The URL can be used to link to this page

Home My Public Portal About11-06-2023 Village Board Minutes (4/90//04(1--1-- 1l/OD/ o 3 VILLAGE OF PLAINFIELD MEETING MINUTES NOVEMBER 6, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, T.RUANE, B.WOJOWSKI, M.BONUCHI, R.KIEFER AND C.LARSON. BOARD ABSENT: P.KALKANIS. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL,PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Kalkanis was absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis commented on rumors on social media. Chief Miller stated that the rumors are unsubstantiated. TRUSTEES COMMENTS Trustee Larson: • Commented on the Spooktacular event and thanked everyone involved. • Commented on help for families in need and encouraged people to donate. PUBLIC COMMENTS (3-5 minutes) No comments. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Bonuchi moved to amend the Agenda to remove Item#13 —Downtown Architectural Design Standards. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, no; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, no; Argoudelis, yes. 4 yes, 2 no, 1 absent. Motion carried. Trustee Bonuchi moved to approve the amended Agenda. Second by Trustee Kalkanis. Vote by roll call. Ruane, yes; Wojowski, yes;Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson,yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Ruane moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting and Executive Session held on October 16, 2023. b) Bills Paid and Bills Payable Reports for November 6, 2023. c) Approval of the legal fees for services rendered by Dunn, Martin & Miller, Ltd. for the 143rd Street East Extension for June 2023 through August 2023 totaling $44,858.82. Second by Trustee Wojowski. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes—November 6, 2023 Page 2 3) TRACY,JOHNSON & WILSON Trustee Wojowski moved to authorize payment to Tracy, Johnson & Wilson in the amount of $2,418.00. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer,yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) JOLIET BOUNDARY AGREEMENT Trustee Wojowski moved to approve Ordinance No. 3620, an ordinance granting approval of the proposed amendment to an intergovernmental cooperative planning agreement and boundary agreement between the Village of Plainfield and the City of Joliet. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 5) RIVERSTONE (CASE NUMBER 2024-090123.FP) Trustee Wojowski moved to open a Public Hearing regarding the proposed establishment of Special Service Area Number 47, for the Riverstone Subdivision, in the Village of Plainfield. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Kiefer moved to direct the Village Attorney to prepare an ordinance establishing the special service area. Second by Trustee Larson. Vote by roll call. Ruane, yes;Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson,yes. 5 yes, 0 no, 1 absent. Motion carried. 6) 25919 W. CANYON BLVD.VARIANCE (CASE NO. 2027-092223.VAR) Trustee Wojowski moved to approve Ordinance No. 3621, granting approval of variance requests to permit a pool with paver surround encroaching in the corner side yard and a 5-foot closed, private fence in the corner side yard for the property located at 25919 W. Canyon Boulevard, contingent on the stipulations in the staff report. Second by Trustee Kiefer. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 7) 15025 S. ILLINOIS ST. SPECIAL USE (CASE NO. 2026-091523.SU) Trustee Bonuchi moved to approve Ordinance No. 3622, approving a special use permit for a drive- up window operation for the property located at 15025 S. Illinois St., contingent on the stipulations in the staff report. Second by Trustee Kiefer. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 8) 23819 W. LOCKPORT STREET LANDMARK DESIGNATION (CASE NUMBER 2007-042523.HPC) Trustee Ruane moved to approve Ordinance No. 3623, granting local landmark designation for the property commonly known as 23819 W. Lockport St.,based on criteria(d), (f) and (j) of the Historic Preservation Ordinance, with a period of significance of 1939-1940. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes;Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes—November 6,2023 Page 3 9) UPDIKE FARM ANNEXATION AGREEMENT AMENDMENT (CASE NUMBER 2029-101223.AAA) Trustee Kiefer moved to open a Public Hearing regarding the proposed first amendment to the annexation agreement for the property commonly known as the Updike Farm (Kendall County PIN 06-01-400-003). Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Kiefer moved to approve Ordinance No. 3624, an Ordinance Authorizing the Execution of an Amendment to Annexation Agreement between the Village of Plainfield, Illinois and Chicago Trust Company, successor to Wayne Hummer Company as Trustee under Trust Agreement dated May 16, 2007, known as Trust No. HBT-2398. Second by Trustee Larson. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. 10) LOCKLEY PARK (CASE NUMBER 2023-082523.SU/PP/SPR) Jon Proulx stated that the developer, M/I Homes of Chicago, is seeking approval of a special use for planned development to permit up to 168 townhornes on approximately 38 acres of vacant agricultural land located at the southeast corner of 143rd Street and Steiner Road. The applicant is also seeking approval of the corresponding site plan review and preliminary plat. The subject property was originally annexed in 2004 as Pod 12 of a larger, 673-acre development known as the McMicken Assemblage. The subject property is currently zoned R-1 PUD to allow a townhorne development of up to 252 units, pursuant to the previously executed annexation agreement. Representatives of M/I Homes gave a presentation highlighting the project. A general discussion ensued. Trustees expressed concern regarding no basements and lot 48. Representatives of the applicant stated that they will take the Board comments into consideration and bring back an updated plan. Trustee Bonuchi moved to table to the November 20, 2023 Village Board Meeting. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson,yes. 5 yes, 0 no, 1 absent. Motion carried. 11) 2024 KNIGHTS OF COLUMBUS/ST.MARY IMMACULATE PARISH KIDS 1 MILE RUN & 5K RUN/WALK Trustee Bonuchi moved to approve the Knights of Columbus/St. Mary Immaculate Parish Kids 1 Mile Run & 5K Run/Walk and associated road closures to be held on Saturday, April 20, 2024 at 7:30 a.m. Second by Trustee Wojowski. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer,yes; Larson,yes. 5 yes, 0 no, 1 absent. Motion carried. 12) YEAR 2023 TAX LEVY Trustee Larson moved to acknowledge the preliminary estimate of the 2023 tax levy in the amount of $9,431,500.00. Second by Trustee Kiefer. Vote by roll call. Ruane, yes;Wojowski, no; Bonuchi, yes; Kalkanis, absent; Kiefer,yes; Larson, yes. 4 yes, 1 no, 1 absent. Motion carried. 13) DOWNTOWN ARCHITECTURAL DESIGN STANDARDS —REMOVED FROM THE AGENDA Village of Plainfield Meeting Minutes—November 6,2023 Page 4 ADMINISTRATOR'S REPORT Administrator Blakemore stated that staff is currently working on the Budget and also thanked staff for the 143rd Street corridor. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT Trustee Bonuchi moved to authorize the Village President to execute the Work Order with Baxter& Woodman for Program Management Services needed for the 143rd Street Corridor at a total cost not to exceed $180,890.00. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski,yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Ruane moved to authorize the Village President to execute the Intergovernmental Agreement between the Regional Transit Authority (RTA) and Village of Plainfield regarding completion of the 143rd Street Shared-Use Path from Van Dyke Road to Wallin Drive. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Larson moved to authorize the Village President to execute the proposal for the replacement of two gates, including openers and related equipment, at the Public Works Facility by Alliance Fence Corp. in the amount of$52,650.00, plus a$5,000.00 contingency for potential unknown issues, for a total not-to-exceed amount of$57,650.00. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Ruane moved to approve the purchase of the Advance 7765 Rider Sweeper/Scrubber unit from Atlas Toyota Material Handling Company in the amount of$77,600.00. Second by Trustee Larson. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to authorize the Village President to award the 143rd Street West Extension contract to Austin Tyler Construction, the lowest responsible bidder, in an amount not to exceed $10,443,768.42. Second by Trustee Bonuchi. Vote by roll call. Ruane,yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to authorize the Village President to execute the Work Order with Baxter & Woodman for the construction engineering services needed for the 143rd Street West Extension Project at a total cost not to exceed$730,088.00. Second by Trustee Bonuchi. Vote by roll call. Village of Plainfield Meeting Minutes—November 6,2023 Page 5 Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Bonuchi moved to authorize the payment of$8,000,000.00 to the Will County Treasurer as, and for, Preliminary Just Compensation for the property at 14203 S. IL Route 59, identified as parcel 1NN0004 within PIN 06-03-03-300-015, and to authorize the Village Administrator to execute all related documents. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes,0 no, 1 absent. Motion carried. Trustee Larson moved to authorize payment of relocation costs to affected customers of CubeSmart in accordance with the regulations of the Uniform Relocation Assistance and Real Properties Act. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Bonuchi moved to approve an additional payment of$16,632.26 in eligible reimbursable relocation costs to Mrs. Margaret Jeanette D'Arcy and to authorize the Village President to sign the Claim for Moving Expenses totaling $66,632.26 related to the acquisition of 14218 S. Naperville Road. Second by Trustee Wojowski. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, yes. 5 yes, 0 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT No Report. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. EXECUTIVE SESSION Trustee Bonuchi moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c)(5) to discuss property acquisition, not to reconvene. Second by Trustee Ruane. Vote by roll call. Ruane, yes; Wojowski, no; Bonuchi, yes; Kalkanis, absent; Kiefer, yes; Larson, no; Argoudelis, yes. 4 yes, 2 no, 1 absent. Motion carried. The meeting adjourned at 8:55 p.m. �Go . .,,d) Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—November 6,2023 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING NOVEMBER 6, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, T.RUANE, B.WOJOWSKI, M.BONUCHI, R.KIEFER AND C.LARSON. BOARD ABSENT: P.KALKANIS. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. RIVERSTONE (CASE NUMBER 2024-090123.FP) Mayor Argoudelis called the meeting to order at 7:11 p.m. Present roll call stands. Jon Proulx stated that the Village Board recently approved the final plat of subdivision for the Riverstone development, located south of 127th Street and west of the DuPage River. Consistent with the Village's policy of requiring dormant special service areas to be established to provide a safety net or insurance policy to provide for maintenance of common areas in the event the subdivision's homeowners' association fails to maintain these areas, staff has published the requisite notice of public hearing for the November 6, 2023 meeting of the Village President and Board of Trustees. At the upcoming meeting, staff is requesting that the Village Board hold the public hearing and direct the Village Attorney to prepare the necessary ordinance to establish the Special Service Area. Staff would then bring forward the ordinance for approval once M/I Homes, the proposed builder/developer of Riverstone, has closed on its acquisition of the property. There were no public comments. Trustee Bonuchi moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:15 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—November 6,2023 Page 7 VILLAGE OF PLAINFIELD PUBLIC HEARING NOVEMBER 6, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, T.RUANE, B.WOJOWSKI, M.BONUCHI, R.KIEFER AND C.LARSON. BOARD ABSENT: P.KALKANIS. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. UPDIKE FARM ANNEXATION AGREEMENT AMENDMENT (CASE NUMBER 2029- 101223.AAA) Mayor Argoudelis called the meeting to order at 7:26 p.m. Present roll call stands. Jon Proulx stated that the Village of Plainfield is the applicant on behalf of the property owners of what is commonly known as the Updike Farm, located generally at the northeast corner of Ridge Road and future 143rd Street,on this proposed annexation agreement amendment.The purpose of the amendment is to document and align provisions of the annexation agreement with the terms to which the Village and property owners have previously agreed via easement documents with respect to right of way dedication for 143rd Street and the Village's impending construction of the 143rd Street west extension. There were no public comments. Trustee Bonuchi moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:30 p.m. Michelle Gibas, Village Clerk