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Home My Public Portal About2016-02-24 packet NOTICE OF MEETING AND TENTATIVE AGENDA' 1a6 Oil OP 16fFfga9 b ;o;::e�y%. 10 k ifin `a City of Jefferson Cultural Arts Commission Regular Meeting Wednesday,February 24,2016—5:00 PM City Hall,320 E.McCarty Street—Boone-Bancroft Conference Room TENTATIVE AGENDA 1. Call to Order a. Introduction of New Member 2. Approval of Agenda 3. Approval of Minutes from November 18, 2015 4. Old Business a. Missouri Arts Council b. City Hall Sidewalk Plaque Project 5. Foundation Report 6. Committee Reports (Education, Marketing&Administration) 7. Dates to Remember a. Next Meeting, March 23, 2016 8. Adjourn 'Individuals should contact the ADA Coordinator at(573)634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow 3 business days to process the request. Please call 573-634-6410 with questions regarding this agenda. City of Jefferson Cultural Arts Commission Minutes Wednesday, November 18, 2015 Boone/Bancroft Conference Room —John G. Christy Municipal Building 320 E. McCarty Street COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Lisa Chastain 6 of 10 Don Govang 10 of 10 Erin Graham 1 of 10 Gara Loskill 3 of 10 Suzanne Luther 6 of 10 Sarah Nichols 4 of 10 Casey Osterkamp 6 of 10 Taryn Prewitt 7 of 10 Lara Underwood 8 of 10 Zak Wilson 7 of 10 COMMISSION MEMBERS ABSENT N/A STAFF PRESENT Jayme Abbott, Neighborhood Services Coordinator Janice McMillan, Director of Planning and Protective Services GUEST PRESENT Jeff Boyer, Capitol Arts Call to Order: Meeting was called to order at 5:46 PM by Chairperson Zak Wilson. Erin Graham was introduced and welcomed as a new member of the Cultural Arts Commission. New Business: The mini-grant applications were considered first since guest was present. Jeff Boyer from Capitol Arts presented a Snap Chat filter design that is part of a funding request. There was discussion about the project and its relationship to the CAC mission of promoting the Arts. The funding request for Capitol City Cinema was brought into the conversation. Lara moved and Casey seconded approval of up to $500 for posters and publicity for Capital Arts project. The motion carried on a voice vote. Zak moved and Lara seconded to fund Capitol City Cinema up to $250 for social or traditional media to advertise. The motion carried on a voice vote. Approval of Minutes: Lara moved and Suzanne seconded approval of the October minutes. The motion carried on a voice vote. Election of Officers: The new officers for 2016 are: Zak Wilson, Chair, Lara Underwood, Vice Chair, and Don Govang, Secretary. Candidates were elected by acclamation. Casey moved and Zak seconded that the 2016 commission meeting time be the fourth Wednesday of each month at 5:00 P.M. The motion carried on a voice vote. MAC Grant: Lara moved and Don seconded the approval of the application for M.A.C. off year funding. The motion carried on a voice vote. Jayme explained a decision from the Missouri Arts Council that some grant-listed projects we have funded are no longer approved. They can, however be used as match. Our R.F.P. has only gotten one bid. Zak said the Administration Committee will look into the challenge and report back to the Commission as a whole. The Foundation Report: The fountain of hope project will proceed, rather than wait for more tile sales. Tiles will continue Adjourn: After announcements, Zak adjourned the meeting at 7:03 PM. Cultural Arts Commission Fiscal Year End: 10/31 Project Check Date Check# RFF Amount Balance Notes $ 8,000.00 Capitol City Cinema 12/14/2015 49582 $ 400.00 $ 7,600.00 Capital City Council on Arts 1/12/2016 49988 $ 285.00 $ 7,315.00 Mini Grant Snap Chat $ - $ 7,315.00 Balance Projects with Obligated Funds Amount Notes Capital Arts $ 950.00 MAC Grant Project- "Celebrity Art Show or Studio Crawl" Capitol City Cinema $ 100.00 MAC Grant Project- Kids Film Festival Daily Plan-It $ 550.00 MAC Grant Project- Friday Night Art Stroll Etta Miller Performing Arts $ 1,000.00 MAC Grant Project-Gallery Upgrade HALO $ 300.00 MAC Grant Project-Artist Residency Capitol City Cinema $ 250.00 Mini Grant-Social Media Presence $ 3,150.00 Current Budget Balance $ 7,315.00 Funds Obligated $ 3,150.00 Amount Available $ 4,165.00 General Ledger 4%Q9-".11-% /..- ' e�AJ=?�� CITY OF JEFFERSON Budget Status gtiiiu10i0 . �: User jabbott : JOHN G. CHRISTY MUNICIPAL BUILDING V ! 320 E McCarty St 111 it Printed: 1222016- 8:17 Ant I44 . -c Jefferson City, MO 65101-3193 Period: 1 to 4.2016 -�'+"--- Account Number Description Budget Amount Period Amount 17D Amount ITD Vat. Encumbered Amount Available %Available Fund 10 General Fund Dept 10-185 Non-Departmental E30 Other Operating Expenses 10-185-550040 Public Art 11.930.00 685.00 685.00 11 245.00 0.00 11.245.00 94.26 E30 Sub Totals: 11.93000 685.00 685.00 11.24500 0.00 11245.00 94.26 Expense Sub Totals: 11.930.00 685.00 685.00 11.24500 0.00 11145.00 94.26 Dept 185 Sub Totals: 11.93000 685.00 685.00 11 245.00 0.00 Fund Revenue Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund Expense Sub Totals: 11.930.00 685.00 685.00 11.24500 0.00 11.24500 94.26 Fund 10 Sub Totals: 11.930.00 685.00 685.00 11245.00 0.00 Revenue Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Totals: 11.93000 685.00 685.00 11 245.00 0.00 11 245.00 94.26 Report Totals: 11.930.00[1 685.00 685.00 11 245.00 0.00 jabbott City returned MAC grant in amount of$3,930. Budget amount is actually$8,000 GL-Budget Status(2222016- 8:17 AM) Page 1 to IF 1 f General Ledger �eE ®f4POy --°�� tx 3 CITY OF JEFFERSON Chart of Accounts Maintenance ® r_ � a_ w n iVli 1 II = JOHN G. CHRISTY MUNICIPAL BUILDING `.—T 320 E McCarty St C `_IA;1 Jefferson City, MO 65101-3193 User:jabbott Printed:02/22/2016- 8:37 AM JE Num JE Date Perio Yea DR Am CR Am Syste Description Last Batch U Proof List 528 12/17/201. 2 2011 $400.00 $0.00 AP MAC Grant Reimbursement-Capitol City Cinema-Nov&Dec 21 trector http://ssi.net?action=report&object=netparams&id=0187991- 297 1/12/2016 3 2011 $285.00 $0.00 AP Reimbursement-Capital Arts-Cutural Arts Mini-Grant Program trector http://ssi.net?action=report&object=netparams&id=0189169E 172 2/8/2016 4 2011 $0.00 $350.00 AP Void 18730 csankey http://ssi.net?action=report&object=netparams&id=0190625c 204 2/8/2016 4 2011 $350.00 $0.00 AP reissue ck#48329-Music&dance camp reimbursement-MAC 1 trector http://ssi.net?action=report&object=netparams&id=0190626E General Ledger-Chart of Accounts Maintenance(02/22/2016- 8:37 AM) Page 1 of 1