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HomeMy Public PortalAbout2016-09-06 packetiIndividuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow 3 business days to process the request. Please call 573-634-6410 with questions regarding this agenda. NOTICE OF MEETING AND TENTATIVE AGENDAi City of Jefferson Cultural Arts Commission Regular Meeting Tuesday, September 6, 2016 ~ 6:00 PM City Annex, 427 Monroe Street ~ Multipurpose Annex Room TENTATIVE AGENDA 1. Call to Order 2. Approval of Agenda 3. Approval of Minutes from July 26, 2016 4. New Business a. Mini Grant Application 5. Old Business 6. Foundation Report 7. Dates to Remember a. Next Meeting, October 26, 2016, 5:00 pm 8. Adjourn City of Jefferson Cultural Arts Commission Minutes Tuesday, July 26, 2016 Boone/Bancroft Conference Room —John G. Christy Municipal Building 320 E. McCarty Street COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Don Govang 10 of 10 Erin Graham 1 of 1 Katy Lacy 1 of 1 Heidi Lucas 1 of 1 Sarah Nichols 4 of 10 Casey Osterkamp 6 of 10 Ashley Pringer 1 of 1 Mark Schreiber 1 of 1 Zak Wilson 7 of 10 COMMISSION MEMBERS ABSENT Lisa Chastain 5 of 10 Mitchell Woodrum 0 of 1 STAFF PRESENT Jayme Abbott, Neighborhood Services Coordinator Amy Schroeder, Parks and Recreation Call to Order: Meeting was called to order at 5:30 PM by Chairman Zak Wilson. Approval of Agenda: Sarah moved and Katy seconded approval of the agenda, as published. Motion carried on a voice vote, without dissention. Approval of Minutes: Casey moved and Sarah seconded approval of the November 18 minutes as published. Motion carried on a voice vote. New Business: The bill to move the Cultural Arts Commission to Parks and Recreation will have a first reading on July 18 and second (and final) reading on August 1. Amy Schroeder will be the City Liaison. Old Business: Jamie confirmed that we gave back the Missouri Arts Council (MAC) Grant, but we paid out the funded organizations. $4,165.00 is still available in the CAC fiscal year. Don Ashby has completed the City Hall Sidewalk Plaque. City engineers are working out details for placement. The Foundation Report: The Ice Cream Event was successful. Splash Park bricks are still for sale, as are Fountain of Hope tiles. Adjourn: Zak announced the next meeting would be on September 6 at 6:00 PM. Karen moved and Erin seconded a move to adjourn. Motion carried on a voice vote without dissention. Zak adjourned the meeting at 5:58 PM. '�i Cultural Arts Commission 'ter w . Mini Grant Application •.. �: CULTURAL ARTS Applicant Name Thursday Night Live Contact Person Jill Snodgrass Telephone 573.680.5468 E-Mail fill a[]da lyplan�it.net Project Information: Name of Project: ZombleNlghtLive Amount of Request: 500 Provide a detailed project description identifying how the project will enhance collaboration, education and/or community involvement.Attach additional pages if necessary. ThNL draws between 3&4 thousand people to our downtown area to enjoy a free concert.October 29 is a zombie themed event where guests come costumed.We will have make-up stations,staffed by volunteers to help make sure everyone has an opportunity to participate.There is also a flash mob thriller dance that is a tavortie parr. Documentation: Return this form with the following attachments: ❑Detailed Project Explanation ❑ Budget Identifying All Sources of Funds(i.e. Cash Match, I n-Kind,etc.) ❑Project Renderings(Concept,Pictures, Drawings,etc.) ❑Detailed Project Timeline ❑W-9 Form Certification By Applicant: The Applicant certifies that all information in this application,and all information furnished in support of this application is given for the purpose of certifying the eligibility for the Cultural Arts Commission Mini Grant program and was completed to the best of the Applicant knowledge and belief.Verification of any information contained in this application may be obtained from any source named herein.I understand funding for this program is subject to annual appropriation by the City Council. August 5, 20161 I. Date Completed applications should be returned to: Jayme Abbott,Neighborhood Services Coardin otcrr 320 E McCarty St Jefferson City,MO.65101 Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or Thursday Night Live Event Goals • Provide quality free entertainment appealing to a wide variety of demographics • Promote downtown Jefferson City's bars, restaurants and storefronts • Provide a venue to cross-promote other local arts and music events throughout the community • Provide an opportunity for sponsors to benefit from media and general exposure at the Events • Continue to grow and enhance the Event to eventually bring in nationally known entertainment as part of the series Event Description It is expected that thousands of Zombies will converge on Downtown Jefferson City for the last ThNL of the season Thursday, October 27 from 6-9 pm. ZombieNightLive kicks off with The Many Colored Death sponsored by Byron Amplification & CoMo Guitar Works.playing rock/alternative. Brent Moore- Guitar/Vocals, Preston Rodgers- Bass and Shea Spence- Drums. Then we welcome back the ThNL stage Members Only-The nation's premier 80's tribute band bringing you the most bodacious hits of the decade of Rubik's Cube,Top Gun, and BIG Hair! Staring Justin Gabossi: Drums, Seth Jaeger: Guitar,Zach McClease: Guitar, Will Clark: Keys,Jeremiah Sharpe: Bass and Brent Thornton:Vocals At around 6:40 pm there may be an additional influx of Zombies who spontaneously combust into jerky movements that resemble a choreographed routine conducted by Larinda McRaven. Please only attempt to shoot them with a camera. Guests of all ages are encouraged to dress as zombies for this second annual event and be a part of the massive photo op at 6:50 pm (Loki Wilson/ Long Live Entertainment) Photographers/Videographers are invited to be on the ThNL stage to capture the historic moment. Already have a Halloween costume? Anything can be zombiefied with a little dirt and makeup (but the JCPD request no weaponized accessories.) Make-up stations by our good friends at Wal-mart will be conveniently located in the festival district. https://www.facebook.com/thursdaynightliveic/ ThNL Budget Expenses Stage Lighting Sound $ 2,500.00 Management $ 500.00 Cups/supplies $ 300.00 Security/carders $ 900.00 Insurance $ 225.00 Electric/potties/trash $ 350.00 Bands $ 4,000.00 Makeup supplies $ 500.00 $ 9,275.00 Income Wristbands $ 1,800.00 MAC Grant $ 3,000.00 Sponsors $ 4,000.00 Mini Grant $ 500.00 $ 9,300.00 lilt,, ., 111 1 1 . . ..„ 1".... 04 ' 11,5 .. - w ilk a '. ? > .- . f,` --r c 1 `'' moo•„si t:.:, a I .� . . ` ',.. �f 4 r, ♦` ' ""liks: r ii„,. ,,, 0; .,tir;' ., _ 114,1 it " ito; i(i.. . at .._ i :4 ' - ;,_.dp AP- # . I. +1 ,-• .. Ark- . t , .... , toki,i1,....., ,...., A. ist v. , 4,- 3 -,, ,-7. -. - 4 - 1---- ---' . vito ' Jr,4# .'' It I0'” 1? `',,,.. ..... � • rr 3404,„ / . .._ eo:.1:.:4 i V , , x' Ili ,o ) i www.facebook.com/thursdaynightlivejc©2015 Sean P. Kri o Link to the Thriller video: https://www.facebook.com/thursdavnightlivelc/videos/1024190234269656/ term 1'x-9 Request for Taxpayer Give Form tc,the {Regia r..rrinorro,trequester. Do not n 111.y;11a1rr:surrlle:Irks) Identification Number and Certification senfi to the IRS- Memel Revalue Service 1.4,nu i,.strewn in 5.01.Y'lit`77111g Lit r, hili DOWNTOWN JEFFERSON CITY,INC. IiiI::II li::k;rI;rI M".lhi iritix'r•1ril1xI IYI '� rune,ii vent rutin itx ive fU Chock appropiate box for federal tax classification: ❑ Indredretsols proprietcc ❑ C Cotporaticn ❑S CorprraLral 0 Partnership ❑Trustiestate a4 El Untied liability company.EntErthe tax classification(C=C carp p ration,S=S ocrsratfon,P=partnership}► ❑Exempt payee T., ❑ Other(see instructio,slI 5011:03j Address(nunber,street,and apt.or suite re.) Requesters name arid address(options¢ ar EL PC BOX 652 iaty,stale,and AP code ur JEFFERSON CITY,MO 65102 I ist sccont number )tri(aptionall Taxpayer Identification Number(TIN) Enter your TIN in the appropriate bons_The TIN provided must match the name given on the"Name'line I Seacia secuntY number to avoid backup withholding.For individuals,thin is your social security number(SSN)-However,for a resident alien,sole proprietor,or disregarded entity,see the Fart I instructions on page 3.For other - - entities,it in your employer identification number(EINI.If you do not have a number,see claw to:gar u fl?l on page 3. Nota,If the account Is in more than Vim n:,rrir),see the chart on page 4 for guidelines on otiose I Employer identificati somber numbel le enter, 4 3 1 4 5 2 5 9 6 on Certification Under penaltaxt of peajury,I certify That 1. The number shown on thin form is my correct taxpayer identification number(or I am waiting fora number to be issued to me),and 2. F am riot subject to backup withholding because:(a)I em exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends.,or(c)the IRS has notified me that I am no longer subject to backup withholding,and 3. I am a U-5.citizen or other U.S.person{defined below). Certification Matrix-lions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because yeti have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment cif secured property,cancellation of debt,contributions to en individual retirement arrangement(IRA),and cr erally,pzeyn,cnfs other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the insi hour,,,:;till pare n Sign Signslure of Here U.S.person► °Ask. General Instructions Note.if a requester gives you a farm other than Fora W-g to request your TIN,you must use the requester's form if it is substantially similar Section references are to the Internal Revenue Code unless otherwise to this Form W-S. holed' Definition of a U.S.person For federal tax purposes,you are Purpiose of Form considered a U.S.person if you are: A person 4,1110 Is required to file an Information relera With the IRS must •An individual who 5 a U.S.citizen or U.S.resident alien, obtain your correct taxpayer identification number(TIN)to report,for e A partnership,corporation,company,or association created or example,income paid to you,real estate transactions,mortgage interest organized in the United States or under the laws of the United States, you paid,acquisition or abandonment of secured property,cancellation •An estate(other than a foreign estate),or of debt or contributions you made to an IRA •A domestlo trust(as defined in Ftettolatiorit section 301 7701-7). use I orm W-rt only if you area U.S pr earn(including a resident ;eln:nj,it1 1 11vldrr wan coned TIN Ira Ch1 lurnuara requesting it{the Special rules forparinerahips.Partnerships that conduct a trade or 1 n11:,1:r:11:r)vette,wl lh`.'ih applisrabl to: business in the United States are generally required to pay a witttholdng tax on any foreign partners share of income from such business. 1.Cer tit that the TIN you are giving is correct{oryou are waiting fora Further,in certain cases where a Form W-S has not been received,a number to be issued), partnership is required to presume that a partner is a foreign person, t:1rriafy that you are riot subject to backup wilt of irn9,or and pay i i1:wllhholdrng tax.Therefore,If you•i,n:..1 si I:t:1:1:n that Is a 3-Claim exemption from backup withholding if you are a U.S.exempt fortnaar 1i 1;1 it.,rtrl.acthlF)+l'. hductnhii a trade or Frueuru,:•:in Iht'i lnitrsi payee.If applicable,you are also certifying that as a U.S.person,your Slate,.pi i4i i.,F!maim W-y in the 1'aarlrarrruh11h tc C t iiia;11 vino kJ allocable share of any partnership income from a U.S.trade or business status and avoid withholding on your share of partnership income. is not subject to the withholding tax on foreign partners'share of effectively connected income. Cat.No.,U2alX Form W-9{Rev.12-2011)