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Home My Public Portal About2016-07-26 packet NOTICE OF MEETING AND TENTATIVE AGENDA' 1a6 Oil OP 16fFfga9 b ;o;::e�y%. 10 k ifin `a City of Jefferson Cultural Arts Commission Regular Meeting Tuesday,July 26,2016—5:30 PM City Hall,320 E.McCarty Street—Boone-Bancroft Conference Room TENTATIVE AGENDA 1. Call to Order a. Introduction of New Members 2. Approval of Agenda 3. Approval of Minutes from November 18, 2015 4. New Business 5. Old Business a. Missouri Arts Council b. City Hall Sidewalk Plaque Project 6. Foundation Report 7. Dates to Remember a. Next Meeting, August 24, 2016 8. Adjourn 'Individuals should contact the ADA Coordinator at(573)634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow 3 business days to process the request. Please call 573-634-6410 with questions regarding this agenda. City of Jefferson Cultural Arts Commission Minutes Wednesday, November 18, 2015 Boone/Bancroft Conference Room —John G. Christy Municipal Building 320 E. McCarty Street COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Lisa Chastain 6 of 10 Don Govang 10 of 10 Erin Graham 1 of 10 Gara Loskill 3 of 10 Suzanne Luther 6 of 10 Sarah Nichols 4 of 10 Casey Osterkamp 6 of 10 Taryn Prewitt 7 of 10 Lara Underwood 8 of 10 Zak Wilson 7 of 10 COMMISSION MEMBERS ABSENT N/A STAFF PRESENT Jayme Abbott, Neighborhood Services Coordinator Janice McMillan, Director of Planning and Protective Services GUEST PRESENT Jeff Boyer, Capitol Arts Call to Order: Meeting was called to order at 5:46 PM by Chairperson Zak Wilson. Erin Graham was introduced and welcomed as a new member of the Cultural Arts Commission. New Business: The mini-grant applications were considered first since guest was present. Jeff Boyer from Capitol Arts presented a Snap Chat filter design that is part of a funding request. There was discussion about the project and its relationship to the CAC mission of promoting the Arts. The funding request for Capitol City Cinema was brought into the conversation. Lara moved and Casey seconded approval of up to $500 for posters and publicity for Capital Arts project. The motion carried on a voice vote. Zak moved and Lara seconded to fund Capitol City Cinema up to $250 for social or traditional media to advertise. The motion carried on a voice vote. Approval of Minutes: Lara moved and Suzanne seconded approval of the October minutes. The motion carried on a voice vote. Election of Officers: The new officers for 2016 are: Zak Wilson, Chair, Lara Underwood, Vice Chair, and Don Govang, Secretary. Candidates were elected by acclamation. Casey moved and Zak seconded that the 2016 commission meeting time be the fourth Wednesday of each month at 5:00 P.M. The motion carried on a voice vote. MAC Grant: Lara moved and Don seconded the approval of the application for M.A.C. off year funding. The motion carried on a voice vote. Jayme explained a decision from the Missouri Arts Council that some grant-listed projects we have funded are no longer approved. They can, however be used as match. Our R.F.P. has only gotten one bid. Zak said the Administration Committee will look into the challenge and report back to the Commission as a whole. The Foundation Report: The fountain of hope project will proceed, rather than wait for more tile sales. Tiles will continue Adjourn: After announcements, Zak adjourned the meeting at 7:03 PM. General Ledger ,,,,0*s„„ `F ' f,•f, «��\ ;1' .. CITY OF JEFFERSON Jr�- Budget Status _s F 1; lirCil �l_l, ? JOHN G. CHRISTY MUNICIPAL BUILDING User: jabbott 320 E McCarty St Printed: 7/25/2016- 8:38 AM ° -- Jefferson City, MO 65101-3193 M Period: 1 to 9,2016 .••. Account Number Description Budget Amount Period Amount YTD Amount YTD Var Encumbered Amount Available %Available Fund 10 General Fund Dept 10-185 Non-Departmental E30 Other Operating Expenses 10-185-550040 Public Art 11,930.00 985.00 985.00 10,945.00 0.00 10,945.00 91.74 E30 Sub Totals: 11,930.00 985.00 985.00 10,945.00 0.00 10,945.00 91.74 Expense Sub Totals: 11,930.00 985.00 985.00 10,945.00 0.00 10,945.00 91.74 Dept 185 Sub Totals: 11,930.00 985.00 985.00 10,945.00 0.00 Fund Revenue Sub Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Fund Expense Sub Totals: 11,930.00 985.00 985.00 10,945.00 0.00 10,945.00 91.74 Fund 10 Sub Totals: 11,930.00 985.00 985.00 10,945.00 0.00 Revenue Totals: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Totals: 11,930.00 985.00 985.00 10,945.00 0.00 10,945.00 91.74 Report Totals: 11,930.00 985.00 985.00 10,945.00 0.00 GL-Budget Status(7/25/2016- 8:38 AM) Page 1 General Ledger ��.6'`` ,F `1u4►S ,2,a, 1tei CITY OF JEFFERSON Detailed Trial Balance y ',-7,1 t R.'" u�ll 'l.i" : JOHN G. CHRISTY MUNICIPAL BUILDING User: jabbott `--' :rt 320 E McCarty St Printed: 07/25/2016- 8:35AM ,� Jefferson City, MO 65101-3193 M ,• -0 Period: 01 to 09,2016 , Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance 10 General Fund EXPENSE 10-185 Non-Departmental 10-185-550040 Public Art 11,930.00 12/17/2015AP 2 528 18791- Capitol City Cinema Ck#49582 400.00 0.00 1/12/2016 AP 3 297 10640- Capital City Council on the A Ck#49988 285.00 0.00 2/8/2016 AP 4 172 Void 18730 Ck#0 0.00 350.00 2/8/2016 AP 4 204 18730- Music,Art and Dance Camp Ck#50432 350.00 0.00 3/16/2016 AP 5 550 18716- Halo Foundation Ck#51036 300.00 0.00 10-185-550040 Totals: 11,930.00 0.00 1,335.00 350.00 985.00 10-185 EXPENSE Totals: 11,930.00 0.00 1,335.00 350.00 985.00 EXPENSE Totals: 11,930.00 0.00 1,335.00 350.00 985.00 10 Totals: -11,930.00 0.00 1,335.00 350.00 985.00 Report Totals: -11,930.00 0.00 1,335.00 350.00 985.00 GL-Detailed Trial Balance(07/25/2016- 8:35 AM) Page 1 Cultural Arts Commission Fiscal Year End: 10/31 Project Check Date Check# RFF Amount Balance Notes $ 8,000.00 Capitol City Cinema 12/14/2015 49582 $ 400.00 $ 7,600.00 Capital City Council on Arts 1/12/2016 49988 $ 285.00 $ 7,315.00 Mini Grant Snap Chat HALO 3/17/2016 51036 $ 300.00 $ 7,015.00 MAC Grant Project-Artist Residency Projects with Obligated Funds Amount Notes Capital Arts $ 950.00 MAC Grant Project- "Celebrity Art Show or Studio Crawl" Capitol City Cinema $ 100.00 MAC Grant Project- Kids Film Festival Daily Plan-It $ 550.00 MAC Grant Project- Friday Night Art Stroll Etta Miller Performing Arts $ 1,000.00 MAC Grant Project-Gallery Upgrade Capitol City Cinema $ 250.00 Mini Grant-Social Media Presence $ 2,850.00 Current Budget Balance $ 7,015.00 Funds Obligated $ 2,850.00 Amount Available $ 4,165.00