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NOTICE OF MEETING AND TENTATIVE AGENDAi
City of Jefferson Cultural Arts Commission
Regular Meeting
Wednesday, February 24, 2016 ~ 5:00 PM
City Hall, 320 E. McCarty Street ~ Boone-Bancroft Conference Room
TENTATIVE AGENDA
1. Call to Order
a. Introduction of New Member
2. Approval of Agenda
3. Approval of Minutes from November 18, 2015
4. Old Business
a. Missouri Arts Council
b. City Hall Sidewalk Plaque Project
5. Foundation Report
6. Committee Reports (Education, Marketing & Administration)
7. Dates to Remember
a. Next Meeting, March 23, 2016
8. Adjourn
City of Jefferson Cultural Arts Commission Minutes
Wednesday, November 18, 2015
Boone/Bancroft Conference Room – John G. Christy Municipal Building
320 E. McCarty Street
COMMISSION MEMBERS PRESENT ATTENDANCE RECORD
Lisa Chastain 6 of 10
Don Govang 10 of 10
Erin Graham 1 of 10
Gara Loskill 3 of 10
Suzanne Luther 6 of 10
Sarah Nichols 4 of 10
Casey Osterkamp 6 of 10
Taryn Prewitt 7 of 10
Lara Underwood 8 of 10
Zak Wilson 7 of 10
COMMISSION MEMBERS ABSENT
N/A
STAFF PRESENT
Jayme Abbott, Neighborhood Services Coordinator
Janice McMillan, Director of Planning and Protective Services
GUEST PRESENT
Jeff Boyer, Capitol Arts
Call to Order:
Meeting was called to order at 5:46 PM by Chairperson Zak Wilson. Erin Graham was
introduced and welcomed as a new member of the Cultural Arts Commission.
New Business:
The mini-grant applications were considered first since guest was present.
Jeff Boyer from Capitol Arts presented a Snap Chat filter design that is part of a funding request.
There was discussion about the project and its relationship to the CAC mission of promoting the
Arts.
The funding request for Capitol City Cinema was brought into the conversation.
Lara moved and Casey seconded approval of up to $500 for posters and publicity for Capital
Arts project. The motion carried on a voice vote.
Zak moved and Lara seconded to fund Capitol City Cinema up to $250 for social or traditional
media to advertise. The motion carried on a voice vote.
Approval of Minutes:
Lara moved and Suzanne seconded approval of the October minutes. The motion carried on a
voice vote.
Election of Officers:
The new officers for 2016 are: Zak Wilson, Chair, Lara Underwood, Vice Chair, and Don
Govang, Secretary. Candidates were elected by acclamation.
Casey moved and Zak seconded that the 2016 commission meeting time be the fourth
Wednesday of each month at 5:00 P.M. The motion carried on a voice vote.
MAC Grant:
Lara moved and Don seconded the approval of the application for M.A.C. off year funding. The
motion carried on a voice vote.
Jayme explained a decision from the Missouri Arts Council that some grant-listed projects we
have funded are no longer approved. They can, however be used as match.
Our R.F.P. has only gotten one bid. Zak said the Administration Committee will look into the
challenge and report back to the Commission as a whole.
The Foundation Report:
The fountain of hope project will proceed, rather than wait for more tile sales. Tiles will continue
Adjourn:
After announcements, Zak adjourned the meeting at 7:03 PM.
Cultural Arts Commission
Fiscal Year End: 10/31
Project Check Date Check #RFF Amount Balance Notes
8,000.00$
Capitol City Cinema 12/14/2015 49582 400.00$ 7,600.00$
Capital City Council on Arts 1/12/2016 49988 285.00$ 7,315.00$ Mini Grant Snap Chat
HALO 3/16/2016 300.00$ 7,015.00$ MAC Grant Project - Artist Residency
Projects with Obligated Funds Amount
Capital Arts 950.00$ MAC Grant Project - "Celebrity Art Show or Studio Crawl"
Capitol City Cinema 100.00$ MAC Grant Project - Kids Film Festival
Daily Plan-It 550.00$ MAC Grant Project - Friday Night Art Stroll
Etta Miller Performing Arts 1,000.00$ MAC Grant Project - Gallery Upgrade
Capitol City Cinema 250.00$ Mini Grant - Social Media Presence
2,850.00$
7,015.00$
2,850.00$
4,165.00$
*Budget Reports show $10,945 available; which does not reflect returning $3,930 to MAC. [$10,945-$3,930 = $7,015.00)
Notes
Current Budget Balance
Funds Obligated
Amount Available
General Ledger
Budget Status
Printed:
User:jabbott
3/21/2016 - 10:26 AM
1 to 5, 2016Period:
Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available % Available
10 General FundFund
10-185 Non-DepartmentalDept
E30 Other Operating Expenses
985.0010-185-550040 Public Art 11,930.00 985.00 10,945.00 0.00 10,945.00 91.74
11,930.00 0.00 985.00 985.00 10,945.00 10,945.00 91.74E30 Sub Totals:
11,930.00 985.00 985.00 10,945.00 0.00 10,945.00 91.74Expense Sub Totals:
0.00Dept 185 Sub Totals: 985.00 985.00 10,945.00 11,930.00
Fund Revenue Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fund Expense Sub Totals: 985.00 985.00 10,945.00 10,945.00 91.74 11,930.00 0.00
Fund 10 Sub Totals: 0.00 985.00 985.00 10,945.00 11,930.00
11,930.00
0.00
0.00
Expense Totals:
Revenue Totals:
0.00
0.00
985.00
0.00
985.00
0.00
10,945.00
0.00
10,945.00
0.00
91.74
0.00
Report Totals: 11,930.00 985.00 985.00 10,945.00
GL-Budget Status (3/21/2016 - 10:26 AM)Page 1
General Ledger
User:
Printed:03/21/2016 - 10:17AM
jabbott
Detailed Trial Balance
01 to 05, 2016Period:
Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance
10 General Fund
EXPENSE
10-185 Non-Departmental
10-185-550040 Public Art 11,930.00
12/17/2015AP 2 528 18791 - Capitol City Cinema Ck# 49582 0.00 400.00
1/12/2016 AP 3 297 10640 - Capital City Council on the ArtsCk# 49988 0.00 285.00
2/8/2016 AP 4 172 Void 18730 Ck# 0 350.00 0.00
2/8/2016 AP 4 204 18730 - Music, Art and Dance Camp Ck# 50432 0.00 350.00
3/16/2016 AP 5 550 18716 - Halo Foundation Ck# 51036 0.00 300.00
10-185-550040 Totals: 11,930.00 0.00 985.00 350.00 1,335.00
10-185 EXPENSE Totals: 0.00 985.00 11,930.00 350.00 1,335.00
EXPENSE Totals: 0.00 985.00 11,930.00 350.00 1,335.00
10 Totals: 0.00 985.00-11,930.00 1,335.00 350.00
Report Totals: 0.00 985.00-11,930.00 350.00 1,335.00
GL - Detailed Trial Balance (03/21/2016 - 10:17 AM)Page 1