HomeMy Public PortalAbout2006-007~ e
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RESOLUTION NO. 2006.007
A RESOLUTION OF THE LYNWOOD REDEVELOPMENT AGENCY OF THE
CITY OF LYNWOOD AUTHORIZING APPROPRIATION TO IMPLEMENT A
RECORDS RETENTION PROGRAM AND APPROVING THE RETENTION
SCHEDULE FOR AGENCY RECORDS
WHEREAS, the Lynwood Redevelopment Agency recognizes that the
residents of Lynwood have a right to expect, and the city has an obligation to
foster, efficient and cost-effective government and further recognizes the central
importance of city records in the lives of its residents; and
WHEREAS, it is necessary for the efficient operation of the Agency to
follow a procedure for the retention of vital City and Agency documents and other
records in accordance with Federal and State regulations;
WHEREAS, a sound records management program improves customer
service, complies with legal, administrative and fiscal retention requirements,
protects vital records, identifies records with research or historical value,
increases efficiency in information retrieval, and provides a legal foundation for
how an agency conducts its daily mission; and
WHEREAS, Section 34090 et seq. of the Government code of the State of
California provides a procedure whereby any City or Agency record which has
served its purpose and is no longer required may be destroyed; and
WHEREAS, Senate Bill 742, codified as section 12239 of the California
Government Code, approved by the State of California required the Secretary of
State to establish, publish; update and maintain on a permanent basis guidelines
for local government records retention; and
WHEREAS, Secretary of State's Local Government Records Management
Guidelines were used in the preparation of the City of Lynwood's Records
Management Policy and Records Retention Schedule; and
WHEREAS, a Records Retention Schedule formalizes the retention and
disposition of the agency's records; establishes the agency's "normal course of
doing business" and certifies the life, care and disposition of all agency records.
NOW, THEREFORE the Lynwood Redevelopment Agency does hereby
find, determine, order and resolve as follows:
Section 1: That the Lynwood Redevelopment Agency adopts the
records retention schedule of Agency records as set forth in the City's Records
Retention Schedule.
Section 2: That the Lynwood Redevelopment Agency authorizes the
appropriation of $20,500 from the unappropriated redevelopment fund to
implement a records management program in partnership with the City of
Lynwood which will includes the hiring of an Administrative Analyst I position.
Section 3: The Secretary shall certify to the passage and adoption of
this resolution.
PASSED, APPROVED and ADOPTED this 7th day of February 2006.
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TICIA VASQUEZ, air
ATTEST:
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ANDREA L. HOOPER
Secretary
N. ENU`E ~MARTI
Exec tive Director
APPROVED~S~O FORM:
RON WILSON
AGENCY COUNSEL
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
LORRY'H.E PE
ASSISTANT CITY MANAGER
ss
I, the undersigned, Secretary of the Lynwood Redevelopment Agency,
do hereby certify that the above and foregoing resolution was duly adopted by
the Board Members of said Agency at a regular meeting thereof held in the City
Hall of City of Lynwood on FEBRUARY 7th 2006, and passed
by the following vote:
AYES: COUNCILMEN BYRD, JOHNSON, PEDROZA, SANTILLAN AND VASQUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
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Andrea L. Hooper, Secretary
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STATE OF CALIFORNIA )
ss.
COUNTY OF LOS ANGELES )
I, the undersigned Secretary of the Lynwood Redevelopment Agency, and
City Clerk of the City Council of City of Lynwood, do hereby certify that the above
and forgoing is a full, true and correct copy of Resolution No. 2006.007
on file in my office and that said resolution was adopted on the date and by the
vote therein stated.
Dated this 7th day of FFRRIIARY 2006
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Andrea L. Hooper, Secretary