HomeMy Public PortalAbout05-12-2015 POSTED IN CITY HALL May 8, 2015
PLANNING COMMISSION AGENDA
TUESDAY, MAY 12, 2015
7:00 P.M.
CITY HALL (2052 County Road 24)
1. Call to Order
2. Public Comments on items not on the agenda
3. Update from City Council proceedings
4. Planning Department Report
5. Approval of April 14, 2015 Draft Planning Commission minutes.
6. Aldi – 3522 Sioux Drive – Variance request to the impervious surface
requirements and Site Plan Review to construct an Aldi grocery store.
7. Public Hearing – Wright-Hennepin Cooperative – 4315 Willow Drive –
Conditional Use Permit request to install ground mounted solar arrays.
8. Council Meeting Schedule
9. Adjourn
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CITY OF MEDINA 1
PLANNING COMMISSION 2
DRAFT Meeting Minutes 3
Tuesday April 14, 2015 4
5
1. Call to Order: Acting Chairperson Williams called the meeting to order at 7:00 p.m. 6 7
Present: Planning Commissioners Todd Albers, Randy Foote, Kim Murrin, Janet White, and 8
Kent Williams. 9 10
Absent: Planning Commissioners Charles Nolan and Victoria Reid. 11
12 Also Present: Planning Consultant Nate Sparks, City Planner Dusty Finke, and City 13
Councilmember John Anderson 14
15 2. Public Comments on Items not on the Agenda 16 17
There were none. 18 19
3. Update from City Council Proceedings 20 21 Councilmember Anderson reported that the City Council approved two Conditional Use 22
Permit (CUP) requests, from PupTown and Jeff Varney, which the Commission had 23 previously recommended for approval. 24
25
4. Planning Department Report 26 27 Finke provided an update. 28
29 5. Approval of Minutes 30 31
A. Approval of the March 10, 2015 Draft Planning Commission Meeting Minutes. 32
33 Motion by Foote, seconded by Albers, to approve the March 10, 2015, Planning 34 Commission minutes with the suggested changes. Motion carries unanimously. (Absent: 35
Nolan and Reid) 36 37
B. Approval of the March 17, 2015 Draft Planning Commission Special Meeting 38 Minutes. 39
40 Motion by Albers, seconded by Foote, to approve the March 17, 2015, Planning 41
Commission Special Meeting minutes as presented. Motion carries unanimously. (Absent: 42 Nolan and Reid) 43 44
6. Aldi – 3522 Sioux Drive – Variance Request to the Impervious Surface Requirements 45 and Site Plan Review to Construct an Aldi Grocery Store 46 47
Finke presented a request from Aldi Grocery Store. He stated that the first request would be 48 for a variance regarding the impervious surface allowed within the shoreline overlay district. 49
He noted that an adjacent site was allowed to go to a similar amount of hardcover. He stated 50
that the second request would be a Site Plan review but noted that the variance would be 51 necessary to consider the Site Plan. He reviewed the zoning of the property and adjacent 52
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properties, explaining what would be allowed on each site. He presented the proposed Site 53
Plan, identifying the proposed parking and access drive. He stated that retail uses are allowed 54 within this zoning district and noted that the request would meet the requirements of the 55
district with the exception of the hardcover requirement. He stated that the regulations of the 56
shoreline district were discussed in the packet, noting that the application meets most of the 57 requirements with the exception of the hardcover limit. He reviewed the tree removal and 58
replacement plan proposed by the applicant and noted that in addition to the required 59
planting, additional landscaping measures would be necessary. He reviewed the 60 recommendations of the City Engineer in regard to traffic and a proposed left turn lane. He 61
summarized the criteria that must be met in order to approve a variance and recommended 62 that the Commission consider the variance prior to the Site Plan, as the Site Plan cannot be 63 approved without receipt of the variance. He stated that staff feels that the proposed tree 64
removal is too high and that additional storm water and stream bank restoration efforts should 65 be made. He stated that staff would recommend approval, subject to the additional conditions 66
proposed by staff. 67
68 Albers questioned if there was a transportation study in regard to the amount of traffic that 69
would be generated. 70
71 Finke confirmed that the applicant completed a traffic analysis done by the applicant and 72
reviewed by the City Engineer, which led to his recommendation regarding the left turn lane. 73
74 White referenced the intersection at the top of the hill, which can be dangerous and 75
questioned why that is not a three way stop. 76
77 Finke stated that he is unsure but explained that the intent is most likely to keep traffic 78
moving on the hill. He noted that during winter months stopped cars could begin to roll 79 backward. 80 81
White questioned how improvement could be made at that intersection. 82 83
Finke stated that opportunities could be investigated but advised that would be separate of 84
this application. 85 86
Williams questioned the feedback the applicant received from the Elm Creek Watershed. 87
88 Finke stated that the applicant can address that response as the City has not yet received a 89
response. He stated that there seems to be an openness from the Watershed to completing a 90
more holistic approach to stream bank restoration. He stated that ultimately the applicant 91 would need to meet the conditions of the City and the Watershed. 92
93
Williams questioned the amount of context the Commission can take into consideration for 94 the variance request. 95
96
Finke stated that all aspects of the Site Plan review can be considered when reviewing the 97 variance, as the circumstances for the variance should be considered. He explained that the 98
City can condition the variance upon conditions. 99 100 Williams confirmed that the variance could be conditioned. He questioned if it would be 101
possible to grant a variance upon the condition that the applicant must show that all 102 conditions have been met. 103
104
Finke confirmed that could be done. 105
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106
Williams questioned if the request could then be tabled requesting additional information be 107 brought back. 108
109
Finke confirmed that there would be sufficient time within the review period to table the 110 request. He noted that another option would be to make the conditions and forward the 111
ultimate decision to the City Council. 112
113 Williams stated that it seems the 50 percent hardcover requirement is being triggered by the 114
need to meet parking requirements. He questioned if there would be a way that the applicant 115 could comply with the parking requirements without needing a variance. 116 117
Finke confirmed that the parking requirement could not be met with a building this size 118 without triggering a variance request. 119
120
Andy Brandel, ISG, stated that he is present on behalf of the applicant Aldi to request that the 121 Commission approve the variance and Site Plan requests. He stated that they have been 122
working closely with Finke and the Elm Creek Watershed. He stated that this site is difficult 123
because of the shoreline district. He noted that the landscape buffer and requirements have 124 been difficult. He stated that they did attend the Watershed Board meeting the previous week 125
and had a lengthy discussion regarding their new regulations and what could be done to meet 126
the visibility requirements, develop the site, and provide benefits to the Watershed. He stated 127 that the Board did make a motion to consider a variance from their standards to allow 128
additional tree removal upon the condition that the applicant work to develop a plan they 129
could approve which would include creek bank restorations and intensive native plantings 130 along the creek. He stated that the landscape plan included in this application is not what 131
they will be moving forward with. He stated that they will be working with Watershed staff 132 to draft a plan, which could be approved at the May Watershed meeting. He was confident 133 that they could work with the Watershed and City staff in order to develop a landscape plan 134
that could be approved by both parties. 135 136
Murrin asked for additional information as to the trees proposed from removal along Elm 137
Creek, as to whether that would be for parking or for sign location. 138 139
Brandel stated that the trees proposed for removal are for visibility of the site as well as for 140
general grading and development purposes. 141 142
Murrin asked for additional information regarding the proposed access. 143
144 Brandel provided additional clarification regarding the proposed access and location of the 145
loading dock. 146
147 Murrin asked for the proposed store hours. 148
149
Brandel reported that the hours would be 9:00 a.m. to 9:00 p.m. He noted that the traffic 150 study did take into account the peak morning hours, even though the store is not open during 151
that timeframe. He advised that truck deliveries are made during non-operating hours. 152 153 Williams questioned if the size proposed is similar to other Aldi stores. 154
155 Brandel confirmed that this is an average sized store, noting that this design is a little 156
different in order to meet the requirements. 157
158
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Williams questioned if the applicant would have a problem with the Commission tabling the 159
request to ensure that Watershed approval of the variance is obtained. 160 161
Brandel stated that their preference would be to obtain approval from the Commission 162
tonight, noting restrictions with seller and timeline. He stated that they would work with City 163 and Watershed staff in order to present a new landscaping plan to the City Council. 164
165
Williams questioned the timing of approvals. 166 167
Brandel stated that they would obtain Watershed approval prior to presenting the request to 168 the City Council. 169 170
Wayne Elam, Commercial Real Estate Solution, spoke in representation of the property 171 owner. He discussed the unique situation of this lot because of the MnDOT requirements, for 172
which the applicant is not being reimbursed for. 173
174 Williams opened the public hearing. 175
176
Jim Tiller, owner of the property to the east, noted that the property actually is composed of 177 two parcels, one lying within Medina and one within Plymouth. He believed that those 178
parcels are zoned commercial and have been for some time. He referenced the existing 179
entrance, which provides access to both parcels as well as the residential properties. He 180 referenced the infiltration basin as proposed and stated that if that were to overflow that 181
would come onto his property. He suggested that be repositioned to drain north to prevent 182
the incident that the basin overflow onto his property. He stated that he is not opposed to this 183 applicant and hopes that it will work. He did have concern over the access agreement. He 184
stated that he would love to see the involvement of the Highway Department in the creation 185 of the access. He stated that he would like to see a right entrance into the property from 186 Highway 55 with an entry/exit point onto Sioux Drive. He stated that people driving on 187
Highway 55 would not be aware of how to access the property if the entrance from Highway 188 55 is removed. He stated that he would be willing to enter into an agreement with the 189
applicant to ensure that undesirable uses not be placed on either site, such as adult 190
entertainment. He did have concern that people would not know how to access the site 191 without proper access and/or signage. He believed the ability to have a right in access from 192
Highway 55 would be the best solution. 193
194 Murrin asked for additional information regarding the intent of Tiller’s property. 195
196
Tiller responded that it is hard to say what will be developed in that location but confirmed 197 that he would like to sell the property for redevelopment sooner rather than later. 198
199
Williams closed the public hearing. 200 201
Williams questioned if there has ever been discussion regarding closing the driveway access, 202
specifically whether that access would be closed when the property is sold. 203 204
Finke stated that there has not been that discussion but noted that this recommendation would 205 allow for flexibility. He stated that the access easement is seen as benefitting the property but 206 provided additional information regarding previous discussions with MnDOT. 207
208 White stated that she would be in favor of the variance request so long as the landscaping 209
plans are altered to the satisfaction of City and Watershed staff. 210
211
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Williams stated that he would also be in agreement with that but noted that he does not like 212
the idea of approving the request now without seeing the landscaping plan. He confirmed 213 that Commission would not meet again before the applicant presents to the Watershed. 214
215
Finke explained that the applicant would have the amended plan with staff comments from 216 the Watershed by the next Commission meeting but would not have met with the Watershed 217
prior to that meeting. He stated that if approved by the Commission at the May meeting, staff 218
could have that information prepared to go before the City Council at their second meeting in 219 May. He stated that if the applicant is going back to the Watershed before the City Council, 220
the Commission could review the application again at the next meeting without affecting the 221 timeline. 222 223
Murrin stated that she would like to see the amended landscape plan approved by the 224 Watershed before a decision is made, meaning the request would come back to the 225
Commission in June. She stated that she has an issue with removing a significant amount of 226
trees simply to increase visibility, and noted that a sign could provide that needed visibility. 227 228
Albers stated that he would also prefer to wait and see what is said by the Watershed. 229
230 Williams stated that he also shared the concern regarding tree removal simply for increasing 231
visibility. 232
233 Finke stated that pushing the decision to June would not leave much time in the review 234
period. He explained that while approval is needed from both entities, the Watershed 235
approval is not needed for City approval. 236 237
White stated that the applicant could bring back an amended landscaping plan in May, as the 238 Watershed approval is not needed for City approval. 239 240
Finke agreed that it would be reasonable for the Commission to table the request to the May 241 meeting, noting that the City approval will be important and he would not want to delay that 242
until the June meeting. 243
244 Williams stated that he thinks this is a good project that he would like to see move forward 245
and confirmed that he would like to see additional input on the engineering comments and the 246
updated landscaping plan. 247 248
Murrin expressed concern with the traffic that would be added to Sioux Drive. She stated 249
that she would be concerned with only one access point from Sioux Drive. She stated that 250 perhaps additional trees could be left with a sign installed identifying the business. She also 251
expressed concern with the easement to the neighboring property and believed ultimately a 252
sign would need to be place near that location to identify that this access would be for Aldi as 253 well. 254
255
Finke stated that it is likely that staff could support a right turn lane to the property from 256 Highway 55, if it could be done safely. He noted that MnDOT could be a factor in that as 257
well. He stated that it is not the decision of the City or the adjacent property owner to 258 determine where the applicant chooses to put their sign. 259 260
Williams agreed that while those are potential concerns, the Commission can only decide 261 what is within their scope of decision. 262
263
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Motion by Foote, seconded by Albers, to table the variance request to the May 12th 264
Planning Commission meeting in order to receive an updated landscaping plan. Motion 265 approved unanimously. (Absent: Nolan and Reid) 266
267
7. Public Hearing – Medina Golf and Country Club – 400 Evergreen Road – Planned Unit 268 Development General Plan, Conditional Use Permit, and Site Plan Review to Construct 269 Three Accessory Structures on the Golf Course 270
271 Murrin recused herself from the discussion. 272
273 Sparks presented requests from Medina Golf and Country Club to construct three buildings 274 on the property, a maintenance building and two restroom buildings. He stated that the site 275
was recently approved by a PUD to allow residential as well as the golf course operations. 276 He identified the proposed locations for the three buildings. He stated that as proposed the 277
three buildings meet the technical setbacks identified by Code. He stated that the comments 278
of the City Engineer were included regarding storm water treatment. He displayed a sketch 279 of the proposed maintenance building as well as the existing maintenance facility for 280
comparison purposes. He also displayed a sketch of the proposed restroom buildings and 281
reviewed the proposed materials. He stated that there are concerns with the proposed 282 building materials because of the view from the south. He noted that if the proposed 283
materials are allowed, additional landscaping could be suggested to mitigate. 284
285 Albers questioned how the storm water concerns would be addressed. 286
287
Sparks stated that there are different measures the applicant could choose to meet the 288 requirements. 289
290 Erin McManus, Golf Course Superintendent, referenced tree removal and stated that they will 291 actually be replanting more trees than are being removed. He stated that if the City 292
recommends additional screening they will gladly comply. He stated that the neighbors to the 293 south are commercial buildings. 294
295
Albers asked for additional information on the cold storage maintenance building. 296 297
McManus explained that between the two maintenance buildings there would be cold storage 298
as well as office space for the employees, break room, and mechanics bay. He stated that the 299 existing maintenance building would have a new roof installed as well. He stated that they do 300
not want the maintenance buildings to match the clubhouse but they do want the aesthetics to 301
be complimentary. 302 303
Gary Gulowit, Treasurer and Chair of the Finance Committee, stated that the closest 304
neighboring building is the City’s building which is made of cinder blocks. He stated that 305 cinder blocks are no longer used and the comparable material would be too costly. He stated 306
that they believe this is the best avenue to investing and improving the current facilities. He 307
confirmed that they would be in agreement with additional screening, should that be 308 suggested. He stated that the maintenance building is not intended for public use and will 309
only be used by employees. 310 311 Williams opened the public hearing. 312
313 No comments made. 314
315
Williams closed the public hearing. 316
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317
Albers stated that he would like to see additional screening for the folks to the south. 318 319
White echoed the comments regarding screening. 320
321 Williams stated that originally he had concerns with the metal skin but noted that his 322
concerned have been resolved with the additional screening and comments from the 323
applicant. He asked for additional information regarding storm water management. 324 325
Sparks stated that a condition could be made that the applicant address the comments of the 326 City Engineer. 327 328
Motion by White, seconded by Foote, to recommend approval of the Planned Unit 329 Development General Plan, Conditional Use Permit, and Site Plan Review to construct three 330
accessory structures on the golf course subject to the conditions noted in the staff report and 331
with the additional condition of additional landscape screening for the maintenance building. 332 Motion approved unanimously. (Absent: Nolan and Reid; Recused: Murrin) 333
334
Murrin rejoined the Commission. 335 336
8. Todd Monger – 1272 Homestead Trail – Variance from 150 Foot Setback Requirements 337
for an Animal Structure on Rural Residential Zoned Property 338 339 Finke presented a request from Todd Monger for a variance from the 150 foot setback 340
requirement for an animal structure on rural residential zoned property. He stated that the 341 family would like to have miniature goats and potentially chickens. He stated that there is no 342
area on the site that would meet the required setback because of the shape and topography of 343 the site. He stated that as setup by Code, a lot of this size would be allowed to have animals 344 but would not be able to have anywhere to house them. He stated that an additional condition 345
could be made limiting the number of animals allowed. He identified the proposed location 346 for the animal structure. He stated that the triangular shape of the lot is unique when 347
considering this request. He stated that there is another zoning district area within the City 348
where the setback for animal structures was reduced to 75 feet, with a limitation on the 349 number on allowed animals. He stated that perhaps the Commission should also discuss the 350
inconsistency within the Code, which would allow animals but not animal structures on lots 351
of this size. He stated that staff finds this variance request reasonable. 352 353
Williams confirmed that notice was sent to the neighboring land owners. 354
355 Todd Monger, 1272 Homestead Trail, stated that his family moved to Medina a few years ago 356
and love the rural community. He stated that his family read an article where goats are used 357
in buckthorn removal and are interested in trying that. He stated that his neighbors are also in 358 support of the request as they have buckthorn they would like removed as well. 359
360
Albers questioned whether the goats would be left to roam the property. 361 362
Monger stated that there would be a penned area near the structure. He stated that when 363 using the goats for buckthorn removal they would be tethered or penned. 364 365
Murrin questioned the number of animals on the property currently. 366 367
Monger replied that they have six chickens and two cats. He stated that the chickens are kept 368
in a chicken tractor, which moves around the yard for fertilization. He stated that his family 369
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has moved to a more organic process since moving to Medina. He confirmed that the goats 370
would be strictly used as pets and for buckthorn removal, with potential for 4H. 371 372
Williams opened the public hearing. 373
374 No comments made. 375
376
Williams closed the public hearing. 377 378
White commented that a limit should be placed on the number of animals. 379 380 Motion by Murrin, seconded by Foote, to recommend approval of the variance based upon 381
the findings noted in the staff report and subject to the conditions recommended by staff, with 382 the requirements that the animal limit be set to .3. Motion approved unanimously. (Absent: 383
Nolan and Reid) 384
385 White stated that she believed the animal ordinance should be considered in the future. 386
387
Williams also agreed that the use of metal for accessory structures should be discussed by the 388 Commission in the future. 389
390
9. Council Meeting Schedule 391 392 Finke advised that the Council will be meeting the following Tuesday, April 21st. 393
394 Murrin stated that she could attend the meeting. 395
396 10. Adjourn 397 398
Motion by Murrin, seconded by White, to adjourn the meeting at 9:08 p.m. Motion carried 399 unanimously. 400
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