Commission was alright with Type 1 wetland, but concerned with the implications.
Public Hearing closed at 9:54 p.m.
R. Reid made a motion to add the "Purpose Statement," which expands the ability to implement
a CUP.
Motion by Simons, seconded by Verbick to allow Type 1 wetlands as grazable acres. R. Reid,
Simons, and Verbick in favor. Opposed: Litts and V. Reid, based on concerns with how it fits
within the wetlands ordinance. All concerned with implications to the wetland. The
Commission agreed as a whole to have further discussion on performance standards. The
Commission recommended the ordinance be taken to Council prior to the Planning Commission
hearing it again. R. Reid said they would need a lot of information prior to discussing. (Absent:
Nielsen and Nolan)
8. Adjourn: Motion by V. Reid, seconded by Verbick to adjourn at 10:00 p.m. Motion
carried unanimously (absent: Nielsen and Nolan).
7
Agenda Item: 6
MEMORANDUM
TO: Planning Commission
FROM: Debra Peterson -Dufresne, Planning Assistant
DATE: July 6, 2009
MEETING: July 14, 2009 Planning Commission
SUBJ: Hamel Legion Park Field House - CUP — Public Hearing
Background
The applicant, the City of Medina, is requesting a Conditional Use Permit to construct a
concessions/restroom building and a storage/maintenance building between the backstops of the
four ball fields at Hamel Legion Park.
The existing Hamel Legion Park is west of Brockton Lane North and south of Mill Drive. The
property is 37.65 acres in size and is zoned PS, Public/Semi-Public. Hamel Legion Park has six
ball fields, an outdoor ice rink, a sliding hill, two tennis courts and the Community Building. A
Site Plan Review was approved in 2002 for the construction of the Community Building.
Site Details
Site Area: 37.65 Acres
Existing Impervious Surface: 7.25 Acres (.193%)
Proposed Impervious Surface: 7.35 Acres (.195 %)
Building Height
Concessions building:
Storage/Maintenance building:
29 Feet
21 Feet
Setbacks
The two buildings proposed meet all setback requirements.
Parking/Accessibility
The proposed concessions building and maintenance/storage building will be served by existing
parking spaces located north of the project area. Staff does not recommend additional parking
spaces at this time.
The existing parking lot has handicap accessible parking spaces on the east and west sides of the
parking lot which are not accessible to the existing bituminous trail or ball field area. Staff has
recommended a condition that the accessible parking spaces be relocated to line up with the
proposed path leading to the concession building and ball fields. This will also provide
accessibility to the existing trail.
Accessible Pedestrian Path
The gravel path proposed to be constructed between the parking lot and concessions building are
not adequate. Building Code requires the proposed pedestrian path to be hardsurfaced with
either concrete or bituminous. Staff has recommended this as a condition of approval
Emergency Access/Transplanting Trees
Currently a narrow driveway exists off Brockton Lane running east -west. The existing access
will be expanded to a 24-foot wide gravel emergency access driveway. As part of the
installation of the new emergency access, trees will be removed and transplanted along the
pedestrian path between the parking lot and concessions building.
Existing Sheds
The existing sheds are proposed to be removed.
Lighting
The Concession building will have soffit lighting for nighttime security. The
Storage/Maintenance building will have one light at the south end for illuminating the access
door. All lighting will be controlled by a timer.
Landscaping/Planting
Landscaping is not proposed around the Concessions building, except four small planting beds
on the outer areas of the building.
A planting area is proposed on three sides of the storage/maintenance building. It is unclear
whether this area should have perennials or annuals. Staff suggests this be discussed by the
Commission and Council since maintenance will be an issue. In -ground irrigation will not be
available for a couple of years and rain barrels are recommended to be utilized for watering of
the plants and/or shrubs.
LID
The following are LID practices incorporated into the project:
• Collection and use of rainwater for irrigation through underground system
• Rain barrels
Sustainable Design Initiatives
The following are sustainable design initiatives incorporated into the project:
• Low flow toilet fixtures
• Locally produced materials
• Recycled materials
• Recycled paving
• Day lighting of all occupied spaces
• Lighting sensors/controls
• Recycling of construction waste
• High -efficiency ventilation systems
Potential Additional Sustainable Design Initiatives
The following items may be incorporated dependant on final project cost:
• Certified woods
• Metal roof
• Permeable pavers at patio spaces around concessions building and under arbor.
Hamel Legion Park Field House 2
Signage
Signage is not proposed as part of this application. The City is in the process of reviewing all
signage in parks and Hamel Legion Park along with the Community Building will eventually
receive new signage. Staff recommends that future signage be consistent with City regulations,
and is reviewed by the Park Commission.
Wetland
The proposed project does not impact nearby wetlands.
Concessions Building Floor Plan
The Concession building will have a concession area, his/hers restrooms and a utility area.
Exterior Building Materials
The exterior of both the concessions building and storage/maintenance building are proposed to
have Owens Corning "teak" color laminated asphalt shingles, color impregnated James Hardie
board Autumn Tan vertical siding (choice of either cedar mill texture or smooth texture),
horizontal lap siding color impregnated with James Hardie board "countrylane red", burnished
anchor block in "hickory" color on the lower 8" of concessions building, and James Hardie board
trim in autumn tan color for both buildings. The wood arbor will be stained.
After review of the sample board and exterior elevations submitted Planning staff recommends
the use of the countrylane red cedar mill texture hardie board lap siding (installed horizontally)
on the main part of each building and autumn tan smooth texture or cedar mill texture on the
gable ends (installed horizontally). Staff also recommends the stain selected for the arbor be of a
higher quality so that staining is every three years rather than every year. A sample board will be
presented at the meeting.
Engineering Considerations
Bonestroo provided review comments on the memo dated June 19, 2009. The applicant has
since resubmitted revised plans and comments but sufficient time was not available for a new
review. A condition of approval has be placed on the application that all items on the memo
dated June 19, 2009 be resolved prior to the issuance of a building permit.
Building Official/Fire Marshal
The Building Official had review comments requesting:
• The emergency access drive be posted with "No Parking/ Fire Lane" signs on both sides
of the drive.
• The gravel pedestrian path leading from the parking lot to the concessions building
Public Works
Public Works had review comments request and staff has placed a condition of approval based
on their memo dated June 26, 2009.
Police Considerations
No concerns were raised.
Hamel Legion Park Field House 3
Conditional Use Permit Standards
While reviewing Conditional Use Permits, City ordinances (Section 825.39) state that the City
should consider the following:
Subd. 1. That the conditional use will not be injurious to the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted, nor substantially diminish and impair property
values within the immediate vicinity.
Staff believes that the construction of the two buildings will not be injurious to the
neighboring properties. Staff has not received calls of concern after mailing the public
hearing notice.
Subd. 2. That the establishment of the conditional use will not impede the normal and orderly development
of surrounding vacant property for uses predominant in the area.
Not applicable.
Subd. 3. That adequate utilities, access roads, drainage and other necessary facilities have been or are being
provided.
The City s engineer has reviewed the plans and does not bring forward any major
issues.
Subd. 4. That adequate measures have been or will be taken to provide sufficient off-street parking and
loading space to serve the proposed use.
The two new buildings will not cause an increase in the amount of parking spaces needed.
Subd. 5. That adequate measures have been or will be taken to prevent or control offensive odor, fumes,
dust, noise and vibration, so that none of these will constitute a nuisance, and to control lighted signs and
other lights in such a manner that no disturbance to neighboring properties will result.
Construction of the two buildings will not cause a nuisance.
Subd. 6. The use, in the opinion of the City Council, is reasonably related to the overall needs of the City
and to the existing land use.
Staff believes that the construction of the two buildings is consistent with the use of the
property for recreation.
Subd. 7. The use is consistent with the purposes of the zoning code and the purposes of the zoning district in
which the applicant intends to locate the proposed use.
Outdoor recreational activities are a conditional use in the PS, Public/Semi-Public
zoning district.
Subd. 8. The use is not in conflict with the policies plan of the City.
Staff believes the use is not in conflict with the City s policies.
Subd. 9. The use will not cause traffic hazard or congestion.
Staff believes the expansion will not cause significant traffic concerns above what
already exists.
Hamel Legion Park Field House 4
Subd. 10. Existing businesses nearby will not be adversely affected by intrusion of noise, glare or general
unsightliness.
Staff believes there is no conflict or concerns.
Subd. 11. The developer shall submit a time schedule for completion of the project.
Construction is intended for fall of 2009.
Subd. 12. The developer shall provide proof of ownership of the property to the Zoning Officer.
Property ownership has been provided.
City Discretion
The City has a relatively low level of discretion when it comes to reviewing Conditional Use
Permits. If the application meets City ordinances, the CUP should be approved. However, the
City may impose conditions on the approval that protect the best interests of the surrounding
community and the city as a whole.
Recommendation
Staff recommends approval of the CUP to allow construction of a concession building and
maintenance/storage building. Staff recommends the following terms and conditions:
1. The required accessible parking spaces shall be relocated to a more central location to
adequately access the pedestrian path leading to the concession building and ball fields.
2. The pedestrian path leading from the parking lot to the concessions building shall be
constructed with either bituminous or concrete for the purposes of accessibility.
3. Rain barrels shall be utilized for watering of plants and shrubs. A future irrigation system
utilizing captured stormwater run-off may also be utilized.
4. Signage shall be allowed at a future date with the review of the Park Commission,
without the need for a CUP Amendment.
5. Hardie board siding shall be color integrated and installed horizontally with cedar mill
texture on the main building walls and a smooth texture hardie board on the gables.
6. Stain for the arbor shall be of a higher quality to prevent annual maintenance of staining.
7. All items on Bonestroo memo dated June 19, 2009 shall be satisfied prior to the issuance
of a building permit.
8. All items on Public Works memo dated June 26, 2009 shall be satisfied prior to the
issuance of a building permit.
9. The emergency access drive shall be posted with "No Parking/ Fire Lane" signs on both
sides of the drive.
Attachments
1) Site Map
2) Applicant Narrative dated June 12, 2009
3) Bonestroo memo dated June 19, 2009
4) Public Works memo dated June 26, 2009
5) Plan Set (9)
Hamel Legion Park Field House
Scale: 1 inch = 262.6 feet
H A G E N, C H R 1 S T E N S E N & MOIL -WAIN
ARCHITECTS
APPLE CATION LETTER
T0:
SUBJECT:
City of Medina — Planning Department
Hamel Legion Park Field House
Conditional Use Application
FROM:
DATE:
COMM. NO:
COPIES TO:
Tim MciLwain
June 12, 2009
0934
File
The attached Application is for a Conditional Use Permit for the proposed Field House structure to be
built in Hamel Legion Park in Medina, MN. The Conditional Use Permit is required for structures being
constructed in public lands / parks per City Zoning Ordinance, Section 826.71, Subdivision 1.
Project Description: The project consists of two small structures; one a 940 SF Concessions / Toilet
Building and the other a 720 SF Storage / Maintenance Building to be located in the common space
between the backstops of the of the (4) ball fields in Hamel Legion Park. The structures will provide
needed amenities for the ball fields. A patio with an overhead arbor will be located between the two
buildings, providing outdoor gathering space. A 24' wide 9-ton gravel emergency/service access road
will be constructed between the structures and Brockton Lane to the east, A 10' wide pedestrian path
will be built between the structures and the existing parking lot to the north.
Project Use: The structure is a 3-season facility that will be shut down in the winter months, providing
the ability to drain the water systems. it is anticipated that the ball fields will be used in the weekday
evenings and weekends for youth baseball league play and tournaments.
The existing parking lot was designed to accommodate the anticipated normal parking needs.
Proposed Numbers of Employees: The facility will be maintained by City Staff and operated
(concessions) by association volunteers with 1-2 people working weekday evenings and 2-3 people
working the Concession stand on weekends.
Anticipated Number of Facility Users: The Youth Baseball Association has indicated that the fields
will typically host weekday games with each field having two games per night. When the fields are
being used, there will be approximately 100 total players and 140 spectators within a given time frame.
Weekends are typically the same numbers but with 2-4 games per field.
Fixture Usage:. Based on the anticipated facility user population listed above of approximately 250
people using the field facilities, the toilet fixture capacity meets the IBC 2006 Building Code
requirements. Water usage for fixtures is anticipated to be 250-300 gallons per day (June —August).
PH 61 2-904-1 332 FAx 61 2-904-7366
4 2 0 1 CEDAR AVENUE SOUTH
MCI N N E A P O L I S, M N 55407
CONDITIONAL USE APPLICATION LETTER
HAMEL LEGION PARK FIELD HOUSE DATE: JUNE 1 2, 2009
Sustainable Design Initiatives: The project's Task Force and City Staff have determined that the
Field House facility will incorporate as many sustainable design features as possible within the project
budget. The following sustainable systems/elements will be incorporated into the project:
- Collection and use of rainwater for irrigation
Locally produced materials (CMU, concrete)
Recycled materials (paints, CMU, concrete)
Recycled paving (concrete & bituminous)
Day lighting of all occupied spaces.
- Lighting sensors / controls
Low -flow toilet fixtures
Recycling of construction waste
High -efficiency ventilation systems
The following are additional sustainable systems/elements that may be incorporated into the project
dependent on cost:
Certified woods
Metal roof
Permeable pavers at patio spaces
The following items listed in the Application Check list are not included for the following reasons:
1. Tree Preservation Plan: A total of 3 trees within the path of the proposed east emergency access
road will be removed and relocated within the park site. This work will be accomplished by city
staff.
2. Site Lighting Plan: No site lighting for the existing parking lot and park environs will be provided
as part of this project. The Concession / Toilet Building will have soffit lighting on either end for
night time security. This lighting will be controlled by a time clock. The Storage Building will have
one light at the south end for illuminating the access door.
H A G E N C H R I S T E N S E N & M G I L W A I N
PAGE 2 O F 2 -
2335Highway 36w
St. Paul, pw55zo
Tel 651-636-*600
*aasz-63s-13u
Bonestroo
Ms. Debra
Planning Assistant
City ofMedina
ZO52County Road 34
Medina, MN5534U-979Q
Re'. Hamel Field House
City ofMedina
Dear Deb,
VVehave reviewed the plans dated 6-13-O9for the proposed Field House inHamel
Legion Park, VVehave the following comments with regards toengineering matters.
^ Sheet C1.01, Notes 4 and 8 should replace the e` P801.' with "City Of
Medina."
° Page C1.01 should show a location and detail for a concrete truck washout area.
° The appropriate plan pages must besigned bvaregistered engineer.
° Sheet CZ.D2/Note 4should replace the "City ofSt. Pau|"with "City ofy4edina."
° The drainage calculations indicate that the "all paved area is captured by an
underground pipe system that will direct 11toatreatment area. The treatmentarea
is not covered under this project, but will be constructed /n conjunction with this
project." The piping and treatment area should be included in the project design for
review,
° The plans should show the proposed sewer and water service lines for review.'
If
these services lines are existing, the size and type of pipe should be included on the
plans.
° If larger diameter (4'|nch or |aqJa') water service line exists, public works staff
may want tmconsider looping the proposed six-inch fire service line tothe existing
water service line.
° Alift station design should besubmitted for review.
° The lift station must beatleast 1Ofeet from any water main orservice,
° The city may wish to consider the following when determining the lift station
location.
o Access
o Potential odors
o Venting
• Aesthetics
o Player and spectator traffic
o Control panel and power supply Iodation requirements and code s
100%/crushed '{icnemergency`—a
p The plans caUfor aZ4-foCtvv/deernergencyaccess path. The "City may wish bo
consider a narrower path if it would be acceptable to the fire marshal.
• The city may wish to consider extending the emergency vehicle path to the field
house or verify that the existing section will support delivery vehicles or emergency
vehicles if required by the fire marshal.
• The city should note that the site layout will likely require larger delivery vehicles to
back into or out of the site.
«, The plans should use the applicable Medina civil detail plates.
If you have any questions please feel free to contact me at (651) 604-4894.
Sincerely,
BONESTROO
Darren Amundsen
Cc: Tom Kellogg
Dusty Finke
Debra Peterson -Dufresne
From: Steve Scherer
Sent Friday, Juno2G 200911:34AM
To Debra Peterson -Dufresne
Co: Dusty Finke
Subject: Field House
Planning
The following are elist ofconcerns onthe field House project.
]. I agree with Bonestroo on the 100% limestone if the access road is not paved, the recycle will not compact
and will be fairly loose at the surface, although we could use recycle class 5 under the trali that will be
paved, Donot forget the fabric.
2. Where will the garbage go? Will it be removed to the community center dumpster, hauled off site, I think we
would require some sort of permanent decorative trash containers of everyone else.
3 Maintenance on this building will surly ad to Public Works responsibilities. The arbor is a stained wood that
will need staining every couple of years. There are plantings that will need water; there |agarbage, and
many other things that wawill baresponsible for. |t imnot that Public works iuabove this kind ofwork wa
just don't have the personnel to take care of all the recent plantings and janitorial duties placed on us.
4. Storm water collections will have to be evaluated before installed I am still evaluating the best way to use
the storm water we may still be able to use the original plan or some form of it this would be the best least
expensive and maintenance free way tnguif!can make the elevations work. If not we may have huput in
a rain garden on the west end of the complex towards the soccer field to treat and absorb the roof run off.
Also we may be able to use permeable concrete instead of all the catch basins into a tile collection to the
storm pipe.
5. 1 am ok with the lift station location I would like the controls to be inside so we will need a conduit into the
utility room in the field House. We could possibly run a vent pipe to the top of the back stop to vent above
the ground level,
h. Service road stops approximately 80 feet short of the building that is a long way for deliveries or garbage
collections wemay want {oextend ebit.
'
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A G E N D A I T E M : 7
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T O : P l a n n i n g C o m m i s s i o n
F R O M : D u s t y F i n k e , A s s o c i a t e P l a n n e r
D A T E : J u l y 8 , 2 0 0 9
M E E T I N G : J u l y 1 4 , 2 0 0 9 P l a n n i n g C o m m i s s i o n
S U B J : Z o n i n g r e g u l a t i o n s f o r F u t u r e S e w e r e d R e s i d e n t i a l D e v e l o p m e n t
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d e v e l o p m e n t .
S t a f f r e c o m m e n d s t h a t t h e s e n e w r e g u l a t i o n s a p p l y t o f u t u r e d e v e l o p m e n t a r e a s t h a t a r e c u r r e n t l y
n o t d e v e l o p e d , a n d t h a t e x i s t i n g r e g u l a t i o n s b e l e f t i n p l a c e f o r t h o s e a r e a s t h a t a r e . I t w o u l d b e
d i f f i c u l t t o a p p l y n e w r e g u l a t i o n s t o t h e d e v e l o p e d n e i g h b o r h o o d s . I f t h e r e a r e c h a n g e s w h i c h
t h e C i t y w i s h e s t o d i s c u s s f o r e x i s t i n g n e i g h b o r h o o d s , s t a f f w o u l d r e c o m m e n d t h a t t h e s e b e d e a l t
w i t h a f t e r t h i s C o m p r e h e n s i v e P l a n p r o c e s s .
A s w i t h p r e v i o u s o r d i n a n c e s , s t a f f r e v i e w e d o r d i n a n c e s i n a n u m b e r o f c o m m u n i t i e s a s p a r t o f
t h e p r o c e s s , a n d a s u m m a r y o f s o m e o f t h e s e r e g u l a t i o n s i s a t t a c h e d .
C o m p r e h e n s i v e P l a n I n f o r m a t i o n
T h e a t t a c h e d m a p s h o w s a r e a s d e s i g n a t e d i n t h e 2 0 1 0 - 2 0 3 0 C o m p r e h e n s i v e P l a n f o r f u t u r e
r e s i d e n t i a l d e v e l o p m e n t , a s w e l l a s t h e r e q u i r e d d e n s i t y . T h e M i x e d - U s e l a n d u s e i s a l s o
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d e v e l o p m e n t i n t h e s e a r e a s .
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n a t u r a l c h a r a c t e r i s t i c s o f t h e p r o p e r t y .
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p r o t e c t t h e n a t u r a l f e a t u r e s o r e x c e e d o t h e r s t a n d a r d s o f t h e z o n i n g d i s t r i c t .
3 . R e s t r i c t u r b a n d e v e l o p m e n t t o p r o p e r t i e s w i t h i n t h e s e w e r s e r v i c e b o u n d a r y .
4 . E n c o u r a g e g r e e n b u i l d i n g p r a c t i c e s s u c h a s L e a d e r s h i p i n E n e r g y a n d E n v i r o n m e n t a l
D e s i g n ( L E E D ) p r i n c i p l e s i n n e i g h b o r h o o d p l a n n i n g a n d r e s i d e n t i a l b u i l d i n g a n d l o w
i m p a c t d e v e l o p m e n t d e s i g n s t a n d a r d s .
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6 . R e g u l a t e t h e r a t e a n d l o c a t i o n o f d e v e l o p m e n t i n k e e p i n g w i t h a v a i l a b i l i t y o f p u b l i c
f a c i l i t i e s a n d t h e C i t y '