HomeMy Public PortalAboutExhibit A Scope of Services_TOT_2NDN
EXHIBIT “A”
TOWN OF TRUCKEE
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PLACER COUNTY
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DEPARTMENT OF
PUBLIC WORKS¶
WATER QUALITY MONITORING PLAN FOR
STORMWATER QUALITY DIVISION¶
THE TRUCKEE RIVER WATERSHED
SCOPE OF SERVICES
I.Project Background The
Lahontan Regional Water Quality Control Board (Lahontan) recently
designated the Town of Truckee (Town) for coverage under the National Pollutant Discharge Elimination
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County’s
System (NPDES) Phase 2 municipal permitting program. Placer County has also been designated for
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portion of the Truckee River
Watershed
NPDES Permit coverage; both agencies are working together to define consistent and compatible water
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quality programs. Lahontan is requiring comprehensive water quality monitoring within the designated The Town of Truckee
permit area, as described in their July 3, 2007 letter to the Town of Truckee. The Town has prepared a
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March 9
Stormwater Management Program (SWMP) which was submitted to the Lahontan Regional Board on
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Placer County
December 14, 2007. The subject comprehensive water quality monitoring plan is due to Lahontan by
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County
July 1, 2008 in final form.
II.Project Description
To provide a comprehensive water quality monitoring plan, budget and
implementation schedule for that portion of the Truckee River watershed area within the Town of
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Placer County
Truckee.
III. Items of Work
The TOWN contracts with the CONSULTANT to provide all required services
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COUNTY
necessary to prepare a final Water Quality Monitoring Plan, budget and implementation schedule for
the Truckee River Watershed in Town limits.
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Placer County
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.
Services shall include the following tasks:
Task 1. Development of Monitoring Plan Schedule
The Consultant will prepare the proposed schedule, meeting dates and detailed work plan for developing the
Truckee River Water Quality Monitoring Plan (WQMP). The schedule will incorporate appropriate review time of
draft documents, collection, compilation and response to comments, and revisions to the draft and submittal of the
final report by the deliverable date set by Lahontan. Review schedules shall include appropriate review times
(minimum of two weeks) to ensure quality stakeholders’ participation in review. The schedule development will
include preparation, travel and attendance of one project kick-off meeting with the core group followed by one
meeting with the core group and representatives from Lahontan (the extended core group) to refine expectations,
milestones and other important details of the Monitoring Plan. The Consultant shall develop a final schedule
showing the anticipated timing of events in order to develop a comprehensive WQMP. The Plan itself will contain a
separate schedule documenting the plan’s anticipated implementation process.
Deliverable: The Consultant shall provide a document (1 hard copy and electronic version in Microsoft Word
format) showing the scheduling of activities and meetings in order to develop a WQMP. The draft schedule will be
delivered within 2 weeks of the Notice to Proceed.
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Task 2. Meeting, Workshops and Stakeholder Coordination
“WQ Monitoring Plan for Truckee River Watershed”"
Exhibit “A” – Page 1 of 5
The stakeholder involvement in this project will be an process that encourages stakeholder review and comment at
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open
key milestones. Stakeholders will be provided with materials, information, and strategies produced by the core
group to review and provide comments. The integration of comments will be collectively determined by the core
group. The Consultant will organize and conduct two larger stakeholder meetings/forums or workshops that will
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one
include relevant public agencies, Town staff, landowners, and other interested stakeholders to present the core
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two
groups approach, findings and products. One will be conducted following the release of the 90% plan, the
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scheduling of the second will be determined at a later date. The key results and action items gleaned from the
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meetings will be summarized by the Consultant. Meetings will be publicized in advance by e-mail from a list
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compiled jointly by Town staff and the Consultant. The Consultant shall organize and facilitate meetings as
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required. The Consultant shall document comments from stakeholders in table format and make recommendations County
regarding the monitoring plan scope. The Consultant will prepare for, attend, and briefly summarize in table format
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(
up to 6 core and/or extended core meetings in either Auburn or Truckee (these are in addition to the meetings
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)
scheduled in Task 1).
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County
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Deliverable The Consultant shall provide a document (1 hard copy and electronic version in Microsoft Word format)
which shows a list (in Microsoft Excel format) of anticipated meetings, schedule, participants, and important topics of
discussion
Task 3. Research and Development of Scope Requirements.
There is currently a number of independent surface water quality monitoring project’s at various stages within the
Truckee River Basin (area as defined by the site map included in the RFP). Many of the local entities have
regulatory requirements to meet TMDLs, Stormwater Management Plans (SWMP), NPDES permits, or other
reporting needs. The Consultant will provide both the technical integration skills and stakeholder coordination
necessary to develop a cost-effective, representative and reliable water quality monitoring plan to meet all of the
collective agency, natural resource and regulatory objectives. The Consultant will assist with the development of
clear goals and objectives for the Truckee River Monitoring Plan within the Town of Truckee jurisdiction. The
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Placer County
goals and objectives will be framed within the key regulatory and stakeholder aspects researched and identified. The
scope will satisfy the regulatory requirements of NPDES permits and SWMP objectives. The Consultant will then
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,
develop a conceptual approach to the technical aspects of the plan that will best achieve all of the key client,
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, the Martis Valley Community
regulatory and stakeholder goals. The efforts above will be consolidated and synthesized into a Draft Scope
Plan and the Squaw Valley TMDL
Requirements document. The document will formulate the structure of the monitoring plan and provide critical high
level text to later be incorporated directly into the final Monitoring Plan. The draft scope requirements may be
presented at one of the 2 stakeholder meetings, as to be determined in Task 1.
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3
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Deliverable: The Consultant shall develop a Draft Scope Requirements document for the Town of Truckee (1 hard
copy and electronic version in Microsoft Word Format) and distribute draft copies to stakeholders (either
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Placer County
electronically or hard copies) as determined in Task 1. Comments from stakeholders shall be documented by the
Consultant and reviewed with the Town. A final scope document will be developed by the Consultant with input
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Placer County
from County and Town staff. The final scope shall be distributed by the Consultant to stakeholders after Town of
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Placer County
Truckee approval. It shall be delivered in the same manner as the draft scope. The scope shall be presented in easy
to understand vocabulary and organized in distinct labeled sections for each of its topics and requirements.
Task 4. Documentation of Preferred Monitoring Methods, Procedures and Protocols
The Consultant will build upon the Monitoring Plan Goals and Objectives compiled in Task 3 through the
collection, review and interpretation of ongoing and previous water quality projects and programs in the Truckee
River Basin. The technical approach document will be generated for direct insertion into the WQMP and will
include all necessary details to implement and maintain the water quality observations and condition tracking of the
Truckee River Basin. The Technical Approach document, once completed, will contain all data collection, data
“WQ Monitoring Plan for Truckee River Watershed”"
Exhibit “A” – Page 2 of 5
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management and data reporting details necessary to implement the Monitoring Plan and meet the goals and
objective of the overall effort.
The key subtasks of Tasks 4 are:
A. Review and synthesize past and existing water quality monitoring efforts. The Consultant will compile, interpret
and summarize appropriate existing and future stormwater monitoring requirements spatially throughout the Town
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all
of Truckee jurisdictions. The Consultant team will likely use GIS to simply communicate the collective spatial
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County of Placer
relationships and monitoring needs to the stakeholders and to assist with the WQMP strategy.
B. Consultant will review the existing efforts from an integration framework to identify value, compatibility, cost,
etc. of existing water quality monitoring efforts and realistic incorporation into overall conceptual technical
approach. All efforts will be made to build upon any existing and ongoing valuable water quality monitoring
efforts.
C. Use of existing information and professional technical understanding, the Consultant will select and document
appropriate pollutants of concern, protocols, techniques, methods, sampling intervals and data collection locations.
The recommended approach to future data management will be developed. In addition a clear QA/QC program will
be devised and included in the plan. The WQMP will include recommendations on the level of expertise required to
implement the sampling program. Some field tasks, for example, can be accomplished by technicians, but close
supervision by trained professionals will be required. Formats and frequency for reporting will be specified.
Reports must include discussion and recommendations that place the results in a larger context, not just a summary
table and comparison of averages with defined water quality standards.
D. Review and evaluate the recommended technical approach and revise as necessary until the Consultant can
clearly demonstrate direct link between regulatory requirements, stakeholder priorities and technical approach.
E. Draft Technical Approach.
F. Final Technical Approach.
Deliverables: All of the above will be integrated into the Draft Technical Approach to be delivered to the core,
extended core and/or stakeholders as determined by Task 1. Final technical approach will incorporate comments
and feedback as necessary. The final technical approach will serve as a direct input into key chapters of the
Monitoring Plan document (Task 5). A section of the final technical approach can be extracted from the Monitoring
Plan and portions will serve as the detailed Sampling Plan for future field personnel, providing a simple outline of
all station data collection, data management, instrument maintenance, troubleshooting and other relevant details to
ensure proper procedures are taken.
Task 5. Monitoring Plan and Implementation Schedule.
All of the above components will be integrated into the Truckee River Monitoring Plan for the jurisdictions under
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Placer County
the Town. The following subtasks will be completed in addition to Tasks 1-4 to meet the final requirements of the
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detailed
comprehensive monitoring plan.
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.
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A current regulatory
A. Create a description of the stormwater drainage system that will meet the regulatory requirements by the
requirement by Lahontan RWQCB is a
Lahontan RWQCB. In order to create an informed and comprehensive WQMP, the Consultants will review and
“detailed description of the stormwater
evaluate the existing surface water mapping information available at the Town. The Consultant will use a drainage system”
minimum level of field observations and existing GPS mapping of key outfall spatial locations and stormwater
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County
routing structures to select and design the monitoring plan. A GIS map will be developed by the Consultant of the
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moderate
“WQ Monitoring Plan for Truckee River Watershed”"
Exhibit “A” – Page 3 of 5
surface water routing map. The GIS map will delineate the catchment of the selected monitoring stations, high level
observations of surface water routing and the locations of key outfalls as identified in the field.
B. Identification of significant source areas.
The Consultant will rely on existing SWMP, TMDL, source assessments and other documentation to identify
priority source areas. Likely the priority areas will include areas of intense human development and disturbance and
future areas of high development and can be easily identified and generally delineated on a GIS map. Additional
information may be solicited by the client, regulators and/or stakeholders to identify key sources. Consultant may
review existing maps and/or aerial photographs to describe and identify any additional source areas.
C. Environmental and permitting requirements.
Installing stream sampling and measuring equipment may require permits as well as a CEQA negative declaration.
Landowner permission will be required for access. Agencies involved could include the
California Department of Fish & Game, the Army Corps of Engineers, the U.S. Forest Service, and the Regional
Water Quality Control Board. The Consultant will compile a list of contacts for sites that may require permits and
approvals and identify action items for the Town.
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County
D. Implementation schedule and budget estimate.
The Consultant will devise an implementation schedule for the monitoring plan to meet the permitting, reporting and
milestone requirements and will take account of the time needed for agreements, permits, easement acquisition, etc.
The Consultant will provide cost estimates for initial implementation costs, including equipment, installation and
consulting costs to implement the monitoring. Annual costs to implement, maintain and manage the data and
produce reports will be estimated. Maintenance costs and potential replacement of damaged or stolen equipment
will be factored into the budgets for implementation.
E. Fiscal Analysis.
The Consultant will develop estimates of long-term program costs expected over a 15 year period. These will
include costs for permitting, environmental documents, capital costs, labor, easements, and equipment maintenance
and replacement. The budget will consider inflation and will develop a calculation to provide costs in today’s
dollars and incremental inflation for the 15 year period of the project.
F. 50% level Monitoring Plan
G. 90% level Monitoring Plan
H. Final Truckee River Watershed Monitoring Plan: Town of Truckee
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Placer County
Deliverables:
All of the above efforts will be integrated to form the Truckee River Monitoring Plan, which will include the
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the
Truckee River Basin within the Town of Truckee. The Consultant will circulate drafts at the 50% (core and
extended core) and 90% level, and revise based on submitted comments, meetings etc. There will likely be a
public/stakeholder meeting after the 90% submittal to discuss the draft plan, comments submitted and proposed
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revisions as outlined in Task 1. Comments on the 90% submittal will be discussed with core staff to determine
which are most appropriate to integrate into the final product. The schedule of deliverables will be met by the
The Consultant shall provide (one hard copy and electronic version in
Consultant as outlined in Task 1.
Microsoft Word Format) a document which represents a 15-year timeline of the fiscal requirements as well as
the final monitoring program. The timeline’s beginning point shall be the initiation of this contract award and
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the
shall include the cost of this contract.
Task 6. Project Management
“WQ Monitoring Plan for Truckee River Watershed”"
Exhibit “A” – Page 4 of 5
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The consultant will conduct ongoing project management activities necessary to complete the outlined tasks 1-
5 above.
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“WQ Monitoring Plan for Truckee River Watershed”"
Exhibit “A” – Page 5 of 5